Quick Overview
- 1#1: Xactimate - Industry-standard software for detailed line-item estimating in restoration and carpet cleaning projects.
- 2#2: Profit Rhino - AI-powered digital sales and estimating platform tailored for carpet cleaning and restoration contractors.
- 3#3: Jobber - Field service management software with customizable quoting and estimating for cleaning businesses.
- 4#4: Housecall Pro - All-in-one platform for home service pros offering fast job estimating and scheduling.
- 5#5: SuccessWare21 - Comprehensive software suite for floor care and carpet cleaning operations including precise estimating.
- 6#6: ServiceTitan - Enterprise-grade field service software with advanced pricing and estimating capabilities for scaling businesses.
- 7#7: CleanGuru - Mobile app for cleaning companies providing quick job quotes and estimating on the go.
- 8#8: Service Fusion - Cloud-based field service tool with automated estimating and invoicing for service contractors.
- 9#9: FieldPulse - Mobile-first field service software featuring customizable estimates and job management.
- 10#10: Workiz - Service management platform with quoting tools and real-time job estimating for trades.
We ranked these tools based on industry-specific features, user-friendliness, pricing transparency, and adaptability to varied business sizes, ensuring each entry delivers robust value for carpet cleaning professionals
Comparison Table
Carpet cleaning businesses need reliable estimating software to manage projects effectively. This comparison table details top tools like Xactimate, Profit Rhino, Jobber, Housecall Pro, SuccessWare21, and more, guiding readers to understand their key features and suitability. Learn how these platforms can streamline workflows and enhance business operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Xactimate Industry-standard software for detailed line-item estimating in restoration and carpet cleaning projects. | specialized | 9.4/10 | 9.8/10 | 7.6/10 | 8.7/10 |
| 2 | Profit Rhino AI-powered digital sales and estimating platform tailored for carpet cleaning and restoration contractors. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | Jobber Field service management software with customizable quoting and estimating for cleaning businesses. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.1/10 |
| 4 | Housecall Pro All-in-one platform for home service pros offering fast job estimating and scheduling. | specialized | 8.5/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 5 | SuccessWare21 Comprehensive software suite for floor care and carpet cleaning operations including precise estimating. | specialized | 7.8/10 | 8.5/10 | 7.0/10 | 7.5/10 |
| 6 | ServiceTitan Enterprise-grade field service software with advanced pricing and estimating capabilities for scaling businesses. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.8/10 |
| 7 | CleanGuru Mobile app for cleaning companies providing quick job quotes and estimating on the go. | specialized | 7.6/10 | 7.2/10 | 8.5/10 | 7.8/10 |
| 8 | Service Fusion Cloud-based field service tool with automated estimating and invoicing for service contractors. | other | 7.6/10 | 7.8/10 | 8.0/10 | 7.2/10 |
| 9 | FieldPulse Mobile-first field service software featuring customizable estimates and job management. | other | 8.1/10 | 8.3/10 | 8.7/10 | 7.6/10 |
| 10 | Workiz Service management platform with quoting tools and real-time job estimating for trades. | other | 7.6/10 | 7.8/10 | 8.1/10 | 7.2/10 |
Industry-standard software for detailed line-item estimating in restoration and carpet cleaning projects.
AI-powered digital sales and estimating platform tailored for carpet cleaning and restoration contractors.
Field service management software with customizable quoting and estimating for cleaning businesses.
All-in-one platform for home service pros offering fast job estimating and scheduling.
Comprehensive software suite for floor care and carpet cleaning operations including precise estimating.
Enterprise-grade field service software with advanced pricing and estimating capabilities for scaling businesses.
Mobile app for cleaning companies providing quick job quotes and estimating on the go.
Cloud-based field service tool with automated estimating and invoicing for service contractors.
Mobile-first field service software featuring customizable estimates and job management.
Service management platform with quoting tools and real-time job estimating for trades.
Xactimate
specializedIndustry-standard software for detailed line-item estimating in restoration and carpet cleaning projects.
