Quick Overview
- 1#1: TherapyNotes - Secure, intuitive EHR and practice management software tailored for behavioral health professionals.
- 2#2: SimplePractice - All-in-one EHR, telehealth, billing, and scheduling platform for mental health practices.
- 3#3: ICANotes - Fast behavioral health EHR with dynamic, template-based charting and integrated billing.
- 4#4: Valant - Comprehensive EHR and revenue cycle management for outpatient behavioral health providers.
- 5#5: TheraNest - Practice management and EHR software designed for counseling and therapy practices.
- 6#6: CounSol - Cloud-based practice management and telehealth solution for counseling professionals.
- 7#7: BestNotes - Cloud-based EHR platform for behavioral health agencies and outpatient programs.
- 8#8: Practice Better - Integrated EMR, telehealth, and client portal for health and wellness practitioners.
- 9#9: Healthie - Modern EMR with telehealth, payments, and client engagement for behavioral health.
- 10#10: TheraPlatform - HIPAA-compliant EHR, video conferencing, and practice management for therapists.
These tools were selected based on their ability to deliver robust, specialized features for behavioral health, including intuitive charting, secure data management, telehealth integration, and billing accuracy, balanced with ease of use and overall value.
Comparison Table
Behavioral health electronic medical records (EMRs) are critical for streamlining care, and this comparison table breaks down leading options like TherapyNotes, SimplePractice, ICANotes, Valant, TheraNest, and more. Readers will discover key features, usability, and suitability for diverse practice needs—from small clinics to large groups—helping identify the best solution to enhance workflows and patient care.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Secure, intuitive EHR and practice management software tailored for behavioral health professionals. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | SimplePractice All-in-one EHR, telehealth, billing, and scheduling platform for mental health practices. | specialized | 9.3/10 | 9.5/10 | 9.2/10 | 8.7/10 |
| 3 | ICANotes Fast behavioral health EHR with dynamic, template-based charting and integrated billing. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Valant Comprehensive EHR and revenue cycle management for outpatient behavioral health providers. | specialized | 8.6/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | TheraNest Practice management and EHR software designed for counseling and therapy practices. | specialized | 8.6/10 | 8.7/10 | 9.1/10 | 9.2/10 |
| 6 | CounSol Cloud-based practice management and telehealth solution for counseling professionals. | specialized | 8.6/10 | 8.8/10 | 8.5/10 | 9.1/10 |
| 7 | BestNotes Cloud-based EHR platform for behavioral health agencies and outpatient programs. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 8.1/10 |
| 8 | Practice Better Integrated EMR, telehealth, and client portal for health and wellness practitioners. | specialized | 8.1/10 | 7.9/10 | 8.6/10 | 8.3/10 |
| 9 | Healthie Modern EMR with telehealth, payments, and client engagement for behavioral health. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 10 | TheraPlatform HIPAA-compliant EHR, video conferencing, and practice management for therapists. | specialized | 8.4/10 | 8.6/10 | 8.7/10 | 8.9/10 |
Secure, intuitive EHR and practice management software tailored for behavioral health professionals.
All-in-one EHR, telehealth, billing, and scheduling platform for mental health practices.
Fast behavioral health EHR with dynamic, template-based charting and integrated billing.
Comprehensive EHR and revenue cycle management for outpatient behavioral health providers.
Practice management and EHR software designed for counseling and therapy practices.
Cloud-based practice management and telehealth solution for counseling professionals.
Cloud-based EHR platform for behavioral health agencies and outpatient programs.
Integrated EMR, telehealth, and client portal for health and wellness practitioners.
Modern EMR with telehealth, payments, and client engagement for behavioral health.
HIPAA-compliant EHR, video conferencing, and practice management for therapists.
TherapyNotes
specializedSecure, intuitive EHR and practice management software tailored for behavioral health professionals.
Specialized behavioral health progress note builder with dropdown menus, auto-population, and treatment plan integration for rapid, compliant documentation
TherapyNotes is a cloud-based EHR and practice management platform tailored exclusively for behavioral health professionals, including therapists, psychologists, and psychiatrists. It offers streamlined tools for progress notes, treatment plans, scheduling, billing, telehealth, and secure patient communication, all while maintaining strict HIPAA compliance. The software emphasizes efficiency in clinical documentation and administrative tasks, allowing providers to focus more on patient care.
Pros
- Highly intuitive progress note templates customized for behavioral health
- Seamless integration of scheduling, billing, and telehealth in one platform
- Responsive customer support with live chat and extensive training resources
Cons
- Pricing can be steep for solo practitioners without high volume
- Limited advanced customization options for reporting
- Web-based interface lacks a fully featured native mobile app
Best For
Solo and small-to-medium behavioral health practices seeking an all-in-one, user-friendly EMR solution with strong clinical documentation tools.
Pricing
$59 per clinician per month (billed annually), including EHR, scheduling, billing, patient portal, and telehealth; no setup fees or contracts required.
SimplePractice
specializedAll-in-one EHR, telehealth, billing, and scheduling platform for mental health practices.
Behavioral health-optimized outcome tracking and customizable therapy note templates with progress monitoring tools
SimplePractice is a comprehensive cloud-based EHR and practice management platform tailored for behavioral health professionals such as therapists, psychologists, and counselors. It offers tools for secure documentation, customizable progress notes, treatment planning, and outcome tracking specific to mental health practices. The software also integrates scheduling, billing, insurance claims, telehealth, and a client portal, all while maintaining HIPAA compliance to streamline workflows.
Pros
- All-in-one solution with behavioral health-specific templates and outcome measures
- Seamless telehealth integration and client portal
- Strong billing tools with direct insurance claiming
Cons
- Pricing scales significantly with active client volume
- Limited advanced reporting and analytics customization
- Occasional delays in customer support response
Best For
Solo practitioners and small behavioral health groups needing an intuitive, HIPAA-compliant EMR with built-in telehealth and billing.
Pricing
Starts at $59/month for solo (up to 20 active clients), $99 for Plus (50 clients), $149+ for Pro (100+ clients), billed monthly with per-client scaling.
ICANotes
specializedFast behavioral health EHR with dynamic, template-based charting and integrated billing.
Intelligent auto-populating note templates that adapt to clinical data for ultra-fast progress note generation
ICANotes is a cloud-based EHR platform designed specifically for behavioral health providers, including psychiatrists, psychologists, therapists, and counselors. It excels in streamlined documentation through customizable, intelligent templates that auto-populate fields and generate compliant progress notes in minutes. The software also supports scheduling, billing, e-prescribing, telehealth, and outcomes tracking, all within a HIPAA-compliant environment tailored to mental health workflows.
Pros
- Highly specialized templates for behavioral health notes that significantly reduce documentation time
- Seamless integration of e-prescribing, billing, and scheduling in one platform
- Strong compliance features including HIPAA and meaningful use certification
Cons
- Pricing can be steep for solo practitioners or small practices
- Interface feels dated and has a moderate learning curve for new users
- Limited customization options for non-standard workflows
Best For
Mid-sized behavioral health practices and psychiatrists prioritizing fast, compliant documentation and integrated clinical tools.
Pricing
Starts at $299 per provider per month (billed annually), with tiers up to $499+ for advanced features; additional per-patient or visit fees may apply.
Valant
specializedComprehensive EHR and revenue cycle management for outpatient behavioral health providers.
Outcomes Module with automated, standardized assessments for evidence-based progress tracking
Valant is a cloud-based EHR and practice management platform specifically designed for behavioral health providers, including therapists, psychiatrists, and substance abuse clinics. It streamlines clinical workflows with tools for documentation, scheduling, billing, telehealth, and patient portals. Valant emphasizes measurement-based care through integrated outcomes tracking, helping practices demonstrate treatment efficacy and improve patient outcomes.
Pros
- Specialized behavioral health tools like outcomes measurement and PHQ-9 integration
- Seamless telehealth and mobile app for providers and patients
- Strong revenue cycle management with high clean claims rates
Cons
- Higher pricing may not suit solo practitioners
- Occasional performance issues during peak times
- Customization options are somewhat limited
Best For
Medium-sized behavioral health practices needing integrated EHR, telehealth, and outcomes analytics.
Pricing
Custom quote-based; typically $200-$450 per provider/month based on practice size and modules.
TheraNest
specializedPractice management and EHR software designed for counseling and therapy practices.
Unlimited client portal with customizable intake forms, secure messaging, and self-scheduling
TheraNest is a cloud-based electronic health records (EHR) and practice management platform tailored for behavioral health professionals, including therapists, counselors, and psychologists. It offers tools for scheduling appointments, secure note-taking, billing and insurance claims, telehealth sessions, and client portals for intake forms and payments. The software emphasizes HIPAA compliance and workflow automation to help solo practitioners and small groups manage their practices efficiently.
Pros
- Affordable pricing with scalable plans for small practices
- Intuitive interface and quick setup with minimal training needed
- Comprehensive behavioral health-specific tools like treatment plans and progress notes
Cons
- Limited advanced customization and reporting compared to enterprise solutions
- Telehealth requires third-party integration rather than being fully built-in
- No dedicated mobile app for clinicians, relying on browser access
Best For
Solo practitioners or small behavioral health groups seeking an affordable, user-friendly all-in-one EHR solution without complex needs.
Pricing
Starts at $39/user/month (Essential plan, billed annually); Professional at $49/user/month; Advanced at $59/user/month; free trial available.
CounSol
specializedCloud-based practice management and telehealth solution for counseling professionals.
Extensive library of customizable progress note templates designed specifically for behavioral health documentation
CounSol is a cloud-based practice management and EHR platform tailored for behavioral health professionals, including therapists, counselors, and psychologists. It provides tools for appointment scheduling, secure messaging, clinical documentation with therapy-specific templates, billing, insurance claims, telehealth, and a client portal. HIPAA-compliant and user-friendly, it helps streamline administrative workflows to allow more focus on patient care.
Pros
- Specialized behavioral health note templates and outcome tracking tools
- Integrated telehealth and robust client portal for engagement
- Affordable pricing with no hidden fees
Cons
- Limited third-party integrations compared to larger EMRs
- Reporting features lack advanced analytics
- Occasional performance lags during peak usage
Best For
Solo practitioners or small to mid-sized behavioral health practices seeking a cost-effective, therapy-focused EMR solution.
Pricing
Starts at $44.95/month per provider (Starter plan), with Pro at $69.95 and Premium at $99.95; additional fees for e-prescribing and advanced billing.
BestNotes
specializedCloud-based EHR platform for behavioral health agencies and outpatient programs.
Advanced Outcomes Module for real-time patient progress tracking and analytics
BestNotes is a cloud-based electronic health records (EHR) platform tailored for behavioral health practices, providing comprehensive tools for progress notes, treatment planning, scheduling, billing, and telehealth. It offers customizable templates and workflows optimized for therapists, counselors, and psychiatrists handling mental health and substance use disorders. The software prioritizes HIPAA compliance, outcome measurement, and streamlined administrative tasks to enhance clinical efficiency.
Pros
- Highly customizable progress note templates and treatment planners specific to behavioral health
- Integrated billing, claims submission, and revenue cycle management
- Strong focus on outcome tracking and reporting for evidence-based care
Cons
- Limited third-party integrations compared to larger EHR competitors
- Steeper learning curve for advanced customization features
- Pricing scales quickly for multi-provider practices
Best For
Small to mid-sized behavioral health practices seeking a specialized, user-friendly EHR with robust documentation and billing tools.
Pricing
Starts at $69/user/month for basic plans, with tiers up to $149/user/month for advanced features; custom enterprise pricing available.
Practice Better
specializedIntegrated EMR, telehealth, and client portal for health and wellness practitioners.
The interactive client portal with self-serve booking, digital forms, and progress tracking that empowers clients in behavioral health journeys
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including behavioral health practitioners, offering HIPAA-compliant electronic medical records, customizable SOAP notes, treatment plans, and progress tracking. It integrates scheduling, telehealth, billing, secure messaging, and a client portal for intake forms, self-scheduling, and homework assignments. The software supports behavioral health workflows with goal-setting tools and outcome measures, making it suitable for therapists, counselors, and coaches.
Pros
- Intuitive interface with mobile app support for on-the-go access
- Robust client portal enhances patient engagement and reduces admin time
- Affordable pricing with no long-term contracts and strong HIPAA compliance
Cons
- Less specialized behavioral health features like DSM-5 integration or advanced psychiatric templates compared to niche EMRs
- Reporting and analytics are functional but lack depth for large practices
- Customization options for notes and forms can feel limited for complex needs
Best For
Solo or small behavioral health practices seeking a user-friendly, all-in-one platform for EMR, telehealth, and client management without high costs.
Pricing
Starts at $25/month for solo practitioners (billed annually), with group plans from $49-$69 per provider/month; includes free data migration and trial.
Healthie
specializedModern EMR with telehealth, payments, and client engagement for behavioral health.
Interactive client goal tracking with visual progress dashboards accessible via patient portal
Healthie is an all-in-one telehealth and practice management platform tailored for behavioral health providers, including therapists, counselors, and psychologists. It offers HIPAA-compliant EMR features like customizable SOAP notes, progress tracking, secure messaging, and client portals for shared goal setting and homework assignments. The software integrates scheduling, billing with insurance support, and video conferencing to streamline virtual therapy sessions and administrative tasks.
Pros
- Highly intuitive interface with drag-and-drop scheduling and mobile app support
- Robust client engagement tools like visual goal trackers and shared progress charts
- Strong HIPAA compliance and seamless telehealth integration for behavioral health sessions
Cons
- No built-in e-prescribing, requiring third-party integrations
- Pricing scales quickly for multi-provider practices
- Limited advanced analytics compared to enterprise EMRs
Best For
Solo practitioners or small behavioral health groups needing user-friendly telehealth and EMR with client-facing tools.
Pricing
Starts at $129 per provider/month for Essentials, up to $279+ for Premium tiers; enterprise custom pricing available.
TheraPlatform
specializedHIPAA-compliant EHR, video conferencing, and practice management for therapists.
Vast library of over 500 therapy-specific clinical forms, assessments, and worksheets integrated directly into the EHR
TheraPlatform is an all-in-one EHR and practice management platform tailored for behavioral health professionals, including therapists, counselors, and psychologists. It provides HIPAA-compliant electronic medical records, customizable progress notes, treatment plans, scheduling, billing with insurance claims, integrated telehealth, and a client portal for self-scheduling and secure messaging. The software emphasizes therapy-specific tools like assessment forms and outcome tracking to streamline documentation and enhance client outcomes.
Pros
- Affordable pricing with robust all-in-one functionality including EHR, billing, and telehealth
- Extensive library of behavioral health-specific templates, assessments, and worksheets
- Intuitive interface with mobile app support for on-the-go access
Cons
- Limited advanced customization options for forms and workflows
- Fewer third-party integrations compared to top competitors
- Customer support primarily email-based with no live chat
Best For
Small to mid-sized behavioral health practices seeking an affordable, user-friendly platform with strong telehealth and documentation tools.
Pricing
Starts at $39/user/month (Essentials plan) up to $69/user/month (Premium), billed annually; includes free data migration and trial.
Conclusion
After evaluating the landscape of behavioral health electronic medical records software, TherapyNotes emerges as the top choice, lauded for its tailored design for behavioral health professionals. Closely following are SimplePractice, a robust all-in-one platform with telehealth and billing, and ICANotes, celebrated for its fast, template-based charting and integrated tools—each standing out in their unique strengths. These top three tools reflect the best in streamlining practice workflows, ensuring providers can focus on care without administrative hassle.
To experience the leading solution, start with TherapyNotes and discover how its intuitive, secure features can elevate your practice's efficiency and client care.
Tools Reviewed
All tools were independently evaluated for this comparison