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Business FinanceTop 10 Best Check Creating Software of 2026
Discover top check creating software options. Streamline check writing with the best tools.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
QuickBooks Online
Bill Pay check creation with automatic linking to expense categories and accounting entries
Built for small teams needing check creation tied to books, reconciliation, and expense reporting.
Xero
Bill payment workflow that generates checks tied to invoices and payment status
Built for mid-market accounting teams issuing checks from bill-to-pay workflows.
Zoho Books
Check payment records that stay linked to invoices and accounting transactions
Built for teams using checks alongside full accounting workflows and audit trails.
Comparison Table
This comparison table evaluates check creating software alongside accounting platforms that support check writing workflows, including QuickBooks Online, Xero, Zoho Books, Wave Accounting, and FreshBooks. Readers can compare features used to issue and manage checks such as templates, payee handling, approval controls, and export or accounting integration.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QuickBooks Online QuickBooks Online creates and manages checks by using its accounting workflows and payment features tied to customer and vendor records. | accounting checks | 8.4/10 | 8.6/10 | 8.2/10 | 8.5/10 |
| 2 | Xero Xero generates checks through its bills and payments workflow and tracks those payments in the general ledger. | accounting checks | 8.0/10 | 8.2/10 | 7.8/10 | 8.1/10 |
| 3 | Zoho Books Zoho Books supports check creation and payment recording from its bills and expenses workflows with bookkeeping automation. | SMB accounting | 7.4/10 | 7.6/10 | 7.2/10 | 7.3/10 |
| 4 | Wave Accounting Wave Accounting enables check printing and records payments against bills and expenses for accurate cash basis tracking. | budget-friendly | 7.4/10 | 7.8/10 | 7.2/10 | 7.1/10 |
| 5 | FreshBooks FreshBooks creates and records checks as payments within its accounting and invoicing flows. | SMB accounting | 8.2/10 | 8.2/10 | 8.6/10 | 7.8/10 |
| 6 | Kashoo Kashoo creates checks and records vendor payments in its cloud accounting system. | lightweight accounting | 7.6/10 | 7.8/10 | 7.2/10 | 7.6/10 |
| 7 | ZipBooks ZipBooks supports check creation and manages payments within its accounting ledger. | SMB accounting | 7.4/10 | 7.4/10 | 8.0/10 | 6.8/10 |
| 8 | LessAccounting LessAccounting generates checks and maintains payment records as part of its accounting operations for small businesses. | accounting checks | 7.2/10 | 7.0/10 | 7.8/10 | 6.9/10 |
| 9 | Checkeeper Checkeeper is a dedicated check writing and check ledger tool that prints checks and tracks their status. | check writing | 7.7/10 | 7.7/10 | 7.1/10 | 8.2/10 |
| 10 | QuickBooks Desktop QuickBooks Desktop creates and prints checks with a check register and payment tracking inside its desktop accounting software. | desktop accounting | 7.4/10 | 7.6/10 | 7.1/10 | 7.3/10 |
QuickBooks Online creates and manages checks by using its accounting workflows and payment features tied to customer and vendor records.
Xero generates checks through its bills and payments workflow and tracks those payments in the general ledger.
Zoho Books supports check creation and payment recording from its bills and expenses workflows with bookkeeping automation.
Wave Accounting enables check printing and records payments against bills and expenses for accurate cash basis tracking.
FreshBooks creates and records checks as payments within its accounting and invoicing flows.
Kashoo creates checks and records vendor payments in its cloud accounting system.
ZipBooks supports check creation and manages payments within its accounting ledger.
LessAccounting generates checks and maintains payment records as part of its accounting operations for small businesses.
Checkeeper is a dedicated check writing and check ledger tool that prints checks and tracks their status.
QuickBooks Desktop creates and prints checks with a check register and payment tracking inside its desktop accounting software.
QuickBooks Online
accounting checksQuickBooks Online creates and manages checks by using its accounting workflows and payment features tied to customer and vendor records.
