GITNUXSOFTWARE ADVICE
Education LearningTop 10 Best Weekly Planning Software of 2026
Ranked roundup of weekly planning software for scheduling and task management, weighing Asana, Monday.com, Smartsheet, TickTick, Sunsama, and Week Plan.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
TickTick is the best pick for individuals or small teams who need weekly planning that’s quick to reschedule and easy to carry across calendars, whereas Week Plan fits teams that plan weekly execution in a roles-and-goals time-block grid.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
TickTick
Recurring templates tied to task deadlines and calendar placement make weekly review-to-execution loops quick.
Built for fits when individuals or small teams need weekly planning with fast rescheduling and calendar portability..
Sunsama
Editor pickDaily scheduling inside the weekly view turns plan moves into execution moves without leaving the task context.
Built for fits when teams run weekly execution with time blocks and want plan-to-day tracking without heavy project management overhead..
Week Plan
Editor pickAgenda templating generates consistent weekly review digests from the same weekly planning structure.
Built for fits when teams plan weekly execution in a calendar grid and want repeatable agendas..
Comparison Table
TickTick
SMBTask manager with built-in calendar, habit tracker, and Pomodoro timer supporting weekly scheduling views.
Recurring templates tied to task deadlines and calendar placement make weekly review-to-execution loops quick.
TickTick organizes weekly execution around tasks with due dates, subtasks, and multi-assignee items, then ties those items into calendar views for day-by-day execution. The recurring task template system supports weekly cadences such as standup checklists and recurring review artifacts. Drag-to-reschedule inside the calendar view reduces the overhead of shifting a plan after new work arrives.
A practical tradeoff is that TickTick’s scheduling depth depends on feature toggles and view choice rather than one unified planning canvas with advanced resource leveling. TickTick fits situations where a single-person or small-team workflow needs fast weekly plan updates, then exports calendar visibility to other tools.
- +Time-block calendar view supports drag-to-reschedule for weekly plan edits
- +Recurring task templates reduce weekly review and backlog grooming overhead
- +Subtasks and due-date cascade keep nested work aligned to deadlines
- +CalDAV sync and iCalendar export move tasks into standard calendar apps
- –Advanced sprint planning visuals like dependency lags and enforced milestones are limited
- –Cross-tool collaboration relies more on calendar sync than deep workflow federation
Product managers
Plan weekly deliverables from a task backlog
Fewer missed prep steps
Engineering leads
Maintain team standup and review checklists
Consistent weekly cadence
Show 2 more scenarios
Operations coordinators
Coordinate recurring approvals and follow-ups
Clearer ownership per thread
Subtasks and deadline nesting track dependent work while weekly planning stays editable in the calendar.
Distributed teams
Share planning context via standard calendars
Less context switching
iCalendar export and CalDAV sync publish due items so team calendars stay aligned outside TickTick.
Best for: Fits when individuals or small teams need weekly planning with fast rescheduling and calendar portability.
Sunsama
SMBDaily and weekly planner that pulls tasks from email, calendars, and other project tools into a unified agenda.
Daily scheduling inside the weekly view turns plan moves into execution moves without leaving the task context.
Sunsama’s core workflow treats planning and execution as the same workspace, using one board that converts tasks into daily schedules. Drag-to-reschedule works inside the planning view, and the weekly cadence keeps priorities visible without switching contexts. Recurring templates reduce re-creating the same agenda each cycle, and multi-assignee task handling keeps ownership attached to a plan.
A key tradeoff is that Sunsama’s calendar synchronization and broader project views can be lighter than dedicated project management suites. Sunsama works best when the team already plans in weekly increments and wants calendar-style time blocks to drive daily execution, not when teams need heavy dependency modeling across large backlogs.
