Quick Overview
- 1#1: AlayaCare - Comprehensive cloud-based platform for home care agencies offering scheduling, billing, EVV, and caregiver management.
- 2#2: AxisCare - Cloud software tailored for non-medical home care with integrated scheduling, billing, and electronic visit verification.
- 3#3: CareSmartz360 - All-in-one cloud solution for home care including client management, payroll, and HIPAA-compliant telehealth.
- 4#4: Axxess - Cloud-based home care software with mobile apps for documentation, scheduling, and compliance reporting.
- 5#5: WellSky - Enterprise cloud platform for home health and hospice with advanced analytics, billing, and point-of-care tools.
- 6#6: Homecare Homebase - SaaS solution for home health agencies focusing on clinical documentation, revenue cycle, and OASIS compliance.
- 7#7: HHAeXchange - Cloud-based EVV and payer management platform for home care with scheduling and real-time data exchange.
- 8#8: ShiftCare - Cloud rostering and care management software for home care providers with invoicing and NDIS support.
- 9#9: Rosemark - Cloud home care software by Complia Health for scheduling, billing, and caregiver tracking.
- 10#10: Sandata - Cloud-based EVV and home care management system with visit verification and state compliance features.
Tools were ranked based on core features, ease of integration, user experience, and overall value, ensuring the list highlights solutions that balance functionality and practicality for home care providers
Comparison Table
Explore how leading cloud-based home care software platforms—such as AlayaCare, AxisCare, CareSmartz360, Axxess, WellSky, and more—compare. This table outlines key features to help readers identify the best fit for streamlining care coordination, client management, and operational efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AlayaCare Comprehensive cloud-based platform for home care agencies offering scheduling, billing, EVV, and caregiver management. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | AxisCare Cloud software tailored for non-medical home care with integrated scheduling, billing, and electronic visit verification. | enterprise | 9.2/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | CareSmartz360 All-in-one cloud solution for home care including client management, payroll, and HIPAA-compliant telehealth. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 4 | Axxess Cloud-based home care software with mobile apps for documentation, scheduling, and compliance reporting. | enterprise | 8.8/10 | 9.3/10 | 8.2/10 | 8.4/10 |
| 5 | WellSky Enterprise cloud platform for home health and hospice with advanced analytics, billing, and point-of-care tools. | enterprise | 8.7/10 | 9.2/10 | 7.9/10 | 8.1/10 |
| 6 | Homecare Homebase SaaS solution for home health agencies focusing on clinical documentation, revenue cycle, and OASIS compliance. | enterprise | 8.2/10 | 9.0/10 | 7.4/10 | 7.7/10 |
| 7 | HHAeXchange Cloud-based EVV and payer management platform for home care with scheduling and real-time data exchange. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.5/10 |
| 8 | ShiftCare Cloud rostering and care management software for home care providers with invoicing and NDIS support. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 9 | Rosemark Cloud home care software by Complia Health for scheduling, billing, and caregiver tracking. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 10 | Sandata Cloud-based EVV and home care management system with visit verification and state compliance features. | enterprise | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
Comprehensive cloud-based platform for home care agencies offering scheduling, billing, EVV, and caregiver management.
Cloud software tailored for non-medical home care with integrated scheduling, billing, and electronic visit verification.
All-in-one cloud solution for home care including client management, payroll, and HIPAA-compliant telehealth.
Cloud-based home care software with mobile apps for documentation, scheduling, and compliance reporting.
Enterprise cloud platform for home health and hospice with advanced analytics, billing, and point-of-care tools.
SaaS solution for home health agencies focusing on clinical documentation, revenue cycle, and OASIS compliance.
Cloud-based EVV and payer management platform for home care with scheduling and real-time data exchange.
Cloud rostering and care management software for home care providers with invoicing and NDIS support.
Cloud home care software by Complia Health for scheduling, billing, and caregiver tracking.
Cloud-based EVV and home care management system with visit verification and state compliance features.
AlayaCare
enterpriseComprehensive cloud-based platform for home care agencies offering scheduling, billing, EVV, and caregiver management.
