Quick Overview
- 1#1: Procore - Cloud-based construction management platform that automates change order creation, review, approval, and financial tracking.
- 2#2: Autodesk Construction Cloud - Integrated construction workflow platform with robust tools for managing change orders, RFIs, and submittals in real-time.
- 3#3: Buildertrend - All-in-one construction project management software featuring simple change order requests, approvals, and client portals.
- 4#4: Knowify - Construction management tool designed for subcontractors with advanced change order tracking, billing, and compliance features.
- 5#5: Fieldwire - Mobile-first construction app that facilitates field-based change order documentation, photos, and task assignments.
- 6#6: Foundation - Construction accounting software with integrated job costing and change order processing for accurate financial control.
- 7#7: eSUB Cloud - Cloud-based subcontractor management platform specializing in change order workflows, time tracking, and project documentation.
- 8#8: CMiC - Enterprise construction ERP system offering end-to-end change order management within financial and project controls.
- 9#9: Viewpoint Vista - Construction accounting and ERP software with detailed change order handling tied to job costing and reporting.
- 10#10: Sage 300 Construction and Real Estate - Construction-specific ERP solution that supports change order entry, approvals, and integration with accounting modules.
Tools were chosen based on comprehensive feature sets (including automation, tracking, and compliance), user experience (intuitive design, mobile accessibility), and overall value, ensuring relevance across diverse project scales and team requirements.
Comparison Table
Change orders are essential for managing project adjustments, and selecting the right software can transform this process. This comparison table examines top tools including Procore, Autodesk Construction Cloud, Buildertrend, Knowify, Fieldwire, and more, equipping readers to identify key features, pricing models, and integrations tailored to their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Procore Cloud-based construction management platform that automates change order creation, review, approval, and financial tracking. | enterprise | 9.4/10 | 9.6/10 | 8.5/10 | 8.8/10 |
| 2 | Autodesk Construction Cloud Integrated construction workflow platform with robust tools for managing change orders, RFIs, and submittals in real-time. | enterprise | 9.1/10 | 9.4/10 | 8.2/10 | 8.6/10 |
| 3 | Buildertrend All-in-one construction project management software featuring simple change order requests, approvals, and client portals. | specialized | 8.6/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 4 | Knowify Construction management tool designed for subcontractors with advanced change order tracking, billing, and compliance features. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 5 | Fieldwire Mobile-first construction app that facilitates field-based change order documentation, photos, and task assignments. | specialized | 7.6/10 | 7.1/10 | 9.2/10 | 7.8/10 |
| 6 | Foundation Construction accounting software with integrated job costing and change order processing for accurate financial control. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 7 | eSUB Cloud Cloud-based subcontractor management platform specializing in change order workflows, time tracking, and project documentation. | specialized | 7.8/10 | 8.4/10 | 7.2/10 | 7.5/10 |
| 8 | CMiC Enterprise construction ERP system offering end-to-end change order management within financial and project controls. | enterprise | 8.2/10 | 8.7/10 | 7.1/10 | 7.8/10 |
| 9 | Viewpoint Vista Construction accounting and ERP software with detailed change order handling tied to job costing and reporting. | enterprise | 8.2/10 | 8.7/10 | 6.9/10 | 7.5/10 |
| 10 | Sage 300 Construction and Real Estate Construction-specific ERP solution that supports change order entry, approvals, and integration with accounting modules. | enterprise | 7.8/10 | 8.5/10 | 6.5/10 | 7.2/10 |
Cloud-based construction management platform that automates change order creation, review, approval, and financial tracking.
Integrated construction workflow platform with robust tools for managing change orders, RFIs, and submittals in real-time.
All-in-one construction project management software featuring simple change order requests, approvals, and client portals.
Construction management tool designed for subcontractors with advanced change order tracking, billing, and compliance features.
Mobile-first construction app that facilitates field-based change order documentation, photos, and task assignments.
Construction accounting software with integrated job costing and change order processing for accurate financial control.
Cloud-based subcontractor management platform specializing in change order workflows, time tracking, and project documentation.
Enterprise construction ERP system offering end-to-end change order management within financial and project controls.