Proprietary, regionally accurate price lists updated monthly from actual market data, ensuring estimates are defensible with insurers
Xactimate, developed by Xactware, is the industry-leading estimating software for property restoration and claims, providing precise cost calculations for trades including carpet cleaning, repair, and replacement. It features an extensive database of over 900 line items tailored to floor coverings and cleaning services, with tools for diagramming, square footage takeoffs, and generating insurance-compliant reports. Regularly updated regional price lists ensure accuracy, making it ideal for detailed carpet cleaning estimates in restoration contexts.
Pros
- Comprehensive line-item library with specific carpet cleaning, extraction, and restoration pricing
- Advanced sketching and measurement tools for accurate square footage estimates
- Real-time price updates from proprietary market data, trusted by insurers nationwide
Cons
- Steep learning curve due to complex interface and extensive features
- High subscription cost may be prohibitive for small, non-insurance-focused carpet cleaners
- Overkill for simple residential jobs without restoration needs
Best For
Professional carpet cleaning and restoration contractors who handle insurance claims and require precise, compliant estimates.
Pricing
Subscription starts at $289/month for Essentials (desktop), up to $539/month for Premier (includes mobile app and advanced tools); annual discounts available.
Profit Rhino
specializedAI-powered digital sales and estimating platform tailored for carpet cleaning and restoration contractors.
The Profit Calculator, which instantly analyzes estimates to predict job profitability based on costs, labor, and overhead.
Profit Rhino is a robust business management software tailored for restoration contractors, including carpet cleaning services, offering fast mobile estimating, job scheduling, and invoicing tools. It enables users to create detailed, accurate carpet cleaning estimates on-site using room-by-room pricing, material lists, and integrations with Xactimate for professional-grade quotes. The platform also includes CRM, dispatching, and QuickBooks sync to streamline operations from estimate to payment.
Pros
- Lightning-fast mobile estimating with customizable templates for carpet cleaning jobs
- Seamless integrations with Xactimate, QuickBooks, and payment processors
- Comprehensive all-in-one platform including scheduling, CRM, and profitability tracking
Cons
- Higher pricing may deter solo operators or very small carpet cleaning businesses
- Steeper learning curve for advanced restoration-specific features
- Less specialized for pure carpet cleaning compared to niche tools, with a broader restoration focus
Best For
Mid-sized carpet cleaning and restoration companies needing professional-grade estimating and full job management on the go.
Pricing
Starts at $197/month for the Pro plan (1-3 users), scaling to $497+/month for Enterprise with unlimited users and advanced features; custom quotes available.
Jobber
specializedField service management software with customizable quoting and estimating for cleaning businesses.
Automated request-to-job conversion that turns client quote requests into scheduled carpet cleaning jobs with one click
Jobber is an all-in-one field service management platform tailored for small to medium service businesses, including carpet cleaners, offering robust tools for creating customized estimates, scheduling jobs, invoicing, and client communication. Its quoting system supports line-item pricing for services like square footage cleaning, spot treatments, and upholstery, with templates for quick setup. Beyond estimating, it streamlines operations from lead to payment, making it a versatile choice for carpet cleaning companies seeking operational efficiency.
Pros
- Intuitive quote builder with customizable templates and pricing calculators adaptable for carpet cleaning services
- Seamless workflow from estimate to scheduling, invoicing, and payments in one platform
- Strong mobile app for on-site estimating and job management
Cons
- Lacks built-in industry-specific tools like automated square footage or stain type calculators
- Advanced features require higher-tier plans, increasing costs for full functionality
- Customization for niche carpet cleaning upsells can require manual setup
Best For
Small to mid-sized carpet cleaning businesses needing an integrated platform for estimating, scheduling, and client management rather than standalone estimating software.
Pricing
Lite ($69/mo), Core ($169/mo), Connect ($349/mo), Grow ($599+/mo) billed annually; scales with users and features.
Housecall Pro
specializedAll-in-one platform for home service pros offering fast job estimating and scheduling.
Real-time mobile estimating with customer digital approval and one-click conversion to booked jobs and invoices
Housecall Pro is a comprehensive field service management platform designed for home service businesses, including carpet cleaning, offering robust tools for creating detailed estimates based on square footage, room packages, and custom add-ons like upholstery or stain removal. It enables on-site quoting via a mobile app, digital approvals from customers, and seamless conversion of estimates into scheduled jobs, invoices, and payments. The software integrates scheduling, dispatching, and CRM features, making it a full-suite solution beyond just estimating.