Bill Pay check creation with automatic linking to expense categories and accounting entries
QuickBooks Online stands out for tying check creation directly into its accounting ledger, payments, and bank reconciliation workflow. Users can generate checks from bills and bills-to-pay lists, record memo and payment details, and keep check status aligned with expenses. The system also supports approval workflows through role permissions and audit-friendly transaction history.
Pros
- Creates checks from bills so payment details stay linked to accounting records
- Captures payee, memo, and category fields with consistent transaction mapping
- Supports bank reconciliation so check clearing ties back to ledger history
- Strong reporting on expenses paid by check and outstanding bills
Cons
- Check customization options are limited compared with dedicated check printers
- Batch check workflows can feel rigid for complex multi-payee runs
- Missing fields may require manual edits after initial check creation
Best For
Small teams needing check creation tied to books, reconciliation, and expense reporting
Xero
accounting checksXero generates checks through its bills and payments workflow and tracks those payments in the general ledger.
Bill payment workflow that generates checks tied to invoices and payment status
Xero stands out for check creation inside an accounting system that connects bills, approvals, and bank feeds. Users can create and print checks from recorded bills and vendor information, then track payment status against invoices. The platform also supports automation through rules and workflow steps that reduce manual check preparation. Core controls include audit-friendly transaction histories and consistent vendor records across payments.
Pros
- Check creation stays tied to vendor bills and invoice payment status
- Bank feed reconciliation reduces manual matching after issuing checks
- Strong audit trail links checks to underlying transactions
- Vendor data reuse speeds recurring check runs
Cons
- Check workflows depend on pre-recorded bills and structured payment setup
- Limited check-specific customization compared with dedicated check printing tools
- Approval and routing can require configuration across the accounting workflow
Best For
Mid-market accounting teams issuing checks from bill-to-pay workflows
Zoho Books
SMB accountingZoho Books supports check creation and payment recording from its bills and expenses workflows with bookkeeping automation.
Check payment records that stay linked to invoices and accounting transactions
Zoho Books stands out for turning check creation into a managed accounting workflow tied to invoices, expenses, and payments. It supports check payments with printed check details and recordkeeping inside the same system used for accounting entries. Batch processing and approval paths help teams keep check issuance consistent with financial controls. The solution is strongest when checks are part of a broader bookkeeping process rather than a standalone document printer.
Pros
- Check payment records link directly to invoices and transactions
- Batch workflows reduce manual effort for recurring check runs
- Accounting exports keep audit trails aligned with check issuance
Cons
- Check-specific customization and templates are less flexible than dedicated check tools
- Print layouts depend on the available check format settings
- Complex approvals can add navigation steps during check creation
Best For
Teams using checks alongside full accounting workflows and audit trails
Wave Accounting
budget-friendlyWave Accounting enables check printing and records payments against bills and expenses for accurate cash basis tracking.
Check creation that automatically posts to bookkeeping records for reconciliation
Wave Accounting stands out for check-centric accounting workflows that connect check creation directly to general ledger and transaction records. It supports writing checks, tracking payees, memo fields, and managing attached documents inside accounting records. The platform also emphasizes reconciliation and financial reporting, which helps verify that issued checks match bank activity.
Pros
- Check creation is tied to accounting entries and transaction history
- Payee and memo fields stay consistent across bookkeeping and audit trails
- Built-in reconciliation supports validating issued checks against bank statements
Cons
- Check printing and formatting options are limited versus dedicated check software
- Batch check workflows are weaker for high-volume issuing
- Limited automation for approvals and payment scheduling compared with specialist tools
Best For
Small businesses needing checks embedded in accounting, not standalone check automation
FreshBooks
SMB accountingFreshBooks creates and records checks as payments within its accounting and invoicing flows.
Vendor payment tracking that links checks back to bills and accounting entries
FreshBooks stands out for turning invoice-first accounting into a fast check-printing workflow for payments and remittances. The platform supports creating checks tied to bills and vendor records, with configurable payee, amounts, and payment dates. It also keeps check activity aligned with expense tracking and payment status so check creation stays consistent with financial records.
Pros
- Check details stay tied to vendor records for cleaner payment tracking
- Quick check creation from bill and payment context reduces manual data entry
- Built-in reporting links checks to accounts and expense categories
Cons
- Check customization options are limited compared with full check-automation tools
- Bulk check generation workflows are less robust for high-volume pay runs
- Remittance formatting flexibility can lag behind specialized check software
Best For
Small businesses creating occasional checks with vendor-linked payment records
Kashoo
lightweight accountingKashoo creates checks and records vendor payments in its cloud accounting system.
Printable check generation from payment records with reusable layout templates
Kashoo focuses on accounting workflows that include invoice and recurring transaction handling for small businesses. It supports check creation by generating printable checks from payment records and attaching memo and payee details for consistent documentation. Core capabilities include bank reconciliation-style organization, automated numbering for documents, and templates that keep check layouts uniform. The tool also integrates with broader bookkeeping tasks like categorization and reporting so checks stay connected to underlying transactions.
Pros
- Generates printable checks directly from payment records
- Reusable check layouts keep payee and memo formatting consistent
- Document numbering reduces errors during repeated payments
- Connects check creation to underlying bookkeeping entries
Cons
- Check-specific customization is limited compared with dedicated check software
- Payment workflow requires careful setup of payees and bank accounts
- Advanced approval and multi-user controls are not the focus
Best For
Small businesses needing simple check creation tied to accounting records
ZipBooks
SMB accountingZipBooks supports check creation and manages payments within its accounting ledger.
Printable check templates with batch generation from saved payee and payment details
ZipBooks focuses on check creation workflows with templates, payee data entry, and document-ready outputs. The tool is built to generate printable checks and keep check details organized for recurring payments. It supports common check fields and batch handling so users can produce multiple checks from stored information. For teams that want fast check production without accounting-heavy tooling, ZipBooks targets that narrow workflow.
Pros
- Quick check layout with clear fields for payee, amount, and memo
- Batch creation supports generating multiple checks from existing entries
- Printable output workflow reduces manual formatting work
- Organized check records help reduce lookup time during reprints
Cons
- Limited depth for approvals and multi-user audit trails
- Fewer advanced payment workflows than full AP or accounting suites
- Batch edits can be less flexible for exception-based check runs
Best For
Small teams needing fast printable checks from structured payee records
LessAccounting
accounting checksLessAccounting generates checks and maintains payment records as part of its accounting operations for small businesses.
Check creation tied to accounting transactions for direct payment record tracking
LessAccounting stands out by focusing on simple, check-centric workflows tied to accounting transactions. It supports creating checks and using them as payment records inside its accounting flow. The tool is geared toward routine payments rather than complex batch issuing or heavy approval hierarchies. Integration depth centers on how checks map to bookkeeping data.
Pros
- Straightforward check creation that matches common payment workflows
- Checks tie directly into accounting transactions for cleaner bookkeeping
- Fewer steps for routine payee payments than spreadsheet-based issuance
Cons
- Limited advanced controls for large-volume or multi-approver issuing
- Batch check creation features are not a standout for high-volume operations
- Export and document formatting options feel less robust than dedicated check software
Best For
Small businesses issuing occasional checks with basic accounting linkage
Checkeeper
check writingCheckeeper is a dedicated check writing and check ledger tool that prints checks and tracks their status.
Check templates that standardize formatting and fields for repeatable check runs
Checkeeper focuses on turning check creation into a structured workflow with reusable fields and reviewable outputs. It supports building check templates, managing payee and amount data, and generating printable check documents for day-to-day payments. The system is positioned for operational control by guiding users through the steps required to produce consistent checks rather than ad-hoc documents.
Pros
- Template-based check creation produces consistent layouts across payment runs
- Workflow-driven steps reduce omissions when entering payee and amount details
- Printable check output supports fast distribution for standard payment cycles
Cons
- Setup and template configuration take effort before high-volume use
- Limited visibility into audit trails and approval states compared with heavier controls
- Straight check generation feels narrower than full accounts-payable suites
Best For
Teams needing standardized, template-based check creation with controlled workflows
QuickBooks Desktop
desktop accountingQuickBooks Desktop creates and prints checks with a check register and payment tracking inside its desktop accounting software.
Print checks from the Accounts Payable payment process
QuickBooks Desktop stands out for check-writing inside a full accounting ledger, which reduces data re-entry during bank reconciliation. The software supports printing checks and exporting check data to align payments with vendor records. It also enforces account and transaction linkages so checks post correctly to the general ledger and reports.
Pros
- Check writing posts directly to the general ledger with correct transaction coding
- Vendor and chart of accounts mapping speeds payment setup and reduces errors
- Bank reconciliation flows smoothly with check history and audit-ready transaction links
Cons
- Desktop deployment adds setup friction compared with browser-first check tools
- Batch check workflows and formatting flexibility feel limited for complex remittance needs
- On-screen forms can be slower than dedicated check creator utilities for high volume
Best For
Accounting teams in established workflows needing ledger-linked check creation
Conclusion
After evaluating 10 business finance, QuickBooks Online stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Check Creating Software
This buyer’s guide explains how to choose check creating software by comparing QuickBooks Online, Xero, Zoho Books, Wave Accounting, FreshBooks, Kashoo, ZipBooks, LessAccounting, Checkeeper, and QuickBooks Desktop. The guide focuses on check writing workflows tied to accounting records, bank reconciliation connections, printable check outputs, and template or batch capabilities. Each section maps buying decisions to concrete capabilities found across these specific tools.
What Is Check Creating Software?
Check creating software generates printable checks and records payment activity tied to vendors and accounting transactions. It solves the operational problem of producing checks with correct payee, memo, and category mapping while keeping issued payment history aligned to the ledger. Many tools also help teams reconcile checks against bank activity so clearing status stays consistent with accounting records. Tools like QuickBooks Online and Xero show the category when check creation is embedded in bills and payments workflows that connect to invoices and the general ledger.
Key Features to Look For
These capabilities determine whether check creation stays accurate, repeatable, and audit-friendly across common payment workflows.
Ledger-linked check creation from bills or invoices
Look for tools that generate checks directly from recorded bills or invoices so check details map to accounting entries without rework. QuickBooks Online creates checks from bills so payment details stay linked to expense categories and accounting records. Xero generates checks through a bill payment workflow tied to invoice payment status, which reduces standalone check entry mistakes.
Automatic alignment to accounting transactions for reconciliation
Choose software that posts check activity to bookkeeping records so reconciliation and audit trail review work from the same transaction set. Wave Accounting stands out for check creation that automatically posts to bookkeeping records for reconciliation. QuickBooks Desktop and QuickBooks Online both maintain bank reconciliation alignment through check history linked to the ledger.
Vendor reuse and invoice-linked payment status
Prioritize check creation that reuses vendor records and links each check back to the specific underlying transaction. Xero reuses structured vendor data for recurring runs and tracks check payments against invoices. Zoho Books keeps check payment records linked to invoices and accounting transactions for cleaner payment tracking.
Template-based printable check output
Dedicated check templates help standardize layout and reduce formatting errors during repeat payment cycles. Checkeeper provides check templates that standardize formatting and fields for repeatable check runs. Kashoo and ZipBooks also generate printable checks from saved payment or payee information using reusable layout templates.
Batch check generation for multiple payees
Batch workflows matter when recurring payments require producing many checks quickly from structured inputs. ZipBooks supports batch creation from saved payee and payment details for generating multiple checks. FreshBooks and QuickBooks Online support bulk and recurring contexts, but complex multi-payee runs can feel rigid when check customization is limited.
Approval and audit trail controls tied to the check workflow
Controls that connect check creation steps to transaction history reduce the risk of missing approvals or losing evidence. QuickBooks Online supports approval workflows through role permissions and keeps audit-friendly transaction history aligned with check issuance. Zoho Books supports batch workflows and approval paths inside its accounting workflow, while Checkeeper focuses more on operational control through guided steps than heavy multi-approver auditing.