- +Rolling week view keeps priorities and daily execution aligned
- +Time-block grid supports drag-to-reschedule across the week
- +Recurring task templates reduce re-planning overhead
- +Deep-link task routing keeps follow-ups tied to the plan
- –Dependency and milestone enforcement are not as detailed as full project suites
- –Calendar synchronization may not cover every custom workflow edge case
- –Large cross-team rollups can require extra manual coordination
- –Governance controls for multi-team administration are less explicit than enterprise tools
Product and engineering leads
Weekly roadmap execution with daily plans
Fewer missed follow-ups
Marketing operations teams
Campaign planning with recurring deliverables
Consistent campaign cadence
Show 2 more scenarios
Customer success teams
Rolling work plans by account priorities
Clear ownership and timing
Time-block scheduling supports multi-assignee tasks and routes updates to the right owners quickly.
Operations and PMO coordinators
Cross-functional weekly coordination
Reduced coordination drift
Deep-link task routing keeps agenda items connected to the execution plan across teams.
Best for: Fits when teams run weekly execution with time blocks and want plan-to-day tracking without heavy project management overhead.
Week Plan
vertical specialistWeekly planner built around the roles-and-goals methodology with time-blocking and priority quadrants.
Agenda templating generates consistent weekly review digests from the same weekly planning structure.
Week Plan organizes execution around a rolling week view with a time-block grid, so planning changes map directly onto the work that will run. Work can be assigned to multiple people, with subtasks for breaking down a weekly plan into trackable steps. The calendar layer supports both iCalendar export and CalDAV sync, which helps teams mirror the weekly plan into external calendar clients.
A key tradeoff is that dependency and sprint artifacts are limited compared with full work-management suites, so advanced backlog operations need companion tooling. Week Plan fits teams that run a weekly planning routine with consistent agenda sections, then refine tasks during the week via drag-to-reschedule and recurring templates.
- +Rolling weekly view uses a time-block grid for concrete scheduling
- +Drag-to-reschedule updates task timing without rebuilding the plan
- +Recurring weekly templates speed up repeatable weekly work
- +iCalendar export and CalDAV sync support calendar-centric execution
- –Dependency lag and milestone enforcement are not as comprehensive as suite tools
- –Sprint backlog sync and burndown overlays depend on external processes
- –Calendar federation needs careful alignment across clients
- –Advanced resource leveling features are limited for complex capacity models
Program management teams
Weekly planning with shared task ownership
Fewer scheduling conflicts
Ops and support leads
Recurring weekly checklists and assignments
Consistent weekly cadence
Show 2 more scenarios
Distributed engineering teams
Calendar-based planning for stakeholders
Better cross-team awareness
iCalendar export and CalDAV sync push the weekly schedule into external calendar clients for visibility.
Team leads managing execution
Time-boxed work planning and re-planning
Faster mid-week adjustments
The rolling week view keeps execution aligned to the current planning window as tasks move.
Best for: Fits when teams plan weekly execution in a calendar grid and want repeatable agendas.
Todoist
SMBTask manager with project boards, recurring due dates, and a weekly view for scheduling tasks across days.
Natural-language parsing paired with recurring templates and deep-link task routing into external workflows.
Todoist is a weekly planning tool that turns time-bound intentions into actionable tasks through natural-language capture, projects, and recurring templates. Planning happens in a calendar-style view with a configurable week window and drag-to-reschedule behavior that keeps task due dates consistent.
Advanced structure comes from labels, priority sorting, subtasks, and filters that can group tasks by context for a weekly review flow. Integration coverage is centered on iCalendar export and deep task links, with a published API for third-party task and project synchronization.
- +Natural-language entry and recurring task templates reduce weekly planning friction
- +Calendar view supports drag-to-reschedule while keeping due dates aligned
- +Filters and labels make weekly inbox to plan workflows repeatable
- +Published API enables external tools to sync tasks and projects
- –Calendar planning stays task-centric and does not provide capacity-based resource leveling
- –Dependency planning like dependency lag and milestone enforcement is not a native planning model
- –Weekly review dashboards depend on manual filter discipline instead of guided capacity snapshots
- –Automation is strongest via API and integrations, not through multi-step workflow builders
Best for: Fits when weekly planning needs fast capture, task-centric calendars, and API-driven sync across tools.
Akiflow
SMBTask consolidation tool that syncs tasks from multiple apps into a single calendar for time-blocking.
API-based deep-link task routing that connects external workflows to the exact planning target.
