Quick Overview
- 1#1: Artlogic - Comprehensive all-in-one platform for art galleries managing inventory, CRM, sales, exhibitions, and client relationships.
- 2#2: The Museum System (TMS) - Powerful enterprise collection management software for galleries and museums handling cataloging, loans, and acquisitions.
- 3#3: WES by Artsystems - Robust gallery management system for inventory tracking, sales, consignments, and reporting tailored to art professionals.
- 4#4: EQuill Gallery Manager - User-friendly software for galleries to manage artwork inventory, client databases, invoicing, and exhibition planning.
- 5#5: Artonis ART - Integrated solution for art galleries covering stock management, sales, CRM, and multi-location inventory control.
- 6#6: Artlook Software - Efficient inventory and collection management tool for galleries with image handling, valuations, and custom reports.
- 7#7: PastPerfect - Affordable collections management software for small to mid-sized galleries and museums with cataloging and research features.
- 8#8: Axiell Collections - Scalable platform for managing cultural collections including art inventories, digital assets, and public access.
- 9#9: CollectionSpace - Open-source collections management system customizable for art galleries focusing on object tracking and workflows.
- 10#10: Modes - Cloud-based tool for creating and managing digital exhibitions and collections for galleries and artists.
Tools were selected and ranked based on a balanced assessment of core features (inventory tracking, CRM, scalability), usability (intuitive design, accessibility), and value (cost-effectiveness, long-term adaptability), ensuring they cater to both small and large galleries seamlessly.
Comparison Table
Art gallery management software is critical for organizing client interactions, tracking inventory, and optimizing workflows, serving as a vital tool for modern galleries. This comparison table examines leading options including Artlogic, The Museum System (TMS), WES by Artsystems, EQuill Gallery Manager, Artonis ART, and more, outlining key features and capabilities to help readers identify the most suitable fit for their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Artlogic Comprehensive all-in-one platform for art galleries managing inventory, CRM, sales, exhibitions, and client relationships. | enterprise | 9.7/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | The Museum System (TMS) Powerful enterprise collection management software for galleries and museums handling cataloging, loans, and acquisitions. | enterprise | 9.2/10 | 9.8/10 | 7.4/10 | 8.1/10 |
| 3 | WES by Artsystems Robust gallery management system for inventory tracking, sales, consignments, and reporting tailored to art professionals. | enterprise | 8.6/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 4 | EQuill Gallery Manager User-friendly software for galleries to manage artwork inventory, client databases, invoicing, and exhibition planning. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 5 | Artonis ART Integrated solution for art galleries covering stock management, sales, CRM, and multi-location inventory control. | specialized | 8.3/10 | 8.8/10 | 7.9/10 | 8.1/10 |
| 6 | Artlook Software Efficient inventory and collection management tool for galleries with image handling, valuations, and custom reports. | specialized | 8.3/10 | 8.7/10 | 8.0/10 | 7.9/10 |
| 7 | PastPerfect Affordable collections management software for small to mid-sized galleries and museums with cataloging and research features. | specialized | 7.3/10 | 8.2/10 | 6.8/10 | 6.5/10 |
| 8 | Axiell Collections Scalable platform for managing cultural collections including art inventories, digital assets, and public access. | enterprise | 8.1/10 | 8.7/10 | 6.9/10 | 7.4/10 |
| 9 | CollectionSpace Open-source collections management system customizable for art galleries focusing on object tracking and workflows. | other | 7.2/10 | 8.0/10 | 5.2/10 | 9.5/10 |
| 10 | Modes Cloud-based tool for creating and managing digital exhibitions and collections for galleries and artists. | specialized | 7.2/10 | 7.8/10 | 6.5/10 | 7.9/10 |
Comprehensive all-in-one platform for art galleries managing inventory, CRM, sales, exhibitions, and client relationships.
Powerful enterprise collection management software for galleries and museums handling cataloging, loans, and acquisitions.
Robust gallery management system for inventory tracking, sales, consignments, and reporting tailored to art professionals.
User-friendly software for galleries to manage artwork inventory, client databases, invoicing, and exhibition planning.
Integrated solution for art galleries covering stock management, sales, CRM, and multi-location inventory control.
Efficient inventory and collection management tool for galleries with image handling, valuations, and custom reports.
Affordable collections management software for small to mid-sized galleries and museums with cataloging and research features.
