Quick Overview
- 1#1: ZenMaid - All-in-one maid service software for automated scheduling, invoicing, and instant client estimates.
- 2#2: CleanGuru - Mobile app designed for cleaning businesses to create professional estimates, schedule jobs, and manage payments.
- 3#3: Swept - Comprehensive platform for cleaning companies offering quick quoting, team dispatching, and job tracking.
- 4#4: Jobber - Field service software with customizable quoting, scheduling, and invoicing tailored for cleaning services.
- 5#5: Housecall Pro - Home service management tool featuring instant estimates, online booking, and job management for cleaners.
- 6#6: BookingKoala - Automated booking and pricing platform with dynamic estimates for cleaning service providers.
- 7#7: Launch27 - Commercial cleaning software for managing bids, estimates, inspections, and client communications.
- 8#8: MaidCentral - Scheduling and billing system with estimate generation for residential cleaning operations.
- 9#9: SuccessWare21 - Business management software providing quoting tools, routing, and CRM for cleaning companies.
- 10#10: Service Fusion - Field service platform with mobile estimating, dispatching, and invoicing suitable for cleaning businesses.
Tools were selected based on robust estimating capabilities, user-friendliness, reliability in job coordination (scheduling, dispatching), and overall value, prioritizing platforms that balance functionality, ease of use, and practicality for cleaning operations.
Comparison Table
For cleaning businesses aiming to simplify estimates and enhance efficiency, selecting the right software is critical. This comparison table explores leading tools—including ZenMaid, CleanGuru, Swept, Jobber, Housecall Pro, and more—to help readers assess features, pricing, and usability, ensuring they find a solution that aligns with their operational needs and goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ZenMaid All-in-one maid service software for automated scheduling, invoicing, and instant client estimates. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | CleanGuru Mobile app designed for cleaning businesses to create professional estimates, schedule jobs, and manage payments. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | Swept Comprehensive platform for cleaning companies offering quick quoting, team dispatching, and job tracking. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Jobber Field service software with customizable quoting, scheduling, and invoicing tailored for cleaning services. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 5 | Housecall Pro Home service management tool featuring instant estimates, online booking, and job management for cleaners. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 6 | BookingKoala Automated booking and pricing platform with dynamic estimates for cleaning service providers. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.9/10 |
| 7 | Launch27 Commercial cleaning software for managing bids, estimates, inspections, and client communications. | specialized | 8.2/10 | 8.5/10 | 8.8/10 | 7.8/10 |
| 8 | MaidCentral Scheduling and billing system with estimate generation for residential cleaning operations. | specialized | 7.8/10 | 8.0/10 | 7.9/10 | 7.5/10 |
| 9 | SuccessWare21 Business management software providing quoting tools, routing, and CRM for cleaning companies. | specialized | 8.1/10 | 8.6/10 | 7.4/10 | 7.8/10 |
| 10 | Service Fusion Field service platform with mobile estimating, dispatching, and invoicing suitable for cleaning businesses. | specialized | 7.6/10 | 8.2/10 | 7.4/10 | 7.3/10 |
All-in-one maid service software for automated scheduling, invoicing, and instant client estimates.
Mobile app designed for cleaning businesses to create professional estimates, schedule jobs, and manage payments.
Comprehensive platform for cleaning companies offering quick quoting, team dispatching, and job tracking.
Field service software with customizable quoting, scheduling, and invoicing tailored for cleaning services.
Home service management tool featuring instant estimates, online booking, and job management for cleaners.
Automated booking and pricing platform with dynamic estimates for cleaning service providers.
Commercial cleaning software for managing bids, estimates, inspections, and client communications.
Scheduling and billing system with estimate generation for residential cleaning operations.
Business management software providing quoting tools, routing, and CRM for cleaning companies.
Field service platform with mobile estimating, dispatching, and invoicing suitable for cleaning businesses.
ZenMaid
specializedAll-in-one maid service software for automated scheduling, invoicing, and instant client estimates.