Akiflow turns task capture into a rolling weekly plan by showing scheduled work inside a time-block grid. It supports drag-to-reschedule and recurring task templates, which helps keep a weekly cadence consistent.
Calendar federation plus iCalendar export and CalDAV sync keep external calendars aligned with planning changes. Automation and a published API support deep-link task routing to coordinate planning actions across systems.
- +Drag-to-reschedule keeps weekly time blocks accurate after priority changes
- +Recurring task templates reduce repeated setup for weekly and daily routines
- +Calendar federation plus iCalendar export supports consistent views across tools
- +API and deep-link task routing enable integration with existing work intake
- –Complex multi-project planning can require careful template and capacity discipline
- –Advanced sprint-style reporting needs extra setup instead of staying native
Best for: Fits when teams need a rolling weekly plan with time-block control and reliable calendar sync.
Motion
SMBAI-driven scheduling tool that automatically arranges tasks and meetings into an optimized weekly calendar.
Time-block planning that turns task scheduling into drag-adjustable calendar blocks without losing dependency constraints.
Motion targets weekly planning teams that need time-blocked work built around calendar visibility. Core scheduling uses a weekly planning view with drag-to-reschedule, task templates, and recurring work items tied to specific days.
Motion also supports multi-assignee task workflows with dependencies, plus time allocation controls that help keep planned work inside available capacity. Calendar connectivity includes iCalendar export and CalDAV sync so planned items can flow between Motion and calendar clients.
- +Time-block grid planning with fast drag-to-reschedule for weekly cadence
- +Recurring task templates reduce rework for repeated weekly rituals
- +CalDAV sync and iCalendar export support two-way workflow with calendar clients
- +Dependency-aware planning helps surface sequencing risk during weekly edits
- –Calendar-first planning can feel limiting for complex multi-project roadmaps
- –Advanced workload balancing needs disciplined inputs to produce stable schedules
Best for: Fits when teams want calendar-driven weekly planning with recurring templates and dependency-aware scheduling.
Reclaim
SMBCalendar automation tool that creates smart time blocks for tasks, habits, and meetings within a week.
Focus-time and task placement are computed from availability rules, then updated through drag-to-reschedule in the same weekly view.
Reclaim turns weekly planning into a time-first workflow by generating focus-time blocks and then filling the remaining schedule with tasks. The app supports recurring task templates, multi-assignee planning, and drag-to-reschedule so weekly structure adapts to real availability.
It also handles iCalendar export and calendar federation so plans can flow between the planning view and external calendars. Reclaim’s scheduling behavior emphasizes capacity-aware placement rather than manual grid editing alone.
- +Time-block generation reduces manual schedule filling for recurring work
- +Drag-to-reschedule keeps task placement aligned with availability changes
- +Recurring task templates support consistent weekly cadence
- +Calendar federation and iCalendar export support cross-tool calendar workflows
- –Complex constraints can be harder to reason about during weekly reshuffles
- –Dependency-aware planning is limited for multi-team sprint-style workflows
- –Admin controls and audit reporting are not detailed for enterprise governance needs
- –Advanced reporting for utilization tracking is less granular than spreadsheet-first workflows
Best for: Fits when individuals or small teams need weekly schedules that place tasks into protected focus time automatically.
Amie
SMBCalendar application with integrated task management and social features for planning the week ahead.
Agenda templating that auto-structures recurring weekly reviews into actionable tasks.
Amie is a weekly planning tool built around a structured agenda and a repeatable review rhythm. Weekly work can be organized into time-block style scheduling, multi-assignee task lists, and recurring planning templates for consistent cadence.
Task details support dependencies and subtasks so weekly plans can carry forward without losing context. Export and calendar connectivity support keeping the schedule visible across external calendar clients.
- +Agenda-first weekly planning keeps priorities and schedule tied together
- +Recurring planning templates reduce week-to-week setup for standing workflows
- +Calendar exports and iCalendar feeds help keep external views aligned
- +Subtask and dependency fields preserve execution details inside weekly plans
- –Calendar sync and routing require careful configuration to avoid misalignment
- –Gantt-style timeline depth is limited for complex multi-team dependencies
Best for: Fits when teams want an agenda-driven weekly cadence with recurring templates and dependable calendar output.