Scalable platform for managing cultural collections including art inventories, digital assets, and public access.
Open-source collections management system customizable for art galleries focusing on object tracking and workflows.
Cloud-based tool for creating and managing digital exhibitions and collections for galleries and artists.
Artlogic
enterpriseComprehensive all-in-one platform for art galleries managing inventory, CRM, sales, exhibitions, and client relationships.
Fully integrated website builder that dynamically syncs inventory, artist pages, and sales data in real-time
Artlogic is a comprehensive, all-in-one platform designed specifically for art galleries, collectors, and advisors, providing end-to-end management of inventory, client relationships, sales, exhibitions, and digital presence. It features powerful CRM tools, real-time inventory tracking, customizable websites that sync with backend data, and advanced reporting for business insights. Galleries use it to streamline operations, automate workflows, and enhance online visibility while maintaining high standards for art provenance and client service.
Pros
- Extremely robust feature set including inventory, CRM, POS, exhibitions, and integrated websites
- Seamless real-time data syncing across all modules for efficient operations
- Top-tier customer support, training, and continuous platform updates
Cons
- Premium pricing may be steep for very small galleries
- Initial setup and customization require time and expertise
- Advanced analytics demand some learning for full utilization
Best For
Mid-to-large art galleries and advisors needing a scalable, enterprise-grade solution to unify all business functions.
Pricing
Custom pricing starting around $500/month for core plans, scaling to $2,000+/month for enterprise features with websites and advanced CRM; quotes required.
The Museum System (TMS)
enterprisePowerful enterprise collection management software for galleries and museums handling cataloging, loans, and acquisitions.
Advanced Diagrammer tool for precise 2D/3D exhibition layout planning and spatial collection visualization
The Museum System (TMS) by Gallery Systems is a comprehensive, enterprise-grade collections management software primarily designed for museums but widely used by large art galleries for managing extensive inventories. It provides robust tools for cataloging artworks, tracking loans and acquisitions, planning exhibitions, and handling conservation records with high levels of detail and customization. TMS supports multimedia integration, reporting, and web publishing for public access, making it ideal for institutions requiring museum-level precision in gallery operations.
Pros
- Exceptionally deep feature set for cataloging, loans, exhibitions, and conservation tracking
- Highly customizable workflows and robust integrations with CRM and DAM systems
- Strong security, audit trails, and compliance for high-value collections
Cons
- Steep learning curve requiring extensive training and IT support
- Prohibitively expensive for small to mid-sized galleries
- Overly complex interface for simple gallery management tasks
Best For
Large art galleries and museums with complex, high-value collections needing enterprise-scale management and compliance.
Pricing
Custom enterprise pricing based on collection size and modules; typically starts at $25,000+ annually with implementation fees.
WES by Artsystems
enterpriseRobust gallery management system for inventory tracking, sales, consignments, and reporting tailored to art professionals.
Sophisticated consignment and commission-splitting engine designed specifically for art world transactions
WES by Artsystems is a comprehensive gallery management software tailored for art dealers and galleries, offering robust tools for inventory tracking, client management, sales processing, and consignment handling. It supports detailed artist and artwork records, including editions, provenance, and condition reports, while integrating CRM functionalities for prospecting and relationship building. The system also provides reporting, invoicing, and website integration to streamline gallery operations from acquisition to exhibition and sale.
Pros
- Deep inventory management with support for editions, consignments, and provenance tracking
- Strong CRM and sales tools including automated invoicing and commission splits
- Customizable reporting and analytics for financial and operational insights
Cons
- User interface appears dated and less intuitive than modern cloud-based competitors
- Steep learning curve for new users despite comprehensive features
- Pricing lacks transparency and can be costly for smaller galleries
Best For
Established mid-sized art galleries needing reliable, feature-rich management for complex inventory and consignment workflows.
Pricing
Custom subscription pricing based on users and modules; typically starts at $200/month for basic setups, with enterprise plans higher.
EQuill Gallery Manager
specializedUser-friendly software for galleries to manage artwork inventory, client databases, invoicing, and exhibition planning.
Integrated gallery website builder that auto-syncs inventory for live online exhibitions and sales
EQuill Gallery Manager is a cloud-based platform tailored for art galleries, enabling efficient management of artwork inventories, client relationships, exhibitions, and sales. It provides tools for cataloging pieces with images and metadata, CRM for tracking collectors and leads, invoicing, and reporting on sales and consignments. The software also supports website integration to showcase collections online, making it suitable for modern gallery operations.
