Quick Overview
- 1#1: Loopio - AI-powered RFP and bid management platform that automates responses and centralizes content libraries for faster proposal creation.
- 2#2: RFPIO - Streamlines RFP, RFI, and security questionnaire responses with AI-driven automation and collaborative workflows.
- 3#3: BuildingConnected - Subcontractor bid invitation and management tool that connects general contractors with qualified bidders for construction projects.
- 4#4: ConstructConnect - Provides construction project leads, digital takeoff tools, and bid management for efficient bidding processes.
- 5#5: PlanHub - Online network for construction bidding that matches subcontractors with general contractors and shares project plans.
- 6#6: Procore - Comprehensive construction management platform with integrated bidding, estimating, and subcontractor management features.
- 7#7: Deltek GovWin - Intelligence platform for government contracting with bid opportunities, market analysis, and proposal tools.
- 8#8: PandaDoc - Document automation software for creating, sending, and tracking sales proposals and bids with e-signatures.
- 9#9: Proposify - Sales proposal software that designs, automates, and tracks interactive bids and contracts.
- 10#10: Qwilr - Interactive proposal platform for building web-based quotes, bids, and sales pages with analytics.
Tools were ranked by core functionality (automation, integration, content management), user satisfaction (ease of use, support), and overall value (ROI, scalability), ensuring a comprehensive list that adapts to diverse business needs.
Comparison Table
Bid software simplifies complex tender processes, but with options like Loopio, RFPIO, BuildingConnected, and more, choosing the right fit can be challenging. This comparison table outlines key features, workflows, and use cases of leading tools, helping readers identify the platform that aligns with their project management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Loopio AI-powered RFP and bid management platform that automates responses and centralizes content libraries for faster proposal creation. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.3/10 |
| 2 | RFPIO Streamlines RFP, RFI, and security questionnaire responses with AI-driven automation and collaborative workflows. | specialized | 9.1/10 | 9.5/10 | 8.7/10 | 8.5/10 |
| 3 | BuildingConnected Subcontractor bid invitation and management tool that connects general contractors with qualified bidders for construction projects. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 4 | ConstructConnect Provides construction project leads, digital takeoff tools, and bid management for efficient bidding processes. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 7.9/10 |
| 5 | PlanHub Online network for construction bidding that matches subcontractors with general contractors and shares project plans. | specialized | 7.8/10 | 7.5/10 | 8.2/10 | 8.7/10 |
| 6 | Procore Comprehensive construction management platform with integrated bidding, estimating, and subcontractor management features. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.2/10 |
| 7 | Deltek GovWin Intelligence platform for government contracting with bid opportunities, market analysis, and proposal tools. | enterprise | 8.2/10 | 9.1/10 | 7.3/10 | 7.5/10 |
| 8 | PandaDoc Document automation software for creating, sending, and tracking sales proposals and bids with e-signatures. | specialized | 7.8/10 | 7.5/10 | 9.2/10 | 7.0/10 |
| 9 | Proposify Sales proposal software that designs, automates, and tracks interactive bids and contracts. | specialized | 8.1/10 | 7.9/10 | 9.4/10 | 7.6/10 |
| 10 | Qwilr Interactive proposal platform for building web-based quotes, bids, and sales pages with analytics. | specialized | 7.6/10 | 7.4/10 | 9.1/10 | 7.5/10 |
AI-powered RFP and bid management platform that automates responses and centralizes content libraries for faster proposal creation.
Streamlines RFP, RFI, and security questionnaire responses with AI-driven automation and collaborative workflows.
Subcontractor bid invitation and management tool that connects general contractors with qualified bidders for construction projects.
Provides construction project leads, digital takeoff tools, and bid management for efficient bidding processes.
Online network for construction bidding that matches subcontractors with general contractors and shares project plans.
Comprehensive construction management platform with integrated bidding, estimating, and subcontractor management features.
Intelligence platform for government contracting with bid opportunities, market analysis, and proposal tools.
Document automation software for creating, sending, and tracking sales proposals and bids with e-signatures.
Sales proposal software that designs, automates, and tracks interactive bids and contracts.
Interactive proposal platform for building web-based quotes, bids, and sales pages with analytics.
Loopio
specializedAI-powered RFP and bid management platform that automates responses and centralizes content libraries for faster proposal creation.
Loopio IQ, the AI copilot that auto-generates complete responses from partial inputs and learns from team feedback for continuous improvement
Loopio is a leading response management platform specifically designed for Bid Software, enabling teams to efficiently handle RFPs, RFIs, DDQs, security questionnaires, and other sales proposals. It centralizes a searchable content library, leverages AI for automated answer suggestions and generation, and facilitates real-time collaboration among subject matter experts. By streamlining content reuse, governance, and review processes, Loopio significantly reduces response times while improving accuracy and win rates for enterprise sales teams.
Pros
- AI-driven automation accelerates RFP responses by up to 50% with intelligent answer matching and generation
- Robust content library with governance, analytics, and usage insights ensures high-quality, compliant outputs
- Seamless integrations with Salesforce, Microsoft Teams, and other CRMs enhance workflow efficiency
Cons
- High cost may deter small teams or startups with low RFP volume
- Initial setup and content migration require significant time and expertise
- Advanced customization options are limited compared to more flexible general-purpose tools
Best For
Enterprise sales and proposal teams managing high volumes of complex RFPs and DDQs who need scalable automation and collaboration.
Pricing
Custom enterprise pricing starting at approximately $50,000/year, based on team size, usage volume, and features; contact sales for quotes.
RFPIO
specializedStreamlines RFP, RFI, and security questionnaire responses with AI-driven automation and collaborative workflows.
AI Co-Pilot, which intelligently auto-generates complete responses from the content library and external sources.
RFPIO is an AI-powered response management platform that helps sales, proposal, and subject matter expert teams efficiently handle RFPs, RFIs, DDQs, security questionnaires, and other bids. It centralizes content in a searchable library for quick reuse, automates response generation with AI, and facilitates real-time collaboration across teams. The platform integrates seamlessly with CRMs like Salesforce and Microsoft tools, streamlining the entire bid response lifecycle from intake to final delivery.
Pros
- AI-driven automation for generating and suggesting responses
- Robust centralized content library with advanced search and tagging
- Strong collaboration tools including real-time editing and reviewer workflows
Cons
- High cost may deter small teams or startups
- Initial setup and content migration can be time-intensive
- Advanced AI features require tuning for optimal accuracy
Best For
Mid-to-large enterprises with high RFP volumes needing scalable, collaborative bid management.
Pricing
Custom enterprise pricing starting around $10,000-$20,000 annually, based on users, storage, and features; free demo available.
BuildingConnected
specializedSubcontractor bid invitation and management tool that connects general contractors with qualified bidders for construction projects.
The automated Invite to Bid (ITB) workflow that handles invitations, responses, and awards in one centralized platform
BuildingConnected is a comprehensive cloud-based bid management platform tailored for general contractors in construction. It streamlines the entire bidding process, from sending invitations to bid (ITBs), qualifying subcontractors, collecting bids, to comparing and awarding them. Integrated with Autodesk tools like Procore, it also maintains a vast database of prequalified subcontractors to facilitate efficient project bidding.
Pros
- Extensive subcontractor database with qualification tools
- Powerful bid leveling and comparison features
- Seamless integrations with Procore and Autodesk ecosystem
Cons
- Pricing can be steep for smaller firms
- Steeper learning curve for new users
- Limited customization in reporting
Best For
Mid-to-large general contractors handling complex, high-volume bidding processes across multiple projects.
Pricing
Custom quote-based pricing, typically starting at $1,000/month for Essentials plan, scaling with projects/users; Premium adds advanced features.
ConstructConnect
enterpriseProvides construction project leads, digital takeoff tools, and bid management for efficient bidding processes.
Unparalleled access to private construction projects not available on public bid sites
ConstructConnect is a leading construction intelligence platform that provides access to an extensive database of public and private bidding opportunities across North America. It offers tools for project discovery, digital plan viewing, quantity takeoff, bid management, and market analytics to streamline the preconstruction bidding process. The software helps contractors find leads, collaborate with teams, and improve bid win rates through data-driven insights.
Pros
- Vast database of over 700,000 projects annually, including hard-to-find private leads
- Integrated takeoff, estimating, and bid board tools in one platform
- Strong analytics for market trends and competitor insights
Cons
- Steep learning curve and dated interface
- High pricing that may not suit small firms
- Occasional issues with document delivery and search accuracy
Best For
Mid-sized to large construction contractors and subcontractors seeking comprehensive project leads and bid management for competitive bidding.
Pricing
Quote-based subscription starting at around $5,000-$10,000 annually per user, with tiers based on features and project volume.
PlanHub
specializedOnline network for construction bidding that matches subcontractors with general contractors and shares project plans.
Free access for GCs to post unlimited projects and tap into a vast pre-vetted subcontractor database
PlanHub is a construction bid management platform designed to connect general contractors with subcontractors through a digital plan room and bidding network. It enables users to post projects for free, share plans, send bid invitations, and manage subcontractor responses efficiently. With a database of over 500,000 subcontractors, it streamlines the pre-bid process and helps GCs find qualified bids quickly.
Pros
- Free unlimited project postings for general contractors
- Access to a massive network of over 500,000 subcontractors
- Simple interface for quick bid invitations and plan sharing
Cons
- Limited advanced analytics and reporting tools
- Fewer integrations with other construction software
- Subcontractors require paid subscriptions for full access
Best For
General contractors seeking a cost-free platform to solicit bids from a large pool of subcontractors without complex setup.
Pricing
Free for general contractors; subcontractor plans start at $49/month with tiered options up to enterprise levels.
Procore
enterpriseComprehensive construction management platform with integrated bidding, estimating, and subcontractor management features.
Procore's integrated subcontractor marketplace and vetting system for quick, qualified bid invitations
Procore is a comprehensive cloud-based construction management platform with dedicated bidding tools that streamline the preconstruction phase. It allows users to create and distribute bid invitations, manage subcontractor communications, collect and analyze bids, and integrate seamlessly with downstream project management workflows. While not a standalone bid management solution, its bidding features excel in larger-scale operations by leveraging a vast subcontractor network and real-time collaboration.
Pros
- Deep integration with full construction lifecycle tools for seamless bid-to-project transition
- Robust subcontractor database and marketplace for efficient vendor sourcing
- Advanced bid analytics and leveling tools for accurate comparisons
Cons
- High cost makes it less viable for small firms focused solely on bidding
- Steep learning curve due to the platform's overall complexity
- Overkill for users needing only basic bid management without full PM suite
Best For
Mid-to-large construction firms seeking integrated bidding within a comprehensive project management ecosystem.
Pricing
Custom enterprise pricing, typically $375-$625 per user/month (annual commitment); bidding features included in higher-tier plans.
Deltek GovWin
enterpriseIntelligence platform for government contracting with bid opportunities, market analysis, and proposal tools.
Proprietary GovWin Forecaster for predictive agency spending and opportunity pipelines
Deltek GovWin IQ is a comprehensive market intelligence platform tailored for government contractors, offering extensive data on federal, state, local, and education (SLED) bidding opportunities. It provides real-time RFP notifications, agency profiles, spending forecasts, and competitor intelligence to help users identify and pursue high-potential bids. The tool supports capture management, proposal development, and win probability scoring to optimize the entire bid lifecycle.
Pros
- Vast database of over 15 million government opportunities with daily updates
- Advanced analytics including spending forecasts and win probability tools
- Seamless integration with Deltek's proposal and capture management suite
Cons
- High cost with custom enterprise pricing
- Steep learning curve and data-heavy interface
- Primarily focused on government markets, less versatile for commercial bids
Best For
Mid-to-large government contractors targeting federal and SLED opportunities who need deep market intelligence.
Pricing
Custom subscription pricing upon request; typically $10,000-$50,000+ annually based on users and modules.
PandaDoc
specializedDocument automation software for creating, sending, and tracking sales proposals and bids with e-signatures.
Document analytics providing detailed insights into how bid recipients view, edit, and interact with content
PandaDoc is a document automation platform designed for creating, managing, and signing proposals, contracts, quotes, and bids with templates, dynamic content, and e-signatures. In the context of Bid Software, it excels at producing professional, customizable bid documents and tracking recipient engagement through analytics. While versatile for sales proposals resembling bids, it lacks specialized RFP response libraries or complex bid workflow automation found in dedicated tools.
Pros
- Intuitive drag-and-drop editor for quick bid document creation
- Real-time collaboration and analytics on bid engagement
- Integrated e-signatures and CRM integrations for streamlined workflows
Cons
- Lacks dedicated RFP/bid content libraries or response matching
- Limited advanced bid management like team assignments or scoring
- Pricing scales quickly for larger teams without bid-specific depth
Best For
Sales teams and small businesses creating visually polished proposals and simple bids with strong e-signature needs.
Pricing
Essentials at $19/user/month (billed annually), Business at $49/user/month, Enterprise custom; free trial available.
Proposify
specializedSales proposal software that designs, automates, and tracks interactive bids and contracts.
Real-time proposal analytics with heatmaps and notifications on client interactions
Proposify is a proposal automation platform that enables teams to create, customize, and track professional proposals quickly using drag-and-drop templates. It supports e-signatures, payment collection, and real-time analytics to monitor client engagement. While excels in sales proposals, it can handle simpler bids but lacks depth for complex RFP management or government tenders.
Pros
- Intuitive drag-and-drop editor for fast proposal creation
- Robust tracking and analytics for proposal performance
- Built-in e-signatures and payment integrations streamline closing
Cons
- Limited tools for complex bid collaboration or RFP compliance
- No advanced cost estimation or opportunity pipeline management
- Pricing scales quickly for teams needing premium features
Best For
Sales teams and freelancers creating polished, client-facing proposals or simple bids without needing enterprise-level bid management.
Pricing
Solo ($19/user/mo), Business ($49/user/mo), Premium ($79/user/mo), Enterprise (custom); billed annually with 14-day free trial.
Qwilr
specializedInteractive proposal platform for building web-based quotes, bids, and sales pages with analytics.
Interactive webpage-like proposals with embedded videos, forms, and live pricing calculators
Qwilr is a proposal and quote automation platform that allows users to create interactive, web-based proposals with embedded multimedia, pricing tables, and e-signatures. It excels in transforming static documents into dynamic sales presentations that track client engagement and accelerate deal closures. While versatile for sales teams, it supports bid creation through customizable templates but lacks deep bid management tools like opportunity sourcing or compliance workflows.
Pros
- Stunning, interactive proposals with drag-and-drop builder
- Real-time analytics on proposal views and engagement
- Integrated e-signatures and payment collection
Cons
- Lacks advanced bid-specific features like RFP database integration or subcontractor management
- Higher pricing tiers needed for advanced analytics and custom branding
- Not optimized for complex, regulated government bids
Best For
Sales and marketing teams creating visually engaging proposals for commercial RFPs and bids.
Pricing
Starts at $35/user/month (Essentials, billed annually); Pro at $65/user/month; Elite at $115/user/month with advanced features.
Conclusion
This comparison of top bid software showcases that Loopio stands out as the top choice, leveraging AI to automate responses and centralize content for quicker proposal creation. RFPIO and BuildingConnected rank highly, offering strong alternatives: RFPIO streamlines collaborative workflows for RFP/RFI responses, while BuildingConnected excels in connecting contractors with qualified bidders for construction projects. Each tool meets diverse needs, ensuring there’s a leading option for various business goals.
Take the first step to enhance your bidding efficiency—explore Loopio now to transform how you create and manage proposals, and unlock smoother, more successful bidding processes.
Tools Reviewed
All tools were independently evaluated for this comparison