Pros
- Customizable estimate templates optimized for carpet cleaning metrics like sq ft pricing and service bundles
- Mobile app supports on-site quoting with photos, measurements, and instant customer e-signatures
- Seamless integration with scheduling, invoicing, and QuickBooks for end-to-end workflow
Cons
- Higher pricing tiers required for advanced customization and multi-user support
- Learning curve for non-tech-savvy users setting up carpet-specific templates
- Overkill for businesses needing only basic estimating without full business management
Best For
Small to mid-sized carpet cleaning businesses seeking an all-in-one platform for estimating, scheduling, and operations.
Pricing
Starts at $65/month (Basic, 1 user), $149/month (Essentials), $229/month (Max), up to custom Enterprise; annual billing offers discounts.
SuccessWare21
specializedComprehensive software suite for floor care and carpet cleaning operations including precise estimating.
Advanced pricing matrices that automatically compute estimates using square footage, carpet type, and custom add-ons for precise quoting.
SuccessWare21 is a comprehensive business management software designed for cleaning and restoration industries, including carpet cleaning, offering robust estimating tools for quick quote generation based on area measurements, pricing matrices, and custom templates. It streamlines the workflow by integrating estimating with scheduling, dispatching, invoicing, and QuickBooks for seamless financial tracking. Ideal for service-based businesses seeking an all-in-one solution beyond basic estimating.
Pros
- Powerful estimating with customizable pricing calculators and room/area tools
- Full integration with scheduling, dispatching, and accounting software
- Mobile app enables real-time updates from the field
Cons
- Dated user interface that feels clunky compared to modern competitors
- Steep learning curve for setup and advanced features
- Pricing lacks transparency and can be costly for smaller operations
Best For
Mid-sized carpet cleaning companies needing integrated business management alongside estimating capabilities.
Pricing
Custom quotes starting at around $150/month per user, with tiers based on features and business size; demo required for exact pricing.
ServiceTitan
enterpriseEnterprise-grade field service software with advanced pricing and estimating capabilities for scaling businesses.
Technician mobile app with real-time estimating, upsell prompts, and profit margin calculators for accurate on-site carpet cleaning quotes.
ServiceTitan is a comprehensive cloud-based field service management platform designed for home service businesses, including carpet cleaning companies, offering advanced estimating tools with customizable pricebooks and real-time job costing. It integrates estimating seamlessly with scheduling, dispatching, invoicing, and payments, enabling technicians to generate accurate quotes on-site via a mobile app. While powerful for scaling operations, it's more of an all-in-one solution rather than a niche carpet cleaning estimator.
Pros
- Robust estimating with dynamic pricebooks and upsell recommendations tailored to carpet cleaning jobs
- Seamless integration with dispatching, CRM, and payments for end-to-end workflow
- Mobile app empowers techs for on-site estimates and real-time inventory tracking
Cons
- High cost makes it less accessible for small carpet cleaning operations
- Steep learning curve due to extensive features overwhelming for beginners
- Overkill for businesses focused solely on estimating without needing full FSM
Best For
Mid-sized carpet cleaning companies seeking an all-in-one platform to manage estimates alongside operations and growth.
Pricing
Custom pricing starting at around $265 per user/month (billed annually), with minimum user requirements and additional fees for advanced modules.
CleanGuru
specializedMobile app for cleaning companies providing quick job quotes and estimating on the go.
Real-time drag-and-drop scheduling calendar with technician mobile app
CleanGuru is a cloud-based management software designed for cleaning service providers, including carpet cleaners, offering tools for creating estimates, scheduling jobs, invoicing, and managing customers. It features customizable pricing templates for carpet cleaning services based on square footage, rooms, or add-ons like stain treatments. The platform supports mobile access for technicians and integrates with QuickBooks for accounting.
Pros
- User-friendly drag-and-drop scheduling
- Strong mobile app for field technicians
- Seamless QuickBooks integration
Cons
- Limited advanced carpet-specific estimating calculators
- Basic reporting and analytics
- Some users report occasional sync issues
Best For
Small carpet cleaning businesses needing simple, affordable estimating and scheduling tools.
Pricing
Starts at $39/month for solo users; team plans from $79/month; 14-day free trial.