Instant Magic Quotes for client self-service booking with dynamic pricing based on real-time inputs like square footage and add-ons
ZenMaid is an all-in-one software platform tailored for residential cleaning businesses, providing robust tools for generating accurate service estimates, scheduling, dispatching, invoicing, and client communication. It features instant online quoting based on house size, cleaning frequency, and custom pricing rules, enabling clients to book services directly from the website. The platform integrates payments, two-way texting, and QuickBooks sync to streamline end-to-end operations for cleaning companies.
Pros
- Highly accurate and customizable estimating tools with instant online quoting
- Comprehensive all-in-one suite including scheduling, payments, and CRM
- Excellent mobile app and automation features like recurring job management
Cons
- Higher pricing tiers can be expensive for solo cleaners
- Steeper learning curve for advanced customizations
- Limited reporting options compared to enterprise-level CRM software
Best For
Growing residential cleaning businesses with 3+ technicians needing seamless estimates, online booking, and operational automation.
Pricing
Starts at $65/month (Starter, up to 3 techs), $125/month (Pro, up to 10 techs), $225+/month (Elite, unlimited techs); 14-day free trial.
CleanGuru
specializedMobile app designed for cleaning businesses to create professional estimates, schedule jobs, and manage payments.
Instant 'Magic Quote' generator that auto-calculates estimates based on customizable cleaning service templates and square footage.
CleanGuru is a cloud-based software tailored for cleaning service businesses, offering tools for creating instant estimates, managing schedules, and handling invoicing. It includes customizable cleaning checklists, client portals for online booking, and a mobile app for field teams to access jobs and update statuses in real-time. The platform streamlines operations from quoting jobs to collecting payments, helping cleaning companies save time and reduce errors.
Pros
- Industry-specific estimate templates for quick, accurate quoting
- Integrated scheduling, dispatching, and invoicing in one platform
- Mobile app with GPS tracking for efficient field management
Cons
- Limited third-party integrations compared to larger CRM tools
- No free plan; trial required for full access
- Advanced features locked behind higher pricing tiers
Best For
Small to medium cleaning service owners seeking an all-in-one solution for estimates, scheduling, and client management without complex setups.
Pricing
Starts at $39/month for Pro plan (unlimited estimates and scheduling); scales to $99/month for Enterprise with multi-user support and advanced reporting.
Swept
specializedComprehensive platform for cleaning companies offering quick quoting, team dispatching, and job tracking.
Dynamic quoting engine that auto-calculates estimates based on job specifics like size, frequency, and add-ons for instant, accurate proposals
Swept is a cloud-based management software designed specifically for cleaning service businesses, focusing on generating accurate estimates, scheduling jobs, and handling invoicing. It allows users to create customizable quote templates, factor in variables like square footage and service types, and send professional proposals instantly to clients. The platform also integrates team dispatching, time tracking, and payment processing to streamline the entire workflow from lead to completion.
Pros
- Rapid estimate generation with customizable templates and real-time pricing adjustments
- Integrated scheduling and dispatching for efficient team management
- Seamless invoicing and online payments to speed up cash flow
Cons
- Limited advanced analytics and reporting compared to enterprise competitors
- Mobile app lacks some desktop features, impacting field users
- Pricing can add up for businesses with multiple teams or high volume
Best For
Small to mid-sized cleaning companies seeking quick, professional estimating tools integrated with basic operations management.
Pricing
Starts at $49/month for the Starter plan (up to 3 users), $99/month for Pro (unlimited users, advanced features), and custom enterprise pricing.
Jobber
specializedField service software with customizable quoting, scheduling, and invoicing tailored for cleaning services.
Client hub for instant quote approvals and job requests, reducing back-and-forth communication
Jobber is a robust field service management software tailored for businesses like cleaning services, enabling quick creation of professional estimates and quotes with customizable templates and line items for services, materials, and labor. It streamlines the entire workflow by converting approved quotes into scheduled jobs, invoices, and payments, all accessible via a user-friendly mobile app. Ideal for residential and commercial cleaners, it supports recurring cleaning contracts and client self-service portals for estimate approvals and requests.
