Quick Overview
- 1#1: Booqable - Cloud-based rental software for managing equipment inventory, online bookings, payments, and customer reservations.
- 2#2: EZRentOut - Comprehensive equipment rental platform handling inventory tracking, scheduling, invoicing, and maintenance.
- 3#3: Rentman - Event and production rental software for planning projects, managing stock, crew, and finances in one platform.
- 4#4: Point of Rental Software - Robust rental and fleet management system with real-time inventory, contracts, and accounting integration.
- 5#5: Quipli - Operations platform for rental businesses automating quoting, reservations, billing, and asset tracking.
- 6#6: Current RMS - Equipment hire software designed for AV, events, and production with advanced scheduling and resource management.
- 7#7: HireHop - Web-based rental software providing inventory control, job management, and customer portals without installation costs.
- 8#8: Texada - Integrated asset management suite for rentals, service, and fleet operations with telematics and analytics.
- 9#9: MCS-rm - Rental management software supporting multi-branch operations, contracts, and financial reporting for heavy equipment.
- 10#10: BlueFolder - Field service and rental management tool for scheduling jobs, tracking assets, and handling recurring rentals.
Tools were selected and ranked based on a focus on robust features (e.g., inventory tracking, scheduling), user experience, reliability, and overall value, ensuring they align with the dynamic demands of rental operations across industries.
Comparison Table
Asset rental software is a vital tool for modern operations, and selecting the right solution requires careful consideration of key features. This comparison table explores top options like Booqable, EZRentOut, Rentman, and more, evaluating functionality, pricing, and integrations to help you identify the best fit for your business needs. Readers will gain insights into how each platform aligns with their workflow, scale, and budget.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Booqable Cloud-based rental software for managing equipment inventory, online bookings, payments, and customer reservations. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | EZRentOut Comprehensive equipment rental platform handling inventory tracking, scheduling, invoicing, and maintenance. | specialized | 9.2/10 | 9.4/10 | 8.9/10 | 9.0/10 |
| 3 | Rentman Event and production rental software for planning projects, managing stock, crew, and finances in one platform. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Point of Rental Software Robust rental and fleet management system with real-time inventory, contracts, and accounting integration. | enterprise | 8.7/10 | 9.2/10 | 7.5/10 | 8.1/10 |
| 5 | Quipli Operations platform for rental businesses automating quoting, reservations, billing, and asset tracking. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.6/10 |
| 6 | Current RMS Equipment hire software designed for AV, events, and production with advanced scheduling and resource management. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 7 | HireHop Web-based rental software providing inventory control, job management, and customer portals without installation costs. | specialized | 8.4/10 | 9.2/10 | 7.6/10 | 9.1/10 |
| 8 | Texada Integrated asset management suite for rentals, service, and fleet operations with telematics and analytics. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 9 | MCS-rm Rental management software supporting multi-branch operations, contracts, and financial reporting for heavy equipment. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 8.0/10 |
| 10 | BlueFolder Field service and rental management tool for scheduling jobs, tracking assets, and handling recurring rentals. | specialized | 7.7/10 | 7.9/10 | 8.3/10 | 7.4/10 |
Cloud-based rental software for managing equipment inventory, online bookings, payments, and customer reservations.
Comprehensive equipment rental platform handling inventory tracking, scheduling, invoicing, and maintenance.
Event and production rental software for planning projects, managing stock, crew, and finances in one platform.
Robust rental and fleet management system with real-time inventory, contracts, and accounting integration.
Operations platform for rental businesses automating quoting, reservations, billing, and asset tracking.
Equipment hire software designed for AV, events, and production with advanced scheduling and resource management.
Web-based rental software providing inventory control, job management, and customer portals without installation costs.
Integrated asset management suite for rentals, service, and fleet operations with telematics and analytics.
Rental management software supporting multi-branch operations, contracts, and financial reporting for heavy equipment.
Field service and rental management tool for scheduling jobs, tracking assets, and handling recurring rentals.
Booqable
specializedCloud-based rental software for managing equipment inventory, online bookings, payments, and customer reservations.
Built-in website builder that creates a fully customizable online rental store with real-time inventory and booking capabilities
Booqable is a cloud-based rental management software tailored for asset rental businesses, offering end-to-end tools for inventory tracking, online reservations, and point-of-sale operations. It enables real-time availability checks, automated pricing, and customer relationship management to streamline rentals of equipment, vehicles, events gear, and more. With built-in website builders and mobile apps, it supports both online and in-person bookings while integrating with popular payment and accounting systems.
Pros
- Comprehensive inventory management with real-time syncing across channels
- User-friendly online storefront builder and booking widget
- Strong integrations with 50+ apps including QuickBooks, Stripe, and Zapier
Cons
- Advanced features like multi-location support require higher-tier plans
- Initial setup can be time-intensive for complex inventories
- Reporting customization is somewhat limited in basic plans
Best For
Small to medium rental businesses needing an all-in-one platform for online bookings, POS, and inventory control.
Pricing
Starts at $29/month (Essential) up to $349/month (Advanced), billed annually with a 14-day free trial; per-item pricing available for larger operations.
EZRentOut
specializedComprehensive equipment rental platform handling inventory tracking, scheduling, invoicing, and maintenance.
Real-time asset utilization tracking with GPS integration for vehicles and maintenance scheduling
EZRentOut is a cloud-based rental management software tailored for businesses handling equipment, tools, vehicles, and other assets. It offers end-to-end functionality including inventory tracking, online reservations, scheduling, invoicing, and maintenance management. The platform supports multi-location operations, mobile access, and integrations with tools like QuickBooks for seamless workflows.
Pros
- Robust inventory and asset lifecycle management with barcode/QR support
- Intuitive mobile app for check-in/out and dispatching
- Strong reporting and analytics for utilization insights
Cons
- Higher pricing tiers required for advanced features
- Steeper learning curve for complex multi-location setups
- Limited free trial and customization options
Best For
Medium to large rental businesses needing scalable inventory tracking and online booking capabilities.
Pricing
Starts at $49/month (Basic), $149/month (Standard), $349/month (Advanced), billed annually with enterprise custom pricing.
Rentman
specializedEvent and production rental software for planning projects, managing stock, crew, and finances in one platform.
Visual Gantt-based project timelines with automatic resource conflict detection and drag-and-drop rescheduling
Rentman is a cloud-based rental management software tailored for asset rental businesses, especially in events, AV production, and equipment hire. It offers end-to-end tools for inventory tracking, project scheduling, quoting, invoicing, CRM, and crew/transport logistics. The platform emphasizes visual planning with Gantt charts and mobile accessibility for on-site operations.
Pros
- Comprehensive inventory management with barcode/QR support and asset history
- Powerful project planning tools including Gantt charts and drag-and-drop scheduling
- Strong mobile app for real-time updates and integrations with accounting software
Cons
- Per-user pricing model scales costs quickly for larger teams
- Initial learning curve for advanced scheduling and customization features
- Reporting options lack deep customization without higher plans
Best For
Mid-sized rental companies in events, production, and AV needing integrated scheduling, inventory, and logistics management.
Pricing
Starts at €59/user/month (Essentials, billed annually), up to €119/user/month (Business); Enterprise custom pricing.
Point of Rental Software
enterpriseRobust rental and fleet management system with real-time inventory, contracts, and accounting integration.
Palm handheld device integration for fast, on-site check-in/out and inventory scans
Point of Rental Software is a robust, enterprise-grade rental management platform tailored for equipment, tool, and asset rental businesses. It streamlines operations with features like real-time inventory tracking, contract management, automated billing, and maintenance scheduling. The software supports multi-branch operations, customer portals, and integrations with accounting systems such as QuickBooks and Sage.
Pros
- Comprehensive feature set including real-time inventory and multi-location support
- Strong integrations with accounting and telematics systems
- Reliable uptime and proven track record since 1987
Cons
- Steep learning curve for new users due to depth of functionality
- Pricing is opaque and requires custom quotes
- Interface feels dated compared to modern SaaS competitors
Best For
Mid-to-large rental companies handling complex, multi-location equipment inventories.
Pricing
Custom quote-based pricing; typically $300-$1,500+ per month depending on users, locations, and modules, with perpetual license options available.
Quipli
specializedOperations platform for rental businesses automating quoting, reservations, billing, and asset tracking.
Unified commerce blending rent, buy, and subscribe from one inventory pool
Quipli is a unified commerce platform designed for equipment rental and sales companies, enabling businesses to manage inventory across rent, buy, and subscribe models from a single dashboard. It offers B2B e-commerce storefronts, automated order fulfillment, payment processing, and integrations with ERPs like Viewpoint and Sage. While strong in digital sales channels, it focuses more on commerce than deep asset lifecycle management like maintenance tracking or field service.
Pros
- Unified inventory for rent, sales, and subscriptions
- Robust B2B e-commerce and payment integrations
- Seamless ERP connectivity for accounting and operations
Cons
- Lacks advanced asset tracking and maintenance tools
- Custom quote-based pricing lacks transparency
- Steeper setup for non-ecommerce-focused users
Best For
Mid-to-large equipment rental companies focused on B2B online sales and rental fulfillment with existing ERP systems.
Pricing
Custom enterprise pricing via quote; typically starts at $1,000+ per month based on transaction volume and features.
Current RMS
specializedEquipment hire software designed for AV, events, and production with advanced scheduling and resource management.
LiveLink real-time collaboration for instant updates across multiple teams and locations
Current RMS is a cloud-based rental management platform tailored for asset-heavy industries like AV, events, production, and camera hire. It handles end-to-end operations including inventory tracking, real-time scheduling, quoting, booking, delivery management, invoicing, and maintenance scheduling. The software emphasizes multi-user collaboration with live updates across teams and locations for seamless operations.
Pros
- Real-time multi-user collaboration and live updates across departments
- Comprehensive asset tracking with visual planners and maintenance tools
- Strong integrations with accounting software like Xero and QuickBooks
Cons
- Steeper learning curve for new users due to extensive customization
- Pricing is quote-based and can be expensive for small businesses
- Primarily geared toward mid-to-large operations, less ideal for solos
Best For
Mid-sized rental companies in events, AV, and production needing robust real-time scheduling and team coordination.
Pricing
Custom quote-based pricing starting around £150/month, scaled by users, assets, and features.
HireHop
specializedWeb-based rental software providing inventory control, job management, and customer portals without installation costs.
Depot-based pricing with unlimited users and real-time multi-location inventory synchronization
HireHop is a cloud-based rental management software tailored for asset rental businesses like events, AV, and construction equipment hire. It provides comprehensive tools for inventory tracking, job scheduling, customer management, invoicing, and real-time reporting across multiple depots. The platform emphasizes scalability with unlimited users and no per-user fees, making it suitable for growing rental operations.
Pros
- Unlimited users at no extra cost
- Robust multi-depot management and job costing
- Comprehensive reporting and mobile app access
Cons
- Dated user interface with steep learning curve
- Occasional bugs and slower support response
- Limited integrations compared to competitors
Best For
Medium to large rental businesses with multiple locations needing scalable inventory and job management without user-based pricing.
Pricing
Free for single office; Pro plan from $49/month for multiple depots; Enterprise custom pricing.
Texada
enterpriseIntegrated asset management suite for rentals, service, and fleet operations with telematics and analytics.
Integrated telematics and predictive maintenance for real-time asset utilization and downtime reduction
Texada is a cloud-based asset rental and fleet management software tailored for equipment rental companies in industries like construction, industrial, and events. It provides end-to-end functionality including inventory tracking, rental reservations, contract management, preventive maintenance, and telematics integration for real-time asset visibility. The platform emphasizes operational efficiency through analytics, customer portals, and mobile access to streamline workflows from quoting to invoicing.
Pros
- Comprehensive end-to-end rental lifecycle management
- Strong maintenance and telematics integration
- Robust reporting and analytics for business insights
Cons
- Steeper learning curve for complex features
- Custom quote-based pricing lacks transparency
- Mobile app could be more intuitive
Best For
Mid-sized to large equipment rental businesses needing integrated fleet maintenance, telematics, and rental operations.
Pricing
Quote-based pricing, typically starting at $500-$1,000 per month depending on modules, users, and fleet size.
MCS-rm
enterpriseRental management software supporting multi-branch operations, contracts, and financial reporting for heavy equipment.
Advanced predictive maintenance scheduling that uses usage data to forecast repairs and downtime.
MCS-rm is a comprehensive rental management software tailored for equipment and asset rental businesses, offering tools for inventory tracking, reservation scheduling, order processing, and billing. It includes modules for customer relationship management, maintenance tracking, and detailed reporting to optimize rental operations. The platform supports multi-location management and integrates with accounting systems for seamless financial workflows.
Pros
- Robust inventory and scheduling tools with real-time availability
- Comprehensive reporting and analytics for business insights
- Strong support for maintenance and fleet management
Cons
- Steep learning curve for new users due to extensive features
- Custom pricing can be expensive for small operations
- User interface feels dated compared to modern SaaS alternatives
Best For
Mid-sized to large equipment rental companies needing scalable, feature-rich management for complex fleets and multi-location operations.
Pricing
Quote-based pricing starting at approximately $500/month for basic setups, scaling with users, locations, and modules; perpetual licenses also available.
BlueFolder
specializedField service and rental management tool for scheduling jobs, tracking assets, and handling recurring rentals.
Integrated asset lifecycle management that ties rentals directly to service dispatching and automated invoicing
BlueFolder is a cloud-based field service management platform with strong asset and inventory management capabilities tailored for rental businesses. It enables tracking of equipment through reservations, check-in/check-out processes, maintenance scheduling, and integration with invoicing and dispatching. The software also includes CRM tools and mobile access for field teams, making it suitable for managing rental operations alongside service workflows.
Pros
- Robust asset tracking with reservations and maintenance scheduling
- Mobile app for on-the-go check-ins and inventory updates
- Seamless integrations with QuickBooks and other accounting tools
Cons
- Lacks a native online storefront for customer self-service bookings
- Reporting features are functional but not as advanced or customizable as top competitors
- Better suited for service-oriented rentals than pure high-volume equipment rental fleets
Best For
Small to medium-sized rental businesses that combine equipment rentals with field service dispatch and maintenance needs.
Pricing
Starts at $65/month for 1-3 users (Essentials plan), with Pro at $115/month for 1-5 users and Enterprise custom pricing; billed monthly or annually.
Conclusion
The top 10 asset rental software tools present varied capabilities to suit different operational needs, with Booqable emerging as the leading choice, excelling in cloud-based inventory management, bookings, and payments. EZRentOut and Rentman follow closely, standing out as strong alternatives—offering comprehensive features for operations management and event/production focus, respectively, ensuring tailored solutions for diverse business requirements. Across the list, the right tool streamlines processes, enhances efficiency, and drives growth in the rental industry.
Take the first step toward optimized operations: explore Booqable, the top-ranked software, and discover how it can transform your rental business with its intuitive, all-in-one functionality.
Tools Reviewed
All tools were independently evaluated for this comparison