How to Choose the Right Check Creating Software
Pick the tool that matches the check lifecycle requirements from data entry to printing to ledger reconciliation.
Match check creation to the accounting source of truth
If checks come from bills and invoice payments, choose QuickBooks Online or Xero so check creation stays tied to vendor bills and invoice payment status. QuickBooks Online creates checks from bills so memo and category mapping stays linked to accounting entries. Xero generates checks from its bill payment workflow so issued checks attach to invoice payment tracking.
Verify that check posting supports reconciliation and audit review
For teams that reconcile checks against bank statements, select Wave Accounting, QuickBooks Online, or QuickBooks Desktop because check creation posts to bookkeeping records and maintains transaction-linked history. Wave Accounting automatically posts check creation to bookkeeping records for reconciliation. QuickBooks Desktop prints checks from the Accounts Payable payment process and keeps check history aligned with audit-ready transaction links.
Assess the need for check-specific customization and layout control
For consistent printing requirements, prioritize template-first tools like Checkeeper, Kashoo, and ZipBooks. Checkeeper emphasizes check templates that standardize formatting and fields across payment runs. Kashoo and ZipBooks use reusable layout templates to keep payee and memo formatting consistent while producing printable outputs.
Evaluate batch and exception handling based on payment volume
For high-volume recurring payments, test batch check generation with the exact pattern of payee exceptions needed. ZipBooks supports batch generation from saved payee and payment details, which reduces manual formatting work. QuickBooks Online can feel rigid for complex multi-payee runs when batch workflows do not match the organization’s exception patterns.
Confirm workflow depth for approvals and operational control
For controlled processes that need approval states, use QuickBooks Online or Zoho Books where check workflows integrate with accounting controls and approval paths. QuickBooks Online includes role-based approval workflows and audit-friendly transaction history tied to checks. If workflow control is mostly about reducing omissions during day-to-day check entry, Checkeeper provides workflow-driven steps with template standardization, while deeper multi-approver auditing is not its primary focus.
Who Needs Check Creating Software?
Check creating software benefits teams that need accurate, repeatable check production and payment recordkeeping tied to vendors and accounting transactions.
Small teams tying checks to books, reconciliation, and expense reporting
QuickBooks Online is a strong fit because it creates checks from bills so payment details remain linked to expense categories and accounting records. FreshBooks also supports fast check printing from bill and payment context with reporting that links checks to accounts and expense categories.
Mid-market accounting teams issuing checks from bill-to-pay workflows
Xero suits organizations that want checks generated from recorded bills and tracked against invoice payment status. Xero’s bank feed reconciliation reduces manual matching after checks are issued.
Teams that need check records linked to invoices and broader bookkeeping workflows
Zoho Books fits teams using checks alongside invoices and accounting entries because it keeps check payment records linked to invoices and underlying transactions. Wave Accounting fits small businesses that want checks embedded in accounting so issued checks automatically post to bookkeeping records for reconciliation.
Teams focused on standardized printable checks with template-driven repeatability
Checkeeper, Kashoo, and ZipBooks target repeatable check production by emphasizing templates and printable outputs. Checkeeper is best for controlled, template-based creation where the primary goal is consistent layouts, while Kashoo and ZipBooks generate printable checks from payment records or saved payee details using reusable layouts.
Common Mistakes to Avoid
Several recurring buying and implementation pitfalls show up across these check creating tools based on their strengths and limitations.
Buying a check printer mindset when the process requires ledger-linked accounting workflows
Organizations that must keep check details aligned with bills, invoices, and reconciliation should avoid standalone document-only workflows. QuickBooks Online and Xero generate checks from bills and invoice payment status so memo and category mapping stays consistent with accounting entries.
Underestimating the impact of limited check customization in bill-pay accounting tools
Dedicated check layouts often require more customization than accounting systems provide. QuickBooks Online, Xero, Zoho Books, and Wave Accounting describe check customization as limited versus dedicated check printers, so teams needing specialized formatting should compare template tools like Checkeeper and Kashoo.