Construction accounting and ERP software with detailed change order handling tied to job costing and reporting.
Construction-specific ERP solution that supports change order entry, approvals, and integration with accounting modules.
Procore
enterpriseCloud-based construction management platform that automates change order creation, review, approval, and financial tracking.
Automated Change Event to Change Order workflow that directly syncs with budgets, forecasts, and prime contracts for instant financial impact analysis
Procore is a comprehensive cloud-based construction management platform with robust Change Order capabilities, enabling teams to manage change events from identification through approval and execution. It streamlines the process by integrating change orders with RFIs, submittals, budgets, schedules, and financials for real-time visibility and compliance. Ideal for handling complex changes in large-scale projects, Procore minimizes disputes and delays through automated workflows and audit trails.
Pros
- Seamless integration of change orders with financials, schedules, and commitments for end-to-end tracking
- Mobile-first design with real-time collaboration for field and office teams
- Advanced reporting and analytics to forecast change order impacts on project budgets
Cons
- Steep learning curve for new users due to extensive features
- High pricing that may not suit small contractors
- Limited customization without additional configuration or add-ons
Best For
Large construction firms and general contractors managing complex, multi-stakeholder projects requiring integrated change management.
Pricing
Custom enterprise pricing; typically $500-$1,000+ per month per project based on modules, users, and scale (contact for quote).
Autodesk Construction Cloud
enterpriseIntegrated construction workflow platform with robust tools for managing change orders, RFIs, and submittals in real-time.
BIM model integration for 3D visualization and clash detection of change order impacts
Autodesk Construction Cloud (ACC) is a comprehensive cloud-based platform designed for end-to-end construction project management, with robust change order tools integrated into its Autodesk Build module. It enables users to create, submit, review, negotiate, and approve change orders digitally, linking them to contracts, budgets, schedules, and BIM models for accurate impact assessment. The software supports real-time collaboration across stakeholders, automated workflows, and mobile access to streamline change management and minimize disputes.
Pros
- Deep integration with Autodesk BIM tools like Revit for visual change impact analysis
- Real-time collaboration and mobile app for field approvals and updates
- Comprehensive audit trails, reporting, and automated notifications for compliance
Cons
- Steep learning curve for users new to the full Autodesk ecosystem
- High pricing that may not suit small projects or standalone change order needs
- Overly complex for teams seeking simple, dedicated change order software
Best For
Large AEC firms and general contractors handling complex, multi-stakeholder projects that require BIM-integrated change management.
Pricing
Subscription-based with user licenses starting at ~$65/user/month (billed annually) for Essentials; project-based pricing scales from $5,000+ annually depending on size and features.
Buildertrend
specializedAll-in-one construction project management software featuring simple change order requests, approvals, and client portals.
Automatic real-time syncing of approved change orders to project budgets and schedules
Buildertrend is a comprehensive construction management platform with robust change order functionality designed for residential and commercial builders. It enables users to create customizable change orders, route them through approval workflows, and automatically sync updates to budgets, schedules, and costs in real-time. The software also features client portals for transparent communication and mobile access for on-site management, making it a strong all-in-one solution for handling project changes efficiently.
Pros
- Seamless integration of change orders with budgeting and scheduling
- Mobile app supports on-site creation and approvals
- Client portal enhances transparency and speeds up approvals
Cons
- Steep learning curve for new users
- Higher pricing may not suit very small teams
- Some advanced customizations require setup time
Best For
Mid-sized construction companies needing integrated change order management within a full project management suite.
Pricing
Starts at $299/month (billed annually) for Essentials plan; scales to $399+ for Business/Enterprise with user limits and add-ons.
Knowify
specializedConstruction management tool designed for subcontractors with advanced change order tracking, billing, and compliance features.
Automated change order propagation to job costs, budgets, and schedules with visual impact previews
Knowify is a cloud-based construction management software designed for contractors, offering comprehensive tools for project tracking, estimating, invoicing, and change order management. It enables users to create, approve, and track change orders seamlessly, with automatic updates to budgets, schedules, and job costs. The platform integrates deeply with QuickBooks and other accounting software, ensuring financial accuracy throughout the project lifecycle.
