Quick Overview
- 1#1: TherapyNotes - Comprehensive cloud-based EHR and practice management software tailored for behavioral health professionals with secure notes, billing, scheduling, and client portals.
- 2#2: SimplePractice - All-in-one platform for mental health providers offering EHR, telehealth, insurance billing, and client engagement tools.
- 3#3: Valant - Robust behavioral health EHR with clinical workflows, outcomes measurement, revenue cycle management, and analytics for larger practices.
- 4#4: ICANotes - Psychiatry-specific EHR featuring rapid progress note generation, customizable templates, and integrated E/M coding for behavioral health.
- 5#5: TheraNest - Affordable practice management and EHR solution for therapists with client tracking, billing, reporting, and HIPAA compliance.
- 6#6: CounSol - Secure counseling software providing EHR, unlimited video sessions, billing, and appointment scheduling for behavioral health practices.
- 7#7: MyClientsPlus - HIPAA-compliant EHR for behavioral health with progress notes, superbills, scheduling, and telehealth capabilities.
- 8#8: Practice Better - Integrated platform for wellness professionals including behavioral health with EHR, client portals, billing, and video therapy.
- 9#9: TheraPlatform - HIPAA-compliant telehealth and EHR for therapists featuring group sessions, billing, and resource libraries for behavioral health.
- 10#10: Kareo - EHR and revenue cycle management platform with behavioral health templates, claims processing, and telehealth integration.
Tools were ranked by evaluating clinical specificity, user-friendliness, integrated features (billing, telehealth, analytics), and value, ensuring relevance for both solo practitioners and larger practices.
Comparison Table
Behavioral health EHR software is a critical tool for streamlining care, and our comparison table simplifies evaluation by featuring top options like TherapyNotes, SimplePractice, Valant, ICANotes, TheraNest, and more. Readers will gain insights into key features, usability, and tailored benefits to identify the best fit for their practice, whether focused on small clinics or larger organizations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Comprehensive cloud-based EHR and practice management software tailored for behavioral health professionals with secure notes, billing, scheduling, and client portals. | specialized | 9.4/10 | 9.6/10 | 9.3/10 | 8.9/10 |
| 2 | SimplePractice All-in-one platform for mental health providers offering EHR, telehealth, insurance billing, and client engagement tools. | specialized | 9.2/10 | 9.5/10 | 9.3/10 | 8.7/10 |
| 3 | Valant Robust behavioral health EHR with clinical workflows, outcomes measurement, revenue cycle management, and analytics for larger practices. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 7.8/10 |
| 4 | ICANotes Psychiatry-specific EHR featuring rapid progress note generation, customizable templates, and integrated E/M coding for behavioral health. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.0/10 |
| 5 | TheraNest Affordable practice management and EHR solution for therapists with client tracking, billing, reporting, and HIPAA compliance. | specialized | 8.7/10 | 8.8/10 | 8.5/10 | 9.2/10 |
| 6 | CounSol Secure counseling software providing EHR, unlimited video sessions, billing, and appointment scheduling for behavioral health practices. | specialized | 8.4/10 | 8.6/10 | 8.9/10 | 8.5/10 |
| 7 | MyClientsPlus HIPAA-compliant EHR for behavioral health with progress notes, superbills, scheduling, and telehealth capabilities. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.2/10 |
| 8 | Practice Better Integrated platform for wellness professionals including behavioral health with EHR, client portals, billing, and video therapy. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 8.5/10 |
| 9 | TheraPlatform HIPAA-compliant telehealth and EHR for therapists featuring group sessions, billing, and resource libraries for behavioral health. | specialized | 8.4/10 | 8.6/10 | 8.2/10 | 8.8/10 |
| 10 | Kareo EHR and revenue cycle management platform with behavioral health templates, claims processing, and telehealth integration. | enterprise | 8.0/10 | 7.7/10 | 8.4/10 | 7.9/10 |
Comprehensive cloud-based EHR and practice management software tailored for behavioral health professionals with secure notes, billing, scheduling, and client portals.
All-in-one platform for mental health providers offering EHR, telehealth, insurance billing, and client engagement tools.
Robust behavioral health EHR with clinical workflows, outcomes measurement, revenue cycle management, and analytics for larger practices.
Psychiatry-specific EHR featuring rapid progress note generation, customizable templates, and integrated E/M coding for behavioral health.
Affordable practice management and EHR solution for therapists with client tracking, billing, reporting, and HIPAA compliance.
Secure counseling software providing EHR, unlimited video sessions, billing, and appointment scheduling for behavioral health practices.
HIPAA-compliant EHR for behavioral health with progress notes, superbills, scheduling, and telehealth capabilities.
Integrated platform for wellness professionals including behavioral health with EHR, client portals, billing, and video therapy.
HIPAA-compliant telehealth and EHR for therapists featuring group sessions, billing, and resource libraries for behavioral health.
EHR and revenue cycle management platform with behavioral health templates, claims processing, and telehealth integration.
TherapyNotes
specializedComprehensive cloud-based EHR and practice management software tailored for behavioral health professionals with secure notes, billing, scheduling, and client portals.
Rapid note-taking with auto-populating therapy templates and 'To Do' lists for efficient session management
TherapyNotes is a cloud-based EHR and practice management platform tailored for behavioral health professionals like therapists, psychologists, and counselors. It offers comprehensive tools for progress notes, treatment planning, scheduling, billing, telehealth, and client portals, all designed to streamline workflows in mental health practices. HIPAA-compliant and secure, it emphasizes efficiency with therapy-specific templates and outcomes tracking to support evidence-based care.
Pros
- Intuitive interface with therapy-specific note templates that save significant documentation time
- Outstanding customer support via phone, chat, and extensive resources
- All-in-one solution including billing, scheduling, and telehealth with seamless integration
Cons
- Pricing can be steep for very small or solo practices without discounts
- Limited advanced customization options for reports and workflows
- No dedicated mobile app; relies on responsive web access
Best For
Solo practitioners and small to medium-sized behavioral health groups needing a reliable, user-friendly all-in-one EHR.
Pricing
Starts at $49/user/month (billed annually) for full features including notes, scheduling, billing, and telehealth; no setup fees, 30-day money-back guarantee.
SimplePractice
specializedAll-in-one platform for mental health providers offering EHR, telehealth, insurance billing, and client engagement tools.
Customizable progress note builder with behavioral health-specific templates and integrated outcome measures tracking
SimplePractice is a cloud-based EHR and practice management platform designed specifically for behavioral health professionals, including therapists, psychologists, and counselors. It streamlines clinical documentation, appointment scheduling, telehealth sessions, billing, and insurance claims processing while maintaining HIPAA compliance. The software also features a robust client portal for secure communication, homework assignments, and payments, reducing administrative burdens and enhancing client engagement.
Pros
- Comprehensive behavioral health-specific templates and outcome tracking tools
- Seamless integrated telehealth with EHR syncing
- Automated billing and claims management with high acceptance rates
- Intuitive mobile app for on-the-go access
Cons
- Higher-tier plans can become expensive for solo practitioners
- Limited advanced reporting customization
- Occasional glitches in insurance verification
- Customer support response times can vary
Best For
Solo practitioners or small behavioral health practices seeking an all-in-one HIPAA-compliant solution for documentation, telehealth, and billing.
Pricing
Starts at $29/month (Essentials) per provider, up to $99/month (Professional); additional fees for premium telehealth ($12/month) and per-client messaging ($10/month for 100 messages).
Valant
enterpriseRobust behavioral health EHR with clinical workflows, outcomes measurement, revenue cycle management, and analytics for larger practices.
Advanced Revenue Cycle Management that automates behavioral health-specific billing codes and denial management
Valant is a cloud-based EHR platform designed specifically for behavioral health practices, including psychiatry, therapy, and counseling, providing streamlined clinical documentation, scheduling, billing, and telehealth capabilities. It offers behavioral health-specific templates, outcome measurement tools, and e-prescribing to support evidence-based care. The software emphasizes revenue cycle management to help practices maximize reimbursements in the complex behavioral health billing landscape.
Pros
- Specialized templates and workflows for behavioral health documentation
- Integrated revenue cycle management for efficient billing and claims
- Built-in outcomes tracking and telehealth with patient portal
Cons
- Higher pricing may strain small practices
- Limited customization options compared to general EHRs
- Initial setup and training can take time
Best For
Mid-sized behavioral health practices needing robust billing integration and clinical tools tailored to mental health workflows.
Pricing
Custom subscription pricing per provider, typically starting at $299/month per provider with additional fees for advanced modules.
ICANotes
specializedPsychiatry-specific EHR featuring rapid progress note generation, customizable templates, and integrated E/M coding for behavioral health.
Intelligent template-driven notes that auto-generate full narratives from button clicks and dropdowns
ICANotes is a cloud-based EHR software tailored for behavioral health professionals, including psychiatrists, therapists, and counselors, providing tools for progress notes, treatment planning, e-prescribing, and billing. It excels in documentation efficiency through intelligent, customizable templates that auto-populate and generate comprehensive notes quickly. The platform also supports scheduling, telehealth integration, and HIPAA-compliant security, streamlining workflows for mental health practices.
Pros
- Rapid note generation with dynamic, behavioral health-specific templates
- Integrated e-prescribing and billing for seamless practice management
- Strong customization options for treatment plans and outcomes tracking
Cons
- Initial learning curve for mastering template system
- Pricing can be high for smaller practices without volume discounts
- Limited third-party integrations compared to general EHRs
Best For
Medium-sized behavioral health practices prioritizing fast, compliant documentation and note-writing efficiency.
Pricing
Starts at around $99 per user per month for basic plans, scaling to $200+ with advanced features; custom enterprise quotes available.
TheraNest
specializedAffordable practice management and EHR solution for therapists with client tracking, billing, reporting, and HIPAA compliance.
Automated superbilling and direct insurance claims submission that streamlines reimbursement for behavioral health providers
TheraNest is a cloud-based EHR and practice management platform tailored for behavioral health professionals, including therapists, counselors, and psychologists. It provides essential tools for client scheduling, progress notes, treatment planning, billing with insurance claims submission, telehealth integration, and a secure client portal for communication and forms. The software aims to reduce administrative burdens, enabling providers to deliver efficient, compliant care.
Pros
- Affordable pricing suitable for small practices
- Comprehensive billing and claims processing
- Intuitive client portal and telehealth capabilities
Cons
- Limited advanced customization options
- No native mobile app for on-the-go access
- Reporting features could be more robust for larger groups
Best For
Solo practitioners and small to medium-sized behavioral health practices looking for an cost-effective, all-in-one EHR solution.
Pricing
Starts at $39/user/month (Basic), $49/user/month (Premium), $59/user/month (Complete); discounts for annual billing, free trial available.
CounSol
specializedSecure counseling software providing EHR, unlimited video sessions, billing, and appointment scheduling for behavioral health practices.
Seamlessly integrated telehealth with real-time EHR note-taking during video sessions
CounSol is a cloud-based EHR and practice management software tailored for behavioral health professionals, including therapists, counselors, and psychologists. It provides tools for appointment scheduling, secure telehealth sessions, customizable progress notes, billing with insurance claims support, and a client portal for self-scheduling and secure messaging. HIPAA-compliant and designed for private practices, it streamlines administrative tasks to focus on client care.
Pros
- Intuitive interface with therapy-specific templates for notes and assessments
- Built-in telehealth and secure client portal reduce need for third-party tools
- Affordable pricing with strong billing automation for behavioral health codes
Cons
- Limited advanced reporting and analytics compared to enterprise solutions
- Fewer integrations with external tools like advanced accounting software
- Best suited for solo or small practices, less scalable for large groups
Best For
Solo practitioners or small behavioral health private practices needing a simple, all-in-one EHR solution.
Pricing
Starts at $44.95/user/month (billed annually) for solo plans; group plans from $39.95/user/month with volume discounts; 30-day free trial.
MyClientsPlus
specializedHIPAA-compliant EHR for behavioral health with progress notes, superbills, scheduling, and telehealth capabilities.
Advanced relational client management for family and group therapy, including multi-client session billing and family tree visualizations
MyClientsPlus is a cloud-based EHR and practice management software designed specifically for behavioral health professionals, including therapists, counselors, and psychologists. It provides tools for creating customizable progress notes, treatment plans, scheduling appointments, billing and insurance claims processing, and secure telehealth sessions. The platform is HIPAA-compliant and includes a client portal for patient engagement and outcome tracking.
Pros
- Highly customizable notes and forms tailored to behavioral health workflows
- Strong billing and claims management with electronic submission
- Integrated telehealth and client portal for seamless communication
Cons
- Mobile app is functional but lacks some desktop features
- Learning curve for advanced customization
- Reporting tools could be more robust for larger practices
Best For
Solo practitioners or small to medium behavioral health practices needing customizable documentation and efficient billing.