Pros
- Fast, customizable quote builder with drag-and-drop pricing for cleaning packages
- Seamless transition from estimates to scheduling and invoicing
- Strong mobile app and client hub for on-site approvals and recurring jobs
Cons
- Higher pricing tiers needed for advanced reporting and unlimited users
- Initial setup and template customization has a learning curve
- Limited built-in inventory tracking for cleaning supplies
Best For
Mid-sized cleaning companies needing an all-in-one platform for accurate estimates, scheduling, and client management.
Pricing
Starts at $69/month (Core plan for small teams), up to $349+/month (Grow/Plus); billed annually with discounts.
Housecall Pro
specializedHome service management tool featuring instant estimates, online booking, and job management for cleaners.
Smart pricing packages that allow bundling cleaning services with automated upsells directly in estimates
Housecall Pro is a comprehensive field service management software tailored for home service businesses, including cleaning services, enabling quick creation of professional estimates with customizable templates, line items, photos, and digital signatures. It streamlines the process from estimate to job conversion, invoicing, and payment collection, all accessible via a robust mobile app. The platform also integrates scheduling, dispatching, and customer management to support efficient operations for cleaning providers.
Pros
- Customizable estimate templates with pricing packages and upsell suggestions
- Seamless integration of estimates with scheduling and invoicing
- Strong mobile app for on-site estimate creation and approvals
Cons
- Higher pricing tiers required for advanced features like unlimited users
- Steeper learning curve for full customization
- Limited free trial and no self-serve lower-cost plans for solo cleaners
Best For
Small to mid-sized cleaning service companies needing an all-in-one platform for estimates, scheduling, and payments rather than standalone estimating tools.
Pricing
Starts at $65/month (Basic, 1 user), $129/month (Essentials, up to 7 users), $229/month (Max, unlimited users); additional fees for credit card processing.
BookingKoala
specializedAutomated booking and pricing platform with dynamic estimates for cleaning service providers.
Fully white-label client booking portal that customers access as if it's your own website, complete with custom service quotes and instant scheduling.
BookingKoala is an all-in-one booking and business management platform designed for service-based businesses like cleaning services, offering online scheduling, quoting, invoicing, and payment processing. It allows users to create custom service menus with cleaning-specific add-ons, such as deep cleaning or room-specific options, enabling quick estimate generation and automated bookings. The software includes CRM tools, email marketing, and a white-label client portal to streamline operations from lead capture to job completion.
Pros
- Affordable pricing with scalable plans suitable for small businesses
- White-label booking website that integrates seamlessly with your brand
- Strong automation for scheduling, reminders, and payments tailored to service jobs
Cons
- Limited advanced estimating tools for complex material/labor calculations
- Reporting and analytics could be more robust for larger operations
- Some customization requires higher-tier plans
Best For
Small to medium cleaning service providers seeking an intuitive online booking and quoting system without needing heavy customization.
Pricing
Starts at $27/month (Starter plan) up to $197/month (Enterprise), with annual billing discounts and a 30-day free trial.
Launch27
specializedCommercial cleaning software for managing bids, estimates, inspections, and client communications.
Intelligent pricing calculator that auto-adjusts estimates based on job size, cleaning type, and custom rates
Launch27 is a specialized software platform designed for cleaning service businesses, enabling rapid creation of professional estimates using customizable templates tailored to cleaning jobs. It integrates scheduling, invoicing, client management, and payment processing into a single dashboard to streamline operations. The tool also features a client portal for online approvals and recurring job automation, making it efficient for service-based workflows.
Pros
- Cleaning-specific estimate templates with room/sq ft calculators
- Drag-and-drop scheduling and automated recurring jobs
- Seamless QuickBooks integration for accounting
Cons
- Higher pricing may deter very small operations
- Limited advanced reporting and analytics
- Fewer third-party integrations compared to competitors
Best For
Mid-sized cleaning companies (5-50 employees) needing robust estimating and scheduling without complex setup.