Pros
- Robust change order workflows with approval routing and real-time notifications
- Seamless integration with QuickBooks for automatic financial syncing
- Mobile app for on-site change order creation and updates
Cons
- Pricing can be steep for very small teams or solo contractors
- Steeper learning curve for non-construction users
- Limited advanced reporting customization without higher tiers
Best For
Small to mid-sized construction firms handling multiple projects that need integrated change order management with accounting.
Pricing
Starts at $99/user/month (billed annually), with Pro and Enterprise tiers up to $299+/user/month for advanced features.
Fieldwire
specializedMobile-first construction app that facilitates field-based change order documentation, photos, and task assignments.
Real-time plan markups and hyperlinks that allow instant sharing of change-related annotations across the entire project team
Fieldwire is a mobile-first construction management platform that facilitates on-site collaboration through tools like plan viewing, task assignment, RFIs, submittals, and photo documentation. For change orders, it supports tracking via custom task workflows, document sharing, and integrations with tools like Procore or Autodesk Build, though it lacks native, end-to-end change order automation. It's particularly effective for field teams needing real-time updates but requires supplementary software for complex financial approvals and pricing adjustments.
Pros
- Exceptional mobile app with offline access for field use
- Real-time collaboration and task tracking streamline change communication
- Seamless integrations with major construction platforms
Cons
- Limited native change order templates and financial tracking
- Reporting lacks depth for detailed CO cost analysis
- Enterprise features require custom pricing and setup
Best For
Field superintendents and mid-sized construction teams seeking mobile-friendly tools to initiate and track change orders on-site.
Pricing
Free Basic plan; Pro at $39/user/month; Business at $54/user/month; Enterprise custom.
Foundation
enterpriseConstruction accounting software with integrated job costing and change order processing for accurate financial control.
Automatic posting of approved change orders directly to job costs and AP, eliminating manual entry errors
Foundation Software, from Foundation Software (foundationsoft.com), is a comprehensive construction management ERP platform with robust change order functionality tailored for contractors. It enables detailed creation, approval workflows, pricing, and tracking of change orders, seamlessly integrating them into job costing, accounts payable, and general ledger for real-time financial accuracy. The system supports revisions, subcontract commitments, and audit trails, making it suitable for managing complex construction projects.
Pros
- Seamless integration of change orders with job costing and accounting modules
- Customizable approval workflows and detailed line-item tracking
- Strong reporting and audit capabilities for compliance
Cons
- Steep learning curve due to complex, feature-dense interface
- Higher cost structure unsuitable for small contractors
- Dated UI compared to modern cloud-native alternatives
Best For
Mid-sized to large construction firms with in-house accounting teams needing integrated ERP for change order and financial management.
Pricing
Quote-based pricing; perpetual on-premise licenses start at $10,000+ with annual maintenance, or cloud subscriptions from $150-$300/user/month depending on modules and users.
eSUB Cloud
specializedCloud-based subcontractor management platform specializing in change order workflows, time tracking, and project documentation.
Trade-first change order module that directly links field timecards and costs to approved changes for precise profitability tracking
eSUB Cloud is a cloud-based construction management platform designed specifically for subcontractors, offering robust tools for handling change orders within the full project lifecycle. It enables users to create, submit, review, and approve change orders digitally, with real-time tracking of costs, approvals, and impacts on schedules and budgets. Integrated with features like timecards, daily logs, and invoicing, it streamlines the entire process from field to office, reducing paperwork and errors in construction projects.
Pros
- Comprehensive change order workflow with automated approvals and notifications
- Strong mobile app for field users to capture and manage changes on-site
- Seamless integration with accounting software like QuickBooks and Viewpoint for billing accuracy
Cons
- Steep learning curve for new users due to construction-specific terminology
- Pricing can be costly for small teams without scaling discounts
- Limited advanced reporting customization compared to enterprise competitors
Best For
Mid-sized subcontractors handling complex construction projects who need integrated change order management with daily field operations.
