Quick Overview
- 1#1: AlayaCare - Comprehensive home care platform with AI-powered scheduling, EVV, billing, and caregiver management for agencies.
- 2#2: AxisCare - User-friendly scheduling software for non-medical home care with real-time updates, mobile app, and family portal access.
- 3#3: CareSmartz360 - All-in-one home care solution featuring intelligent scheduling, telehealth, and compliance tools for efficient staff rostering.
- 4#4: Homecare Homebase - Cloud-based platform for home health agencies with advanced scheduling, clinical documentation, and revenue cycle management.
- 5#5: HHAeXchange - EVV and scheduling software tailored for Medicaid home care with shift management and payer integrations.
- 6#6: Axxess - Home health EHR with robust scheduling, point-of-care documentation, and OASIS automation for caregivers.
- 7#7: ShiftCare - Rostering and care management tool for aged and disability care with automated scheduling and invoicing.
- 8#8: WellSky - Personal care scheduling software with workforce management, analytics, and integration for community-based services.
- 9#9: Sandata - Scheduling and timekeeping solution for HCBS providers with EVV compliance and visit verification features.
- 10#10: Connecteam - Mobile-first employee scheduling app with time clock, communication, and task management ideal for caregiver teams.
Tools were evaluated based on feature depth—including scheduling accuracy, compliance tools, and integration capabilities—user experience, technological robustness, and overall value for agencies of varying sizes and care settings.
Comparison Table
Managing caregiver staff scheduling requires balancing flexibility, integration, and functionality, and this comparison table simplifies the process by examining top software options—including AlayaCare, AxisCare, CareSmartz360, Homecare Homebase, HHAeXchange, and more—to highlight strengths and fit. Readers will learn to evaluate key features, usability, and practical applications, empowering informed decisions to optimize staffing operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AlayaCare Comprehensive home care platform with AI-powered scheduling, EVV, billing, and caregiver management for agencies. | specialized | 9.7/10 | 9.8/10 | 9.3/10 | 9.2/10 |
| 2 | AxisCare User-friendly scheduling software for non-medical home care with real-time updates, mobile app, and family portal access. | specialized | 9.2/10 | 9.5/10 | 8.9/10 | 8.7/10 |
| 3 | CareSmartz360 All-in-one home care solution featuring intelligent scheduling, telehealth, and compliance tools for efficient staff rostering. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 4 | Homecare Homebase Cloud-based platform for home health agencies with advanced scheduling, clinical documentation, and revenue cycle management. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | HHAeXchange EVV and scheduling software tailored for Medicaid home care with shift management and payer integrations. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 8.0/10 |
| 6 | Axxess Home health EHR with robust scheduling, point-of-care documentation, and OASIS automation for caregivers. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 7 | ShiftCare Rostering and care management tool for aged and disability care with automated scheduling and invoicing. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 8.0/10 |
| 8 | WellSky Personal care scheduling software with workforce management, analytics, and integration for community-based services. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | Sandata Scheduling and timekeeping solution for HCBS providers with EVV compliance and visit verification features. | enterprise | 8.1/10 | 8.7/10 | 7.2/10 | 7.9/10 |
| 10 | Connecteam Mobile-first employee scheduling app with time clock, communication, and task management ideal for caregiver teams. | specialized | 8.1/10 | 8.0/10 | 9.2/10 | 8.3/10 |
Comprehensive home care platform with AI-powered scheduling, EVV, billing, and caregiver management for agencies.
User-friendly scheduling software for non-medical home care with real-time updates, mobile app, and family portal access.
All-in-one home care solution featuring intelligent scheduling, telehealth, and compliance tools for efficient staff rostering.
Cloud-based platform for home health agencies with advanced scheduling, clinical documentation, and revenue cycle management.
EVV and scheduling software tailored for Medicaid home care with shift management and payer integrations.
Home health EHR with robust scheduling, point-of-care documentation, and OASIS automation for caregivers.
Rostering and care management tool for aged and disability care with automated scheduling and invoicing.
Personal care scheduling software with workforce management, analytics, and integration for community-based services.
Scheduling and timekeeping solution for HCBS providers with EVV compliance and visit verification features.
Mobile-first employee scheduling app with time clock, communication, and task management ideal for caregiver teams.
AlayaCare
specializedComprehensive home care platform with AI-powered scheduling, EVV, billing, and caregiver management for agencies.
AI-driven Smart Scheduling that automatically generates optimized rosters considering skills, geography, preferences, and compliance rules
AlayaCare is a leading cloud-based home care management platform with powerful caregiver staff scheduling capabilities designed for home health agencies. It features AI-driven auto-scheduling that optimizes shifts based on caregiver skills, availability, location, and client preferences, while providing real-time visibility and mobile access for staff. The software integrates scheduling seamlessly with EVV, billing, payroll, and compliance tools to streamline entire operations.
Pros
- AI-powered auto-scheduling optimizes assignments for efficiency and compliance
- Real-time mobile app for caregivers to manage shifts, GPS check-ins, and timesheets
- Deep integrations with EVV, telehealth, and billing for end-to-end workflow
Cons
- Custom pricing can be steep for very small agencies
- Initial setup and training require time investment
- Some advanced customizations need support team assistance
Best For
Mid-to-large home care agencies seeking a comprehensive, scalable scheduling solution with AI optimization and full operational integration.
Pricing
Custom quote-based pricing starting around $5-10 per visit or user/month, depending on agency size, features, and modules; free demo available.
AxisCare
specializedUser-friendly scheduling software for non-medical home care with real-time updates, mobile app, and family portal access.
Caregiver self-scheduling marketplace via mobile app, enabling instant shift claiming and availability-based auto-matching.
AxisCare is a comprehensive home care management platform tailored for non-medical home care agencies, with robust caregiver scheduling at its core. It offers a visual drag-and-drop scheduler, auto-scheduling based on caregiver availability and skills, real-time notifications, and mobile apps for shift management and confirmations. The software integrates scheduling seamlessly with EVV, billing, payroll, and client CRM for end-to-end operations.
Pros
- Intuitive visual scheduler with auto-fill and matching capabilities
- Strong mobile app support for caregivers to view, claim, and confirm shifts
- Deep integrations with billing, payroll (e.g., QuickBooks), and EVV compliance
Cons
- Pricing scales quickly for larger agencies and may feel high for startups
- Initial setup and customization can require support assistance
- Advanced reporting features lack some flexibility compared to competitors
Best For
Medium-sized home care agencies managing 20+ caregivers who need integrated scheduling, compliance, and business management tools.
Pricing
Custom quote-based pricing, typically $99/month per office user + $4-6 per caregiver/month, with add-ons for advanced features.
CareSmartz360
specializedAll-in-one home care solution featuring intelligent scheduling, telehealth, and compliance tools for efficient staff rostering.
AI-powered scheduling optimizer that automatically matches caregivers to shifts based on skills, location, and preferences to minimize overtime and gaps.
CareSmartz360 is a comprehensive home care management platform with advanced caregiver staff scheduling features designed for home health agencies. It offers drag-and-drop scheduling, automated shift matching based on skills and preferences, real-time notifications, and GPS tracking for compliance. The software integrates seamlessly with EVV, billing, and payroll, providing end-to-end visibility and efficiency in workforce management.
Pros
- Robust automation with AI-driven scheduling and shift optimization
- Strong mobile app for caregivers with real-time updates and GPS verification
- Seamless integration with EVV, billing, and compliance tools
Cons
- Higher pricing may not suit very small agencies
- Steeper learning curve for advanced features
- Limited customization options in basic plans
Best For
Mid-sized to large home care agencies seeking an all-in-one solution for scheduling integrated with billing and compliance.
Pricing
Custom pricing starting at around $500/month for basic plans, scaling to $2,000+ for enterprise with per-user fees; free demo available.
Homecare Homebase
enterpriseCloud-based platform for home health agencies with advanced scheduling, clinical documentation, and revenue cycle management.
Intelligent Scheduling Engine that automatically matches caregivers to shifts using skills, preferences, geography, and regulatory compliance rules
Homecare Homebase (HCHB) is a comprehensive cloud-based platform tailored for home health and hospice agencies, with robust caregiver staff scheduling features integrated into its all-in-one solution. It offers tools like drag-and-drop scheduling, automated shift matching based on skills and availability, real-time notifications, and compliance checks including EVV integration. The software streamlines operations by linking scheduling with clinical documentation, billing, and reporting for end-to-end efficiency.
