Quick Overview
- 1#1: Eldermark - Cloud-based platform designed specifically for adult day health care and PACE programs, managing participant care, billing, scheduling, and reporting.
- 2#2: NetSolutions SureCare - Comprehensive adult day care software for managing attendance, transportation, activities, billing, and Medicaid compliance.
- 3#3: PointClickCare - Leading EHR solution for senior care including adult day services, offering clinical documentation, care planning, and analytics.
- 4#4: MatrixCare - All-in-one EHR and administrative platform for post-acute and senior care facilities, supporting adult day care operations and revenue cycle management.
- 5#5: American HealthTech - Integrated software for long-term care and adult day centers, featuring scheduling, billing, MDS, and point-of-care documentation.
- 6#6: SigmaCare - Cloud-based EHR for skilled nursing and adult day care, streamlining clinical workflows, staffing, and regulatory compliance.
- 7#7: AlayaCare - Home and community care platform adaptable for adult day services, with scheduling, EVV, telehealth, and client management features.
- 8#8: CareVoyant - Cloud platform for home health and adult day care, providing scheduling, billing, clinical documentation, and analytics.
- 9#9: WellSky - Comprehensive care management software supporting adult day services with coordination, outcomes tracking, and payer integration.
- 10#10: AxisCare - Scheduling and management software for home care agencies, suitable for adult day programs with caregiver tracking and billing tools.
These tools were chosen based on their feature depth—including care management, scheduling, and billing capabilities—user-friendly design, consistent performance, and value in addressing the unique needs of adult day care programs.
Comparison Table
This comparison table explores key adult day care software tools, including Eldermark, NetSolutions SureCare, PointClickCare, MatrixCare, American HealthTech, and more, to guide users in finding the right solution for their operational needs. Readers will discover details on features, usability, and suitability, empowering informed decisions for efficient day-to-day management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Eldermark Cloud-based platform designed specifically for adult day health care and PACE programs, managing participant care, billing, scheduling, and reporting. | specialized | 9.8/10 | 9.9/10 | 9.5/10 | 9.6/10 |
| 2 | NetSolutions SureCare Comprehensive adult day care software for managing attendance, transportation, activities, billing, and Medicaid compliance. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.5/10 |
| 3 | PointClickCare Leading EHR solution for senior care including adult day services, offering clinical documentation, care planning, and analytics. | enterprise | 8.6/10 | 9.1/10 | 7.7/10 | 8.2/10 |
| 4 | MatrixCare All-in-one EHR and administrative platform for post-acute and senior care facilities, supporting adult day care operations and revenue cycle management. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 5 | American HealthTech Integrated software for long-term care and adult day centers, featuring scheduling, billing, MDS, and point-of-care documentation. | enterprise | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 6 | SigmaCare Cloud-based EHR for skilled nursing and adult day care, streamlining clinical workflows, staffing, and regulatory compliance. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.6/10 |
| 7 | AlayaCare Home and community care platform adaptable for adult day services, with scheduling, EVV, telehealth, and client management features. | specialized | 7.2/10 | 7.5/10 | 7.6/10 | 6.8/10 |
| 8 | CareVoyant Cloud platform for home health and adult day care, providing scheduling, billing, clinical documentation, and analytics. | specialized | 7.4/10 | 7.8/10 | 7.2/10 | 7.0/10 |
| 9 | WellSky Comprehensive care management software supporting adult day services with coordination, outcomes tracking, and payer integration. | enterprise | 8.1/10 | 8.4/10 | 7.6/10 | 7.9/10 |
| 10 | AxisCare Scheduling and management software for home care agencies, suitable for adult day programs with caregiver tracking and billing tools. | specialized | 7.2/10 | 6.8/10 | 8.1/10 | 7.0/10 |
Cloud-based platform designed specifically for adult day health care and PACE programs, managing participant care, billing, scheduling, and reporting.
Comprehensive adult day care software for managing attendance, transportation, activities, billing, and Medicaid compliance.
Leading EHR solution for senior care including adult day services, offering clinical documentation, care planning, and analytics.
All-in-one EHR and administrative platform for post-acute and senior care facilities, supporting adult day care operations and revenue cycle management.
Integrated software for long-term care and adult day centers, featuring scheduling, billing, MDS, and point-of-care documentation.
Cloud-based EHR for skilled nursing and adult day care, streamlining clinical workflows, staffing, and regulatory compliance.
Home and community care platform adaptable for adult day services, with scheduling, EVV, telehealth, and client management features.
Cloud platform for home health and adult day care, providing scheduling, billing, clinical documentation, and analytics.
Comprehensive care management software supporting adult day services with coordination, outcomes tracking, and payer integration.
Scheduling and management software for home care agencies, suitable for adult day programs with caregiver tracking and billing tools.
Eldermark
specializedCloud-based platform designed specifically for adult day health care and PACE programs, managing participant care, billing, scheduling, and reporting.
The integrated Eldermark Family App, providing families with real-time care updates, video calls, and personalized insights.
Eldermark is a comprehensive cloud-based EHR and operations platform tailored for senior care providers, including adult day care centers, offering end-to-end management from admissions and scheduling to billing and care documentation. It features robust tools for staff coordination, resident tracking, and family engagement via a dedicated consumer app. Designed for scalability, it supports multiple care settings while ensuring HIPAA compliance and real-time data insights.
Pros
- All-in-one platform covering admissions, billing, care planning, and staffing with seamless integration
- Intuitive family portal app for real-time updates and engagement
- Advanced reporting and analytics for operational efficiency and compliance
Cons
- Higher pricing tier may challenge very small centers
- Initial setup requires some customization time
- Fewer native integrations with niche third-party tools compared to general EHRs
Best For
Mid-to-large adult day care centers needing a scalable, feature-complete solution for daily operations and family involvement.
Pricing
Custom subscription pricing based on facility size and modules, typically starting at $400-$600/month for small centers with enterprise options available.
NetSolutions SureCare
specializedComprehensive adult day care software for managing attendance, transportation, activities, billing, and Medicaid compliance.
Automated Medicaid billing module with direct claims submission and eligibility verification
NetSolutions SureCare is a specialized software solution designed for adult day care centers, offering tools for attendance tracking, activity scheduling, medication management, and client health records. It streamlines billing processes, including direct Medicaid submissions and private pay invoicing, while providing a family portal for real-time updates and communication. The platform emphasizes compliance reporting and staff scheduling to support efficient daily operations in adult day care environments.
Pros
- Tailored features for adult day care like electronic attendance and medication logs
- Robust Medicaid and private billing integration with automated claims
- Dedicated family portal for caregiver engagement and updates
Cons
- User interface appears dated compared to modern cloud-native apps
- Limited third-party integrations and mobile app capabilities
- Initial setup and customization require significant training
Best For
Mid-sized adult day care centers prioritizing compliance, billing accuracy, and family communication over cutting-edge UI.
Pricing
Quote-based pricing starting at around $250/month for small centers, scaling with number of clients and users (typically $300-$600/month).
PointClickCare
enterpriseLeading EHR solution for senior care including adult day services, offering clinical documentation, care planning, and analytics.
Real-time point-of-care mobile charting with automatic billing integration for accurate reimbursement
PointClickCare is a robust cloud-based EHR platform primarily designed for senior living and long-term care, with capabilities extending to adult day care centers for managing daily operations. It provides tools for attendance tracking, care planning, medication management, activity scheduling, and integrated billing to streamline administrative and clinical workflows. The software emphasizes interoperability, real-time documentation via mobile apps, and compliance with regulations like MDS for efficient reimbursement.
Pros
- Comprehensive EHR with strong clinical documentation and care coordination
- Seamless billing and reimbursement tools tailored for senior care
- Excellent interoperability with labs, pharmacies, and other systems
Cons
- Steep learning curve for non-technical staff
- Higher pricing may not suit very small adult day centers
- Interface can feel overwhelming with extensive features
Best For
Mid-sized adult day care centers needing an enterprise-level solution for clinical, financial, and regulatory compliance.
Pricing
Quote-based pricing, typically $100-$250 per resident/month depending on modules, facility size, and customizations.
MatrixCare
enterpriseAll-in-one EHR and administrative platform for post-acute and senior care facilities, supporting adult day care operations and revenue cycle management.
Seamless integration of clinical documentation, billing, and point-of-care mobile access for real-time participant monitoring
MatrixCare is a comprehensive electronic health record (EHR) platform primarily designed for post-acute and long-term care providers, with capabilities extending to adult day care centers through its senior living module. It streamlines participant management, care planning, scheduling, billing, and compliance reporting to support daily operations and regulatory requirements. The software emphasizes interoperability and data-driven insights to enhance care coordination in non-residential daytime programs.
Pros
- Robust EHR with advanced care planning and MDS tools adaptable to day care workflows
- Strong interoperability and integration with other healthcare systems
- Comprehensive reporting and analytics for compliance and outcomes tracking
Cons
- Steep learning curve due to extensive features better suited for larger facilities
- High implementation and ongoing costs may overwhelm smaller adult day cares
- Customization required for optimal fit in non-residential day care settings
Best For
Mid-sized to large adult day care centers integrated within broader senior living networks needing enterprise-level EHR.
Pricing
Custom quote-based pricing, typically subscription model starting at $200+ per participant/month with implementation fees.
American HealthTech
enterpriseIntegrated software for long-term care and adult day centers, featuring scheduling, billing, MDS, and point-of-care documentation.
Wireless point-of-care documentation with real-time eMAR for efficient medication administration and charting
American HealthTech (aht.net) offers a comprehensive EHR and practice management platform primarily designed for long-term care facilities, with adaptable modules for adult day care centers including documentation, billing, and scheduling. It streamlines daily operations by integrating point-of-care charting, medication management, and compliance reporting tailored to senior care environments. While robust for larger operations, it requires customization for pure adult day care workflows.
Pros
- Strong EHR integration for health documentation and compliance
- Robust billing and MDS reporting tools
- Scalable for multi-facility adult day care operations
Cons
- Steep learning curve for non-technical staff
- Less specialized for activity-based adult day care scheduling
- Higher cost for smaller centers
Best For
Mid-sized adult day care centers integrated with broader long-term care services needing advanced EHR capabilities.
Pricing
Custom enterprise pricing, typically $200-$500 per user/month depending on modules and facility size; quotes required.
SigmaCare
enterpriseCloud-based EHR for skilled nursing and adult day care, streamlining clinical workflows, staffing, and regulatory compliance.
Real-time point-of-care charting and notifications via mobile app for instant updates during daily activities
SigmaCare is a cloud-based EHR and care management platform designed for long-term care providers, including adult day care centers, offering tools for resident intake, daily activity tracking, medication administration, and care planning. It streamlines operations with features like scheduling, attendance monitoring, billing integration, and compliance reporting to ensure regulatory adherence. The software supports point-of-care documentation via mobile devices, enhancing efficiency in dynamic adult day care environments.
Pros
- Comprehensive EHR with customizable care plans and real-time documentation
- Integrated billing, payroll, and compliance tools tailored for senior care
- Mobile accessibility for staff to update resident data on the go
Cons
- User interface feels somewhat dated and may require training
- Pricing is opaque with custom quotes only, potentially higher for smaller centers
- Limited native integrations with non-care-specific third-party apps
Best For
Mid-sized adult day care centers needing a scalable, all-in-one EHR for resident management and regulatory compliance.
Pricing
Custom pricing based on facility size, modules, and users; typically per-bed or per-user subscription starting around $100-200/month per facility—contact for quote.
AlayaCare
specializedHome and community care platform adaptable for adult day services, with scheduling, EVV, telehealth, and client management features.
AI-driven smart scheduling that optimizes staff assignments, minimizes travel time, and predicts staffing needs
AlayaCare is a cloud-based platform primarily designed for home care agencies, offering comprehensive tools for scheduling, electronic visit verification (EVV), billing, and caregiver management. For adult day care centers, it provides adaptable features like staff scheduling, client attendance tracking, and reporting, though it lacks deep specialization in group activities or center-based programming. The software supports compliance, telehealth integration, and mobile access to streamline daily operations in a day care setting.
Pros
- Intelligent scheduling with auto-matching for staff and clients
- Strong EVV and compliance tools adaptable for attendance
- Integrated billing, payroll, and analytics for efficient operations
Cons
- Primarily optimized for home care, not adult day centers
- Steeper learning curve for non-home care workflows
- Custom pricing lacks transparency and can be costly for small centers
Best For
Adult day care centers with hybrid home care operations or those prioritizing advanced scheduling and billing over center-specific activity management.
Pricing
Custom quote-based pricing; typically $5-15 per user/month depending on features and scale, with no public tiers.
CareVoyant
specializedCloud platform for home health and adult day care, providing scheduling, billing, clinical documentation, and analytics.
Integrated EVV and auto-scheduling that syncs caregiver visits, attendance, and billing in real-time
CareVoyant is a cloud-based, all-in-one platform primarily designed for home care and home health agencies, offering adaptable tools for adult day care such as staff scheduling, client management, billing, and electronic visit verification (EVV). It streamlines daily operations with features like customizable care plans, real-time reporting, and mobile accessibility for caregivers. While robust for visit-based care, it requires customization for facility-specific adult day care needs like group activities and attendance tracking.
Pros
- Comprehensive scheduling and staffing optimization suitable for daily shifts
- Integrated billing, payroll, and EVV for efficient compliance and revenue cycle management
- Mobile app and customizable dashboards for real-time oversight
Cons
- Limited native features for group-based adult day care activities and facility room management
- Primarily home care-focused, requiring workarounds for center-specific workflows
- Pricing can escalate with add-ons and user count for smaller operations
Best For
Mid-sized adult day care centers with hybrid home care needs that prioritize scheduling, billing integration, and scalability over specialized facility tools.
Pricing
Custom quote-based; typically $25-50 per user/month with modular add-ons for EVV, telehealth, and advanced reporting.
WellSky
enterpriseComprehensive care management software supporting adult day services with coordination, outcomes tracking, and payer integration.
PACE-specific interoperability that connects adult day care with home health, hospice, and long-term care services
WellSky is a comprehensive healthcare technology platform that supports adult day care centers, especially those in PACE (Program of All-Inclusive Care for the Elderly) programs, with tools for scheduling, attendance tracking, electronic health records (EHR), and care planning. It excels in integrating adult day services with broader post-acute care workflows, including billing, compliance reporting, and interoperability with other healthcare systems. The software leverages data analytics to improve participant outcomes and operational efficiency in senior care settings.
Pros
- Robust integration with PACE and post-acute care ecosystems
- Advanced billing and compliance tools for Medicare/Medicaid
- Powerful analytics for care outcomes and operations
Cons
- Steep learning curve due to enterprise-level complexity
- High implementation and customization costs
- Overkill for small, standalone adult day care centers
Best For
Larger adult day care networks or PACE programs needing seamless integration across the care continuum.
Pricing
Custom enterprise pricing, typically quote-based starting at $5,000+ per month depending on modules, users, and organization size.
AxisCare
specializedScheduling and management software for home care agencies, suitable for adult day programs with caregiver tracking and billing tools.
Seamless EVV integration with HHAeXchange for Medicaid compliance across care types
AxisCare is a cloud-based platform primarily designed for non-medical home care agencies, offering scheduling, billing, EVV compliance, client and caregiver management, and reporting tools that can be adapted for adult day care operations. It enables efficient dispatching of staff for daily sessions, time tracking via mobile apps, and automated invoicing for private pay or insurance. However, it lacks native support for group activities, room assignments, or meal tracking typical in dedicated adult day care software. Overall, it's a solid generalist tool for smaller day care centers resembling visit-based care.
Pros
- Intuitive scheduling and real-time dispatching for daily staff shifts
- Strong EVV and billing automation with insurance integrations
- User-friendly mobile app for caregivers and telephony features
Cons
- Not optimized for group settings like activities or attendance rosters
- Limited customization for adult day-specific needs like program planning
- Custom pricing can be opaque and scale poorly for very small centers
Best For
Small adult day care providers needing robust scheduling and billing who operate in a visit-like daily model similar to home care.
Pricing
Custom quotes based on agency size and visits; typically $250-$600/month for small to mid-sized operations, with per-visit add-ons.
Conclusion
Evaluating the top tools reveals Eldermark as the clear leader, with its specialized focus on adult day health care and PACE programs, effectively managing care, billing, scheduling, and reporting. NetSolutions SureCare follows closely, offering a comprehensive solution with strong Medicaid compliance, while PointClickCare stands out for its leading EHR capabilities in clinical documentation and care planning—each tailored to distinct operational needs. Together, these tools exemplify the best in streamlining adult day care management.
Explore Eldermark, the top-ranked software, to unlock efficient, integrated operations that elevate participant care and simplify daily workflows.
Tools Reviewed
All tools were independently evaluated for this comparison