Quick Overview
- 1#1: UKG Pro - Comprehensive cloud-based workforce management platform for scheduling, timekeeping, payroll, and analytics across enterprises.
- 2#2: Workday HCM - Enterprise cloud HCM suite with advanced workforce planning, scheduling, and talent management features.
- 3#3: ADP Workforce Now - Integrated HCM solution offering time and attendance tracking, scheduling, and compliance management.
- 4#4: Oracle HCM Cloud - Full HCM cloud platform with workforce management tools for forecasting, scheduling, and real-time insights.
- 5#5: SAP SuccessFactors - Cloud-based HCM software with workforce scheduling, time management, and analytics capabilities.
- 6#6: Dayforce - Unified HCM platform providing daily workforce management including pay, scheduling, and performance tracking.
- 7#7: Deputy - Web-based employee scheduling, time clock, and task management tool for hourly workforces.
- 8#8: When I Work - Shift scheduling and communication app with time tracking and availability management for teams.
- 9#9: Homebase - Free employee scheduling, time tracking, and hiring software for small businesses.
- 10#10: Connecteam - All-in-one mobile and web app for employee scheduling, communication, and operations management.
Tools were selected based on robust feature sets, user-friendly design, reliability, and overall value, ensuring they align with organizational size, industry, and operational goals.
Comparison Table
This comparison table examines leading web-based workforce management software tools, including UKG Pro, Workday HCM, ADP Workforce Now, Oracle HCM Cloud, SAP SuccessFactors, and more, to guide readers in understanding key features, strengths, and suitability for organizational needs. By breaking down capabilities and use cases, the table helps identify the right solution for managing workforce operations effectively.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UKG Pro Comprehensive cloud-based workforce management platform for scheduling, timekeeping, payroll, and analytics across enterprises. | enterprise | 9.7/10 | 9.8/10 | 8.6/10 | 9.2/10 |
| 2 | Workday HCM Enterprise cloud HCM suite with advanced workforce planning, scheduling, and talent management features. | enterprise | 9.2/10 | 9.6/10 | 8.7/10 | 8.1/10 |
| 3 | ADP Workforce Now Integrated HCM solution offering time and attendance tracking, scheduling, and compliance management. | enterprise | 8.6/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 4 | Oracle HCM Cloud Full HCM cloud platform with workforce management tools for forecasting, scheduling, and real-time insights. | enterprise | 8.7/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 5 | SAP SuccessFactors Cloud-based HCM software with workforce scheduling, time management, and analytics capabilities. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.5/10 |
| 6 | Dayforce Unified HCM platform providing daily workforce management including pay, scheduling, and performance tracking. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 7 | Deputy Web-based employee scheduling, time clock, and task management tool for hourly workforces. | specialized | 8.6/10 | 8.8/10 | 9.1/10 | 8.3/10 |
| 8 | When I Work Shift scheduling and communication app with time tracking and availability management for teams. | specialized | 8.3/10 | 8.1/10 | 9.2/10 | 8.4/10 |
| 9 | Homebase Free employee scheduling, time tracking, and hiring software for small businesses. | specialized | 8.5/10 | 8.4/10 | 9.1/10 | 8.7/10 |
| 10 | Connecteam All-in-one mobile and web app for employee scheduling, communication, and operations management. | specialized | 8.7/10 | 8.9/10 | 9.2/10 | 8.4/10 |
Comprehensive cloud-based workforce management platform for scheduling, timekeeping, payroll, and analytics across enterprises.
Enterprise cloud HCM suite with advanced workforce planning, scheduling, and talent management features.
Integrated HCM solution offering time and attendance tracking, scheduling, and compliance management.
Full HCM cloud platform with workforce management tools for forecasting, scheduling, and real-time insights.
Cloud-based HCM software with workforce scheduling, time management, and analytics capabilities.
Unified HCM platform providing daily workforce management including pay, scheduling, and performance tracking.
Web-based employee scheduling, time clock, and task management tool for hourly workforces.
