Quick Overview
- 1#1: AI sle Planner - Comprehensive wedding business management software for timelines, client portals, vendor coordination, and gallery delivery.
- 2#2: HoneyBook - All-in-one clientflow platform automating scheduling, contracts, invoicing, and payments for wedding professionals.
- 3#3: Planning Pod - End-to-end event management suite with CRM, floor plans, websites, guest lists, and budgeting tools for wedding planners.
- 4#4: Dubsado - Workflow automation software for client questionnaires, proposals, contracts, invoices, and lead management.
- 5#5: 17hats - Business automation tool handling client onboarding, scheduling, payments, and communications for creative professionals.
- 6#6: AllSeated - 3D virtual venue planning and interactive seating chart software for weddings and events.
- 7#7: Joy - Free wedding planning platform with customizable websites, RSVPs, guest lists, checklists, and registry integration.
- 8#8: Zola - Wedding planning app with registry, website builder, invitations, checklists, and vendor recommendations.
- 9#9: The Knot - Wedding planning website offering checklists, vendor marketplace, registry, and planning tools for couples and pros.
- 10#10: WeddingWire - Comprehensive wedding planning resource with vendor reviews, planning tools, checklists, and registry features.
We ranked these tools by evaluating functionality depth, user-friendliness, reliability, and overall value, ensuring they meet the diverse needs of wedding planners, from managing client portals to automating invoicing, while maintaining a high standard of performance.
Comparison Table
Choosing the right wedding planner software is essential for efficient coordination, from vendor management to client communications. This comparison table explores top options like AI sle Planner, HoneyBook, Planning Pod, Dubsado, 17hats, and more, highlighting key features to help identify tools that align with your business needs, whether team collaboration or budget tracking. Readers will gain clarity on how each software balances functionality and user-friendliness to suit different planning styles and operational scales.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AI sle Planner Comprehensive wedding business management software for timelines, client portals, vendor coordination, and gallery delivery. | specialized | 9.7/10 | 9.8/10 | 9.3/10 | 9.2/10 |
| 2 | HoneyBook All-in-one clientflow platform automating scheduling, contracts, invoicing, and payments for wedding professionals. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 3 | Planning Pod End-to-end event management suite with CRM, floor plans, websites, guest lists, and budgeting tools for wedding planners. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | Dubsado Workflow automation software for client questionnaires, proposals, contracts, invoices, and lead management. | specialized | 8.4/10 | 9.0/10 | 7.5/10 | 8.5/10 |
| 5 | 17hats Business automation tool handling client onboarding, scheduling, payments, and communications for creative professionals. | specialized | 7.4/10 | 7.2/10 | 8.1/10 | 7.0/10 |
| 6 | AllSeated 3D virtual venue planning and interactive seating chart software for weddings and events. | specialized | 8.1/10 | 8.5/10 | 8.3/10 | 7.8/10 |
| 7 | Joy Free wedding planning platform with customizable websites, RSVPs, guest lists, checklists, and registry integration. | specialized | 7.2/10 | 6.8/10 | 8.9/10 | 9.2/10 |
| 8 | Zola Wedding planning app with registry, website builder, invitations, checklists, and vendor recommendations. | specialized | 6.8/10 | 6.0/10 | 9.2/10 | 8.5/10 |
| 9 | The Knot Wedding planning website offering checklists, vendor marketplace, registry, and planning tools for couples and pros. | other | 6.8/10 | 6.5/10 | 8.5/10 | 7.5/10 |
| 10 | WeddingWire Comprehensive wedding planning resource with vendor reviews, planning tools, checklists, and registry features. | other | 7.4/10 | 7.0/10 | 8.5/10 | 7.5/10 |
Comprehensive wedding business management software for timelines, client portals, vendor coordination, and gallery delivery.
All-in-one clientflow platform automating scheduling, contracts, invoicing, and payments for wedding professionals.
End-to-end event management suite with CRM, floor plans, websites, guest lists, and budgeting tools for wedding planners.