Pros
- Comprehensive inventory and cataloging with high-res image support
- Built-in CRM and sales tracking for streamlined operations
- Multi-user access with real-time syncing across devices
Cons
- Steep learning curve for advanced reporting features
- Limited third-party integrations compared to competitors
- Pricing can add up for larger galleries with multiple users
Best For
Mid-sized art galleries seeking a dedicated, user-friendly system for inventory, client management, and online presence without heavy customization needs.
Pricing
Starts at $79/month for basic (up to 500 artworks), $199/month for pro (unlimited + advanced CRM), custom enterprise plans available.
Artonis ART
specializedIntegrated solution for art galleries covering stock management, sales, CRM, and multi-location inventory control.
Real-time website integration for dynamic online catalogs and inventory sync
Artonis ART is a cloud-based software tailored for art galleries, offering robust inventory management for artworks, artists, and editions with high-resolution image support. It includes CRM tools for client tracking, sales processing, invoicing, and exhibition planning, along with reporting and analytics. The platform also supports website integration for online catalogs and e-commerce, streamlining operations for both physical and digital gallery spaces.
Pros
- Comprehensive inventory management with detailed artwork tracking and multi-edition support
- Integrated CRM and email marketing for client nurturing
- Strong reporting tools for sales, consignments, and financial insights
Cons
- Steeper learning curve for non-tech-savvy users
- Higher pricing tiers may not suit very small galleries
- Limited native mobile app; relies on web access
Best For
Mid-sized art galleries and dealers needing an all-in-one solution for inventory, CRM, and online sales integration.
Pricing
Subscription starts at €79/user/month for Basic plan, up to €199/user/month for Enterprise with custom options.
Artlook Software
specializedEfficient inventory and collection management tool for galleries with image handling, valuations, and custom reports.
Visual inventory search and cataloging with drag-and-drop image uploads and AI-assisted tagging for artwork.
Artlook Software is a comprehensive web-based platform tailored for art galleries, offering end-to-end management of inventory, client relationships, sales, and operations. It excels in visual inventory tracking with high-resolution images, automated invoicing, and CRM tools to nurture leads and track consignments. The software also integrates with shipping carriers and accounting systems like QuickBooks, making it suitable for professional gallery workflows.
Pros
- Robust visual inventory management with unlimited high-res images and tagging
- Strong CRM and sales automation for efficient client handling
- Reliable integrations with QuickBooks and major shipping providers
Cons
- Pricing can be steep for very small galleries or startups
- Steeper learning curve for advanced reporting features
- Limited mobile app functionality compared to desktop version
Best For
Mid-sized art galleries and dealers seeking a professional-grade system for inventory, sales, and client management.
Pricing
Starts at $125/month for the Basic plan (single user), $225/month for Pro (multi-user), with Enterprise custom pricing.
PastPerfect
specializedAffordable collections management software for small to mid-sized galleries and museums with cataloging and research features.
Integrated multimedia cataloging with PastPerfect-Web for easy online publishing of collections and virtual exhibitions
PastPerfect is a comprehensive, on-premise collections management software primarily designed for museums, historical societies, and cultural institutions, including art galleries focused on inventory and exhibition management. It excels in cataloging artworks with detailed metadata, images, and multimedia; handling loans, acquisitions, conservation records, and exhibitions; and providing research tools like integrated library catalogs. For art galleries, it offers strong documentation capabilities but lacks native high-volume sales CRM or e-commerce features found in specialized gallery software.
Pros
- Robust cataloging with unlimited images and multimedia support
- Comprehensive exhibition, loan, and conservation tracking
- Powerful reporting and customizable fields for detailed records
Cons
- Steep learning curve and dated Windows-based interface
- On-premise installation with no native cloud option
- High upfront perpetual license cost without flexible subscription pricing
Best For
Small to mid-sized art galleries or hybrid museum-galleries emphasizing meticulous collection documentation and exhibition planning over sales automation.
Pricing
Perpetual licenses start at around $4,995 for base edition, with add-ons and annual support fees of 15-20% extra.
Axiell Collections
enterpriseScalable platform for managing cultural collections including art inventories, digital assets, and public access.
Integrated public discovery portals that enable seamless online access to collections with advanced search and multimedia support
Axiell Collections is a comprehensive collections management system designed primarily for museums, galleries, archives, and libraries, offering robust tools for cataloging artworks, managing metadata, and handling digital assets. It supports exhibition planning, loans, conservation tracking, and public access portals, making it suitable for cultural institutions focused on preservation and research. While adaptable for art galleries, it excels in institutional rather than commercial gallery operations like sales tracking.
Pros
- Powerful cataloging and metadata management with support for standards like CIDOC-CRM
- Advanced digital asset management including image handling and AI-assisted tagging
- Customizable workflows for exhibitions, loans, and research collaboration
Cons
- Steep learning curve requiring extensive training for non-expert users
- Limited built-in tools for commercial sales, invoicing, or client CRM compared to gallery-specific software
- High implementation and customization costs for smaller operations
Best For
Mid-to-large art galleries and museums prioritizing collection preservation, research, and public engagement over retail sales functions.
Pricing
Enterprise-level custom pricing; typically starts at $20,000+ annually for base modules, scaling with users, storage, and add-ons.
CollectionSpace
otherOpen-source collections management system customizable for art galleries focusing on object tracking and workflows.
Semantic data modeling based on CIDOC CRM standards for advanced interoperability and long-term collection research
CollectionSpace is a free, open-source collections management system designed for museums, archives, and cultural institutions to catalog, track, and manage physical and digital collections. It excels in handling detailed object records, provenance tracking, loans, exhibitions, and reporting while supporting standards like CIDOC CRM for semantic data interoperability. For art galleries, it provides strong inventory and exhibition management but requires customization for sales and client relationship features.
Pros
- Completely free and open-source with no licensing fees
- Comprehensive cataloging, loan, and exhibition management tools
- Highly customizable with support for cultural heritage standards
Cons
- Steep learning curve and complex installation requiring IT expertise
- Outdated user interface that's not intuitive for beginners
- Limited native support for gallery-specific sales, invoicing, and CRM functions
Best For
Small museums or research-focused art galleries with technical staff prioritizing detailed collection documentation over commercial sales automation.
Pricing
Free open-source software; costs for self-hosting, customization, training, and support typically range from $5,000-$50,000 initially depending on scale.
Modes
specializedCloud-based tool for creating and managing digital exhibitions and collections for galleries and artists.
Visual no-code app builder with relational databases that perfectly handles interconnected art gallery data like inventory-to-client linkages
Modes (modes.world) is a no-code platform designed for building custom database-driven applications, enabling art galleries to create tailored systems for inventory management, client tracking, sales pipelines, and event coordination. It supports rich media uploads for high-resolution artwork images, relational data linking between artists, pieces, consignments, and buyers, and automations for tasks like invoicing or condition reporting. While highly flexible, it lacks pre-built templates specific to the art world, requiring initial setup effort.
Pros
- Exceptional customization for complex relational data like artworks, artists, and sales histories
- Strong support for media-rich inventories with image galleries and file management
- Built-in automations and workflows reduce manual tasks in gallery operations
Cons
- No out-of-the-box art gallery templates or industry-specific features like shipping integrations
- Steep learning curve for non-technical users to build sophisticated apps
- Limited native integrations with art-specific tools like Artsy or auction platforms
Best For
Tech-savvy small to medium-sized galleries needing a fully customizable management system without coding.
Pricing
Free plan for individuals; Team plan at $25/user/month; Enterprise custom pricing.
Conclusion
The reviewed art gallery management software showcases tools designed to meet varied operational needs, with Artlogic leading as the top choice, offering a comprehensive all-in-one platform for inventory, CRM, sales, exhibitions, and client relationships. Close contenders The Museum System (TMS) and WES by Artsystems stand out as strong alternatives—TMS for enterprise-level collection and workflow management, WES for tailored inventory, sales, and consignment support—highlighting the strength of the category in catering to both small and large galleries. Regardless of scale, these solutions reflect the evolving demands of gallery management, with Artlogic emerging as the most versatile option.
Begin optimizing your gallery operations by exploring Artlogic today; its all-in-one features make it the ideal starting point to streamline workflows and elevate client and collection management.
Tools Reviewed
All tools were independently evaluated for this comparison