Top 10 Best Workflow Approval Software of 2026

Kissflow is a no-code/low-code platform specializing in workflow automation, with powerful tools for creating custom approval processes across departments like HR, finance, and procurement. It enables drag-and-drop design of multi-level, conditional approval workflows, complete with forms, notifications, and real-time tracking. Businesses can deploy scalable solutions quickly without developers, integrating seamlessly with tools like Google Workspace, Microsoft 365, and Slack.

Nintex is a comprehensive no-code/low-code workflow automation platform that excels in designing, deploying, and managing approval processes across enterprise systems like Microsoft 365, SharePoint, and third-party apps. It enables users to create dynamic multi-stage approval workflows, electronic forms, and document routing with features like conditional logic, escalations, and mobile approvals. The platform also includes process intelligence tools for monitoring and optimizing workflows in real-time.

Pipefy is a no-code workflow automation platform that allows users to build custom 'pipes' for managing business processes, with strong capabilities for approval workflows through multi-stage routing, conditional rules, and automated notifications. It supports drag-and-drop design for creating forms, tasks, and approvals, integrating seamlessly with over 400 apps like Google Workspace, Slack, and Zapier. The platform provides real-time dashboards, reporting, and collaboration tools to track and optimize approval cycles efficiently.

monday.com is a highly customizable work management platform that excels in building visual workflows, including dedicated approval processes via its Approval Center, columns, and automations. It allows teams to set up multi-stage approvals with single or multiple approvers, deadlines, notifications, and conditional logic, all within intuitive boards and dashboards. The tool integrates with over 200 apps, making it ideal for embedding approvals into broader project and task management workflows.

Microsoft Power Automate is a low-code automation platform that allows users to build workflows, including multi-step approval processes, across Microsoft 365 apps and over 1,000 third-party connectors. It supports creating approval flows for documents, expenses, or requests with features like parallel approvals, escalations, and integration with Teams or Outlook. The tool's Approval Center provides a centralized hub for approvers to manage tasks efficiently, making it suitable for enterprise-scale automation.

Process Street is a powerful workflow and checklist management platform that allows teams to build, automate, and track repeatable processes with built-in approval steps. It supports multi-level approvals, conditional logic, task assignments, and integrations with tools like Slack and Zapier to streamline review workflows. Ideal for standardizing operations, it turns complex processes into interactive, trackable checklists that ensure compliance and efficiency.

ClickUp is a versatile all-in-one productivity platform that supports workflow approvals through custom task statuses, automations, forms, and multi-step processes for task reviews and sign-offs. It enables teams to build approval chains with notifications, dependencies, and integrations, embedding approvals within broader project management. While not a dedicated approval tool, its flexibility makes it suitable for complex, customizable workflows in team environments.

Smartsheet is a versatile work management platform that blends spreadsheet functionality with robust project tracking, automation, and workflow capabilities. It enables users to build custom approval workflows with multi-step routing, conditional logic, notifications, and integrations for streamlined document and process approvals. Beyond basic approvals, it offers forms, dashboards, and reporting to support broader team collaboration and visibility.

Asana is a popular work management platform that supports workflow approvals through task assignments, custom rules, forms for intake, and a dedicated Approvals feature for requesting sign-offs on work items. It enables teams to build multi-step processes, track approval statuses in real-time, and automate notifications across projects. While versatile for general project management, its approval capabilities shine in collaborative settings but may require custom setup for complex routing. It's ranked #9 due to its adaptability rather than specialized approval depth.

Zapier is a no-code automation platform that connects over 7,000 apps to create automated workflows called Zaps, enabling users to build custom approval processes by triggering notifications, forms, or messages in tools like Slack, email, or Google Forms. For workflow approvals, it supports multi-step Zaps with paths and filters to route requests, collect responses, and automate actions based on approvals or rejections. While highly versatile for integrating approvals into broader automations, it lacks a native, dedicated approval dashboard or advanced hierarchy management found in specialized tools.