Ignoring batch workflow fit for complex multi-payee runs
Batch check runs break down when exception-based logic is needed for many payees. ZipBooks supports batch generation from structured saved payee and payment details, while QuickBooks Online can feel rigid for complex multi-payee runs.
Relying on check entry without validating reconciliation linkage
Check creation that does not tie cleanly into bank reconciliation increases cleanup work after checks clear. Wave Accounting posts check creation to bookkeeping records for reconciliation, and QuickBooks Desktop maintains check history and transaction links that support audit-ready reconciliation.
How We Selected and Ranked These Tools
We evaluated QuickBooks Online, Xero, Zoho Books, Wave Accounting, FreshBooks, Kashoo, ZipBooks, LessAccounting, Checkeeper, and QuickBooks Desktop by scoring every tool on three sub-dimensions. Features received a weight of 0.4, ease of use received a weight of 0.3, and value received a weight of 0.3. The overall score is computed as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. QuickBooks Online separated itself with a concrete example on the features dimension by tying bill pay check creation to automatic linking with expense categories and accounting entries, which improves ledger accuracy and reconciliation readiness.
Frequently Asked Questions About Check Creating Software
Which check creating software best links check writing to accounting records for reconciliation?
QuickBooks Online best fits teams that need checks to post directly to expense categories and accounting entries while staying aligned with bank reconciliation. Wave Accounting and QuickBooks Desktop also embed check creation into general ledger records to reduce re-entry during reconciliation.
What tool handles bill-to-invoice payment workflows where checks follow invoices automatically?
Xero fits bill-to-pay processes because check creation stays tied to recorded bills and invoice payment status through bank feeds and workflow steps. Zoho Books also links check payment records to invoices and payment history, supported by approval paths for consistent issuance.
Which option is strongest for small teams that need approval control without building custom processes?
QuickBooks Online supports approval control through role permissions and audit-friendly transaction history tied to each check. FreshBooks provides a lighter workflow for small businesses, but QuickBooks Online and Xero provide stronger controls when approvals and traceability matter.
Which check creating software is designed for routine payments with templates and standardized fields?
Checkeeper is built around reusable check templates and controlled step-by-step output for consistent day-to-day check runs. ZipBooks also emphasizes printable check templates and batch generation from saved payee and payment details.
Which tool fits organizations that want document-ready checks plus attachment handling inside bookkeeping records?
Wave Accounting supports writing checks with memo fields and managing attached documents within its accounting workflow. QuickBooks Online also keeps check status aligned with expenses and associated transaction history, which supports document-level traceability.
What check creating software best supports batch processing for multiple payments in one run?
Zoho Books supports batch processing that helps teams issue checks consistently across approved payment lists. ZipBooks provides batch handling for producing multiple printable checks from structured payee and payment details.
Which option is best for invoice-first workflows where checks are generated as remittances tied to vendor records?
FreshBooks is strongest when invoices and bills drive accounting entries and checks are created as payment remittances tied to vendor records. Kashoo and Zoho Books also keep check issuance connected to underlying transactions, but FreshBooks targets faster check creation inside an invoice-centered workflow.
Which software supports recurring or repeated payments using layout templates and reusable templates?
Kashoo uses layout templates and reusable document structures so check generation remains uniform for recurring payment patterns. Checkeeper and ZipBooks also standardize check formatting through templates, which reduces formatting drift across runs.
What check creating software is best when the priority is embedding checks into a simpler accounting flow rather than standalone check printing?
LessAccounting fits businesses that want check creation treated as payment records inside an accounting flow with direct mapping to bookkeeping data. Wave Accounting and QuickBooks Desktop also emphasize ledger-linked check creation so checks and reports stay consistent.
Which product suits teams using bank feeds and want payment status tracked against invoices while creating checks?
Xero is designed around bank feeds and invoice-aligned payment status, so check creation remains connected to vendor records and recorded bills. QuickBooks Online provides comparable linkage by aligning check status with expenses and reconciliation workflows tied to its accounting ledger.
Tools reviewed
Referenced in the comparison table and product reviews above.
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