Quick Overview
- 1#1: AlayaCare - Comprehensive cloud-based platform for managing home care agencies including scheduling, billing, EVV, and client management.
- 2#2: AxisCare - User-friendly home care software that streamlines scheduling, invoicing, and caregiver management for private duty agencies.
- 3#3: ClearCare - All-in-one solution for non-medical home care agencies with real-time scheduling, client portals, and billing automation.
- 4#4: CareSmartz360 - Integrated homecare management software offering CRM, scheduling, payroll, and compliance tools for agencies.
- 5#5: HHAeXchange - Leading electronic visit verification (EVV) and management platform for home health and hospice agencies.
- 6#6: Axxess - Cloud-based home health software with clinical documentation, billing, and OASIS management for compliant operations.
- 7#7: KanTime - End-to-end home health and hospice software featuring scheduling, billing, payroll, and telehealth integration.
- 8#8: WellSky - Enterprise-grade platform for home health agencies with advanced analytics, point-of-care, and revenue cycle management.
- 9#9: Alora Health - Web-based home health software providing scheduling, billing, and clinical documentation for efficient agency workflows.
- 10#10: Brightree - Cloud solution for home health and hospice with supply chain management, billing, and patient engagement features.
We ranked these tools by assessing their functional breadth (including scheduling, billing, compliance, and clinical tools), user-friendliness, technical reliability, and overall value, ensuring a balanced evaluation of strengths across agency needs
Comparison Table
Navigating care agency software requires evaluating diverse tools, from AlayaCare and AxisCare to ClearCare, CareSmartz360, HHAeXchange, and more, each with distinct strengths. This comparison table simplifies the process by outlining key features, usability, and operational fit, enabling readers to identify the best solution for their agency’s unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AlayaCare Comprehensive cloud-based platform for managing home care agencies including scheduling, billing, EVV, and client management. | enterprise | 9.5/10 | 9.8/10 | 9.2/10 | 9.1/10 |
| 2 | AxisCare User-friendly home care software that streamlines scheduling, invoicing, and caregiver management for private duty agencies. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.7/10 |
| 3 | ClearCare All-in-one solution for non-medical home care agencies with real-time scheduling, client portals, and billing automation. | specialized | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 4 | CareSmartz360 Integrated homecare management software offering CRM, scheduling, payroll, and compliance tools for agencies. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 5 | HHAeXchange Leading electronic visit verification (EVV) and management platform for home health and hospice agencies. | specialized | 8.2/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 6 | Axxess Cloud-based home health software with clinical documentation, billing, and OASIS management for compliant operations. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | KanTime End-to-end home health and hospice software featuring scheduling, billing, payroll, and telehealth integration. | enterprise | 7.8/10 | 8.4/10 | 7.1/10 | 7.6/10 |
| 8 | WellSky Enterprise-grade platform for home health agencies with advanced analytics, point-of-care, and revenue cycle management. | enterprise | 8.3/10 | 9.2/10 | 7.4/10 | 8.0/10 |
| 9 | Alora Health Web-based home health software providing scheduling, billing, and clinical documentation for efficient agency workflows. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 8.0/10 |
| 10 | Brightree Cloud solution for home health and hospice with supply chain management, billing, and patient engagement features. | enterprise | 8.1/10 | 8.5/10 | 7.4/10 | 7.7/10 |
Comprehensive cloud-based platform for managing home care agencies including scheduling, billing, EVV, and client management.
User-friendly home care software that streamlines scheduling, invoicing, and caregiver management for private duty agencies.
All-in-one solution for non-medical home care agencies with real-time scheduling, client portals, and billing automation.
Integrated homecare management software offering CRM, scheduling, payroll, and compliance tools for agencies.
Leading electronic visit verification (EVV) and management platform for home health and hospice agencies.
Cloud-based home health software with clinical documentation, billing, and OASIS management for compliant operations.
End-to-end home health and hospice software featuring scheduling, billing, payroll, and telehealth integration.
Enterprise-grade platform for home health agencies with advanced analytics, point-of-care, and revenue cycle management.
Web-based home health software providing scheduling, billing, and clinical documentation for efficient agency workflows.
Cloud solution for home health and hospice with supply chain management, billing, and patient engagement features.
AlayaCare
enterpriseComprehensive cloud-based platform for managing home care agencies including scheduling, billing, EVV, and client management.
AI-driven intelligent scheduling that optimizes caregiver assignments, reduces overtime, and predicts staffing needs in real-time
AlayaCare is a comprehensive cloud-based home care software platform tailored for home health, hospice, and personal care agencies, providing end-to-end management of scheduling, billing, EVV compliance, caregiver staffing, and client care plans. It integrates mobile apps for caregivers and families, enabling real-time visit verification, telehealth, and communication while automating payroll and invoicing to reduce administrative burdens. Designed for scalability, it supports agencies from small operations to enterprise-level providers with robust analytics and AI-driven optimizations. Its focus on regulatory compliance and operational efficiency makes it a leader in care agency software.
Pros
- All-in-one platform covering scheduling, EVV, billing, and telehealth with seamless integrations
- AI-powered tools for optimized scheduling, matching, and predictive analytics
- Strong mobile apps and real-time compliance features for caregivers and families
Cons
- Steep initial learning curve due to extensive feature set
- Custom pricing can be expensive for very small agencies
- Customer support response times can vary during peak periods
Best For
Mid-sized to large home care agencies seeking a scalable, compliance-focused platform with advanced automation.
Pricing
Custom pricing based on agency size, visits, and features; typically starts at $300-$500/month for small agencies with per-visit or per-user add-ons.
AxisCare
specializedUser-friendly home care software that streamlines scheduling, invoicing, and caregiver management for private duty agencies.
Integrated telephony system for automated scheduling calls and real-time visit confirmations
AxisCare is a comprehensive cloud-based platform tailored for home care agencies, offering end-to-end management of scheduling, billing, EVV compliance, caregiver staffing, and client care plans. It features mobile apps for caregivers and families, automated payroll integration, and robust reporting tools to optimize agency operations. Designed for scalability, it supports agencies from small startups to large enterprises with HIPAA-compliant security and real-time data access.
Pros
- Powerful scheduling with auto-matching and drag-and-drop interface
- Seamless EVV integration compliant with multiple state requirements
- Dedicated customer support with high satisfaction ratings
Cons
- Pricing can be steep for very small agencies
- Steeper learning curve for advanced customizations
- Mobile app occasionally experiences sync delays
Best For
Mid-sized home care agencies seeking a scalable, compliance-focused all-in-one solution.
Pricing
Custom quotes based on agency size and visits; typically $5-12 per visit or starting at $500/month for small agencies.
ClearCare
specializedAll-in-one solution for non-medical home care agencies with real-time scheduling, client portals, and billing automation.
Family Portal for real-time visit tracking, approvals, and communication
ClearCare is a robust cloud-based platform tailored for home care agencies, offering tools for scheduling, electronic visit verification (EVV), billing, and caregiver management. It streamlines operations with mobile apps for caregivers, client portals for families, and compliance features to meet state regulations. The software supports everything from shift dispatching to payroll integration, helping agencies scale efficiently.
Pros
- Comprehensive EVV with telephony and GPS options for full compliance
- Strong scheduling engine with auto-dispatch and caregiver matching
- Integrated billing and payroll with QuickBooks sync
Cons
- Steep learning curve for new users and admins
- Custom pricing can be expensive for smaller agencies
- Limited customization options compared to newer competitors
Best For
Mid-sized home care agencies needing reliable EVV compliance and family engagement tools.
Pricing
Custom quotes based on agency size and visits; typically $5-15 per visit or $200+ per month minimum.
CareSmartz360
specializedIntegrated homecare management software offering CRM, scheduling, payroll, and compliance tools for agencies.
Advanced EVV system with automatic state-specific compliance updates and multi-mode verification
CareSmartz360 is a cloud-based, all-in-one software platform tailored for home care and hospice agencies, offering tools for scheduling, billing, caregiver management, and client CRM. It includes electronic visit verification (EVV), telehealth, payroll integration, and mobile apps for caregivers and families to track visits and communicate in real-time. The solution emphasizes HIPAA compliance and regulatory adherence, helping agencies streamline operations and improve efficiency.
Pros
- Comprehensive EVV compliance with GPS, voice, and telephony options
- Robust scheduling and dispatching with auto-matching
- Integrated billing, payroll, and analytics for end-to-end operations
Cons
- Steeper learning curve during initial setup and training
- Pricing scales higher for smaller agencies with minimum commitments
- Customer support response times can vary
Best For
Mid-sized home care agencies needing strong EVV compliance and integrated scheduling in regulated environments.
Pricing
Quote-based pricing, typically $1.25-$5 per visit or per user/month, with tiers based on agency size and modules.
HHAeXchange
specializedLeading electronic visit verification (EVV) and management platform for home health and hospice agencies.
Advanced multi-mode EVV (app, GPS, landline, voice) with seamless payer submissions for nationwide compliance
HHAeXchange is a comprehensive homecare management platform tailored for home health agencies, focusing on scheduling, electronic visit verification (EVV), billing, and compliance. It streamlines caregiver assignments, tracks visits in real-time via mobile apps, and integrates with payroll and payer systems for efficient operations. The software supports both Medicare/Medicaid compliance and private pay models, making it suitable for agencies handling complex regulatory requirements.
Pros
- Robust EVV with GPS, telephony, and mobile app options for full compliance
- Strong integrations with billing, payroll, and HHA-specific systems
- Comprehensive reporting and analytics for operational insights
Cons
- Steep learning curve for new users due to feature depth
- Mobile app can experience occasional connectivity issues
- Pricing can be higher for smaller agencies
Best For
Mid-sized home care agencies prioritizing EVV compliance and regulatory adherence in Medicaid-heavy markets.
Pricing
Custom quote-based pricing starting around $400-$600/month for small agencies, scaling with caregivers/visits and add-ons.
Axxess
enterpriseCloud-based home health software with clinical documentation, billing, and OASIS management for compliant operations.
AI-assisted point-of-care documentation that auto-populates OASIS forms and reduces clinician time by up to 50%
Axxess is a cloud-based platform tailored for home health, hospice, and palliative care agencies, offering end-to-end management of clinical, operational, and financial workflows. It includes tools for scheduling, electronic visit verification (EVV), OASIS documentation, billing, and telehealth to ensure regulatory compliance and efficient care delivery. The software supports mobile access for field staff and provides analytics for agency performance insights.
Pros
- Comprehensive compliance tools including EVV, OASIS, and HIPAA-ready features
- Robust mobile app for caregivers with real-time documentation and GPS tracking
- Strong integrations with billing systems and payroll for streamlined operations
Cons
- Steep learning curve for new users due to extensive feature depth
- Custom pricing can be expensive for smaller agencies
- Occasional reports of customer support delays during peak times
Best For
Mid-sized to large home health and hospice agencies needing a scalable, compliance-focused all-in-one solution.
Pricing
Custom quotes based on agency size and modules; typically starts at $300-$500 per user/month with implementation fees.
KanTime
enterpriseEnd-to-end home health and hospice software featuring scheduling, billing, payroll, and telehealth integration.
Seamless EVV integration with real-time visit verification and automatic claims submission to major payers
KanTime is a cloud-based software platform tailored for home health, hospice, and pediatric care agencies, providing end-to-end solutions for scheduling, billing, EVV, and compliance. It streamlines caregiver management, payroll, and telehealth while ensuring adherence to regulatory standards like Medicare and Medicaid. The system supports both office and field operations through a user-friendly mobile app for caregivers.
Pros
- Comprehensive EVV with GPS tracking and payer integrations
- Robust billing and payroll automation
- Strong compliance tools for HIPAA and OASIS reporting
Cons
- Steep learning curve for new users
- Reporting customization can be limited
- Customer support response times vary
Best For
Mid-sized home care agencies needing integrated billing, EVV, and compliance in a scalable platform.
Pricing
Custom pricing starting at around $350/month for small agencies, scaling with users and modules; includes implementation fees.
WellSky
enterpriseEnterprise-grade platform for home health agencies with advanced analytics, point-of-care, and revenue cycle management.
Advanced payer contract management and revenue cycle optimization with built-in OASIS and compliance automation
WellSky is a comprehensive enterprise-grade platform for home health, hospice, and private duty care agencies, offering end-to-end solutions for scheduling, billing, clinical documentation, and compliance. It includes electronic visit verification (EVV), payer integrations, and advanced analytics to optimize operations and outcomes. The software scales well for mid-to-large organizations, supporting both Medicare-certified and private pay services with robust reporting tools.
Pros
- Extensive feature set including EVV, billing, and analytics
- Strong compliance tools for regulatory requirements
- Scalable for enterprise-level agencies with payer integrations
Cons
- Steep learning curve and complex interface
- Higher cost unsuitable for small agencies
- Customization can require significant setup time
Best For
Mid-to-large care agencies handling skilled home health or hospice services that require robust compliance and integrations.
Pricing
Custom quote-based pricing; typically starts at $5,000+/month for mid-sized agencies, depending on modules and users.
Alora Health
specializedWeb-based home health software providing scheduling, billing, and clinical documentation for efficient agency workflows.
Integrated EVV with multi-mode support (GPS, telephony, app-based) ensuring full state compliance and real-time visit capture.
Alora Health is a comprehensive cloud-based software platform designed specifically for home health agencies, hospices, and private duty providers. It offers end-to-end functionality including scheduling, electronic visit verification (EVV), point-of-care documentation, billing, payroll, and compliance tools like OASIS and HIPAA support. The solution streamlines operations for both Medicare-certified and private pay agencies with mobile apps for caregivers and robust reporting capabilities.
Pros
- All-in-one platform covering scheduling, EVV, billing, and clinical docs
- Strong mobile app for field staff with offline capabilities
- Excellent customer support and implementation assistance
Cons
- Steep learning curve for advanced features
- Pricing lacks transparency and can be costly for small agencies
- Limited third-party integrations compared to larger competitors
Best For
Mid-sized home health and hospice agencies needing robust EVV and billing compliance without multiple disjointed tools.
Pricing
Quote-based pricing starting around $295/month for base plans, scaling with users, visits, and add-ons like telehealth.
Brightree
enterpriseCloud solution for home health and hospice with supply chain management, billing, and patient engagement features.
Advanced integrated billing engine with real-time Medicare/Medicaid claims scrubbing and auto-posting
Brightree is a cloud-based software platform tailored for post-acute care providers, including home health, hospice, and HME/DME agencies. It offers end-to-end functionality for scheduling, billing, clinical documentation, EVV compliance, and inventory management. As a ResMed company, it emphasizes revenue cycle management and payer integrations to streamline operations and ensure regulatory compliance.
Pros
- Robust billing and revenue cycle management with direct payer connectivity
- Strong EVV and compliance tools for home care regulations
- Comprehensive mobile app for field staff documentation and scheduling
Cons
- Steep learning curve and dated user interface
- High pricing with additional fees for customizations
- Customer support response times can be inconsistent
Best For
Mid-sized home health and hospice agencies focused on billing efficiency and regulatory compliance.
Pricing
Custom quote-based pricing, typically $250-$500 per user/month plus setup fees and add-ons.
Conclusion
Evaluating the top care agency software reveals three exceptional tools: AlayaCare shines as the top choice with its comprehensive cloud-based features, while AxisCare delivers user-friendly efficiency for daily operations and ClearCare stands out for its all-in-one solution for non-medical agencies—each offering unique strengths to suit diverse needs.
For agencies aiming to optimize workflows, compliance, and client management, starting with AlayaCare is a clear path to success, as it combines power and ease to support growth.
Tools Reviewed
All tools were independently evaluated for this comparison