Top 10 Best Child Care Billing Software of 2026

Procare Software is a comprehensive child care management platform with robust billing capabilities tailored for child care centers, preschools, and after-school programs. It automates tuition billing, handles complex family-based invoicing, processes payments via multiple methods, and integrates seamlessly with QuickBooks for accounting. Beyond billing, it offers attendance tracking, parent portals, and reporting tools to streamline daily operations and ensure compliance.

Brightwheel is a comprehensive child care management platform with powerful billing tools designed for daycares, preschools, and child care centers. It automates tuition invoicing, processes payments securely via a parent app, and ties billing directly to attendance tracking for accuracy. The software also handles late fees, subsidies, and multi-child discounts, integrating with popular accounting tools like QuickBooks.

Jackrabbit Care is a cloud-based management software tailored for child care centers, daycare providers, and enrichment programs, offering end-to-end tools for enrollment, attendance tracking, scheduling, and automated billing. It handles complex billing needs like tuition calculations, multi-child family accounts, prorated fees, discounts, and online payments through an integrated parent portal. The platform also includes reporting, staff management, and communication features to streamline operations. As a rank #3 solution, it provides robust capabilities but may lack some niche customizations found in top competitors.

Childcare Manager is a cloud-based platform tailored for childcare centers, focusing on automated billing tied directly to attendance tracking. It streamlines invoicing, online payments through a parent portal, and generates compliance-ready financial reports. The software also supports scheduling, staff management, and parent communication to enhance overall center operations.

KinderConnect is a cloud-based child care management platform designed specifically for kindergartens and child care centers, with robust billing and invoicing features at its core. It automates tuition calculations based on attendance, handles multiple payment methods including ACH and credit cards, and provides detailed financial reports for compliance and reconciliation. The software integrates billing seamlessly with child tracking, parent portals, and scheduling tools to streamline operations for providers.

Tuition Express is a cloud-based billing and payment solution tailored for child care centers, automating tuition invoicing, online payments, and attendance tracking. It provides a parent portal for families to view balances, make payments, and manage schedules conveniently. The platform also generates detailed financial reports and supports integration with child care management software for seamless operations.

HiMama is a comprehensive child care management platform with integrated billing features designed for preschools, daycares, and early learning centers. It automates invoicing based on attendance tracking, supports multiple payment methods including credit cards and autopay, and handles complex scenarios like subsidies and multi-child families. While billing is a core module, it shines when combined with its documentation, parent communication, and reporting tools for streamlined operations.

Sandbox Software is a cloud-based childcare management platform designed specifically for daycare centers and early childhood services, with robust billing and invoicing capabilities. It automates attendance tracking, generates customizable invoices, processes payments via multiple methods, and handles government subsidies like Australia's Child Care Subsidy (CCS). The software also offers parent portals, compliance reporting, and family communication tools to streamline operations.

ChildCare Sage is a cloud-based billing software tailored for childcare centers, automating invoicing based on attendance, handling multiple payment methods, and generating detailed financial reports. It integrates attendance tracking with billing to ensure accurate charges for hours attended, subsidies, and additional fees. The platform also includes a parent portal for viewing bills, making payments, and receiving notifications, streamlining communication between providers and families.

ChildPlus is a comprehensive child care management platform primarily designed for Head Start, Early Head Start, and similar subsidized programs, offering tools for enrollment, attendance tracking, family communication, and billing. Its billing module automates tuition invoicing, subsidy processing, co-pay calculations, and payment reconciliation, seamlessly integrating with daily attendance data. While robust for compliance-heavy environments, it may feel overbuilt for simpler private child care operations.