AI-powered intelligent scheduling that auto-optimizes caregiver routes, skills matching, and overtime reduction in real-time.
AlayaCare is a comprehensive cloud-based home care software platform that empowers agencies to manage scheduling, billing, electronic visit verification (EVV), caregiver assignments, and client care plans all in one place. It features mobile apps for caregivers and families, robust compliance tools for regulations like HIPAA and state EVV mandates, and advanced analytics for operational insights. Designed for scalability, it supports home care providers from small agencies to enterprises across multiple countries including the US, Canada, and Australia.
Pros
- All-in-one platform covering scheduling, billing, EVV, and telehealth
- Intuitive mobile apps for caregivers and client portals enhancing engagement
- Strong integrations with payroll, accounting (e.g., QuickBooks), and HHAeXchange
Cons
- Custom pricing can be steep for very small agencies
- Initial setup and training require time investment
- Some advanced customizations need developer support
Best For
Mid-sized to large home care agencies needing a scalable, compliant, end-to-end solution for efficient operations and growth.
Pricing
Custom enterprise pricing based on users, clients, and modules; typically starts at $200-500/month for small teams, with quotes via sales.
AxisCare
enterpriseCloud software tailored for non-medical home care with integrated scheduling, billing, and electronic visit verification.
Family Portal providing real-time access to schedules, visit notes, and timesheets for enhanced transparency and satisfaction
AxisCare is a robust cloud-based home care management software tailored for non-medical home care agencies, offering end-to-end tools for scheduling, billing, EVV compliance, caregiver management, and client engagement. It features intuitive mobile apps for caregivers and families, automated payroll processing, and advanced reporting dashboards to optimize operations and ensure regulatory adherence. The platform emphasizes scalability, supporting agencies from small startups to large enterprises with seamless integrations and customizable workflows.
Pros
- Comprehensive EVV and scheduling tools with AI-driven matching
- Strong mobile apps and family portal for real-time communication
- Excellent customer support and implementation services
Cons
- Pricing can be steep for very small agencies
- Some advanced customizations require additional fees
- Occasional performance lags during peak usage
Best For
Mid-sized home care agencies seeking a scalable, compliance-focused platform with strong caregiver and family engagement features.
Pricing
Custom pricing based on clients/visits; starts at ~$3-6 per visit or $200+/month for small agencies, with enterprise plans scaling accordingly.
CareSmartz360
enterpriseAll-in-one cloud solution for home care including client management, payroll, and HIPAA-compliant telehealth.
Advanced EVV system with real-time GPS tracking, facial recognition, and seamless integration with state-specific requirements
CareSmartz360 is a comprehensive cloud-based home care management software designed to streamline operations for home care agencies. It offers robust features including staff scheduling, billing and payroll automation, electronic visit verification (EVV), client management, and HIPAA-compliant telehealth capabilities. The platform provides mobile apps for caregivers and admins, ensuring real-time data access and compliance with industry regulations.
Pros
- Comprehensive EVV integration with multiple verification methods including GPS and telephony
- Automated scheduling and billing that reduces administrative time significantly
- Strong mobile app support for caregivers with offline capabilities
Cons
- Higher pricing tiers may not suit very small agencies
- Initial setup and customization can require training
- Reporting features could be more customizable for advanced users
Best For
Medium to large home care agencies seeking an all-in-one platform with strong compliance and EVV tools.
Pricing
Custom quotes based on agency size and visits; typically starts at $2-5 per visit/month with enterprise plans available.
Axxess
enterpriseCloud-based home care software with mobile apps for documentation, scheduling, and compliance reporting.
AI-assisted clinical documentation and fully integrated EVV for effortless regulatory compliance and real-time visit verification.
Axxess is a comprehensive cloud-based software platform tailored for home health, hospice, and private duty agencies. It provides end-to-end tools including scheduling, clinical point-of-care documentation, billing, EVV compliance, and telehealth integration. The system ensures HIPAA compliance and supports Medicare OASIS requirements, streamlining operations from patient intake to discharge.
Pros
- Robust compliance tools for Medicare and HIPAA
- Integrated EVV and mobile app for real-time caregiver documentation
- Advanced reporting and analytics for agency insights
- Seamless telehealth and billing automation
Cons
- Steep initial learning curve for new users
- Pricing can be high for smaller agencies
- Limited customization options without add-ons
- Occasional reports of customer support delays
Best For
Mid-to-large home health agencies needing a scalable, compliance-heavy solution for Medicare-certified operations.
Pricing
Custom quote-based pricing starting around $99/user/month for core features, with tiers scaling by agency size, users, and modules like EVV or telehealth.
WellSky
enterpriseEnterprise cloud platform for home health and hospice with advanced analytics, billing, and point-of-care tools.
AI-powered predictive analytics for patient risk stratification and optimized scheduling
WellSky is a robust cloud-based home care software platform tailored for home health agencies, hospices, and post-acute providers. It streamlines operations with electronic health records (EHR), intelligent scheduling, automated billing, point-of-care documentation, and compliance tools like OASIS management. The solution leverages advanced analytics and AI to drive data-informed decisions, improve patient outcomes, and support value-based care models.
Pros
- Comprehensive feature set including EHR, billing, and scheduling tailored for home care
- Powerful analytics and AI-driven insights for predictive care management
- Strong regulatory compliance tools and integrations with HIS/EMR systems
Cons
- Steep learning curve for new users due to extensive functionality
- Custom pricing can be expensive for smaller agencies
- Occasional reports of slower customer support response times
Best For
Mid-sized to large home health and hospice agencies needing scalable, analytics-heavy solutions for complex operations.
Pricing
Custom quote-based pricing; modular subscriptions typically range from $200-$500 per user/month depending on features and agency size.
Homecare Homebase
enterpriseSaaS solution for home health agencies focusing on clinical documentation, revenue cycle, and OASIS compliance.
Integrated revenue cycle management with automated claims scrubbing and denial management
Homecare Homebase (HCHB) is a comprehensive cloud-based EHR and operations platform tailored for home health, hospice, private duty, and pediatric home care agencies. It streamlines clinical documentation, scheduling, billing, EVV compliance, and revenue cycle management with mobile apps for field staff and robust reporting tools. The software ensures HIPAA compliance and supports Medicare OASIS requirements, making it suitable for regulatory-heavy environments.
Pros
- All-in-one platform covering clinical, financial, and operational needs
- Strong EVV and compliance tools for Medicare-certified agencies
- Robust mobile app with offline capabilities for clinicians
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for small agencies
- Customer support response times vary
Best For
Mid-sized to large home health and hospice agencies needing scalable, integrated compliance and billing solutions.
Pricing
Custom quotes based on agency size and modules; typically $150-$300 per user/month plus implementation fees and per-visit costs.
HHAeXchange
enterpriseCloud-based EVV and payer management platform for home care with scheduling and real-time data exchange.
Fully integrated EVV solution compliant with all 50-state requirements and CMS standards
HHAeXchange is a comprehensive cloud-based home care software platform that streamlines operations for home health agencies, including scheduling, billing, electronic visit verification (EVV), and compliance management. It integrates caregivers, agencies, payers, and consumers through mobile apps and a unified ecosystem, ensuring adherence to federal and state regulations like EVV mandates. The solution supports end-to-end workflows from visit planning to payment processing, with strong emphasis on data security and interoperability.
Pros
- Robust EVV compliance with GPS, telephony, and mobile check-in options
- Seamless billing and payroll integrations with major payers
- Comprehensive consumer and caregiver mobile apps for real-time communication
Cons
- Steep learning curve during initial setup and training
- Pricing can be high for very small agencies
- Limited customization options compared to some competitors
Best For
Mid-sized to large home care agencies prioritizing regulatory compliance, EVV, and scalable billing operations.
Pricing
Custom quote-based pricing; typically starts at $500-$1,000/month for small agencies, scaling with users, visits, and modules.
