Quick Overview
- 1#1: UKG Pro - Enterprise workforce management platform offering advanced employee scheduling, forecasting, timekeeping, and compliance automation.
- 2#2: WorkForce Software - Comprehensive WFM solution specializing in real-time scheduling, labor optimization, and rules-based workforce management.
- 3#3: Dayforce - Integrated HCM platform with AI-powered scheduling, predictive demand forecasting, and automated payroll integration.
- 4#4: Workday HCM - Cloud HCM system featuring intelligent shift scheduling, absence management, and workforce analytics.
- 5#5: Oracle HCM Cloud - Scalable workforce management tools with AI-driven scheduling, fatigue management, and global compliance features.
- 6#6: When I Work - User-friendly employee scheduling app for shift planning, availability tracking, and team communication.
- 7#7: Deputy - Mobile scheduling software that automates rostering, time tracking, and labor cost optimization for businesses.
- 8#8: Homebase - Free tool for hourly workforce scheduling, time clocks, and performance insights tailored to small teams.
- 9#9: 7shifts - Restaurant-specific scheduling platform with labor forecasting, tip management, and schedule approvals.
- 10#10: Connecteam - All-in-one mobile app for employee scheduling, task assignment, communication, and time tracking.
Tools were selected based on rigorous assessment of features like scheduling flexibility and predictive analytics, paired with usability and value, ensuring a balance of performance and accessibility for varying organizational requirements.
Comparison Table
This comparison table examines top workforce management (Wfm) scheduling software, including UKG Pro, WorkForce Software, Dayforce, Workday HCM, Oracle HCM Cloud, and more, to assist users in evaluating options. Readers will discover key features, scalability, and usability differences, empowering them to select the best fit for optimizing their workforce scheduling processes.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UKG Pro Enterprise workforce management platform offering advanced employee scheduling, forecasting, timekeeping, and compliance automation. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 9.2/10 |
| 2 | WorkForce Software Comprehensive WFM solution specializing in real-time scheduling, labor optimization, and rules-based workforce management. | enterprise | 9.1/10 | 9.6/10 | 7.8/10 | 8.7/10 |
| 3 | Dayforce Integrated HCM platform with AI-powered scheduling, predictive demand forecasting, and automated payroll integration. | enterprise | 8.7/10 | 9.2/10 | 7.5/10 | 8.0/10 |
| 4 | Workday HCM Cloud HCM system featuring intelligent shift scheduling, absence management, and workforce analytics. | enterprise | 8.7/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 5 | Oracle HCM Cloud Scalable workforce management tools with AI-driven scheduling, fatigue management, and global compliance features. | enterprise | 8.2/10 | 9.1/10 | 7.2/10 | 7.5/10 |
| 6 | When I Work User-friendly employee scheduling app for shift planning, availability tracking, and team communication. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.7/10 |
| 7 | Deputy Mobile scheduling software that automates rostering, time tracking, and labor cost optimization for businesses. | specialized | 8.3/10 | 8.5/10 | 8.8/10 | 7.9/10 |
| 8 | Homebase Free tool for hourly workforce scheduling, time clocks, and performance insights tailored to small teams. | specialized | 8.1/10 | 7.7/10 | 9.2/10 | 8.6/10 |
| 9 | 7shifts Restaurant-specific scheduling platform with labor forecasting, tip management, and schedule approvals. | specialized | 8.5/10 | 9.0/10 | 8.2/10 | 8.3/10 |
| 10 | Connecteam All-in-one mobile app for employee scheduling, task assignment, communication, and time tracking. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 8.7/10 |
Enterprise workforce management platform offering advanced employee scheduling, forecasting, timekeeping, and compliance automation.
Comprehensive WFM solution specializing in real-time scheduling, labor optimization, and rules-based workforce management.
Integrated HCM platform with AI-powered scheduling, predictive demand forecasting, and automated payroll integration.
Cloud HCM system featuring intelligent shift scheduling, absence management, and workforce analytics.
Scalable workforce management tools with AI-driven scheduling, fatigue management, and global compliance features.
User-friendly employee scheduling app for shift planning, availability tracking, and team communication.
Mobile scheduling software that automates rostering, time tracking, and labor cost optimization for businesses.
Free tool for hourly workforce scheduling, time clocks, and performance insights tailored to small teams.
Restaurant-specific scheduling platform with labor forecasting, tip management, and schedule approvals.
All-in-one mobile app for employee scheduling, task assignment, communication, and time tracking.
UKG Pro
enterpriseEnterprise workforce management platform offering advanced employee scheduling, forecasting, timekeeping, and compliance automation.
AI-driven Intelligent Scheduling with predictive demand forecasting that proactively optimizes shifts based on real-time data and external variables
UKG Pro is a leading cloud-based HCM platform with robust WFM scheduling capabilities, enabling automated shift planning, demand forecasting, and real-time adjustments for optimal workforce coverage. It integrates AI-driven insights to predict staffing needs based on historical data, sales forecasts, and external factors like weather or events. Designed for enterprises, it supports complex rules for compliance, labor costs, and employee preferences while offering mobile access for self-scheduling.
Pros
- AI-powered forecasting and automated scheduling reduce manual effort and improve accuracy
- Highly customizable rules engine handles complex compliance and union requirements
- Seamless integration with payroll, time tracking, and full HCM suite for end-to-end workforce management
Cons
- Steep learning curve and lengthy implementation for non-enterprise users
- Premium pricing may not suit small businesses
- Occasional performance lags in very large deployments
Best For
Large enterprises and multi-location organizations with complex, high-volume scheduling needs requiring predictive analytics and deep integrations.
Pricing
Custom quote-based pricing starting at $10-20 per employee/month for core WFM modules; enterprise plans often exceed $100K annually.
WorkForce Software
enterpriseComprehensive WFM solution specializing in real-time scheduling, labor optimization, and rules-based workforce management.
Strategic Scheduling with AI-driven demand forecasting and real-time optimization
WorkForce Software's WorkForce Suite is a comprehensive enterprise-grade workforce management platform specializing in advanced scheduling, forecasting, and optimization for complex workforces. It automates shift creation, manages compliance with labor rules, and integrates seamlessly with HRIS and payroll systems to minimize manual effort. Ideal for industries like healthcare, retail, and manufacturing, it uses AI-driven insights to predict demand and balance staffing needs efficiently.
Pros
- AI-powered forecasting and automated scheduling for high accuracy
- Extensive compliance tools handling union rules and regulations
- Robust integrations with major HR, payroll, and ERP systems
Cons
- Steep learning curve and lengthy implementation for non-experts
- High enterprise-level pricing not suitable for SMBs
- Interface can feel overwhelming for basic scheduling needs
Best For
Large enterprises with complex, multi-location operations requiring sophisticated forecasting, compliance, and scalability.
Pricing
Custom enterprise pricing via quote; typically starts at $50,000+ annually based on users, modules, and deployment.
Dayforce
enterpriseIntegrated HCM platform with AI-powered scheduling, predictive demand forecasting, and automated payroll integration.
AI-driven Intelligent Scheduling that dynamically forecasts demand and auto-generates optimized schedules
Dayforce is a comprehensive HCM platform with robust WFM scheduling capabilities, enabling automated shift planning, demand forecasting, and compliance management for large-scale workforces. It integrates scheduling seamlessly with payroll, time tracking, and HR functions, using AI to optimize labor costs and employee satisfaction. The solution supports employee self-service for shift swaps and availability, making it ideal for industries like retail, healthcare, and hospitality with variable staffing needs.
Pros
- AI-powered forecasting and automated scheduling optimize labor efficiency
- Seamless integration with payroll and HR reduces manual errors
- Scalable for global enterprises with multi-location support and compliance tools
Cons
- Enterprise-level pricing is expensive for smaller businesses
- Steep learning curve and complex implementation process
- User interface can feel overwhelming for non-technical users
Best For
Large enterprises with complex, multi-site operations needing integrated HCM and advanced WFM scheduling.
Pricing
Custom enterprise pricing upon request; typically starts at $100+ per employee/month depending on modules and scale.
Workday HCM
enterpriseCloud HCM system featuring intelligent shift scheduling, absence management, and workforce analytics.
Skills Cloud-enabled intelligent scheduling that matches employee skills to shifts in real-time
Workday HCM is a comprehensive cloud-based human capital management platform that includes advanced workforce management (WFM) scheduling capabilities for shift planning, employee availability management, and demand forecasting. It leverages AI-driven insights to optimize schedules while integrating seamlessly with HR, payroll, and time tracking modules. Designed for enterprise-scale operations, it supports complex, global workforces with compliance features and skills-based scheduling.
Pros
- Deep integration with full HCM suite for unified employee data and processes
- AI-powered forecasting and skills-based scheduling for optimized workforce allocation
- Highly scalable with robust compliance and global multi-language support
Cons
- Enterprise-level complexity with steep implementation and learning curve
- High cost unsuitable for SMBs
- Customization requires significant configuration and expertise
Best For
Large enterprises with complex, global workforces seeking integrated HCM and advanced WFM scheduling.
Pricing
Custom enterprise subscription pricing, typically $150-$250 per employee per year, with minimum commitments and implementation fees.
Oracle HCM Cloud
enterpriseScalable workforce management tools with AI-driven scheduling, fatigue management, and global compliance features.
AI-powered scheduling optimization that predicts demand, auto-fills shifts, and minimizes overtime while ensuring regulatory compliance
Oracle HCM Cloud is a comprehensive human capital management platform that includes robust workforce management (WFM) scheduling features within its HCM suite. It enables enterprises to automate shift scheduling, forecast demand, manage compliance, and optimize labor costs using AI-driven insights and drag-and-drop interfaces. While not a standalone WFM tool, its scheduling module integrates seamlessly with payroll, time tracking, and talent management for end-to-end workforce operations.
Pros
- Enterprise-grade scheduling with AI forecasting and optimization for complex, multi-site operations
- Deep integration with full HCM suite including payroll and talent management
- Strong compliance tools for labor laws, union rules, and fatigue management
Cons
- Steep learning curve and complex setup requiring significant implementation time
- High cost unsuitable for small or mid-sized businesses
- Overkill for organizations needing only basic scheduling without full HCM
Best For
Large enterprises with thousands of employees requiring integrated HCM and advanced WFM scheduling across multiple locations.
Pricing
Custom enterprise subscription pricing, typically $10-20 per user per month plus implementation fees, quoted annually based on modules and user count.
When I Work
specializedUser-friendly employee scheduling app for shift planning, availability tracking, and team communication.
Employee-led shift trade marketplace for quick, manager-approved swaps
When I Work is a mobile-first workforce management scheduling software tailored for hourly, shift-based businesses like retail, restaurants, and healthcare. It enables managers to build schedules, manage shift trades, track time and attendance, and communicate via push notifications and in-app messaging. The platform also supports availability collection, overtime alerts, and integrations with payroll providers for streamlined operations.
Pros
- Intuitive mobile app driving high employee adoption
- Efficient shift trading and open shift features
- Reliable time clock with geofencing for attendance
Cons
- Limited advanced forecasting and analytics tools
- Customer support can be slow for non-enterprise users
- Costs scale quickly for multi-location or large teams
Best For
Small to mid-sized shift-based businesses in retail, hospitality, or healthcare needing simple, mobile scheduling.
Pricing
Free for one location up to 75 users (limited features); paid plans start at $2/active user/month (Essential), up to $8/user/month (Ultimate) with annual billing discounts.
Deputy
specializedMobile scheduling software that automates rostering, time tracking, and labor cost optimization for businesses.
Intelligent auto-scheduling with demand forecasting and availability matching
Deputy is a cloud-based workforce management platform specializing in employee scheduling, time tracking, and communication for shift-based industries like retail, hospitality, and healthcare. It enables managers to create optimized schedules using drag-and-drop tools, forecast labor needs, and ensure compliance with labor laws. The software also includes mobile apps for clocking in/out, shift swaps, and real-time notifications, streamlining operations for hourly workforces.
Pros
- Intuitive drag-and-drop scheduling interface
- Robust mobile app for employees and managers
- Labor forecasting and cost optimization tools
Cons
- Pricing scales quickly with active users
- Advanced reporting limited to higher tiers
- Customer support can be slow for non-enterprise users
Best For
Medium-sized shift-based businesses in retail, hospitality, or healthcare needing mobile-friendly scheduling and forecasting.
Pricing
Starts at $3.50/active user/month (Essential, billed annually); Plus at $5.25, Enterprise custom.
Homebase
specializedFree tool for hourly workforce scheduling, time clocks, and performance insights tailored to small teams.
OpenShifts, allowing employees to claim available shifts themselves for flexible self-scheduling
Homebase is a user-friendly workforce management platform tailored for small businesses with hourly workers, offering drag-and-drop scheduling, shift notifications, and availability management. It integrates time tracking, team messaging, hiring tools, and basic reporting to streamline operations in industries like retail, restaurants, and hospitality. While it excels in simplicity, it lacks advanced forecasting and scalability for larger enterprises.
Pros
- Intuitive drag-and-drop scheduling interface
- Generous free plan for single-location businesses
- Strong mobile app for employees and managers
Cons
- Limited advanced analytics and forecasting tools
- Reporting lacks depth for multi-location chains
- Customer support can be slow for free users
Best For
Small businesses and single-location operations managing hourly shift workers who need simple, affordable scheduling without complex enterprise features.
Pricing
Free for one location (unlimited employees); paid plans start at $29.99/location/month (Essentials, billed annually) up to $99.99 for premium features like payroll integration.
7shifts
specializedRestaurant-specific scheduling platform with labor forecasting, tip management, and schedule approvals.
AI-powered labor forecasting that predicts optimal staffing based on historical sales data
7shifts is a workforce management platform tailored for the restaurant industry, offering drag-and-drop scheduling, labor forecasting, time tracking, and team communication tools. It helps managers create optimized schedules based on sales forecasts, manage shift trades, and track overtime to control labor costs effectively. The software integrates with popular POS systems like Toast and Square, streamlining operations for hourly workforces.
Pros
- Restaurant-specific features like sales forecasting and overtime alerts
- Intuitive drag-and-drop scheduling with mobile app for employees
- Seamless integrations with POS and payroll systems
Cons
- Limited applicability outside hospitality industry
- Pricing scales quickly for multi-location businesses
- Occasional reports of customer support delays
Best For
Restaurant managers and multi-location chains seeking industry-specific scheduling and labor optimization tools.
Pricing
Starts at $29.99 per location/month (billed annually) for Essentials; higher tiers like Complete ($49.99) and Premium (custom) add advanced forecasting and analytics.
Connecteam
specializedAll-in-one mobile app for employee scheduling, task assignment, communication, and time tracking.
Smart Scheduling that auto-fills shifts based on employee availability, skills, and preferences
Connecteam is an all-in-one employee management platform with strong scheduling capabilities tailored for deskless and frontline teams. It provides drag-and-drop shift scheduling, availability-based auto-scheduling, overtime alerts, and employee self-service for shift swaps and requests via a mobile app. The tool integrates scheduling seamlessly with time tracking, communication, and task management, making it a comprehensive solution for operational efficiency.
Pros
- Intuitive drag-and-drop scheduling interface with mobile access
- Employee self-service for shift trades and availability
- Free plan for small teams and strong integration with communication tools
Cons
- Limited advanced forecasting and AI optimization compared to dedicated WFM tools
- Reporting and analytics lack depth for large enterprises
- Customization options are basic for highly complex schedules
Best For
Small to mid-sized businesses with hourly, deskless workers needing simple, mobile-first scheduling combined with team communication.
Pricing
Free for up to 10 users; paid plans start at $29/month (Basic, up to 30 users), $49/month (Advanced), $99/month (Expert), with additional per-user fees for larger teams.
Conclusion
The reviewed tools span a spectrum of needs, from enterprise-level capabilities to small-team simplicity, with UKG Pro emerging as the top choice for its comprehensive advanced features. WorkForce Software stands out for real-time and labor optimization, while Dayforce impresses with AI integration and seamless HCM tools, offering robust alternatives depending on specific requirements.
Explore the top-ranked tools today—start with UKG Pro to unlock streamlined scheduling, forecasting, and compliance, tailored to elevate your workforce management.
Tools Reviewed
All tools were independently evaluated for this comparison