Routine
SMBPersonal productivity tool combining notes, tasks, and calendar into a weekly planning interface.
Time-grid drag-to-reschedule combined with recurring planning templates keeps weekly work blocks consistent.
Routine builds recurring weekly planning around a time grid for teams and individuals who manage the same cadence every week. It centers on drag-to-reschedule work blocks, reusable planning templates, and a weekly review flow that converts tasks into calendar-ready time.
The app adds calendar federation so work stays aligned across external calendars through iCalendar export and CalDAV sync. Routine also supports deep-link task routing to keep planning items connected to execution in one place.
- +Weekly planning stays actionable through drag-to-reschedule time blocks
- +Recurring task templates reduce planning repetition across weeks
- +CalDAV sync keeps time-grid changes mirrored in external calendars
- +Deep-link task routing links planning items to execution views
- –Dependency-aware sprint planning and burndown overlays are not its core strength
- –Advanced automation needs careful setup to avoid duplicated recurring work
Best for: Fits when weekly planners need a time-grid workflow with recurring templates and calendar sync.
Morgen
SMBCalendar aggregation and task scheduling platform that unifies multiple calendars for weekly planning.
Weekly planning layout that turns tasks into time blocks with drag-based rescheduling across the rolling week.
Morgen is a weekly planning tool focused on turning planned work into an organized time view for individuals and teams. It provides a time-block grid with drag-to-reschedule, recurring task templates, and a week-first layout that keeps planning aligned with execution.
Morgen also supports calendar federation via iCalendar export and CalDAV sync, plus integrations that support two-way OAuth for connecting external systems. Admin controls and automation depend on how Morgen is connected to work management sources and which collaboration features are enabled for the workspace.
- +Weekly time-block grid with fast drag-to-reschedule
- +Recurring task templates reduce repeated weekly setup
- +CalDAV sync keeps scheduled items aligned with external calendars
- +Weekly planning view helps keep work mapped to time
- –Limited visibility into complex multi-team planning dependencies
- –Automation and governance depth depend on enabled workspace integrations
- –Calendar sync can create duplicates without consistent ownership rules
- –Deep sprint artifacts like burndown overlays are not a native focus
Best for: Fits when teams need personal-first weekly scheduling plus reliable calendar sync over heavy project governance.
Conclusion
After evaluating 10 education learning, TickTick stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right weekly planning software
Weekly planning software coordinates a rolling week into a time-block grid that teams can edit with drag-to-reschedule, while agenda templating turns repeated weekly reviews into consistent task output. This buyer's guide covers TickTick, Sunsama, Week Plan, Todoist, Akiflow, Motion, Reclaim, Amie, Routine, and Morgen, using the same evaluation lens across calendar planning and execution workflows.
The guide sections after each tool review connect integration depth and automation surface to concrete planning mechanics like recurring task templates, multi-assignee task handling, and dependency-aware scheduling. The standout differences across tools show up in how each platform updates calendar state after priority changes and how reliably it routes tasks into external workflows.
Weekly planning software for rolling time blocks, drag-to-reschedule, and agenda-driven weekly execution
Weekly planning software turns weekly cadence work into schedulable units, usually through a rolling week view and a time-block grid that supports drag-to-reschedule without rebuilding the plan. Tools like Sunsama and TickTick keep planning tied to execution by mapping weekly priorities into daily placement while using recurring templates to reduce repeated setup.
Several platforms also add workflow automation through API and deep-link task routing, which matters when weekly plans must flow into other systems. Todoist emphasizes natural-language capture with recurring templates and calendar drag edits for task-centric execution, while Akiflow focuses on routing external work into the exact planning target with its API-driven deep links.
Weekly planning mechanics to compare across the 10 tools
Weekly planning software succeeds when weekly priorities turn into day-level placement without repeated rework. The decisive factor is how the weekly view changes the underlying schedule when priority or availability shifts.
The tools on this list mostly share a rolling week and a time-block grid, so the differentiation shows up in recurring template behavior, agenda structure, calendar update fidelity, and whether dependency-style planning is native.
Recurring templates that keep weekly review-to-execution loops tight
TickTick reduces weekly review and backlog grooming overhead by combining recurring task templates with calendar placement. Motion and Todoist also use recurring templates, but Todoist ties templates to task capture and deep-link routing into external workflows.
Drag-to-reschedule that preserves weekly intent after edits
Sunsama updates daily execution directly from the rolling weekly view using drag-to-reschedule inside the time-block grid. TickTick also supports drag-to-reschedule for weekly plan edits, while Reclaim keeps focus-time alignment consistent when drag moves update availability-based placement.
Agenda templating that generates review outputs as actionable tasks
Week Plan turns weekly planning structure into consistent weekly review digests through agenda templating. Amie auto-structures recurring weekly reviews into actionable tasks from an agenda-first workflow, while TickTick and Sunsama center weekly placement on the calendar grid instead of agenda generation.
Calendar portability and routing into external workflows
Todoist keeps planning task-centric and supports calendar drag edits while routing through deep-link task routing. Akiflow goes further by using API-based deep-link task routing to connect external workflows to the exact planning target.
Constraint depth for sprint-style planning and dependency logic
Motion can keep time-block planning dependency-aware for weekly cadence, which helps with drag-adjustable blocks. Sunsama, Week Plan, and TickTick all limit advanced sprint-style visuals such as dependency lag and enforced milestones compared with suite-style tooling.
Automatic scheduling based on availability and focus protection
Reclaim computes time-block placement from availability rules, then updates the same weekly view through drag-to-reschedule. Sunsama and TickTick focus more on weekly to daily alignment through the rolling grid and recurring templates than on computed focus-time constraints.
How to choose weekly planning software by planning philosophy
Weekly planners differ in where they start the workflow, either from agenda structure, from calendar placement, or from API-driven routing into other systems. The right choice depends on how weekly decisions become daily work and how often plans must change after they are published.
The decision fork also depends on whether constraint logic stays simple for weekly rhythms or whether dependency-style planning and milestone enforcement must be native to the weekly view.
Choose calendar-first when the weekly grid is the source of truth
Sunsama and TickTick use a rolling week with a time-block grid where drag-to-reschedule edits the weekly plan directly. Motion also supports time-block planning with drag-adjustable calendar blocks, which suits teams that treat the weekly grid as the operational timeline.
Choose agenda-first when weekly review consistency matters most
Week Plan generates weekly review digests from the same weekly planning structure using agenda templating. Amie builds an agenda-first weekly cadence that turns recurring review structures into actionable tasks, which reduces week-to-week setup for standing workflows.
Choose API and deep-link routing when weekly plans must receive external work
Akiflow uses API-based deep-link task routing to connect external workflows to the exact planning target. Todoist combines natural-language capture and recurring templates with deep-link task routing into external workflows, which fits task-centric teams syncing across tools.
Choose constraint-driven focus placement when availability rules must be enforced during planning
Reclaim computes focus-time and task placement from availability rules, then preserves placement alignment through drag-to-reschedule in the weekly view. This approach reduces manual schedule filling for recurring work compared with grid-only planning tools.
Choose minimal dependency logic when sprint-style enforcement is handled elsewhere
TickTick and Sunsama limit advanced sprint planning visuals like dependency lag and enforced milestones compared with suite-style project tools. Week Plan and Amie similarly place more emphasis on weekly structure and agenda output than on dependency lag and milestone enforcement.
Choose lighter governance when multi-project planning requires careful discipline
Akiflow can require careful template and capacity discipline for complex multi-project planning. Morgen and Routine provide reliable calendar sync and weekly time blocks, but advanced governance depth and dependency-aware planning are limited compared with tools that center on deeper workflow control.
Who weekly planning software fits best
Weekly planning software fits teams and individuals who turn a recurring weekly cadence into scheduled execution blocks. The fit improves when the tool reduces weekly review friction through recurring templates or agenda templates instead of forcing manual schedule rebuilding.
Different tools fit different operational models, such as personal-first focus scheduling, agenda-driven weekly review rituals, or API-driven routing of work into the weekly grid.