Pricing
Starts at $97/month (billed annually) for Starter plan (up to 3 users), $147/month for Pro, up to $297/month for Enterprise.
MaidCentral
specializedScheduling and billing system with estimate generation for residential cleaning operations.
Customizable estimate templates that auto-calculate costs based on square footage, services, and recurring discounts
MaidCentral is a cloud-based software tailored for cleaning service businesses, specializing in generating accurate estimates for residential and commercial cleaning jobs. It offers tools for quick quote creation using customizable pricing templates, job scheduling, and customer relationship management. The platform also supports online booking and invoicing, helping streamline operations from estimate to payment.
Pros
- Quick estimate generation with drag-and-drop scheduling
- Mobile app for on-the-go quote approvals and updates
- Integrated CRM for personalized customer quotes
Cons
- Limited third-party integrations compared to competitors
- Advanced reporting requires higher-tier plans
- Occasional glitches in online booking during peak times
Best For
Small to mid-sized cleaning companies needing reliable estimate tools alongside basic scheduling and CRM features.
Pricing
Starts at $49/month for Solo plan (1 user), up to $199/month for Enterprise with unlimited users and advanced features; 14-day free trial available.
SuccessWare21
specializedBusiness management software providing quoting tools, routing, and CRM for cleaning companies.
Bid Wizard estimating tool with automated square footage calculations and profitability analysis unique to janitorial services
SuccessWare21 is a Windows-based business management software designed specifically for commercial cleaning and janitorial service companies. It provides robust estimating tools via its Bid Wizard, which calculates bids based on square footage, cleaning frequencies, tasks, and profit margins. The platform also integrates scheduling, dispatching with GPS tracking, invoicing, payroll, and CRM features to manage end-to-end operations.
Pros
- Tailored estimating engine for cleaning bids with customizable templates and profit calculators
- Full integration of scheduling, routing, and invoicing for operational efficiency
- Industry-specific tools like chemical tracking and quality inspections
Cons
- Primarily desktop software with limited modern cloud/mobile capabilities
- Steep learning curve due to dense interface and feature set
- Opaque pricing requires sales quote, no transparent plans
Best For
Medium-sized commercial cleaning firms needing specialized estimating and comprehensive management in a desktop environment.
Pricing
Custom quotes based on users and modules; typically $150-$500/month for small to mid-sized teams.
Service Fusion
specializedField service platform with mobile estimating, dispatching, and invoicing suitable for cleaning businesses.
One-click estimate-to-job conversion with automated scheduling and real-time technician dispatching
Service Fusion is an all-in-one field service management platform designed for service businesses, including cleaning services, offering tools for creating professional estimates, scheduling, dispatching, and invoicing. It features customizable estimate templates that account for cleaning-specific needs like square footage, room types, supplies, and labor hours, with mobile access for field technicians. The software integrates CRM, payments, and accounting to streamline the entire workflow from quote to cash.
Pros
- Comprehensive field service tools including robust estimate builders with templates
- Strong mobile app for on-site estimate approvals and job updates
- Seamless integrations with QuickBooks and GPS tracking for efficient dispatching
Cons
- Not specialized solely for cleaning services, lacking niche features like advanced chemical/supply inventory
- Steep learning curve for smaller teams new to FSM software
- Pricing can be high for solo or very small cleaning operations
Best For
Mid-sized cleaning service companies needing an integrated platform for estimates, scheduling, and operations beyond basic quoting.
Pricing
Custom pricing with plans starting at around $195/month for basic features, scaling up based on users and modules (billed annually).
Conclusion
Evaluating the top 10 cleaning services estimates software reveals ZenMaid as the leading choice, with its all-in-one focus on scheduling, invoicing, and instant estimates standing out. CleanGuru and Swept follow as strong alternatives, offering tailored features like mobile accessibility and quick quoting that align with different business needs. This comparison highlights the varied strengths of these tools, all designed to streamline operations for cleaning services.
Don’t let estimate management slow you down—ZenMaid’s integrated solutions make it the top pick; take the first step and explore its features to boost your business efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison