Quick Overview
- 1#1: SimplePractice - Comprehensive practice management platform for behavioral health professionals offering scheduling, telehealth, billing, and EHR tailored for therapists and counselors.
- 2#2: TherapyNotes - Secure EHR and practice management software designed specifically for behavioral health with advanced progress notes, billing, and scheduling features.
- 3#3: TheraNest - Affordable behavioral health practice management tool providing client portals, billing, reporting, and group practice support.
- 4#4: MyClientsPlus - HIPAA-compliant practice management and EHR solution for mental health professionals featuring scheduling, billing, and customizable notes.
- 5#5: CounSol - All-in-one platform for counseling practices with integrated telehealth, billing, scheduling, and client management tools.
- 6#6: ICANotes - Behavioral health EHR specializing in fast, template-driven progress notes, medication management, and integrated billing.
- 7#7: Practice Better - Modern practice management software for wellness professionals including behavioral health, with client portals, automation, and telehealth.
- 8#8: Healthie - Flexible platform for behavioral health practices offering telehealth, scheduling, billing, and customizable forms for nutrition and mental health.
- 9#9: Valant - Enterprise-grade behavioral health EHR and practice management system with outcomes tracking, billing, and multi-location support.
- 10#10: CentralReach - Comprehensive platform for autism and behavioral health providers focusing on ABA therapy management, data collection, and billing.
Tools were ranked based on features tailored to behavioral health needs, user-friendliness, performance quality, and overall value, ensuring alignment with the diverse requirements of practitioners and practices of all sizes.
Comparison Table
Navigating behavioral health practice management software? This comparison table breaks down top tools, including SimplePractice, TherapyNotes, TheraNest, MyClientsPlus, and CounSol, to help you identify options that align with your practice's unique needs. Readers will gain insights into key features, usability, and practical fit, ensuring a clear path to selecting the right software.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive practice management platform for behavioral health professionals offering scheduling, telehealth, billing, and EHR tailored for therapists and counselors. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR and practice management software designed specifically for behavioral health with advanced progress notes, billing, and scheduling features. | specialized | 9.5/10 | 9.7/10 | 9.4/10 | 9.2/10 |
| 3 | TheraNest Affordable behavioral health practice management tool providing client portals, billing, reporting, and group practice support. | specialized | 8.6/10 | 8.7/10 | 9.1/10 | 8.5/10 |
| 4 | MyClientsPlus HIPAA-compliant practice management and EHR solution for mental health professionals featuring scheduling, billing, and customizable notes. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.5/10 |
| 5 | CounSol All-in-one platform for counseling practices with integrated telehealth, billing, scheduling, and client management tools. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.7/10 |
| 6 | ICANotes Behavioral health EHR specializing in fast, template-driven progress notes, medication management, and integrated billing. | specialized | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 7 | Practice Better Modern practice management software for wellness professionals including behavioral health, with client portals, automation, and telehealth. | specialized | 8.3/10 | 8.5/10 | 9.0/10 | 8.0/10 |
| 8 | Healthie Flexible platform for behavioral health practices offering telehealth, scheduling, billing, and customizable forms for nutrition and mental health. | specialized | 8.4/10 | 8.7/10 | 8.9/10 | 7.9/10 |
| 9 | Valant Enterprise-grade behavioral health EHR and practice management system with outcomes tracking, billing, and multi-location support. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.5/10 |
| 10 | CentralReach Comprehensive platform for autism and behavioral health providers focusing on ABA therapy management, data collection, and billing. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.7/10 |
Comprehensive practice management platform for behavioral health professionals offering scheduling, telehealth, billing, and EHR tailored for therapists and counselors.
Secure EHR and practice management software designed specifically for behavioral health with advanced progress notes, billing, and scheduling features.
Affordable behavioral health practice management tool providing client portals, billing, reporting, and group practice support.
HIPAA-compliant practice management and EHR solution for mental health professionals featuring scheduling, billing, and customizable notes.
All-in-one platform for counseling practices with integrated telehealth, billing, scheduling, and client management tools.
Behavioral health EHR specializing in fast, template-driven progress notes, medication management, and integrated billing.
Modern practice management software for wellness professionals including behavioral health, with client portals, automation, and telehealth.
Flexible platform for behavioral health practices offering telehealth, scheduling, billing, and customizable forms for nutrition and mental health.
Enterprise-grade behavioral health EHR and practice management system with outcomes tracking, billing, and multi-location support.
Comprehensive platform for autism and behavioral health providers focusing on ABA therapy management, data collection, and billing.
SimplePractice
specializedComprehensive practice management platform for behavioral health professionals offering scheduling, telehealth, billing, and EHR tailored for therapists and counselors.
Therapy-specific EHR with automated progress notes, treatment plan templates, and built-in outcome measures for evidence-based tracking.
SimplePractice is a cloud-based, all-in-one practice management software designed specifically for behavioral health professionals like therapists, psychologists, and counselors. It provides integrated tools for appointment scheduling, secure telehealth sessions, electronic health records (EHR), billing and insurance claims, client portals, and customizable documentation. HIPAA-compliant and intuitive, it helps streamline administrative workflows to let clinicians focus on client care.
Pros
- Comprehensive all-in-one platform with behavioral health-specific templates and outcome tracking
- Seamless telehealth integration with virtual waiting rooms and mobile app support
- Robust billing tools including superbills, insurance claims, and payment processing
Cons
- Pricing scales up quickly for larger practices or advanced features
- Some customization options limited in lower tiers
- Occasional reports of billing glitches or slow support response during peak times
Best For
Solo practitioners and small to medium-sized behavioral health practices needing a HIPAA-secure, integrated EHR and telehealth solution.
Pricing
Starts at $29/month (Essential), $59/month (Professional), $99/month (Enterprise); billed annually with add-ons for extras like premium telehealth.
TherapyNotes
specializedSecure EHR and practice management software designed specifically for behavioral health with advanced progress notes, billing, and scheduling features.
Intuitive, therapy-specific progress note system with embedded outcome measures and automated superbills
TherapyNotes is a comprehensive EHR and practice management software designed exclusively for behavioral health professionals, including therapists, psychologists, and counselors. It provides integrated tools for scheduling appointments, creating customizable progress notes and treatment plans, handling insurance billing and claims, and conducting secure telehealth sessions. With a focus on HIPAA compliance and workflow efficiency, it helps practices manage administrative tasks while prioritizing clinical documentation and patient care.
Pros
- Specialized therapy note templates and treatment planning tools tailored for behavioral health
- Seamless integrated billing with direct insurance claims submission and low error rates
- Robust telehealth, patient portal, and mobile app for providers with strong HIPAA security
Cons
- Pricing scales up for larger practices and lacks a free trial (demo only)
- Limited third-party integrations compared to more general EHR platforms
- Some users report a moderate learning curve for advanced customization
Best For
Solo therapists, group practices, and behavioral health clinics seeking a specialized, all-in-one solution without medical practice bloat.
Pricing
$49 per user/month for the first clinician ($39/additional users) billed annually; monthly billing higher; telehealth add-on $15/user/month; billing fees 4.5% per claim or flat options.
TheraNest
specializedAffordable behavioral health practice management tool providing client portals, billing, reporting, and group practice support.
Automated superbills and eligibility verification for out-of-network billing
TheraNest is a cloud-based practice management software designed specifically for behavioral health professionals, including therapists, counselors, and psychologists. It provides essential tools for client scheduling, secure messaging, progress notes, billing, insurance claims, and integrated telehealth sessions. HIPAA-compliant and intuitive, it helps streamline administrative workflows to allow more focus on client care.
Pros
- Intuitive interface with minimal learning curve
- Robust billing and insurance claims management tailored for mental health
- Strong customer support and ongoing training resources
Cons
- Limited advanced customization options for reporting
- Telehealth features are functional but less polished than dedicated platforms
- Higher tiers required for group practices with complex needs
Best For
Small to medium-sized behavioral health practices seeking an affordable, all-in-one solution for scheduling, billing, and documentation.
Pricing
Starts at $39/user/month (billed annually) for Essentials plan; Premium at $49/user/month; Advanced plans for groups from $59/user/month.
MyClientsPlus
specializedHIPAA-compliant practice management and EHR solution for mental health professionals featuring scheduling, billing, and customizable notes.
Vast customizable library of over 1,000 therapy-specific progress note templates
MyClientsPlus is a cloud-based practice management and EHR software tailored for behavioral health professionals, including therapists, counselors, and psychologists. It provides comprehensive tools for client scheduling, billing and insurance claims, customizable progress notes, treatment planning, and integrated telehealth capabilities. The platform ensures HIPAA compliance and offers a client portal for secure communication and self-scheduling.
Pros
- Extensive library of behavioral health-specific note templates and forms
- Strong billing and claims management with high clean claim rates
- Reliable customer support and regular updates
Cons
- User interface feels somewhat dated compared to modern competitors
- Limited advanced reporting and analytics features
- Mobile app functionality is basic and not fully featured
Best For
Small to mid-sized behavioral health practices seeking affordable, specialized tools for therapy documentation and billing.
Pricing
Starts at $49/month per provider for the Basic plan; Plus at $69/month and Premium at $89/month, with a free trial available.
CounSol
specializedAll-in-one platform for counseling practices with integrated telehealth, billing, scheduling, and client management tools.
Seamless superbill generation and out-of-network billing tailored specifically for therapy practices
CounSol is a cloud-based practice management software tailored for behavioral health professionals, offering tools for appointment scheduling, billing, EHR documentation, and secure telehealth sessions. It includes a client portal for self-scheduling, payments, and secure messaging, all while maintaining HIPAA compliance. The platform emphasizes simplicity and efficiency for solo practitioners and small groups in counseling and therapy practices.
Pros
- Intuitive, beginner-friendly interface with minimal learning curve
- Responsive customer support via phone, email, and chat
- Affordable pricing with unlimited clients and no hidden fees
Cons
- Limited advanced reporting and analytics capabilities
- Fewer integrations with third-party tools compared to enterprise competitors
- Some customization options restricted to higher-tier plans
Best For
Solo therapists or small behavioral health practices prioritizing ease of use and cost-effectiveness over advanced enterprise features.
Pricing
Starts at $49.95/month (Basic plan for solo users); Premium ($69.95/month) and Advanced ($99.95/month) add telehealth, billing, and more users.
ICANotes
specializedBehavioral health EHR specializing in fast, template-driven progress notes, medication management, and integrated billing.
Intelligent Dynamic Templates that auto-populate fields based on dropdown selections, enabling ultra-fast, compliant behavioral health note creation
ICANotes is a cloud-based EHR and practice management software tailored for behavioral health providers, including psychiatrists, therapists, and counselors. It excels in streamlined documentation through intelligent, customizable templates for notes like SOAP and DAP formats, while integrating scheduling, billing, e-prescribing, and telehealth capabilities. The platform supports solo practitioners to mid-sized groups with ONC certification and HIPAA compliance.
Pros
- Highly specialized templates for behavioral health documentation that significantly reduce charting time
- Integrated billing with high clean claims rates and revenue cycle management tools
- Robust e-prescribing, medication management, and telehealth functionality built for mental health workflows
Cons
- Outdated user interface that can feel clunky and less intuitive compared to modern EHRs
- Steep learning curve, especially for non-tech-savvy users or those new to the system
- Pricing is relatively high, which may strain budgets for very small practices
Best For
Behavioral health practices, particularly psychiatrists and therapists in solo to mid-sized groups, prioritizing efficient note-taking and billing over sleek design.
Pricing
Starts at $129 per provider/month for Classic plan (up to 5 users), $149 for Pro, and custom enterprise pricing; additional fees for telehealth and e-prescribing.
Practice Better
specializedModern practice management software for wellness professionals including behavioral health, with client portals, automation, and telehealth.
Comprehensive client portal enabling self-service booking, payments, and progress tracking
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including behavioral health practitioners like therapists and counselors. It provides tools for appointment scheduling, secure telehealth sessions, HIPAA-compliant charting, billing, and a comprehensive client portal for intake forms, payments, and homework assignments. The software emphasizes streamlining administrative workflows to enhance client engagement and practice efficiency.
Pros
- Intuitive interface with excellent mobile app support
- Robust client portal for self-scheduling and secure communication
- Strong telehealth and HIPAA-compliant features
Cons
- Limited advanced insurance billing and superbilling compared to behavioral health specialists
- Customization options for forms and templates are somewhat restricted
- Customer support can be slow during peak times
Best For
Solo or small behavioral health practices seeking an user-friendly, all-in-one platform for client management and telehealth.
Pricing
Starts at $25/month per practitioner (Essentials), $49/month (Professional), $69/month (Plus); billed annually with a free trial.
Healthie
specializedFlexible platform for behavioral health practices offering telehealth, scheduling, billing, and customizable forms for nutrition and mental health.
Visual goal tracking and progress monitoring integrated directly into the client portal
Healthie is an all-in-one telehealth and practice management platform tailored for health professionals, including behavioral health providers like therapists and counselors. It offers HIPAA-compliant features such as secure video conferencing, customizable EHR templates for progress notes and treatment plans, automated billing with insurance support, and client portals for secure messaging and goal tracking. The software streamlines virtual and in-person workflows, making it suitable for solo practitioners and group practices focused on behavioral health.
Pros
- Robust telehealth integration with EHR for seamless sessions
- Customizable forms and templates for behavioral health documentation
- Strong client engagement tools like portals and automated reminders
Cons
- Pricing scales quickly for multi-provider practices
- Reporting and analytics less advanced than specialized competitors
- Some behavioral health-specific features require add-ons
Best For
Small to medium behavioral health practices prioritizing telehealth and client-facing tools over deep analytics.
Pricing
Starts at $99 per provider/month for Essentials plan; Professional ($299/provider/month) and Enterprise (custom) tiers available.
Valant
enterpriseEnterprise-grade behavioral health EHR and practice management system with outcomes tracking, billing, and multi-location support.
Proprietary Outcomes Module for real-time tracking of patient treatment progress and clinical effectiveness
Valant is a cloud-based electronic health record (EHR) and practice management software designed specifically for behavioral health practices, including psychiatry, therapy, and counseling. It provides integrated tools for scheduling, billing, telehealth, patient portals, and customizable clinical documentation tailored to mental health workflows. The platform emphasizes data-driven insights through its proprietary outcomes measurement system to track patient progress and treatment efficacy.
Pros
- Highly specialized for behavioral health with therapy-specific templates and outcome tracking
- Seamless integration of EHR, billing, and telehealth
- Strong HIPAA compliance and automation for claims processing
Cons
- Pricing is custom and can be expensive for smaller practices
- Limited third-party integrations compared to larger EHRs
- Initial setup and training may require significant time
Best For
Mid-sized behavioral health practices focused on data-driven care and efficient billing.
Pricing
Custom quotes based on providers and modules; typically $150-$350 per provider/month with implementation fees.
CentralReach
enterpriseComprehensive platform for autism and behavioral health providers focusing on ABA therapy management, data collection, and billing.
Advanced ABA data collection with real-time graphing and customizable behavior tracking dashboards
CentralReach is a comprehensive practice management platform tailored for behavioral health providers, with a strong focus on Applied Behavior Analysis (ABA) therapy, speech therapy, and occupational therapy. It integrates scheduling, billing, electronic health records (EHR), data collection, progress tracking, and compliance tools into a unified system. The software supports multi-location practices with features like client portals, funding management, and advanced analytics for outcome measurement.
Pros
- Robust ABA-specific tools including session data collection, graphing, and progress monitoring
- Integrated billing and revenue cycle management with strong claims processing
- Scalable for enterprise-level practices with multi-location support and compliance features
Cons
- Steep learning curve due to extensive feature set and complex interface
- High pricing that may not suit small practices
- Occasional reports of slow customer support response times
Best For
Mid-to-large ABA clinics and behavioral health practices needing advanced data tracking and compliance tools.
Pricing
Custom enterprise pricing starting at around $150-300 per user/month depending on modules; quotes required for full details.
Conclusion
The reviewed tools are exceptional, each addressing key needs in behavioral health practice management—scheduling, telehealth, billing, and EHR—with distinct strengths. At the top, SimplePractice shines with its comprehensive, tailored platform, while TherapyNotes excels through advanced progress notes and TheraNest offers affordability for diverse setups, making each a strong pick based on individual priorities.
Explore SimplePractice, the top-ranked tool, to streamline your practice and focus on what matters most—supporting your clients.
Tools Reviewed
All tools were independently evaluated for this comparison