Quick Overview
- 1#1: MaintainX - Mobile-first CMMS platform for digitizing work orders, preventive maintenance, and real-time team communication.
- 2#2: Limble CMMS - User-friendly web-based CMMS for managing work orders, assets, preventive maintenance, and inventory with mobile access.
- 3#3: UpKeep - Mobile-first maintenance management software for work orders, preventive maintenance schedules, asset tracking, and inspections.
- 4#4: Hippo CMMS - Cloud-based CMMS designed for facilities maintenance, handling work orders, PM, assets, and vendor management.
- 5#5: Fiix - Cloud CMMS software by Rockwell Automation for asset management, work orders, preventive maintenance, and analytics.
- 6#6: eMaint - Flexible web-based CMMS and EAM solution for work orders, asset tracking, preventive maintenance, and reporting.
- 7#7: Fracttal One - AI-powered, app-first CMMS for predictive maintenance, work orders, asset management, and real-time monitoring.
- 8#8: Facilio - Connected CMMS platform for facilities management, automating work orders, energy monitoring, and asset performance.
- 9#9: MicroMain - Web-based EAM/CMMS software for enterprise asset management, maintenance scheduling, and inventory control.
- 10#10: Infraspeak - Modern CMMS for maintenance operations, work orders, asset management, and multi-site facilities coordination.
These tools were selected based on rigorous evaluation of feature depth, user experience, real-world reliability, and value, ensuring only those that excel in usability, functionality, and performance make the cut.
Comparison Table
This comparison table explores key web-based maintenance software tools, including MaintainX, Limble CMMS, UpKeep, Hippo CMMS, Fiix, and more, to guide readers in evaluating options for their needs. It breaks down features like asset management, workflow automation, and user interface, along with practical applications and scalability, helping identify the best fit for optimizing maintenance operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Mobile-first CMMS platform for digitizing work orders, preventive maintenance, and real-time team communication. | enterprise | 9.7/10 | 9.8/10 | 9.9/10 | 9.6/10 |
| 2 | Limble CMMS User-friendly web-based CMMS for managing work orders, assets, preventive maintenance, and inventory with mobile access. | enterprise | 9.2/10 | 8.8/10 | 9.6/10 | 9.1/10 |
| 3 | UpKeep Mobile-first maintenance management software for work orders, preventive maintenance schedules, asset tracking, and inspections. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.1/10 |
| 4 | Hippo CMMS Cloud-based CMMS designed for facilities maintenance, handling work orders, PM, assets, and vendor management. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.8/10 |
| 5 | Fiix Cloud CMMS software by Rockwell Automation for asset management, work orders, preventive maintenance, and analytics. | enterprise | 8.7/10 | 8.5/10 | 9.3/10 | 8.2/10 |
| 6 | eMaint Flexible web-based CMMS and EAM solution for work orders, asset tracking, preventive maintenance, and reporting. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.8/10 |
| 7 | Fracttal One AI-powered, app-first CMMS for predictive maintenance, work orders, asset management, and real-time monitoring. | enterprise | 8.3/10 | 8.8/10 | 8.0/10 | 7.8/10 |
| 8 | Facilio Connected CMMS platform for facilities management, automating work orders, energy monitoring, and asset performance. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 9 | MicroMain Web-based EAM/CMMS software for enterprise asset management, maintenance scheduling, and inventory control. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 10 | Infraspeak Modern CMMS for maintenance operations, work orders, asset management, and multi-site facilities coordination. | enterprise | 8.4/10 | 8.6/10 | 9.0/10 | 8.0/10 |
Mobile-first CMMS platform for digitizing work orders, preventive maintenance, and real-time team communication.
User-friendly web-based CMMS for managing work orders, assets, preventive maintenance, and inventory with mobile access.
Mobile-first maintenance management software for work orders, preventive maintenance schedules, asset tracking, and inspections.
Cloud-based CMMS designed for facilities maintenance, handling work orders, PM, assets, and vendor management.
Cloud CMMS software by Rockwell Automation for asset management, work orders, preventive maintenance, and analytics.