Workflow automation software for client questionnaires, proposals, contracts, invoices, and lead management.
Business automation tool handling client onboarding, scheduling, payments, and communications for creative professionals.
3D virtual venue planning and interactive seating chart software for weddings and events.
Free wedding planning platform with customizable websites, RSVPs, guest lists, checklists, and registry integration.
Wedding planning app with registry, website builder, invitations, checklists, and vendor recommendations.
Wedding planning website offering checklists, vendor marketplace, registry, and planning tools for couples and pros.
Comprehensive wedding planning resource with vendor reviews, planning tools, checklists, and registry features.
AI sle Planner
specializedComprehensive wedding business management software for timelines, client portals, vendor coordination, and gallery delivery.
Interactive, shareable timeline builder with drag-and-drop tasks and automated client notifications
AI sle Planner is a comprehensive all-in-one wedding planning software designed specifically for professional wedding planners, offering tools for client management, customizable timelines, photo galleries, invoicing, and CRM. It streamlines workflows with client portals for seamless communication and approvals, automated reminders, and detailed reporting. The platform helps planners organize events from inquiry to post-wedding follow-up, making it a powerhouse for scaling businesses.
Pros
- All-in-one platform eliminates need for multiple tools
- Stunning, customizable timelines and client portals
- Robust CRM and payment integration for efficient business management
Cons
- Steep learning curve for advanced features
- Higher pricing tiers may not suit solo beginners
- Limited mobile app functionality compared to desktop
Best For
Professional wedding planners and teams handling multiple high-volume events who need a scalable, feature-rich platform.
Pricing
Starts at $39/month (Solo plan), $79/month (Team), up to $199/month (Enterprise); annual discounts available.
HoneyBook
specializedAll-in-one clientflow platform automating scheduling, contracts, invoicing, and payments for wedding professionals.
Smart workflows that automate follow-ups, payments, and task assignments across the entire client journey
HoneyBook is an all-in-one client management platform tailored for creative professionals like wedding planners, offering tools for proposals, contracts, invoicing, scheduling, and client communication. It streamlines the entire client lifecycle from initial inquiry to post-event follow-up, with project boards for managing wedding timelines, vendors, and tasks. While versatile for small businesses, it excels in automating administrative workflows to help planners focus on event coordination.
Pros
- Seamless integration of contracts, payments, and scheduling in one platform
- Intuitive project boards for tracking wedding timelines and vendor tasks
- Beautiful, customizable templates for proposals and client portals
Cons
- Lacks specialized wedding tools like RSVP management or seating charts
- Higher pricing tiers may not justify value for very small operations
- Limited reporting and analytics compared to dedicated event software
Best For
Wedding planners running small to medium businesses who prioritize clientflow automation and professional branding over niche event-specific features.
Pricing
Starts at $19/month (Starter, annual billing) up to $79/month (Premium); includes unlimited clients and projects across all plans.
Planning Pod
specializedEnd-to-end event management suite with CRM, floor plans, websites, guest lists, and budgeting tools for wedding planners.
Customizable event microsites with built-in RSVPs, guest lists, schedules, and payment collection
Planning Pod is a comprehensive all-in-one event management platform tailored for wedding planners, offering tools for client CRM, project timelines, vendor directories, guest management, and custom event websites. It streamlines workflows with features like calendars, task assignments, invoicing, payments, and post-event reporting to handle everything from initial inquiries to wrap-up. Ideal for professional planners seeking an integrated solution without needing multiple apps.
Pros
- Extensive feature set including CRM, timelines, and RSVPs in one platform
- Custom event websites with integrated guest portals and payments
- Robust team collaboration and vendor management tools
Cons
- Steeper learning curve for beginners due to depth of features
- User interface feels somewhat dated in places
- Advanced features require higher-tier plans
Best For
Mid-sized wedding planning teams or agencies handling multiple events who need a scalable all-in-one platform.
Pricing
Starts at $59/month (Solo plan), $99/month (Team), up to custom Enterprise pricing; annual discounts available.
Dubsado
specializedWorkflow automation software for client questionnaires, proposals, contracts, invoices, and lead management.
Advanced workflow automation builder for creating custom, multi-step processes from inquiry to post-wedding review
Dubsado is an all-in-one client management platform tailored for service-based businesses like wedding planners, offering tools for proposals, contracts, invoices, questionnaires, and client portals. It streamlines client onboarding, payments, scheduling, and communication through highly customizable templates and automated workflows. While not exclusively for weddings, its flexibility makes it effective for managing leads, vendor coordination details, and post-event follow-ups.
Pros
- Highly customizable forms, templates, and workflows for wedding client journeys
- Integrated e-signatures, payments, and branded client portals
- Robust automation to reduce manual admin tasks
Cons
- Steep learning curve during initial setup and customization
- No native mobile app or advanced project/task management for teams
- Limited built-in reporting and analytics
Best For
Solo or small wedding planning businesses seeking a customizable CRM for client management and automation.
Pricing
Starter ($20/mo, 3 clients), Mighty ($40/mo, 10 clients), Ultimate ($70/mo, unlimited); 17% discount on annual billing.
17hats
specializedBusiness automation tool handling client onboarding, scheduling, payments, and communications for creative professionals.
Drag-and-drop workflow builder for fully automated client journeys
17Hats is an all-in-one business automation platform tailored for service-based professionals like wedding planners, focusing on streamlining client onboarding, contracts, invoicing, and scheduling. It uses customizable workflows to automate repetitive tasks, integrate payments via Stripe, and manage client communications through email sequences. While versatile for small businesses, it lacks deep wedding-specific tools like vendor directories or seating charts.
Pros
- Powerful automation workflows for client onboarding and payments
- Integrated scheduling, invoicing, and email marketing
- User-friendly interface with customizable templates
Cons
- Limited wedding-specific features like guest lists or timelines
- Higher pricing may not suit solo planners
- Steep learning curve for complex automations
Best For
Wedding planners managing multiple clients who need efficient CRM and automation rather than specialized event tools.
Pricing
Starts at $97/month (Essential), $197/month (Pro), $297/month (Power User); annual discounts available, free trial offered.
AllSeated
specialized3D virtual venue planning and interactive seating chart software for weddings and events.
Interactive 3D venue walkthroughs that let clients explore layouts virtually
AllSeated is a 3D event planning platform tailored for wedding planners and event professionals to create interactive floor plans, seating charts, and venue layouts. It allows users to import real venues, drag-and-drop furniture and decor, and generate photorealistic 3D walkthroughs to share with clients and vendors. While powerful for visualization, it focuses primarily on spatial design rather than full-spectrum wedding management like budgets or guest RSVPs.
Pros
- Exceptional 3D visualization and walkthroughs for client approvals
- Intuitive drag-and-drop interface for quick layouts
- Strong integrations with venues and AV vendors
Cons
- Lacks comprehensive tools for budgets, timelines, or guest management
- Advanced features locked behind higher-tier plans
- Steep learning curve for complex custom designs
Best For
Wedding planners specializing in venue layouts and seating who prioritize stunning visual presentations over all-in-one planning.
Pricing
Freemium model with a free basic plan; paid tiers start at $10/month (Solo) up to $99+/month (Enterprise) per user.
Joy
specializedFree wedding planning platform with customizable websites, RSVPs, guest lists, checklists, and registry integration.
Free, fully customizable wedding websites with seamless RSVP and registry integration
Joy (withjoy.com) is an all-in-one digital platform primarily for couples, providing free customizable wedding websites, guest list management, online RSVPs, and integrated gift registries. It offers planning tools like checklists, timelines, seating charts, and photo/video sharing to organize wedding details. While accessible for wedding planners to manage client events via shared portals, it focuses more on consumer self-service than professional workflow automation.
Pros
- Completely free core features including websites and RSVPs
- Highly intuitive and mobile-friendly interface
- Beautiful, customizable templates for client-facing sites
Cons
- Lacks advanced CRM, invoicing, or vendor management for pros
- Limited customization and reporting compared to dedicated planner tools
- No robust team collaboration or multi-event dashboard
Best For
Solo wedding planners or couples seeking simple, no-cost tools for guest management and basic planning without complex professional needs.
Pricing
Free forever for core features; optional premium add-ons for advanced registry and payments starting at $12/month.
Zola
specializedWedding planning app with registry, website builder, invitations, checklists, and vendor recommendations.
Universal registry pulling from 20+ major retailers without store restrictions
Zola (zola.com) is a consumer-focused wedding planning platform that enables couples to build personalized wedding websites, create universal registries from hundreds of retailers, manage guest lists, and send digital invitations with RSVP tracking. It offers planning checklists, inspiration tools, and basic budget trackers to streamline the wedding organization process. While user-friendly for DIY couples, it lacks advanced features like client CRM, multi-event management, invoicing, or team collaboration needed by professional wedding planners.
Pros
- Intuitive interface ideal for non-professionals
- Seamless universal registry integration
- Free core tools including websites and RSVPs
Cons
- No professional-grade client or project management
- Limited customization for multiple weddings or teams
- Basic planning tools without advanced timelines or vendor portals
Best For
DIY couples or solo coordinators seeking simple, client-facing wedding websites and registries.
Pricing
Free for websites, registries, guest lists, and digital tools; paid upgrades for premium stationery and invites starting at $5 per design.
The Knot
otherWedding planning website offering checklists, vendor marketplace, registry, and planning tools for couples and pros.
Extensive, searchable marketplace with thousands of verified wedding vendors
The Knot (theknot.com) is a popular online wedding planning platform primarily designed for couples, offering tools like customizable checklists, vendor searches, guest list management, and wedding website builders. Wedding planners can leverage its extensive vendor marketplace and shareable planning resources with clients. However, it lacks dedicated professional features like CRM, invoicing, or contract management found in specialized planner software.
Pros
- Vast directory of wedding vendors for easy sourcing
- Intuitive checklists and timelines for client collaboration
- Free access to core planning tools and mobile app
Cons
- Limited professional tools like client CRM or scheduling
- Consumer-focused with frequent ads and upselling
- No built-in invoicing, contracts, or team collaboration features
Best For
DIY couples and freelance wedding planners needing a free vendor marketplace and basic shared planning checklists.
Pricing
Free for basic planning and vendor browsing; paid vendor promotion and featured listings start at around $299/year for professionals.
WeddingWire
otherComprehensive wedding planning resource with vendor reviews, planning tools, checklists, and registry features.
Massive database of verified wedding reviews and real couple inquiries for targeted lead generation
WeddingWire is a comprehensive online marketplace and planning platform that connects wedding professionals, including planners, with couples planning their weddings. It offers tools for professionals to create profiles, manage leads from inquiries, collect reviews, and market services through enhanced visibility options. While strong in vendor discovery and client acquisition, it provides lighter CRM and marketing features tailored for wedding planners rather than full project management suites.
Pros
- Extensive lead generation from a large pool of engaged couples
- Robust review management and online reputation tools
- Easy integration with vendor networks for seamless referrals
Cons
- Lacks advanced project management, timelines, or contract tools
- Core features like priority leads require paid upgrades
- More focused on marketing than operational wedding planning workflows
Best For
Wedding planners seeking to grow their business through online leads and client acquisition rather than day-to-day management.
Pricing
Free basic profile; paid plans start at $35/month for enhanced listings and leads, up to $500+/month for premium priority access.
Conclusion
After a detailed review, AI sle Planner emerges as the top choice, offering comprehensive tools for timelines, client coordination, and business management. HoneyBook stands out for its seamless clientflow automation, while Planning Pod excels with end-to-end event management features—each a strong pick depending on specific needs.
Don't miss out on AI sle Planner's robust capabilities; start using it today to transform your wedding planning workflows and elevate client satisfaction.
Tools Reviewed
All tools were independently evaluated for this comparison