Service Fusion
otherCloud-based field service tool with automated estimating and invoicing for service contractors.
Visual drag-and-drop scheduling board with real-time technician GPS tracking for optimized dispatching
Service Fusion is an all-in-one field service management platform designed for home service businesses, including carpet cleaning, offering tools for estimating, scheduling, dispatching, invoicing, and payments. For carpet cleaning, it enables quick quote generation based on square footage, room counts, or custom pricing rules, with mobile access for on-site estimates. The software integrates CRM, inventory tracking for cleaning supplies, and QuickBooks for seamless accounting.
Pros
- Comprehensive all-in-one platform covering estimating through invoicing
- Robust mobile app for techs to create and update estimates on-site
- Strong integrations like QuickBooks and GPS tracking for efficiency
Cons
- Lacks specialized carpet cleaning features like stain-specific pricing or moisture analysis tools
- Pricing is higher and scales per user, less ideal for solo operators
- Initial setup and customization can be time-intensive
Best For
Mid-sized carpet cleaning companies needing integrated field service management beyond just estimating.
Pricing
Custom quotes starting at around $195/month for basic plans, scaling with users and features (billed annually).
FieldPulse
otherMobile-first field service software featuring customizable estimates and job management.
Offline mobile estimating with automatic syncing and real-time profitability insights per job line item
FieldPulse is a mobile-first field service management platform that provides estimating tools tailored for service businesses like carpet cleaning, enabling quick quote creation with customizable templates, line items for square footage, stain treatments, and add-ons. It integrates estimates seamlessly into scheduling, dispatching, invoicing, and payments, all accessible via iOS/Android apps with offline support. While not exclusively for carpet cleaning, its flexibility supports industry-specific pricing and job tracking for efficient fieldwork.
Pros
- Intuitive mobile app for on-site estimating with photos and e-signatures
- Seamless integration of estimates into full job lifecycle including QuickBooks sync
- GPS dispatching and real-time updates improve efficiency for field teams
Cons
- Lacks specialized carpet cleaning calculators for auto square footage or fiber-type pricing
- Per-user pricing can become expensive for larger teams
- Advanced customization requires setup time and may overwhelm solo operators
Best For
Small to mid-sized carpet cleaning businesses needing an all-in-one mobile solution for estimating, scheduling, and billing rather than standalone quoting tools.
Pricing
Starts at $65/user/month (Basic), $95/user/month (Pro), $149/user/month (Premium); annual billing required, with custom Enterprise options.
Workiz
otherService management platform with quoting tools and real-time job estimating for trades.
Real-time GPS tracking and drag-and-drop dispatching for optimizing technician routes during carpet cleaning jobs
Workiz is a versatile field service management platform designed for businesses like carpet cleaning services, offering tools for creating estimates, scheduling jobs, dispatching technicians, and handling invoicing. It features customizable quote templates that can be adapted for carpet cleaning jobs, including area measurements and material costs. The software also includes mobile apps for on-site estimating and customer portals for quote approvals, streamlining the entire workflow from lead to payment.
Pros
- Comprehensive all-in-one solution with scheduling, dispatching, and payments
- User-friendly mobile app for quick on-site estimates
- Integrations with QuickBooks and other accounting tools
Cons
- Not highly specialized for carpet cleaning with limited pre-built templates
- Pricing scales per user, expensive for small solo operations
- Some users report occasional sync issues between web and mobile
Best For
Medium-sized carpet cleaning businesses seeking an integrated field service platform beyond just estimating.
Pricing
Starts at $65/user/month (Rise plan, billed annually); higher tiers up to $115/user/month; custom enterprise pricing.
Conclusion
Among the reviewed tools, Xactimate stands out as the top choice, boasting industry-leading detailed line-item estimating for carpet cleaning projects. Profit Rhino and Jobber follow closely, with Profit Rhino's AI-powered customization and Jobber's field-ready flexibility offering strong alternatives. Each tool caters to different needs, but Xactimate's comprehensive features make it the most reliable across scales.
Explore Xactimate to elevate your estimating process—its robust capabilities can help streamline your workflow and enhance your business's bottom line.
Tools Reviewed
All tools were independently evaluated for this comparison