Individuals and small teams that run weekly cadence with frequent schedule edits
TickTick and Sunsama support drag-to-reschedule across the rolling week, which keeps weekly intent aligned after priority changes. Motion also supports dependency-aware time-block planning for weekly cadence without requiring suite-style dependency setup.
Teams that standardize weekly review artifacts and need consistent agendas
Week Plan and Amie generate actionable weekly outputs through agenda templating, which reduces week-to-week variance in review structure. Their agenda approach keeps priorities tied to the weekly review workflow instead of relying on manual task assembly.
Teams that route work from external systems into the planning target using automation
Akiflow focuses on API-based deep-link task routing, which routes external workflows into the exact planning target. Todoist also supports deep-link task routing but keeps weekly planning more task-centric around capture and recurring templates.
People who need schedule placement to respect availability and protected focus time
Reclaim computes time-block placement from availability rules and updates the same weekly view through drag-to-reschedule. This approach is built for focus-time protection rather than only calendar grid editing.
Workflows where dependency planning and sprint reporting are handled outside the weekly planner
Sunsama, Week Plan, and TickTick limit dependency lag and milestone enforcement, so they fit teams that manage sprint dependencies in other systems. These tools still deliver weekly-to-daily alignment through their rolling views and templates.
Common weekly planning mistakes and how to avoid them
Weekly planners fail most often when teams expect full project-suite dependency enforcement from tools that focus on weekly cadence execution. Misalignment also happens when calendar sync and routing are configured without validating edge cases in how tasks land on the right day and time.
Another recurring issue is automation duplication when recurring work is defined both in the weekly planner and in upstream task systems.
Expecting native dependency lag and milestone enforcement like a sprint planning suite
Sunsama and Week Plan do not provide as detailed dependency and milestone enforcement as full project suites, so sprint-style dependency expectations will mismatch the weekly model. TickTick also limits advanced sprint planning visuals like dependency lags and enforced milestones.
Assuming drag-to-reschedule automatically handles every workflow edge case across sync and routing
Sunsama notes that calendar synchronization may not cover every custom workflow edge case, so tests should include the specific routing patterns used in the team. Amie also requires careful calendar sync and routing configuration to avoid misalignment.
Creating recurring work in both the weekly planner and upstream systems
Routine warns that advanced automation needs careful setup to avoid duplicated recurring work, which can cause repeated tasks across weeks. Akiflow and Todoist can also duplicate effort if recurring templates are mirrored outside the planning target.
Choosing a calendar-first approach when weekly agenda structure is the real governance mechanism
Morgen and Routine focus on personal-first weekly scheduling with calendar sync, which can leave agenda-driven review structure under-specified for teams that rely on repeatable weekly review digests. Week Plan and Amie are designed around agenda templating to structure recurring weekly reviews.
Running complex multi-project planning without template and capacity discipline
Akiflow can require careful template and capacity discipline for complex multi-project planning. Motion and Reclaim can also demand disciplined inputs for stable schedules when constraints expand beyond simple weekly rhythms.
How We Selected and Ranked These Tools
We evaluated weekly planning software on planning execution mechanics, especially how weekly priorities map into a rolling 7-day view with a time-block grid and drag-to-reschedule edits. Features made up 40% of the score, while ease and value each made up 30%.
We prioritized integration depth and automation surface when tools used API and deep-link task routing to move work into the planning target. TickTick stood out because recurring templates are tied to task deadlines and calendar placement, which reduced weekly review and backlog grooming overhead while keeping drag-based weekly edits fast.
Frequently Asked Questions About weekly planning software
How does a weekly planner handle drag-to-reschedule without breaking recurring task templates?
Which tool best fits a time-first workflow where focus blocks are generated before tasks are placed?
What breaks if a team needs calendar federation across many clients and expects two-way behavior?
How are dependencies represented in weekly plans that span tasks across days?
How do recurring weekly reviews turn into actionable tasks automatically?
Which weekly planning tool supports API-based deep-link routing for task handoffs into other workflows?
When a planner is used by multiple assignees, how is shared ownership reflected in the weekly view?
How does calendar visibility differ between single-lane daily execution and grid-based weekly scheduling?
What setup effort is typically required to keep task links and calendar outputs consistent across tools?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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