ShiftCare
enterpriseCloud rostering and care management software for home care providers with invoicing and NDIS support.
Intelligent Roster Auto-Fill with compliance checks and predictive matching for carers and shifts
ShiftCare is a cloud-based home care software platform tailored for aged care, disability support, and home care providers, primarily in Australia. It offers comprehensive tools for rostering, scheduling, timesheet management, client records, billing, and NDIS compliance. The platform includes a mobile app for carers to access schedules, submit timesheets, and update client notes in real-time, streamlining operations for agencies of various sizes.
Pros
- Robust rostering and scheduling with auto-fill capabilities
- Strong NDIS compliance and reporting tools
- Intuitive mobile app for carers and real-time updates
Cons
- Steep learning curve for advanced features
- Pricing can be costly for very small agencies
- Limited customization options outside Australian regulations
Best For
Australian home care agencies specializing in NDIS-funded services that need powerful scheduling and compliance management.
Pricing
Starts at AU$5 per active carer per week for basic plans, with tiered options like Essentials (~$99/month), Professional, and Enterprise based on team size and features; custom quotes available.
Rosemark
enterpriseCloud home care software by Complia Health for scheduling, billing, and caregiver tracking.
Telephony-based timekeeping via landline phone calls, enabling easy clock-ins for non-smartphone users.
Rosemark, from Complia Health, is a cloud-based software platform designed specifically for private duty home care agencies, providing tools for scheduling, billing, electronic visit verification (EVV), and caregiver management. It streamlines daily operations with features like automated visit scheduling, payroll integration, and compliance reporting to meet state regulations. The mobile app supports caregivers in real-time documentation and GPS tracking, while administrative dashboards offer insights into agency performance.
Pros
- Robust EVV compliance with multiple verification methods
- Telephony punch-in/out for caregivers without smartphones
- Comprehensive reporting for billing and operations
Cons
- Steeper learning curve for advanced features
- Limited third-party integrations
- Custom pricing lacks transparency upfront
Best For
Mid-sized private duty home care agencies prioritizing EVV compliance and simple caregiver timekeeping.
Pricing
Custom quote required; typically $50-$150 per user/month based on agency size, visits, and modules.
Sandata
enterpriseCloud-based EVV and home care management system with visit verification and state compliance features.
Advanced multi-mode EVV with state-specific compliance adaptations and anomaly detection
Sandata is a comprehensive cloud-based home care software platform specializing in electronic visit verification (EVV), scheduling, billing, and compliance management for home health and hospice agencies. It streamlines caregiver scheduling, real-time visit tracking via mobile apps, and automated billing with payer integrations. The solution ensures regulatory compliance across multiple states, making it a reliable choice for operational efficiency in home care delivery.
Pros
- Robust EVV with GPS, telephony, and facial recognition for compliance
- Seamless integration with billing systems and state Medicaid requirements
- Scalable analytics and reporting for large agencies
Cons
- Steep learning curve and dated user interface
- Custom pricing can be expensive for small agencies
- Implementation and onboarding process can take several weeks
Best For
Mid-to-large home care agencies prioritizing EVV compliance and billing automation over intuitive design.
Pricing
Custom quote-based pricing, typically $5-15 per visit or subscription tiers starting at $2,000/month for mid-sized agencies.
Conclusion
This curated review of cloud-based home care software underscores the top contenders, with AlayaCare emerging as the standout choice, offering a wide-ranging platform that integrates scheduling, billing, EVV, and caregiver management. AxisCare excels for its focus on non-medical home care, and CareSmartz360 impresses with its all-in-one suite including client management, payroll, and telehealth—each provides unique value, catering to diverse agency needs. Together, these tools exemplify the innovation driving modern home care operations.
Take the next step in optimizing your home care agency: dive into AlayaCare. Its comprehensive features can simplify workflows, boost efficiency, and elevate the quality of care your team delivers. Don’t miss out on the solution trusted by many—explore AlayaCare today.
Tools Reviewed
All tools were independently evaluated for this comparison