Quick Overview
- 1#1: ServiceTitan - All-in-one platform for HVAC contractors to manage dispatching, invoicing, marketing, and growth.
- 2#2: Housecall Pro - Field service management software for HVAC businesses handling scheduling, payments, and customer communication.
- 3#3: Jobber - Software for home service pros including HVAC to streamline quoting, scheduling, invoicing, and reporting.
- 4#4: FieldEdge - HVAC-specific service management tool for job tracking, technician dispatching, and inventory control.
- 5#5: Service Fusion - Cloud-based field service software tailored for HVAC with features for scheduling, QuickBooks integration, and GPS tracking.
- 6#6: SuccessWare21 - Complete business automation software designed exclusively for HVAC contractors managing sales, service, and accounting.
- 7#7: Kickserv - Field service management app for HVAC jobs including scheduling, invoicing, and customer portals.
- 8#8: FieldPulse - Mobile-first platform for HVAC field teams to handle jobs, estimates, and payments on the go.
- 9#9: ServiceM8 - Job management software for HVAC trades with scheduling, job cards, and real-time technician updates.
- 10#10: RazorSync - Cloud scheduling and invoicing solution for HVAC service businesses with mobile technician apps.
We ranked these tools based on industry-specific features, user-friendliness, integration capabilities (such as with QuickBooks and GPS), and overall value, ensuring they deliver tangible benefits to businesses of all sizes.
Comparison Table
Business HVAC software simplifies operations—from dispatching to billing—and the right tool boosts efficiency. This comparison table explores top platforms like ServiceTitan, Housecall Pro, Jobber, FieldEdge, and more, helping readers understand key features, pricing, and suitability for their unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan All-in-one platform for HVAC contractors to manage dispatching, invoicing, marketing, and growth. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.7/10 |
| 2 | Housecall Pro Field service management software for HVAC businesses handling scheduling, payments, and customer communication. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 3 | Jobber Software for home service pros including HVAC to streamline quoting, scheduling, invoicing, and reporting. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 4 | FieldEdge HVAC-specific service management tool for job tracking, technician dispatching, and inventory control. | specialized | 8.4/10 | 8.7/10 | 8.0/10 | 8.2/10 |
| 5 | Service Fusion Cloud-based field service software tailored for HVAC with features for scheduling, QuickBooks integration, and GPS tracking. | enterprise | 8.6/10 | 8.8/10 | 8.5/10 | 8.2/10 |
| 6 | SuccessWare21 Complete business automation software designed exclusively for HVAC contractors managing sales, service, and accounting. | specialized | 7.3/10 | 8.1/10 | 6.4/10 | 7.0/10 |
| 7 | Kickserv Field service management app for HVAC jobs including scheduling, invoicing, and customer portals. | enterprise | 8.1/10 | 7.9/10 | 8.5/10 | 8.2/10 |
| 8 | FieldPulse Mobile-first platform for HVAC field teams to handle jobs, estimates, and payments on the go. | enterprise | 8.2/10 | 8.0/10 | 8.6/10 | 8.1/10 |
| 9 | ServiceM8 Job management software for HVAC trades with scheduling, job cards, and real-time technician updates. | enterprise | 8.4/10 | 8.2/10 | 9.1/10 | 8.3/10 |
| 10 | RazorSync Cloud scheduling and invoicing solution for HVAC service businesses with mobile technician apps. | enterprise | 7.6/10 | 7.4/10 | 8.1/10 | 7.5/10 |
All-in-one platform for HVAC contractors to manage dispatching, invoicing, marketing, and growth.
Field service management software for HVAC businesses handling scheduling, payments, and customer communication.
Software for home service pros including HVAC to streamline quoting, scheduling, invoicing, and reporting.
HVAC-specific service management tool for job tracking, technician dispatching, and inventory control.
Cloud-based field service software tailored for HVAC with features for scheduling, QuickBooks integration, and GPS tracking.
Complete business automation software designed exclusively for HVAC contractors managing sales, service, and accounting.
Field service management app for HVAC jobs including scheduling, invoicing, and customer portals.
Mobile-first platform for HVAC field teams to handle jobs, estimates, and payments on the go.
Job management software for HVAC trades with scheduling, job cards, and real-time technician updates.
Cloud scheduling and invoicing solution for HVAC service businesses with mobile technician apps.
ServiceTitan
enterpriseAll-in-one platform for HVAC contractors to manage dispatching, invoicing, marketing, and growth.
AI-powered Smart Dispatching that optimizes technician routing, scheduling, and job assignments in real-time for maximum efficiency
ServiceTitan is a comprehensive cloud-based platform designed specifically for HVAC contractors and other field service businesses, offering end-to-end management of operations from scheduling and dispatching to invoicing and customer management. It includes advanced features like mobile apps for technicians, CRM, marketing automation, and real-time analytics to optimize profitability and efficiency. Tailored for scaling HVAC companies, it supports everything from service calls to maintenance contracts and inventory tracking.
Pros
- All-in-one platform eliminates need for multiple tools, covering dispatching, invoicing, CRM, and marketing
- Powerful mobile app empowers technicians with real-time job details, parts lookup, and on-site payments
- Robust reporting and analytics provide deep insights into profitability, performance, and customer trends
Cons
- High cost with custom pricing that can be prohibitive for small businesses
- Steep learning curve due to extensive features and customization options
- Implementation requires significant setup time and training
Best For
Mid-sized to large HVAC contractors seeking a scalable, enterprise-grade solution to manage growth and operations efficiently.
Pricing
Custom pricing based on users, features, and business size; typically starts at $300-$500 per technician/month plus setup fees, often totaling thousands monthly for full deployments.
Housecall Pro
enterpriseField service management software for HVAC businesses handling scheduling, payments, and customer communication.
Intelligent dispatching with real-time GPS route optimization and drag-and-drop scheduling board
Housecall Pro is a comprehensive field service management platform designed specifically for HVAC contractors and other home service businesses. It offers tools for scheduling, dispatching, invoicing, payments, customer relationship management, and marketing automation all in one intuitive dashboard. The software includes a robust mobile app for technicians, real-time GPS tracking, and integrations with QuickBooks and other accounting tools to streamline HVAC business operations from quote to payment.
Pros
- All-in-one platform eliminates need for multiple tools
- Powerful mobile app with GPS tracking and real-time updates
- Excellent integrations including QuickBooks and payment processors
Cons
- Higher pricing tiers needed for advanced features
- Steep learning curve for customizing automations
- Limited reporting depth in lower plans
Best For
Small to mid-sized HVAC businesses seeking an all-in-one solution for scheduling, dispatching, and customer management.
Pricing
Starts at $65/month (Basic, 1 user), Essentials at $149/month, Max at $279/month; custom enterprise pricing available, billed annually with per-user scaling.
Jobber
enterpriseSoftware for home service pros including HVAC to streamline quoting, scheduling, invoicing, and reporting.
Client Hub, a self-service portal allowing customers to book appointments, view invoices, and manage service agreements online
Jobber is a comprehensive field service management platform tailored for HVAC and other home service businesses, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It enables technicians to manage jobs via a robust mobile app, including real-time GPS tracking, job updates, and on-site payments. The software integrates with accounting tools like QuickBooks and provides customer portals for online booking and service history access.
Pros
- Intuitive drag-and-drop scheduling and automated dispatching
- Powerful mobile app for techs with GPS routing and instant invoicing
- Strong integrations with QuickBooks and payment processors
Cons
- Inventory management is basic, lacking advanced tracking for HVAC parts
- Reporting tools are functional but not as customizable for enterprise needs
- Per-user pricing scales up quickly for larger teams
Best For
Small to mid-sized HVAC contractors needing user-friendly tools for scheduling, billing, and customer communication without steep learning curves.
Pricing
Starts at $49/month (Lite, 1 user), Core $129/month, Connect $219/month, Grow $399+/month (annual billing; custom quotes for teams).
FieldEdge
specializedHVAC-specific service management tool for job tracking, technician dispatching, and inventory control.
Real-time dispatching board with GPS-enabled drag-and-drop scheduling for optimal technician efficiency
FieldEdge is a comprehensive field service management software designed specifically for HVAC, plumbing, and electrical contractors to streamline operations. It offers robust scheduling, dispatching, invoicing, and customer management tools, along with inventory tracking and reporting capabilities. The platform's mobile app enables technicians to access job details, capture signatures, process payments, and update job statuses in real-time from the field. Seamless integrations with QuickBooks and other accounting software ensure accurate financial tracking.
Pros
- Powerful mobile app for real-time field updates and payments
- Excellent QuickBooks integration for seamless accounting
- Advanced dispatching with GPS tracking and route optimization
Cons
- Higher pricing compared to some competitors
- Initial learning curve for complex features
- Reporting customization could be more flexible
Best For
Mid-sized HVAC contractors needing an all-in-one platform with strong mobile and accounting integrations.
Pricing
Quote-based pricing starting at around $125-$200 per user per month, depending on features, users, and customizations.
Service Fusion
enterpriseCloud-based field service software tailored for HVAC with features for scheduling, QuickBooks integration, and GPS tracking.
Customer self-service portal allowing clients to book appointments, view invoices, and purchase service agreements online
Service Fusion is an all-in-one field service management platform tailored for HVAC, plumbing, and electrical businesses, offering tools for scheduling, dispatching, invoicing, CRM, and inventory management. It streamlines operations with a mobile app for technicians, GPS tracking, and seamless QuickBooks integration. The software emphasizes automation for service agreements, customer portals, and flat-rate pricing to boost efficiency and revenue.
Pros
- Robust scheduling and real-time dispatching with GPS integration for efficient technician management
- Strong QuickBooks sync and automated invoicing for streamlined accounting
- Comprehensive mobile app supporting offline access and job documentation
Cons
- Pricing scales quickly with additional users and features, potentially costly for small teams
- Reporting customization is limited compared to enterprise competitors
- Occasional glitches in mobile app reported by users during peak usage
Best For
Small to mid-sized HVAC businesses seeking an integrated platform for field operations and customer management without needing extensive custom development.
Pricing
Starts at $195/month for up to 3 users (Essentials plan); Pro plan at $365/month for 5 users, with custom Enterprise pricing; annual discounts available.
SuccessWare21
specializedComplete business automation software designed exclusively for HVAC contractors managing sales, service, and accounting.
Advanced flat-rate pricing system with built-in upsell prompts and inventory-linked catalogs
SuccessWare21 is an all-in-one business management software designed specifically for HVAC contractors, offering dispatching, scheduling, invoicing, CRM, and inventory management tools. It includes a mobile app for field technicians to handle job updates, time tracking, and customer signatures remotely. The platform emphasizes flat-rate pricing and integrates deeply with QuickBooks for accounting, helping streamline operations from service calls to financial reporting.
Pros
- Robust dispatching and scheduling with real-time updates
- Seamless QuickBooks integration for automated accounting
- Dedicated flat-rate pricing tools with customizable pricebooks
Cons
- Dated user interface that feels outdated compared to modern competitors
- Steep learning curve and complex initial setup
- Limited third-party integrations beyond core accounting
Best For
Mid-sized HVAC businesses with established operations needing strong back-office automation and accounting ties.
Pricing
Custom subscription pricing starting around $150 per user/month, scaling with team size and add-on modules; annual contracts often provide discounts.
Kickserv
enterpriseField service management app for HVAC jobs including scheduling, invoicing, and customer portals.
Visual drag-and-drop scheduling board for real-time technician and job oversight
Kickserv is a cloud-based field service management platform tailored for small to medium-sized service businesses, including HVAC contractors, offering scheduling, dispatching, invoicing, and CRM tools. It enables efficient job management with a mobile app for technicians to update job status, capture photos, and process payments on-site. The software integrates with QuickBooks and supports recurring maintenance contracts, making it suitable for streamlining HVAC operations.
Pros
- Intuitive drag-and-drop scheduling for quick job assignment
- Robust mobile app with GPS tracking and real-time updates
- Seamless QuickBooks integration for effortless accounting
Cons
- Basic reporting lacks advanced analytics for HVAC metrics
- Limited inventory tracking not ideal for complex parts management
- Scalability issues for larger HVAC operations with high volume
Best For
Small to medium HVAC businesses seeking an affordable, straightforward tool for daily scheduling and dispatching without needing deep industry-specific customizations.
Pricing
Starts at $59/user/month (billed annually) for Basic plan, up to $149/user/month for Enterprise; 14-day free trial available.
FieldPulse
enterpriseMobile-first platform for HVAC field teams to handle jobs, estimates, and payments on the go.
Real-time GPS tracking integrated with the dispatch board for optimized technician routing
FieldPulse is a cloud-based field service management software tailored for HVAC, plumbing, and other trades, offering tools for scheduling, dispatching, job tracking, and invoicing. It provides a mobile app for technicians to access job details, upload photos, collect signatures, and process payments on-site, while the web dashboard enables office teams to manage customer relationships and generate reports. With integrations like QuickBooks, it streamlines operations for service businesses handling maintenance, repairs, and installations.
Pros
- Intuitive drag-and-drop scheduling and real-time dispatching
- Robust mobile app for on-site job management and payments
- Seamless QuickBooks integration for accounting
Cons
- Limited advanced HVAC-specific features like equipment lifecycle tracking
- Reporting capabilities lack depth for large enterprises
- Pricing scales quickly with additional users
Best For
Small to mid-sized HVAC businesses with mobile field teams needing straightforward scheduling and invoicing without heavy customization.
Pricing
Starts at $65/user/month (Basic, billed annually) up to $265/user/month (Enterprise); includes unlimited jobs and customers.
ServiceM8
enterpriseJob management software for HVAC trades with scheduling, job cards, and real-time technician updates.
Visual drag-and-drop scheduling board with real-time technician GPS and availability syncing
ServiceM8 is a cloud-based job management software tailored for field service businesses, including HVAC contractors, focusing on scheduling, dispatching, quoting, and invoicing. It provides a mobile-first app for technicians to access job details, capture photos, sign off work, and update statuses in real-time. The platform integrates with accounting tools like QuickBooks and Xero, supports inventory tracking, and offers GPS-enabled routing to optimize field operations.
Pros
- Intuitive mobile app for technicians with real-time updates and GPS tracking
- Streamlined scheduling and dispatching with drag-and-drop visual board
- Seamless integrations with popular accounting and payment systems
Cons
- Reporting and analytics are somewhat basic compared to specialized HVAC tools
- No native HVAC-specific features like equipment databases or compliance templates
- Customer support response times can vary, especially for non-enterprise users
Best For
Small to medium-sized HVAC businesses seeking simple, mobile-centric job management without complex enterprise needs.
Pricing
Starts at $119/month (Essentials, up to 3 users), $169/month (Jobs, up to 5 users), $349/month (Pro, unlimited users); annual billing offers discounts.
RazorSync
enterpriseCloud scheduling and invoicing solution for HVAC service businesses with mobile technician apps.
Real-time GPS-enabled dispatching with integrated mobile invoicing and payments
RazorSync is a field service management platform tailored for HVAC, plumbing, and electrical businesses, offering scheduling, dispatching, invoicing, and customer management tools. It features a robust mobile app for technicians to access job details, update statuses, capture signatures, and process payments on-site. The software integrates with QuickBooks and supports real-time GPS tracking to optimize routes and improve efficiency. Overall, it streamlines operations for service contractors focused on mobile workforce management.
Pros
- Intuitive mobile app for field technicians
- Strong QuickBooks integration for seamless accounting
- Real-time GPS tracking and dispatching
Cons
- Limited advanced reporting and analytics
- User interface feels dated compared to competitors
- Pricing scales quickly for larger teams
Best For
Small to mid-sized HVAC contractors needing straightforward mobile-first field service management.
Pricing
Starts at around $55-65 per user per month, with tiered plans and custom quotes for enterprises.
Conclusion
Among the top business HVAC software tools, three leaders emerge. ServiceTitan claims the top spot, providing a fully integrated platform that manages dispatching, invoicing, marketing, and growth, suiting a broad range of contractor needs. Housecall Pro and Jobber stand out as strong alternatives, each excelling in specific areas like scheduling, payments, or customer communication to address diverse operational priorities.
For a versatile, all-encompassing solution, ServiceTitan is the ideal choice—explore its features to enhance efficiency and boost business success.
Tools Reviewed
All tools were independently evaluated for this comparison