Pricing
Starts at $34.50 per provider/month (billed annually) for the basic plan, scaling to $59+ for premium features; 30-day free trial available.
Practice Better
specializedIntegrated platform for wellness professionals including behavioral health with EHR, client portals, billing, and video therapy.
Comprehensive client portal that empowers patients to independently book appointments, complete intake forms, make payments, and access session notes.
Practice Better is an all-in-one practice management platform designed for health and wellness professionals, including behavioral health practitioners, offering secure EHR functionality, telehealth, scheduling, billing, and a client portal. It streamlines administrative workflows with customizable charting templates, HIPAA-compliant secure messaging, and automated billing for insurance and superbills. The software emphasizes ease of adoption for solo and small practices while supporting behavioral health documentation like progress notes and treatment plans.
Pros
- Intuitive, modern interface with quick onboarding
- Robust client portal for self-scheduling, payments, and forms
- Integrated telehealth and billing with superbills for behavioral health
Cons
- Limited advanced behavioral health-specific analytics and outcome tracking
- Fewer pre-built templates compared to specialized EHRs
- Reporting customization lacks depth for larger practices
Best For
Solo behavioral health practitioners or small private practices seeking an affordable, user-friendly all-in-one EHR with strong client engagement tools.
Pricing
Starts at $25/user/month (Essentials), $49/user/month (Professional), $65/user/month (Premier); 14-day free trial, no setup fees.
TheraPlatform
specializedHIPAA-compliant telehealth and EHR for therapists featuring group sessions, billing, and resource libraries for behavioral health.
Unlimited group therapy support with shared notes and scheduling for multi-provider practices
TheraPlatform is a comprehensive EHR and practice management platform tailored for behavioral health professionals, including therapists, counselors, and psychologists. It provides secure telehealth, customizable progress notes, scheduling, billing with insurance claims, and a client portal for self-scheduling and homework. Designed for solo practitioners and group practices, it emphasizes HIPAA compliance and workflow efficiency in mental health settings.
Pros
- Affordable pricing especially for group practices
- Built-in unlimited telehealth with no per-session fees
- Strong behavioral health-specific tools like group notes and outcome tracking
Cons
- Customer support response times can be inconsistent
- Limited third-party integrations compared to competitors
- Steeper learning curve for advanced customization
Best For
Small to medium behavioral health group practices seeking an all-in-one solution with robust telehealth and billing.
Pricing
Starts at $39/user/month (annual billing, minimum 3 users for groups); solo plans from $49/month; telehealth included.
Kareo
enterpriseEHR and revenue cycle management platform with behavioral health templates, claims processing, and telehealth integration.
AI-powered Revenue Intelligence for denial prediction and reimbursement optimization
Kareo is a cloud-based EHR and practice management platform designed for independent medical practices, including behavioral health providers, offering tools for clinical documentation, scheduling, billing, and revenue cycle management. It supports behavioral health with customizable templates for therapy notes, treatment plans, DSM-5 coding, and outcome tracking. The platform emphasizes revenue optimization through integrated billing and patient payment solutions, alongside telehealth capabilities.
Pros
- Robust billing and revenue cycle management with high clean claims rates
- Intuitive interface and mobile app for on-the-go access
- Integrated telehealth and patient portal for behavioral health sessions
Cons
- Less specialized behavioral health tools compared to niche EHRs like TherapyNotes
- Pricing can escalate with add-ons and per-provider fees
- Occasional reports of slower customer support response times
Best For
Small to mid-sized behavioral health practices seeking an all-in-one solution with strong billing efficiency.
Pricing
Per-provider subscription starting at ~$160/month for Clinical EHR, $110+/month for Billing, with full suites up to $300+; pay-per-use options available.
Conclusion
Navigating the landscape of behavioral health EHR software reveals tools designed to meet varied needs, with TherapyNotes leading as the top choice—offering comprehensive features that streamline care. Close behind are SimplePractice, which excels as an all-in-one platform for mental health providers, and Valant, a robust option ideal for larger practices seeking advanced workflows and analytics. Each tool in the top 10 demonstrates strengths tailored to different practice sizes and specialties, ensuring there’s a fit for most providers.
Take the first step toward a more efficient practice: start exploring TherapyNotes to experience its tailored features firsthand and elevate your client care.
Tools Reviewed
All tools were independently evaluated for this comparison