Quick Overview
- 1#1: ServiceTitan - All-in-one field service management platform for HVAC contractors to handle dispatching, invoicing, marketing, and operations.
- 2#2: Wrightsoft Right-Suite Universal - Comprehensive HVAC design suite for accurate load calculations, duct sizing, equipment selection, and sales proposals.
- 3#3: Carrier HAP - Hourly Analysis Program for detailed HVAC load calculations, system design, and whole-building energy simulations.
- 4#4: Housecall Pro - Mobile field service software enabling HVAC technicians to schedule jobs, process payments, and manage customers on the go.
- 5#5: Trane TRACE 3D Plus - Advanced 3D building energy modeling software for HVAC system sizing, optimization, and compliance analysis.
- 6#6: Jobber - Cloud-based business management tool for HVAC pros to quote, schedule, invoice, and track client jobs efficiently.
- 7#7: CoolCalc - Cloud-based ACCA Manual J compliant software for precise residential HVAC load calculations.
- 8#8: Elite RHVAC - Residential HVAC load calculation program based on ACCA Manual J standards with detailed reporting.
- 9#9: FieldEdge - Integrated field service management system for HVAC companies focusing on dispatching, flat-rate pricing, and QuickBooks integration.
- 10#10: SuccessWare - Complete business automation software for HVAC dealers including CRM, dispatching, and performance tracking.
Tools were ranked based on core functionality, user experience, integration capabilities, and overall value, ensuring a curated list that balances practicality, quality, and adaptability for diverse HVAC needs.
Comparison Table
This comparison table examines top air conditioning software tools, such as ServiceTitan, Wrightsoft Right-Suite Universal, Carrier HAP, Housecall Pro, Trane TRACE 3D Plus, and more, to highlight their features, usability, and best-fit scenarios for AC service operations. Readers will learn to identify tools that align with their needs, whether managing installations, maintenance, or billing.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan All-in-one field service management platform for HVAC contractors to handle dispatching, invoicing, marketing, and operations. | enterprise | 9.7/10 | 9.8/10 | 8.9/10 | 9.2/10 |
| 2 | Wrightsoft Right-Suite Universal Comprehensive HVAC design suite for accurate load calculations, duct sizing, equipment selection, and sales proposals. | specialized | 9.1/10 | 9.4/10 | 8.2/10 | 8.7/10 |
| 3 | Carrier HAP Hourly Analysis Program for detailed HVAC load calculations, system design, and whole-building energy simulations. | enterprise | 8.4/10 | 9.2/10 | 6.8/10 | 7.9/10 |
| 4 | Housecall Pro Mobile field service software enabling HVAC technicians to schedule jobs, process payments, and manage customers on the go. | enterprise | 8.5/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 5 | Trane TRACE 3D Plus Advanced 3D building energy modeling software for HVAC system sizing, optimization, and compliance analysis. | enterprise | 8.7/10 | 9.3/10 | 7.2/10 | 8.0/10 |
| 6 | Jobber Cloud-based business management tool for HVAC pros to quote, schedule, invoice, and track client jobs efficiently. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.6/10 |
| 7 | CoolCalc Cloud-based ACCA Manual J compliant software for precise residential HVAC load calculations. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 8 | Elite RHVAC Residential HVAC load calculation program based on ACCA Manual J standards with detailed reporting. | specialized | 8.4/10 | 9.1/10 | 7.2/10 | 8.0/10 |
| 9 | FieldEdge Integrated field service management system for HVAC companies focusing on dispatching, flat-rate pricing, and QuickBooks integration. | enterprise | 8.1/10 | 8.4/10 | 7.7/10 | 7.6/10 |
| 10 | SuccessWare Complete business automation software for HVAC dealers including CRM, dispatching, and performance tracking. | enterprise | 7.4/10 | 8.1/10 | 6.8/10 | 7.0/10 |
All-in-one field service management platform for HVAC contractors to handle dispatching, invoicing, marketing, and operations.
Comprehensive HVAC design suite for accurate load calculations, duct sizing, equipment selection, and sales proposals.
Hourly Analysis Program for detailed HVAC load calculations, system design, and whole-building energy simulations.
Mobile field service software enabling HVAC technicians to schedule jobs, process payments, and manage customers on the go.
Advanced 3D building energy modeling software for HVAC system sizing, optimization, and compliance analysis.
Cloud-based business management tool for HVAC pros to quote, schedule, invoice, and track client jobs efficiently.
Cloud-based ACCA Manual J compliant software for precise residential HVAC load calculations.
Residential HVAC load calculation program based on ACCA Manual J standards with detailed reporting.
Integrated field service management system for HVAC companies focusing on dispatching, flat-rate pricing, and QuickBooks integration.
Complete business automation software for HVAC dealers including CRM, dispatching, and performance tracking.
ServiceTitan
enterpriseAll-in-one field service management platform for HVAC contractors to handle dispatching, invoicing, marketing, and operations.
AI-powered Intelligent Dispatching that auto-optimizes schedules, routes, and technician assignments for maximum efficiency
ServiceTitan is a comprehensive cloud-based field service management platform tailored for HVAC contractors, including air conditioning services, offering end-to-end tools for scheduling, dispatching, invoicing, and customer management. It provides mobile apps for technicians to access job details, capture signatures, and process payments on-site, while enabling real-time GPS tracking and route optimization. The software excels in managing service agreements, maintenance contracts, and flat-rate pricing specific to AC installations and repairs, with robust reporting on key metrics like revenue per technician.
Pros
- All-in-one platform eliminates need for multiple tools
- Powerful mobile app with GPS and real-time updates for AC techs
- Advanced analytics and customizable reporting for business growth
Cons
- High cost with custom pricing
- Steep learning curve for full utilization
- Overkill for very small AC operations
Best For
Mid-sized to large HVAC contractors handling air conditioning services who need scalable, enterprise-level management.
Pricing
Custom quotes starting at $265/user/month (billed annually), plus setup fees and add-ons for advanced features.
Wrightsoft Right-Suite Universal
specializedComprehensive HVAC design suite for accurate load calculations, duct sizing, equipment selection, and sales proposals.
All-in-one integration of Manual J, D, and S calculations with automated duct design and 3D visualization
Wrightsoft Right-Suite Universal is a comprehensive HVAC design software suite tailored for air conditioning and heating professionals, offering ACCA-approved Manual J load calculations, Manual D duct sizing, Manual S equipment selection, and integrated plan takeoff. It supports both residential and light commercial projects with 3D visualization, BIM integration, and automated reporting to optimize system design and efficiency. The platform streamlines workflows from initial site assessment to final proposals, ensuring compliance with industry standards.
Pros
- ACCA-compliant calculations for precise load, duct, and equipment sizing
- Integrated Right-Draw for 2D/3D plan takeoff and modeling
- Robust reporting and proposal generation tools
Cons
- Steep learning curve due to extensive features
- Subscription pricing can be costly for small firms
- Primarily Windows-based with limited mobile integration
Best For
Experienced HVAC contractors and engineers handling residential and light commercial air conditioning designs requiring strict standards compliance.
Pricing
Subscription tiers starting at ~$150/month or $1,800/year per user; enterprise options with volume discounts.
Carrier HAP
enterpriseHourly Analysis Program for detailed HVAC load calculations, system design, and whole-building energy simulations.
Advanced hour-by-hour whole-building energy simulation with integrated weather bin data
Carrier HAP (Hourly Analysis Program) is a specialized HVAC software from Carrier for performing detailed hour-by-hour heating and cooling load calculations, energy analysis, and system design sizing. It supports comprehensive building modeling, including zones, systems, and equipment selection from Carrier's extensive library, adhering to ASHRAE standards. The tool excels in simulating annual energy performance and generating detailed reports for compliance and optimization in air conditioning projects.
Pros
- Highly accurate hour-by-hour simulations and load calculations
- Vast library of Carrier equipment and ASHRAE-compliant data
- Robust reporting and customization for complex projects
Cons
- Steep learning curve with outdated interface
- Expensive licensing and no cloud/subscription options
- Windows-only, lacking modern mobile or collaborative features
Best For
Experienced HVAC engineers and firms designing large commercial buildings requiring precise energy modeling.
Pricing
Perpetual license ~$2,500-$5,000 plus annual maintenance ~20% of license cost.
Housecall Pro
enterpriseMobile field service software enabling HVAC technicians to schedule jobs, process payments, and manage customers on the go.
Automated service agreement management with recurring billing and reminders, perfect for HVAC maintenance contracts
Housecall Pro is an all-in-one field service management platform tailored for HVAC and air conditioning contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It features a robust mobile app for technicians to access jobs, capture signatures, and process payments on-site, along with GPS tracking and real-time communication. The software also supports service agreements and maintenance scheduling, ideal for recurring AC service work, and integrates with QuickBooks for seamless accounting.
Pros
- Intuitive scheduling and GPS-enabled dispatching for efficient AC service routing
- Strong mobile app with on-site invoicing and payment processing
- Excellent integrations like QuickBooks and automated review requests
Cons
- Higher pricing tiers needed for advanced features like unlimited users
- Steep learning curve for customization and reporting
- Additional transaction fees for payments can add up
Best For
Mid-sized air conditioning and HVAC businesses seeking scalable operations with dispatching, maintenance tracking, and customer management.
Pricing
Starts at $65/month (Basic, 1 user), scales to $229+/month (Max plan) with per-user pricing; plus 2.9% payment processing fees.
Trane TRACE 3D Plus
enterpriseAdvanced 3D building energy modeling software for HVAC system sizing, optimization, and compliance analysis.
Integrated 3D geometry modeling with TRACE's proven energy simulation engine for precise airflow distribution and system optimization
Trane TRACE 3D Plus is a comprehensive building energy modeling software from Trane Technologies, specializing in detailed HVAC system design, simulation, and optimization for air conditioning and overall building performance. It features a 3D geometry builder for creating accurate building models, performs whole-building energy analysis, load calculations, and equipment sizing tailored to Trane products. The tool supports lifecycle cost analysis, LEED certification, and compliance with energy codes, making it a staple for professional engineers.
Pros
- Exceptionally accurate HVAC modeling and air conditioning simulations with Trane equipment libraries
- Powerful 3D visualization and room-by-room load calculations
- Robust reporting for energy codes, LEED, and financial analysis
Cons
- Steep learning curve requiring engineering expertise
- High computational demands and hardware requirements
- Pricing is premium and geared toward enterprises
Best For
Professional HVAC engineers and engineering firms handling complex commercial building projects requiring precise air conditioning system design and energy modeling.
Pricing
Enterprise licensing; annual subscriptions start around $5,000-$10,000 per user (contact Trane for quotes); perpetual licenses available with maintenance fees.
Jobber
enterpriseCloud-based business management tool for HVAC pros to quote, schedule, invoice, and track client jobs efficiently.
Client Hub for customer self-service booking, payments, and service history access
Jobber is a comprehensive field service management software tailored for home service businesses, including air conditioning and HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It features a mobile app for technicians to access jobs, update statuses, and capture signatures on-site, along with automated payment processing and QuickBooks integration. The platform helps streamline operations from quote to payment, making it suitable for service-based teams handling AC installations, repairs, and maintenance.
Pros
- Intuitive drag-and-drop scheduling and dispatching
- Strong mobile app for field technicians
- Seamless QuickBooks integration for accounting
Cons
- Limited HVAC-specific tools like refrigerant tracking or load calculations
- Basic inventory management not ideal for complex parts handling
- Higher pricing tiers add up for larger teams
Best For
Small to medium-sized air conditioning service companies seeking an all-in-one platform for general operations without needing deep industry-specific HVAC features.
Pricing
Starts at $69/user/month (Core, billed annually) up to $349/user/month (Grow), with add-ons for payments and marketing.
CoolCalc
specializedCloud-based ACCA Manual J compliant software for precise residential HVAC load calculations.
Advanced 3D building geometry modeling for handling complex structures like vaulted ceilings and dormers with pinpoint accuracy
CoolCalc is a cloud-based HVAC load calculation software that performs ACCA-approved Manual J, D, and S calculations for residential and light commercial buildings. It enables HVAC professionals to input detailed building geometry, insulation, infiltration, and equipment data to accurately size air conditioning and heating systems. The platform generates professional reports for proposals, permitting, and compliance, with mobile access and integrations for streamlined workflows.
Pros
- Exceptionally accurate Manual J calculations compliant with industry standards
- Cloud-based with mobile app for on-site data entry and anytime access
- Comprehensive reporting and integrations with takeoff and design tools
Cons
- Subscription pricing may be steep for infrequent users
- Primarily focused on load calcs, lacking full system design capabilities
- Requires reliable internet, no robust offline mode
Best For
HVAC contractors and engineers handling residential projects who prioritize precise, standards-compliant load calculations.
Pricing
Starts at $49/month per user or $490/year, with tiered plans for teams and additional features.
Elite RHVAC
specializedResidential HVAC load calculation program based on ACCA Manual J standards with detailed reporting.
Advanced refrigerant piping design with automatic pressure drop and sizing calculations including real-world fittings and elevations
Elite RHVAC from Elite Software is a specialized suite for HVAC professionals, focusing on refrigeration, heating, ventilation, and air conditioning design tasks. It offers precise calculations for refrigerant piping, psychrometrics, duct sizing, load estimates, and equipment selection, adhering to ASHRAE and other standards. The software integrates multiple modules to support comprehensive project workflows for mechanical contractors and engineers.
Pros
- Highly accurate engineering calculations for piping, ducts, and loads
- Modular design allows customization to specific needs
- Generates detailed reports and diagrams compliant with industry standards
Cons
- Steep learning curve for new users
- Primarily Windows-based with no native mobile or cloud support
- Higher upfront costs for full functionality
Best For
Experienced HVAC engineers and mechanical contractors managing complex refrigeration and AC projects.
Pricing
Perpetual licenses per module from $595 to $2,495; annual maintenance around 15-20% of license cost.
FieldEdge
enterpriseIntegrated field service management system for HVAC companies focusing on dispatching, flat-rate pricing, and QuickBooks integration.
Visual dispatch board that provides real-time oversight of technician locations and job statuses for optimized routing
FieldEdge is a comprehensive field service management software tailored for HVAC contractors, including air conditioning services, offering tools for scheduling, dispatching, invoicing, and customer management. It features a mobile app for technicians to access job details, update statuses, capture signatures, and process payments on-site. The platform integrates with QuickBooks for seamless accounting and supports inventory tracking, making it suitable for streamlining end-to-end operations in the HVAC industry.
Pros
- Powerful dispatching and scheduling with drag-and-drop visual board
- Robust mobile app for technicians with real-time updates and GPS tracking
- Strong QuickBooks integration and quoting/invoicing capabilities
Cons
- Steep learning curve for new users
- Pricing can be high for smaller teams
- Occasional reports of customer support delays
Best For
Mid-sized HVAC and air conditioning contractors needing integrated field service management with strong dispatching tools.
Pricing
Custom quote-based pricing, typically starting at $125-$200 per user/month, with additional costs for advanced modules and setup.
SuccessWare
enterpriseComplete business automation software for HVAC dealers including CRM, dispatching, and performance tracking.
Advanced dispatch board with drag-and-drop scheduling and real-time technician GPS integration
SuccessWare is a comprehensive business management platform tailored for HVAC, plumbing, and electrical contractors, including air conditioning services. It provides tools for scheduling, dispatching, CRM, invoicing, inventory management, and flat-rate pricing to optimize field service operations. The software integrates with QuickBooks and offers a mobile app for technicians to access jobs, update statuses, and capture signatures in real-time.
Pros
- Robust all-in-one solution for HVAC operations including dispatching and inventory
- Strong QuickBooks integration for seamless accounting
- Mobile app supports real-time technician updates and GPS tracking
Cons
- Dated user interface feels outdated compared to modern competitors
- Steep learning curve for new users
- Pricing is opaque and requires custom quotes
Best For
Mid-sized HVAC contractors needing comprehensive back-office and field management without multiple tools.
Pricing
Custom quote-based pricing, typically $100-250 per user/month depending on modules and company size.
Conclusion
The reviewed tools span diverse HVAC needs, from all-in-one field management to precise load calculations and advanced design. ServiceTitan claims the top spot, excelling as a comprehensive platform for dispatching, invoicing, and operations. Wrightsoft Right-Suite Universal and Carrier HAP follow closely, offering unmatched strengths in design and energy modeling, respectively, ensuring there’s a strong alternative for nearly every professional requirement.
Explore ServiceTitan to streamline your daily operations, whether managing jobs, handling finances, or connecting with clients—its integrated approach makes it an invaluable tool for any HVAC business.
Tools Reviewed
All tools were independently evaluated for this comparison