Pricing
Quote-based pricing starting around $49/user/month for basic plans, scaling with users, projects, and advanced features; annual contracts recommended.
CMiC
enterpriseEnterprise construction ERP system offering end-to-end change order management within financial and project controls.
Unified data model that propagates change orders across financials, projects, and field ops in real-time
CMiC is a comprehensive cloud-based construction ERP platform that excels in change order management as part of its project controls suite. It enables users to initiate, track, approve, and execute change orders with full visibility into cost, schedule, and contract impacts. The software integrates seamlessly with financials, procurement, and field operations for real-time updates and compliance. Ideal for enterprise-level construction firms handling complex projects.
Pros
- Deep integration with ERP modules for automatic budget and schedule updates
- Robust workflow automation for approvals and notifications
- Advanced analytics and reporting for change order forecasting
Cons
- Steep learning curve due to extensive feature set
- High implementation costs and time
- Less intuitive for small teams or simple projects
Best For
Large construction enterprises with complex, multi-project portfolios needing fully integrated change management.
Pricing
Custom enterprise pricing via quote; typically annual subscriptions starting at $50,000+ based on users and modules.
Viewpoint Vista
enterpriseConstruction accounting and ERP software with detailed change order handling tied to job costing and reporting.
Seamless automatic propagation of approved change orders to job costs, budgets, and G/L entries without manual data entry
Viewpoint Vista is a robust construction ERP platform designed for mid-to-large contractors, offering comprehensive change order management integrated with job costing, accounting, and project controls. It streamlines the change order process from request initiation, through approvals and negotiations, to execution, with automatic impacts on budgets, forecasts, and schedules. The software ensures audit trails and compliance, making it suitable for complex construction projects requiring financial accuracy.
Pros
- Deep integration of change orders with accounting and job costing for real-time financial visibility
- Customizable workflows and approval processes tailored to construction contracts
- Strong reporting and analytics for tracking change order impacts on project profitability
Cons
- Steep learning curve due to its complex, desktop-centric interface
- High implementation and customization costs
- Limited mobile accessibility compared to cloud-native competitors
Best For
Mid-to-large construction firms managing high-volume, complex projects that require tight integration between change orders and enterprise financials.
Pricing
Custom enterprise pricing; typically starts at $100-$300 per user/month with annual contracts and significant upfront implementation fees ($50,000+).
Sage 300 Construction and Real Estate
enterpriseConstruction-specific ERP solution that supports change order entry, approvals, and integration with accounting modules.
Automatic propagation of change orders to job costs, forecasts, and general ledger postings without manual re-entry
Sage 300 Construction and Real Estate is a comprehensive ERP platform designed for construction and real estate firms, featuring robust change order management integrated into its project controls module. It enables detailed creation, approval workflows, and tracking of change orders, with automatic impacts on job costs, budgets, schedules, and financial statements. The software supports customizable templates and audit trails, ensuring compliance and accuracy in handling contract modifications.
Pros
- Seamless integration of change orders with accounting and job costing for real-time financial updates
- Customizable workflows and detailed reporting for compliance and auditing
- Scalable for complex, multi-phase projects with strong historical data tracking
Cons
- Steep learning curve due to its enterprise-level complexity and outdated interface
- High implementation and maintenance costs, often requiring IT support
- Less intuitive for mobile or field-based users compared to modern cloud-native tools
Best For
Mid-to-large construction firms needing deeply integrated ERP functionality for change order management alongside full project financials.
Pricing
Custom enterprise pricing; typically perpetual licenses starting at $20,000+ plus annual maintenance (15-20%), or cloud subscriptions from $5,000/month depending on modules and users.
Conclusion
Among the reviewed tools, Procore stands out as the top choice, excelling in automating change order creation, review, approval, and financial tracking. Autodesk Construction Cloud and Buildertrend are strong alternatives, with Autodesk offering real-time, integrated workflows and Buildertrend focusing on simplicity and client collaboration, each addressing unique project needs. Together, these platforms underscore the value of streamlined change order management in modern construction.
Take the first step to enhance your change order processes—try Procore to leverage its comprehensive features and elevate project efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison