Quick Overview
- 1#1: eFax - Provides secure online faxing with unlimited storage, mobile apps, and integration for sending and receiving faxes directly from computers.
- 2#2: RingCentral - Offers cloud-based faxing integrated with VoIP phone systems, featuring advanced automation, analytics, and team collaboration tools.
- 3#3: Nextiva - Delivers reliable online fax service as part of unified communications, with features like fax-to-email, scheduling, and HIPAA compliance.
- 4#4: MyFax - Enables internet faxing via email with large file support, fax broadcasting, and mobile access for seamless computer-based workflows.
- 5#5: Fax.Plus - Secure cloud fax platform with OCR, e-signatures, templates, and API integration for efficient computer fax management.
- 6#6: iFax - App-centric fax solution for sending, receiving, and signing faxes from computers or mobiles with encryption and unlimited pages.
- 7#7: HelloFax - Online fax service with PDF editing, electronic signatures, and easy sharing for quick computer-to-fax communications.
- 8#8: MetroFax - Provides toll-free online fax numbers with fax-to-email delivery, archiving, and mobile support for business use.
- 9#9: CocoFax - Cloud fax service offering virtual numbers, auto-forwarding, and integrations with email and cloud storage for computer faxing.
- 10#10: InterFAX - Enterprise fax server software with APIs for developers, supporting high-volume faxing, status tracking, and secure transmission.
Tools were ranked based on feature depth (including security, automation, and integration), usability, reliability, and overall value, ensuring they deliver robust performance and align with the demands of today's professional environments.
Comparison Table
In a digital-driven landscape, computer fax software bridges modern communication needs, offering cloud-based alternatives to traditional fax machines. This comparison table explores top tools like eFax, RingCentral, Nextiva, MyFax, Fax.Plus, and more, analyzing key features, user experience, and pricing models. Readers will walk away with a clear overview to choose the right software for their unique requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eFax Provides secure online faxing with unlimited storage, mobile apps, and integration for sending and receiving faxes directly from computers. | enterprise | 9.5/10 | 9.7/10 | 9.4/10 | 9.1/10 |
| 2 | RingCentral Offers cloud-based faxing integrated with VoIP phone systems, featuring advanced automation, analytics, and team collaboration tools. | enterprise | 8.6/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 3 | Nextiva Delivers reliable online fax service as part of unified communications, with features like fax-to-email, scheduling, and HIPAA compliance. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 4 | MyFax Enables internet faxing via email with large file support, fax broadcasting, and mobile access for seamless computer-based workflows. | enterprise | 8.2/10 | 8.5/10 | 9.0/10 | 7.5/10 |
| 5 | Fax.Plus Secure cloud fax platform with OCR, e-signatures, templates, and API integration for efficient computer fax management. | specialized | 8.3/10 | 8.5/10 | 9.0/10 | 8.0/10 |
| 6 | iFax App-centric fax solution for sending, receiving, and signing faxes from computers or mobiles with encryption and unlimited pages. | specialized | 7.8/10 | 8.0/10 | 8.5/10 | 7.2/10 |
| 7 | HelloFax Online fax service with PDF editing, electronic signatures, and easy sharing for quick computer-to-fax communications. | other | 8.1/10 | 7.6/10 | 9.2/10 | 7.9/10 |
| 8 | MetroFax Provides toll-free online fax numbers with fax-to-email delivery, archiving, and mobile support for business use. | enterprise | 7.6/10 | 7.4/10 | 8.2/10 | 7.1/10 |
| 9 | CocoFax Cloud fax service offering virtual numbers, auto-forwarding, and integrations with email and cloud storage for computer faxing. | specialized | 8.1/10 | 7.7/10 | 9.0/10 | 8.4/10 |
| 10 | InterFAX Enterprise fax server software with APIs for developers, supporting high-volume faxing, status tracking, and secure transmission. | enterprise | 7.2/10 | 8.1/10 | 6.8/10 | 6.5/10 |
Provides secure online faxing with unlimited storage, mobile apps, and integration for sending and receiving faxes directly from computers.
Offers cloud-based faxing integrated with VoIP phone systems, featuring advanced automation, analytics, and team collaboration tools.
Delivers reliable online fax service as part of unified communications, with features like fax-to-email, scheduling, and HIPAA compliance.
Enables internet faxing via email with large file support, fax broadcasting, and mobile access for seamless computer-based workflows.
Secure cloud fax platform with OCR, e-signatures, templates, and API integration for efficient computer fax management.
App-centric fax solution for sending, receiving, and signing faxes from computers or mobiles with encryption and unlimited pages.
Online fax service with PDF editing, electronic signatures, and easy sharing for quick computer-to-fax communications.
Provides toll-free online fax numbers with fax-to-email delivery, archiving, and mobile support for business use.
Cloud fax service offering virtual numbers, auto-forwarding, and integrations with email and cloud storage for computer faxing.
Enterprise fax server software with APIs for developers, supporting high-volume faxing, status tracking, and secure transmission.
eFax
enterpriseProvides secure online faxing with unlimited storage, mobile apps, and integration for sending and receiving faxes directly from computers.
Instant email delivery of incoming faxes as searchable PDFs, eliminating the need to check a separate device or line
eFax is a premier cloud-based faxing service that allows users to send and receive faxes directly from their computer, email, web portal, or mobile app without requiring any physical fax hardware. It provides a dedicated fax number (local or toll-free), automatic delivery of incoming faxes as PDFs or emails, and robust features like fax broadcasting, scheduling, and electronic signatures. With secure encryption and extensive integrations, eFax streamlines document workflows for individuals and businesses handling high volumes of faxes.
Pros
- Seamless multi-device access including email integration and mobile app
- Unlimited cloud storage with advanced search and organization tools
- Wide selection of local and toll-free fax numbers across the US and Canada
Cons
- Subscription pricing can add up for very high-volume users
- Customer support response times can vary
- Free plan limitations may not suffice for heavy use
Best For
Businesses and professionals needing reliable, hardware-free faxing with high security and scalability.
Pricing
Starts at $16.95/month for 150 pages (Core plan), up to $25.95/month for 500 pages (Pro), with custom enterprise options; annual discounts available.
RingCentral
enterpriseOffers cloud-based faxing integrated with VoIP phone systems, featuring advanced automation, analytics, and team collaboration tools.
Deep integration of faxing with VoIP, SMS, and team messaging for a unified inbox experience
RingCentral is a cloud-based unified communications platform that includes robust computer fax software, enabling users to send and receive faxes digitally without physical hardware via email, web portal, desktop app, or mobile devices. It supports features like broadcast faxing, scheduling, cover sheets, and secure fax delivery with encryption. As part of a broader suite, it integrates faxing seamlessly with VoIP calling, team messaging, and video conferencing for streamlined business communications.
Pros
- Unlimited faxing in higher plans with high reliability and delivery rates
- Seamless multi-channel access (email, app, web) and integrations with CRM tools like Salesforce
- Advanced security features including encryption and HIPAA compliance for faxes
Cons
- Overkill and more expensive for users needing only fax functionality
- Full features require higher-tier plans or additional setup
- Occasional reports of integration glitches in complex environments
Best For
Mid-sized businesses seeking an all-in-one communications platform where faxing integrates with phone, messaging, and collaboration tools.
Pricing
Starts at $20/user/month (Core plan with 150 pages/month incoming fax); Pro ($25/user/month) and Ultimate ($35/user/month) offer unlimited faxing.
Nextiva
enterpriseDelivers reliable online fax service as part of unified communications, with features like fax-to-email, scheduling, and HIPAA compliance.
Unified inbox combining fax, voice messages, and SMS for streamlined team access
Nextiva is a cloud-based unified communications platform that includes robust computer fax software, allowing users to send and receive faxes digitally without hardware. It supports faxing via email, web portal, desktop and mobile apps, with features like broadcasting, scheduling, and shared inboxes. Ideal for businesses integrating fax with VoIP, SMS, and video, it ensures HIPAA-compliant transmission and reliable delivery.
Pros
- Seamless integration with VoIP, SMS, and unified inbox
- Multiple access methods including email-to-fax and mobile app
- High reliability, security, and compliance features like HIPAA
Cons
- Not a standalone fax tool; requires full communication suite subscription
- Higher pricing for users needing only fax capabilities
- Limited advanced fax-specific customization compared to dedicated solutions
Best For
Small to medium businesses seeking an all-in-one communication platform with integrated faxing.
Pricing
Plans start at $21.95/user/month (Essential, 1 fax line included), up to $32.95/user/month (Enterprise); additional fax lines $5-10/month.
MyFax
enterpriseEnables internet faxing via email with large file support, fax broadcasting, and mobile access for seamless computer-based workflows.
Direct email-to-fax conversion, turning any email with attachments into a fax instantly
MyFax is a cloud-based online fax service that enables users to send and receive faxes from their computer, email, or mobile devices without requiring a physical fax machine or phone line. It provides a dedicated fax number, web portal for managing faxes, and features like OCR for searchable PDFs and automatic delivery to email. Ideal for businesses transitioning from traditional faxing, it supports high-volume sending with customizable cover pages and international faxing.
Pros
- No hardware required, works via internet anywhere
- Intuitive email-to-fax sending and mobile apps
- Reliable delivery with OCR and archive search
Cons
- Monthly page limits can be restrictive for heavy users
- Subscription costs add up compared to one-time software
- Customer support can be slow during peak times
Best For
Small businesses and professionals who need reliable, hardware-free faxing for moderate volumes without complex setup.
Pricing
Starts at $11.95/month (100 pages) for Basic, $17.95 (300 pages) for Plus, $22.95 (600 pages) for Pro; discounts for annual plans.
Fax.Plus
specializedSecure cloud fax platform with OCR, e-signatures, templates, and API integration for efficient computer fax management.
Advanced OCR technology that converts incoming faxes into searchable and editable PDFs
Fax.Plus is a cloud-based online faxing service that allows users to send and receive faxes from computers, emails, or mobile devices without a physical fax machine. It supports various file formats, customizable cover pages, batch sending, scheduling, and international faxing to over 200 countries. Additional features include OCR for searchable PDFs, e-signatures, and seamless integrations with Google Drive, Dropbox, and email clients.
Pros
- Intuitive web dashboard and mobile apps for quick faxing
- Affordable plans with a functional free tier
- Robust integrations with cloud storage and email
Cons
- Strict page limits on free and basic plans
- Lacks a native desktop application
- Customer support primarily email-based with no live chat
Best For
Small businesses and freelancers seeking a simple, hardware-free fax solution with mobile access.
Pricing
Free (10 pages/month); Basic $6.99/mo (100 pages); Plus $11.99/mo (300 pages); Pro $19.99/mo (unlimited US/Canada + international).
iFax
specializedApp-centric fax solution for sending, receiving, and signing faxes from computers or mobiles with encryption and unlimited pages.
HIPAA-compliant faxing with e-signatures and templates tailored for medical and legal documents
iFax is a cloud-based online fax service that allows users to send and receive faxes digitally via web, email, or mobile apps without physical hardware. It supports features like e-signatures, customizable cover pages, document templates, and integrations with Google Drive, Dropbox, and email clients. The service emphasizes security with encryption and HIPAA compliance, making it suitable for professional and medical use.
Pros
- HIPAA-compliant security for healthcare users
- Strong mobile apps for iOS and Android
- Easy email-to-fax sending and receiving
Cons
- Pricing escalates quickly for high-volume faxing
- Limited free tier with only 10 pages
- Customer support can be slow during peak times
Best For
Small businesses and healthcare professionals needing secure, mobile-friendly faxing without hardware investments.
Pricing
Pay-as-you-go at ~10¢/page; monthly plans start at $10 for 150 pages, up to $25 for 750 pages, with enterprise custom pricing.
HelloFax
otherOnline fax service with PDF editing, electronic signatures, and easy sharing for quick computer-to-fax communications.
Automatic Dropbox integration for instant fax storage and sharing
HelloFax is a cloud-based faxing service that allows users to send and receive faxes directly from their computer, email, or mobile app without a physical fax machine. Powered by Dropbox, it automatically stores incoming faxes in your Dropbox account for easy access, sharing, and electronic signing. It supports faxing PDFs, Word docs, and images, with features like fax scheduling and cover pages.
Pros
- Seamless Dropbox integration for storage and collaboration
- Intuitive web and mobile interfaces
- Reliable delivery with delivery confirmation
Cons
- Strict page limits on monthly plans
- No unlimited faxing option in lower tiers
- Limited advanced features like OCR or bulk faxing
Best For
Small businesses and Dropbox users needing simple, occasional computer-based faxing.
Pricing
Starts at $9.99/month for 100 outgoing pages (unlimited incoming); higher plans up to $19.99/month for 500 pages; pay-per-fax at $1.20 each.
MetroFax
enterpriseProvides toll-free online fax numbers with fax-to-email delivery, archiving, and mobile support for business use.
Email-to-fax sending by simply attaching documents to an email sent to your dedicated fax number
MetroFax is a cloud-based online fax service that allows users to send and receive faxes via web browser, email, or mobile apps without requiring a physical fax machine. It provides tools for fax management including scheduling, customizable coversheets, electronic signatures, and document conversion from various formats like PDF, Word, and images. Suitable for individuals and small teams, it emphasizes reliability and ease of access across devices.
Pros
- Intuitive web and mobile apps for quick faxing
- Reliable delivery with delivery confirmation
- Supports multiple document formats and email integration
Cons
- Page limits on entry-level plans can lead to extra costs
- No free unlimited plan or extensive free trial
- Limited advanced integrations compared to enterprise competitors
Best For
Small businesses and professionals who need straightforward, occasional faxing without investing in hardware.
Pricing
Starts at $9.95/month for 100 outgoing pages (unlimited incoming), up to $29.95/month for 2,000 pages; pay-per-use options available.
CocoFax
specializedCloud fax service offering virtual numbers, auto-forwarding, and integrations with email and cloud storage for computer faxing.
Fax broadcasting to send the same document to up to 100 recipients simultaneously
CocoFax is an online fax service that allows users to send and receive faxes digitally without a physical machine, using email, web portal, or mobile apps for iOS and Android. It provides local and toll-free fax numbers, secure PDF delivery, and features like fax broadcasting and auto-forwarding. Ideal for small businesses transitioning from paper-based faxing, it offers unlimited cloud storage and integrations with tools like Google Drive and Dropbox.
Pros
- Affordable plans starting under $6/month
- Intuitive web and mobile interfaces for quick setup
- Unlimited storage and worldwide local numbers
Cons
- Page volume limits on entry-level plans
- Fewer advanced integrations than top competitors
- No native desktop application
Best For
Small businesses or individuals needing simple, cost-effective occasional faxing without hardware investments.
Pricing
Starts at $5.99/mo (100 pages), $9.99/mo (300 pages), $19.99/mo (unlimited); pay-per-fax option available.
InterFAX
enterpriseEnterprise fax server software with APIs for developers, supporting high-volume faxing, status tracking, and secure transmission.
Comprehensive developer API with support for XML, REST, and JSON for easy programmatic faxing.
InterFAX is a cloud-based fax service that enables sending and receiving faxes via email, web portal, or developer APIs, eliminating the need for physical fax machines. It provides virtual fax numbers in over 200 countries and territories, supporting high-volume broadcasting and secure transmission. Ideal for businesses integrating faxing into applications, it offers features like encryption, audit logs, and status tracking for reliable document delivery.
Pros
- Robust API (XML/REST/JSON) for seamless app integration
- Global coverage with fax numbers in 200+ countries
- Strong security including encryption and compliance features
Cons
- Pay-per-page pricing adds up for high-volume users
- Web portal interface feels dated and clunky
- Setup for API requires technical knowledge
Best For
Developers and SMBs needing reliable, programmable international faxing integrated into business workflows.
Pricing
Pay-as-you-go outbound from $0.10/page (US); inbound numbers $4.95+/month + $0.10/page; volume subscriptions available.
Conclusion
After thorough review, eFax claims the top spot as the best computer fax software, setting the standard with secure online faxing, unlimited storage, and seamless integration. RingCentral and Nextiva follow strongly, each offering unique strengths—RingCentral through its VoIP integration and automation, Nextiva via reliable service and compliance, making them excellent alternatives for varied needs. The right choice depends on specific requirements, but eFax leads in versatility.
Discover why eFax stands out—try its top-ranked features to enhance your computer-based fax workflows today.
Tools Reviewed
All tools were independently evaluated for this comparison