Pros
- Advanced automation for shift assignment and optimization
- Seamless integration with billing, EVV, and clinical modules
- Mobile app enabling real-time caregiver access and updates
Cons
- Steep learning curve due to extensive features
- High cost unsuitable for small agencies
- Customization often requires vendor support
Best For
Mid-sized to large home care and hospice agencies needing an integrated platform for scheduling alongside full operational management.
Pricing
Custom quote-based pricing; typically $300+ per user/month for full suite, scaled by agency size and modules.
HHAeXchange
specializedEVV and scheduling software tailored for Medicaid home care with shift management and payer integrations.
Intelligent auto-scheduling engine that matches caregivers to shifts based on location, skills, certifications, and preferences in real-time
HHAeXchange is a robust homecare management platform designed for home health agencies, with strong caregiver staff scheduling capabilities that include automated shift filling, availability management, and real-time adjustments. It integrates scheduling seamlessly with electronic visit verification (EVV), billing, payroll, and compliance tools to streamline agency operations. The mobile app allows caregivers to view schedules, claim shifts, clock in/out, and capture visit data efficiently.
Pros
- Automated scheduling with skill-based matching and auto-fill reduces manual work
- Seamless integration with EVV, billing, and payroll for end-to-end workflow
- Mobile-first app empowers caregivers with self-service scheduling and visit verification
Cons
- Steep learning curve for setup and advanced features
- Custom pricing can be expensive for small agencies
- Occasional reports of mobile app glitches and slow support response
Best For
Mid-to-large home health agencies seeking an integrated platform for scheduling, compliance, and operations management.
Pricing
Custom enterprise pricing based on agency size, users, and modules; typically starts at $200+ per month for basic plans with per-visit or per-user fees.
Axxess
enterpriseHome health EHR with robust scheduling, point-of-care documentation, and OASIS automation for caregivers.
Seamless integration of scheduling with EMR and intelligent visit routing based on caregiver skills and location
Axxess is a comprehensive cloud-based platform tailored for home health and hospice agencies, with a robust caregiver staff scheduling module that enables drag-and-drop scheduling, real-time availability management, and automated shift filling. It integrates scheduling seamlessly with EMR, billing, EVV, and telephony for end-to-end workflow efficiency. The software supports mobile access for caregivers, compliance checks, and analytics to optimize staffing and reduce overtime.
Pros
- Deep integration with EMR, billing, and EVV for streamlined operations
- Real-time scheduling with mobile app support for caregivers and supervisors
- Advanced compliance tools and analytics for efficient staff utilization
Cons
- Higher pricing suitable mainly for mid-to-large agencies
- Steeper learning curve due to extensive feature set
- Limited customization options compared to standalone scheduling tools
Best For
Mid-sized to large home health agencies seeking an all-in-one platform with integrated scheduling.
Pricing
Custom pricing starting at around $400/month for small agencies, scaling with users/visits; enterprise plans available.
ShiftCare
specializedRostering and care management tool for aged and disability care with automated scheduling and invoicing.
Smart auto-rostering that matches carer skills, availability, and client requirements in real-time
ShiftCare is a cloud-based platform designed specifically for home care, disability, and aged care providers, with core strengths in caregiver staff scheduling and rostering. It offers drag-and-drop scheduling, automatic matching of carer availability, skills, and client needs, alongside real-time updates and mobile access for staff. The software integrates rostering with client management, electronic timesheets, invoicing, and NDIS compliance tools to streamline end-to-end operations for care agencies.
Pros
- Intuitive drag-and-drop rostering with smart matching for availability, skills, and preferences
- Dedicated mobile app for caregivers enabling real-time shift access, swaps, and GPS check-ins
- Seamless integration of scheduling with billing, timesheets, and compliance reporting
Cons
- Pricing can escalate for larger teams or high-volume rosters
- Strongest focus on Australian NDIS market, with limited global customization
- Initial setup and advanced features have a moderate learning curve
Best For
Medium-sized home care and disability support agencies in Australia needing robust, compliance-focused scheduling.
Pricing
Custom pricing based on clients/users/shifts, starting around AU$200/month for basic plans up to enterprise tiers.
WellSky
enterprisePersonal care scheduling software with workforce management, analytics, and integration for community-based services.
AI-powered predictive scheduling that forecasts demand and auto-assigns shifts to maximize efficiency and reduce overtime.
WellSky is a comprehensive healthcare technology platform specializing in post-acute care solutions, with robust caregiver staff scheduling tools designed for home health, hospice, and community care agencies. It automates shift assignment, optimizes caregiver matching based on skills, location, and availability, and provides real-time visibility into schedules. The software integrates seamlessly with EHR, billing, and compliance modules to streamline operations and ensure regulatory adherence.
Pros
- Advanced automation with AI-driven optimization for efficient scheduling
- Deep integration with clinical, billing, and compliance tools
- Mobile accessibility for caregivers with real-time updates and GPS tracking
Cons
- Steep learning curve due to enterprise-level complexity
- High implementation costs and time for full setup
- Less ideal for very small agencies due to scalability focus
Best For
Mid-to-large home health and hospice agencies needing integrated scheduling within a full care management ecosystem.
Pricing
Custom enterprise pricing, typically quote-based starting at several thousand dollars per month depending on agency size and modules.
Sandata
enterpriseScheduling and timekeeping solution for HCBS providers with EVV compliance and visit verification features.
State-mandated EVV with telephony, GPS, and biometrics for 100% visit verification compliance
Sandata is a comprehensive home care management platform specializing in caregiver scheduling, electronic visit verification (EVV), billing, and compliance for home health and hospice agencies. It automates staff scheduling with optimization tools for skills matching, availability, and preferences while providing real-time visit tracking via mobile apps. The software ensures regulatory adherence through robust EVV and audit-ready reporting, integrating seamlessly with payroll and billing systems.
Pros
- Industry-leading EVV for full regulatory compliance
- Advanced auto-scheduling with optimization algorithms
- Strong integrations for billing, payroll, and agency management
Cons
- Steep learning curve and outdated interface
- High implementation costs and custom pricing
- Customer support response times can be slow
Best For
Large home care and hospice agencies needing enterprise-grade compliance and integrated scheduling solutions.
Pricing
Custom enterprise pricing; typically starts at $50-100 per user/month with setup fees.
Connecteam
specializedMobile-first employee scheduling app with time clock, communication, and task management ideal for caregiver teams.
Drag-and-drop scheduling with real-time availability sync and push notifications for quick shift filling
Connecteam is a mobile-first all-in-one workforce management platform tailored for frontline workers, including caregivers in home care and healthcare settings. It provides drag-and-drop scheduling, shift templates, employee availability management, and automated notifications to streamline staff rostering. Additional features like GPS time tracking, task checklists, and team chat enhance operational efficiency for caregiver teams.
Pros
- Intuitive mobile app for easy schedule viewing and self-scheduling by caregivers
- Integrated time clock with geofencing to ensure accurate attendance tracking
- Cost-effective all-in-one solution combining scheduling with communication and training tools
Cons
- Limited advanced features for complex caregiver needs like skill-based matching or certification tracking
- HIPAA compliance only available on higher-tier Enterprise plans
- Pricing scales quickly for larger teams beyond 100 users
Best For
Small to mid-sized caregiver agencies seeking a user-friendly, mobile-centric tool for basic scheduling and frontline team management.
Pricing
Free for basic use (unlimited users); paid plans from $29/month (up to 30 users) to $99+/month for advanced features, billed per user/month with annual discounts.
Conclusion
Evaluating the top caregiver staff scheduling tools reveals a range of exceptional options, with the leading trio standing out for their distinct strengths. AlayaCare emerges as the top choice, offering a comprehensive AI-powered platform that seamlessly integrates scheduling, EVV, billing, and management features to enhance agency operations. AxisCare impresses with its user-friendly design and real-time updates, ideal for non-medical home care teams, while CareSmartz360 excels as an all-in-one solution with telehealth and compliance tools for diverse rostering needs. No matter the focus—whether AI integration, ease of use, or integrated services—the top picks deliver the efficiency and reliability caregivers and agencies require.
Begin your exploration with AlayaCare to experience the benefits of a fully integrated, AI-driven scheduling system that simplifies operations and supports quality care.
Tools Reviewed
All tools were independently evaluated for this comparison