Shift scheduling and communication app with time tracking and availability management for teams.
Free employee scheduling, time tracking, and hiring software for small businesses.
All-in-one mobile and web app for employee scheduling, communication, and operations management.
UKG Pro
enterpriseComprehensive cloud-based workforce management platform for scheduling, timekeeping, payroll, and analytics across enterprises.
AI-powered predictive workforce management that anticipates demand, fatigue risks, and compliance issues for proactive optimization
UKG Pro is a comprehensive cloud-based Human Capital Management (HCM) platform with robust workforce management (WFM) capabilities, enabling organizations to handle scheduling, time and attendance tracking, absence management, and labor forecasting from a single web interface. It leverages AI and machine learning for predictive analytics, optimizing shift planning, reducing compliance risks, and improving employee engagement. Ideal for complex, global workforces, it integrates seamlessly with payroll, benefits, and talent management modules for end-to-end visibility and automation.
Pros
- Advanced AI-driven scheduling and forecasting for optimal workforce utilization
- Seamless integration with HCM, payroll, and compliance tools across global operations
- Robust analytics and reporting with real-time dashboards for data-driven decisions
Cons
- High implementation costs and lengthy setup for large-scale deployments
- Steep learning curve for non-technical users despite intuitive modern UI
- Pricing opacity requires custom quotes, less ideal for small businesses
Best For
Large enterprises and global organizations seeking an integrated, scalable WFM solution within a full HCM ecosystem.
Pricing
Quote-based enterprise pricing, typically $10-25 per employee per month depending on modules, company size, and customizations.
Workday HCM
enterpriseEnterprise cloud HCM suite with advanced workforce planning, scheduling, and talent management features.
Workday Skills Cloud for AI-driven skills inference and intelligent workforce planning
Workday HCM is a comprehensive cloud-based human capital management platform that streamlines workforce management, including recruiting, onboarding, payroll, time tracking, absence management, and talent development. It leverages AI and machine learning for real-time analytics, skills-based planning, and predictive workforce insights, enabling organizations to adapt dynamically to business needs. As a fully web-based solution, it offers seamless mobile access and integrates deeply with financials for end-to-end visibility.
Pros
- Extensive feature set covering full workforce lifecycle with AI-powered analytics
- Real-time data and unified architecture for accurate reporting
- Scalable for enterprises with strong mobile and integration capabilities
Cons
- High implementation costs and timelines
- Premium pricing may not suit smaller organizations
- Steep learning curve for advanced customizations
Best For
Mid-to-large enterprises needing an integrated, analytics-driven HCM platform for complex workforce management.
Pricing
Subscription-based, typically $150-$250 per employee/year; custom enterprise quotes required.
ADP Workforce Now
enterpriseIntegrated HCM solution offering time and attendance tracking, scheduling, and compliance management.
ADP DataCloud providing AI-powered workforce analytics and predictive insights
ADP Workforce Now is a comprehensive cloud-based HCM platform offering workforce management tools such as time and attendance tracking, employee scheduling, payroll processing, and compliance management. It enables businesses to automate HR tasks, monitor workforce productivity, and ensure regulatory adherence through integrated analytics and reporting. Ideal for scaling operations, it supports mobile access and seamless integrations with third-party apps.
Pros
- Extensive feature set including payroll, scheduling, and analytics integration
- Strong compliance tools for labor laws and regulations
- Scalable for mid-to-large enterprises with reliable uptime
Cons
- Steep learning curve and complex interface
- High pricing with custom quotes
- Limited customization options without add-ons
Best For
Mid-sized to large businesses needing an all-in-one HCM solution with robust payroll and compliance features.
Pricing
Custom quote-based pricing, typically $100-$200+ per employee per month depending on modules and company size.
Oracle HCM Cloud
enterpriseFull HCM cloud platform with workforce management tools for forecasting, scheduling, and real-time insights.
AI-driven intelligent scheduling that dynamically optimizes shifts based on demand, employee skills, preferences, and fatigue risks
Oracle HCM Cloud is a comprehensive cloud-based human capital management platform with robust workforce management features, including employee scheduling, time and labor tracking, absence management, and shift optimization. It leverages AI-driven analytics for workforce forecasting, compliance monitoring, and fatigue risk management, making it ideal for complex, global operations. The solution integrates seamlessly with other HCM modules for a unified HR experience.
Pros
- AI-powered scheduling and forecasting for optimized workforce planning
- Strong global compliance and multi-language support
- Deep integration with Oracle's full HCM suite and ERP systems
Cons
- Steep learning curve and complex configuration
- High implementation and customization costs
- Pricing less transparent and often expensive for smaller organizations
Best For
Large enterprises and multinational corporations with complex, global workforce scheduling and compliance needs.
Pricing
Custom quote-based pricing, typically $15-30 per employee per month for workforce management modules, plus implementation fees.
SAP SuccessFactors
enterpriseCloud-based HCM software with workforce scheduling, time management, and analytics capabilities.
AI-powered Continuous Workforce Planning for predictive scheduling and demand forecasting
SAP SuccessFactors is a cloud-based Human Capital Management (HCM) platform offering comprehensive workforce management tools for scheduling, time tracking, absence management, and compliance. It provides real-time analytics, AI-driven forecasting, and seamless integration with SAP's ERP ecosystem to optimize global workforce operations. Ideal for enterprises, it supports complex, multi-country deployments with robust scalability.
Pros
- Enterprise-grade scalability for global workforces
- Advanced AI analytics and forecasting capabilities
- Strong compliance tools and SAP ecosystem integration
Cons
- Steep learning curve and complex setup
- High implementation costs and long deployment times
- Less intuitive UI for non-technical users
Best For
Large multinational enterprises needing integrated HCM and workforce management with deep ERP ties.
Pricing
Custom enterprise pricing, typically $10-25 per employee/month based on modules and user volume; quotes required.
Dayforce
enterpriseUnified HCM platform providing daily workforce management including pay, scheduling, and performance tracking.
Continuous real-time payroll calculation enabling daily pay access via Dayforce Wallet
Dayforce is a comprehensive cloud-based HCM platform from Ceridian that provides robust workforce management capabilities, including AI-driven scheduling, time and attendance tracking, labor forecasting, and compliance management. It integrates seamlessly with payroll, benefits, and talent management for a unified employee experience. Ideal for complex organizations, it emphasizes real-time data processing and mobile accessibility to optimize workforce operations.
Pros
- AI-powered intelligent scheduling and forecasting
- Seamless integration with real-time payroll
- Strong mobile app for employee self-service
Cons
- High implementation costs and time
- Complex interface for non-enterprise users
- Pricing less competitive for small businesses
Best For
Mid-to-large enterprises needing integrated HCM with advanced workforce management and compliance tools.
Pricing
Custom quote-based pricing, typically $15-30 per employee per month for core WFM modules, scaling with full HCM suite.
Deputy
specializedWeb-based employee scheduling, time clock, and task management tool for hourly workforces.
Intelligent Auto-Scheduler that automatically builds cost-optimal rosters based on availability, skills, and forecasted demand
Deputy is a web-based workforce management software focused on scheduling, time tracking, task management, and employee communication for shift-based businesses. It allows managers to create optimized schedules, monitor attendance via mobile clock-ins with geofencing, and ensure labor compliance through automated rules and costing tools. With real-time notifications and integrations for payroll and POS systems, Deputy helps reduce administrative time in industries like retail, hospitality, and healthcare.
Pros
- Intuitive drag-and-drop scheduling with auto-optimization
- Robust mobile app for employee self-service and GPS time tracking
- Strong compliance and labor costing features for regulated industries
Cons
- Reporting and analytics lack depth for complex needs
- Advanced features locked behind higher-tier plans
- Customer support can be slow for non-enterprise users
Best For
Shift-based businesses in retail, hospitality, or healthcare needing simple, mobile-friendly scheduling and time tracking.
Pricing
Free for up to 10 users; paid plans start at $3.50/active user/month (Essential, billed annually) up to $6.50+ for Ultimate/Enterprise.
When I Work
specializedShift scheduling and communication app with time tracking and availability management for teams.
Employee-driven shift trades and swaps with auto-approval workflows
When I Work is a web-based workforce management platform tailored for hourly and shift-based teams in industries like retail, hospitality, and healthcare. It streamlines employee scheduling, time tracking, shift trading, and team communication through an intuitive interface and robust mobile app. Managers can set availability preferences, handle time-off requests, and integrate with payroll systems for efficient operations.
Pros
- User-friendly scheduling and shift swapping tools
- Strong mobile app for employees and managers
- Affordable pricing with a free tier for small teams
Cons
- Limited advanced reporting in basic plans
- Fewer integrations than enterprise competitors
- Customization options can feel restrictive for complex needs
Best For
Small to mid-sized businesses with hourly shift workers needing simple, mobile-first scheduling and communication.
Pricing
Free plan for up to 75 schedules/month; paid plans start at $2/active user/month (Essential), $2.50 (Pro), and higher tiers up to $3+ for advanced features.
Homebase
specializedFree employee scheduling, time tracking, and hiring software for small businesses.
OpenShifts feature that lets employees claim available shifts directly from the app
Homebase is a web-based workforce management platform tailored for small to medium-sized businesses with hourly workers, offering tools for employee scheduling, time tracking, team communication, and hiring. It enables managers to create flexible schedules, track hours via mobile clock-in with geofencing to prevent buddy punching, and facilitate shift trades through OpenShifts. The software also includes performance insights and onboarding features to streamline frontline team operations.
Pros
- Intuitive scheduling and shift management with OpenShifts for easy coverage
- Free plan available for single-location businesses
- Robust mobile app with geofenced time tracking
Cons
- Advanced reporting and analytics limited to higher tiers
- Integrations with payroll systems are basic compared to enterprise tools
- Customer support response times can vary for free users
Best For
Small retail, restaurant, and hospitality businesses managing hourly shift workers who need simple, affordable scheduling and time tracking.
Pricing
Free for 1 location (basic features); Essentials $29.99/month per location (up to 20 employees); Premium $59.99/month; Elite custom pricing.
Connecteam
specializedAll-in-one mobile and web app for employee scheduling, communication, and operations management.
GPS-geofenced time clock with photo verification and automated scheduling alerts
Connecteam is a mobile-first workforce management platform designed for deskless and frontline teams, offering tools for employee scheduling, time tracking, task assignment, communication, and training. It streamlines operations by enabling GPS-based time clocks, shift swaps, digital forms, and a centralized knowledge base accessible via web and mobile apps. The software emphasizes employee engagement and compliance, making it suitable for industries like retail, hospitality, and field services.
Pros
- All-in-one solution covering scheduling, time tracking, and communication
- Highly intuitive mobile app for non-desk workers
- Customizable forms, checklists, and training modules
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Pricing scales rapidly with team size
- Some integrations require higher-tier plans
Best For
Small to mid-sized businesses with deskless teams in retail, hospitality, construction, or field services needing an accessible mobile platform.
Pricing
Free for up to 10 users; paid plans start at $29/month (Basic, 30 users), $49/month (Advanced), $99/month (Expert), with per-user scaling and Enterprise custom pricing.
Conclusion
This review of top workforce management tools underscores the strength of the category, with UKG Pro emerging as the top choice—offering a comprehensive platform that integrates scheduling, timekeeping, payroll, and analytics seamlessly. Workday HCM and ADP Workforce Now follow closely, each bringing unique strengths like advanced enterprise planning and integrated compliance, making them excellent alternatives for specific needs. With tools ranging from robust enterprise solutions to small-business focused options, there’s a fit for every team.
Don’t miss the power of UKG Pro—explore its full capabilities today to transform your workforce management.
Tools Reviewed
All tools were independently evaluated for this comparison