Flexible web-based CMMS and EAM solution for work orders, asset tracking, preventive maintenance, and reporting.
AI-powered, app-first CMMS for predictive maintenance, work orders, asset management, and real-time monitoring.
Connected CMMS platform for facilities management, automating work orders, energy monitoring, and asset performance.
Web-based EAM/CMMS software for enterprise asset management, maintenance scheduling, and inventory control.
Modern CMMS for maintenance operations, work orders, asset management, and multi-site facilities coordination.
MaintainX
enterpriseMobile-first CMMS platform for digitizing work orders, preventive maintenance, and real-time team communication.
Conversational work order interface that mimics texting for seamless request submission and updates
MaintainX is a cloud-based CMMS platform that simplifies maintenance management through mobile-first work orders, preventive maintenance scheduling, and asset tracking. It enables teams to submit requests via a conversational chat interface, attach photos/videos in real-time, and track inventory and compliance effortlessly. Ideal for facilities, manufacturing, and field services, it replaces paper-based processes with digital workflows, customizable forms, and reporting dashboards.
Pros
- Intuitive mobile app with chat-like work orders for quick adoption
- Robust preventive maintenance and asset management tools
- Free plan available with unlimited users for basic needs
Cons
- Advanced reporting requires higher-tier plans
- Limited integrations compared to enterprise CMMS
- Customization options can feel basic for complex workflows
Best For
Small to mid-sized maintenance teams in facilities, manufacturing, or hospitality seeking a simple, mobile-first CMMS without steep learning curves.
Pricing
Free starter plan; Professional at $16/user/month; Business at $39/user/month (billed annually).
Limble CMMS
enterpriseUser-friendly web-based CMMS for managing work orders, assets, preventive maintenance, and inventory with mobile access.
Lightning-fast implementation with a 'setup in under 30 minutes' promise and zero-training-required interface.
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) that simplifies work order management, preventive maintenance scheduling, asset tracking, and inventory control for maintenance teams. It features a modern, intuitive interface designed for quick adoption, with mobile apps for iOS and Android enabling field technicians to access real-time data. Targeted at small to mid-sized businesses, it emphasizes ease of use and rapid implementation without extensive training.
Pros
- Highly intuitive interface requiring minimal training
- Rapid setup and deployment, often under 30 minutes
- Strong mobile app for on-the-go access
- Responsive customer support with quick response times
Cons
- Limited advanced reporting and analytics for complex needs
- Fewer third-party integrations than enterprise competitors
- Pricing scales quickly for larger teams
Best For
Small to medium-sized businesses and maintenance teams seeking a user-friendly, quick-to-implement CMMS without a steep learning curve.
Pricing
Starts at $40/user/month (Starter), $70/user/month (Standard), $90/user/month (Pro); annual billing discounts available, 30-day free trial.
UpKeep
enterpriseMobile-first maintenance management software for work orders, preventive maintenance schedules, asset tracking, and inspections.
Mobile-first design with full offline functionality for technicians in the field
UpKeep is a cloud-based CMMS platform that helps businesses manage maintenance operations, including work orders, asset tracking, preventive maintenance scheduling, and inventory control. It features a mobile-first interface with iOS and Android apps for technicians to update tasks in real-time, even offline, and includes tools for purchasing, reporting, and dashboards. Designed for facilities, manufacturing, and field services, it aims to reduce downtime and improve operational efficiency.
Pros
- Highly intuitive mobile app with offline access
- Comprehensive work order and asset management
- Quick setup and strong user adoption rates
Cons
- Per-user pricing scales expensively for large teams
- Reporting lacks advanced customization
- Limited native integrations compared to enterprise competitors
Best For
Small to medium-sized businesses and field service teams seeking a mobile-first, user-friendly maintenance solution.
Pricing
Starter at $45/user/month, Essentials at $75/user/month, Growth at $110/user/month (billed annually; custom Enterprise pricing available).
Hippo CMMS
enterpriseCloud-based CMMS designed for facilities maintenance, handling work orders, PM, assets, and vendor management.
Visual work order attachments with photos, diagrams, and real-time notifications for faster issue resolution
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) that helps organizations manage work orders, preventive maintenance, assets, and inventory through an intuitive web and mobile platform. It enables real-time tracking, scheduling, and reporting to minimize downtime and optimize maintenance operations. Designed for ease of use, it supports teams in facilities, manufacturing, and hospitality with quick setup and no long-term contracts.
Pros
- Highly intuitive interface with minimal training required
- Robust mobile app for on-the-go access
- Excellent customer support and quick implementation
Cons
- Limited advanced analytics and custom reporting
- Fewer integrations compared to enterprise competitors
- Scalability challenges for very large operations
Best For
Small to mid-sized facilities managers seeking an affordable, user-friendly CMMS for streamlined maintenance without complexity.
Pricing
Starts at $195/month for Basic (up to 5 users), $395/month for Pro, and custom Enterprise pricing; no setup fees or contracts.
Fiix
enterpriseCloud CMMS software by Rockwell Automation for asset management, work orders, preventive maintenance, and analytics.
Fiix Copilot AI assistant for predictive maintenance recommendations and automated work order generation
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) that helps maintenance teams manage work orders, assets, preventive maintenance schedules, and inventory in real-time. It offers a user-friendly web and mobile interface for tracking downtime, generating reports, and optimizing operations across industries like manufacturing, facilities, and fleet management. With integrations to ERP systems and IoT sensors, Fiix enables data-driven decisions to reduce costs and improve efficiency.
Pros
- Intuitive, modern interface with excellent mobile app support
- Robust reporting and analytics for actionable insights
- Scalable for small to mid-sized teams with strong integrations
Cons
- Pricing per technician can become expensive for large teams
- Limited advanced automation and custom workflows compared to enterprise rivals
- Some users report occasional sync issues with mobile app
Best For
Small to mid-sized maintenance teams in manufacturing or facilities seeking an easy-to-use, mobile-first CMMS without steep learning curves.
Pricing
Starts at $45/technician/month (Starter), $55 (Standard), $65 (Premium), billed annually; enterprise custom pricing.
eMaint
enterpriseFlexible web-based CMMS and EAM solution for work orders, asset tracking, preventive maintenance, and reporting.
No-code configurator for tailoring workflows, forms, and reports to specific business needs
eMaint is a cloud-based CMMS (Computerized Maintenance Management System) designed for efficient maintenance operations across industries like manufacturing, facilities, and healthcare. It provides comprehensive tools for work order management, preventive maintenance scheduling, asset tracking, inventory control, and customizable reporting. The platform stands out for its flexibility, allowing users to configure workflows without coding, and supports mobile access for on-the-go technicians.
Pros
- Highly customizable workflows and dashboards without needing code
- Robust reporting and analytics with visual tools
- Strong mobile app for field technicians
Cons
- Interface feels somewhat dated compared to modern competitors
- Pricing can be steep for smaller teams
- Steeper learning curve for full customization
Best For
Mid-sized organizations in manufacturing or facilities management needing deeply customizable web-based maintenance tracking.
Pricing
Custom quote-based pricing, typically starting at $65/user/month for basic plans, with enterprise tiers scaling up based on users and features.
Fracttal One
enterpriseAI-powered, app-first CMMS for predictive maintenance, work orders, asset management, and real-time monitoring.
OnePredict AI engine that uses IoT data to forecast equipment failures with high accuracy
Fracttal One is a cloud-based CMMS platform specializing in predictive maintenance for industrial assets, utilizing AI, IoT, and machine learning to monitor equipment health in real-time. It streamlines work orders, preventive maintenance scheduling, inventory management, and analytics through a web dashboard and mobile app. Ideal for sectors like manufacturing, mining, and oil & gas, it helps minimize downtime by predicting failures before they occur.
Pros
- Advanced AI-driven predictive maintenance with OnePredict module
- Seamless IoT sensor integration for real-time asset monitoring
- Comprehensive mobile app for field technicians
Cons
- Pricing can be steep for small businesses or low-asset operations
- Customization and third-party integrations are somewhat limited
- Initial setup requires technical expertise for IoT configuration
Best For
Medium to large industrial companies in asset-heavy industries like mining or manufacturing that need predictive maintenance via IoT.
Pricing
Custom quote-based pricing, typically starting at $30-60 per user/month or per asset, with tiers based on scale and features.
Facilio
enterpriseConnected CMMS platform for facilities management, automating work orders, energy monitoring, and asset performance.
AI-powered predictive maintenance engine that uses IoT data to forecast failures and automate alerts
Facilio is a web-based AI-powered facilities management platform designed for commercial real estate and multi-site operations, focusing on predictive maintenance, asset management, and energy optimization. It integrates IoT sensors and building management systems (BMS) to enable real-time monitoring, automated work orders, and data-driven insights for reducing downtime and costs. The software streamlines preventive maintenance scheduling, space utilization, and sustainability reporting, making it suitable for large-scale property portfolios.
Pros
- Strong AI and IoT integration for predictive maintenance
- Comprehensive modules covering assets, work orders, and energy analytics
- Scalable for multi-site facilities with real-time dashboards
Cons
- Pricing can be high for smaller operations
- Initial setup requires IoT/BMS integration expertise
- Limited customization in reporting compared to enterprise rivals
Best For
Ideal for large commercial property managers and facility teams handling multiple buildings who need AI-driven predictive maintenance.
Pricing
Custom quote-based pricing starting around $500-$1,000 per month per building, depending on assets and features; enterprise plans available.
MicroMain
enterpriseWeb-based EAM/CMMS software for enterprise asset management, maintenance scheduling, and inventory control.
Highly customizable work order workflows with drag-and-drop scheduling
MicroMain is a web-based CMMS platform designed to optimize maintenance operations for facilities, manufacturing, and service organizations. It provides comprehensive tools for work order management, asset tracking, preventive maintenance scheduling, inventory control, and detailed reporting. The software enables real-time collaboration across teams via mobile access and customizable dashboards.
Pros
- Robust asset and inventory management
- Powerful preventive maintenance scheduling
- Strong reporting and analytics tools
Cons
- Dated user interface in some areas
- Limited native integrations with modern tools
- Steeper learning curve for advanced features
Best For
Mid-sized facilities managers and maintenance teams in manufacturing or commercial properties needing reliable work order and PM tracking.
Pricing
Starts at around $125/user/month for basic plans, scaling to custom enterprise pricing with add-ons for advanced features.
Infraspeak
enterpriseModern CMMS for maintenance operations, work orders, asset management, and multi-site facilities coordination.
Magic Portal for seamless collaboration with external vendors and contractors via a simple, secure access point
Infraspeak is a cloud-based CMMS platform designed to simplify maintenance management for facilities, assets, and teams across industries. It provides tools for work order creation and assignment, preventive maintenance scheduling, asset tracking, and real-time analytics with a strong emphasis on mobile accessibility. The software supports multilingual interfaces and fosters collaboration between technicians, managers, and external vendors through intuitive workflows.
Pros
- Highly intuitive mobile app with offline capabilities
- Strong preventive maintenance and asset management tools
- Excellent reporting dashboards and multilingual support
Cons
- Limited native integrations with some enterprise systems
- Pricing can be steep for very small teams
- Advanced customization requires higher tiers
Best For
Mid-sized facilities and multi-site organizations needing a mobile-first, user-friendly maintenance solution.
Pricing
Starts at €29/user/month for basic plans (billed annually), with Pro and Enterprise tiers scaling up based on features and users; custom quotes available.
Conclusion
After reviewing 10 leading web-based maintenance software solutions, MaintainX emerges as the top choice, thanks to its mobile-first design that seamlessly digitizes work orders, preventive maintenance, and real-time team communication. Limble CMMS and UpKeep follow closely, offering user-friendly interfaces and robust capabilities for work order management, asset tracking, and maintenance scheduling—each well-suited to different operational priorities.
Take the next step in optimizing your maintenance processes: explore MaintainX to experience a platform built for efficiency, connectivity, and keeping your team aligned.
Tools Reviewed
All tools were independently evaluated for this comparison