Quick Overview
- 1#1: SmartWaiver - Leading digital platform for creating, signing, storing, and reporting on electronic waivers for activities and events.
- 2#2: WaiverForever - Cloud-based waiver solution offering QR code access, kiosk mode, and unlimited waivers for businesses.
- 3#3: WaiverSign - Secure online waiver management with mobile signing, reminders, and integration capabilities.
- 4#4: Jotform - Versatile form builder with customizable waiver templates, e-signatures, and HIPAA compliance options.
- 5#5: WaiverSimple - User-friendly digital waiver tool for events, gyms, and tours with easy setup and data export.
- 6#6: GripSign - Waiver software tailored for fitness centers, sports clubs, and recreational facilities with contact tracing features.
- 7#7: SignWell - Electronic signature platform supporting customizable waiver templates and automated workflows.
- 8#8: DocuSign - Enterprise-grade e-signature solution for legally binding digital waivers with advanced security and integrations.
- 9#9: SignNow - Affordable e-signature tool for creating and managing waiver documents with mobile and team features.
- 10#10: PandaDoc - Document automation platform that enables waiver creation, e-signing, and analytics for sales and operations.
Tools were selected and ranked based on features, usability, quality, and value, ensuring they deliver robust performance, security, and cost-effectiveness for diverse user needs.
Comparison Table
This comparison table explores top waiver software tools, including SmartWaiver, WaiverForever, and WaiverSign, to simplify evaluating options for your needs. Readers will find key details on features, usability, and practical fit, helping streamline decision-making for everything from events to business operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SmartWaiver Leading digital platform for creating, signing, storing, and reporting on electronic waivers for activities and events. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | WaiverForever Cloud-based waiver solution offering QR code access, kiosk mode, and unlimited waivers for businesses. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | WaiverSign Secure online waiver management with mobile signing, reminders, and integration capabilities. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 4 | Jotform Versatile form builder with customizable waiver templates, e-signatures, and HIPAA compliance options. | specialized | 8.6/10 | 8.2/10 | 9.4/10 | 8.0/10 |
| 5 | WaiverSimple User-friendly digital waiver tool for events, gyms, and tours with easy setup and data export. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 8.5/10 |
| 6 | GripSign Waiver software tailored for fitness centers, sports clubs, and recreational facilities with contact tracing features. | specialized | 8.4/10 | 8.5/10 | 9.1/10 | 7.8/10 |
| 7 | SignWell Electronic signature platform supporting customizable waiver templates and automated workflows. | enterprise | 8.1/10 | 7.7/10 | 9.2/10 | 8.6/10 |
| 8 | DocuSign Enterprise-grade e-signature solution for legally binding digital waivers with advanced security and integrations. | enterprise | 7.8/10 | 8.2/10 | 8.5/10 | 7.0/10 |
| 9 | SignNow Affordable e-signature tool for creating and managing waiver documents with mobile and team features. | enterprise | 8.1/10 | 8.3/10 | 8.7/10 | 7.6/10 |
| 10 | PandaDoc Document automation platform that enables waiver creation, e-signing, and analytics for sales and operations. | enterprise | 7.1/10 | 7.5/10 | 8.2/10 | 6.4/10 |
Leading digital platform for creating, signing, storing, and reporting on electronic waivers for activities and events.
Cloud-based waiver solution offering QR code access, kiosk mode, and unlimited waivers for businesses.
Secure online waiver management with mobile signing, reminders, and integration capabilities.
Versatile form builder with customizable waiver templates, e-signatures, and HIPAA compliance options.
User-friendly digital waiver tool for events, gyms, and tours with easy setup and data export.
Waiver software tailored for fitness centers, sports clubs, and recreational facilities with contact tracing features.
Electronic signature platform supporting customizable waiver templates and automated workflows.
Enterprise-grade e-signature solution for legally binding digital waivers with advanced security and integrations.
Affordable e-signature tool for creating and managing waiver documents with mobile and team features.
Document automation platform that enables waiver creation, e-signing, and analytics for sales and operations.
SmartWaiver
specializedLeading digital platform for creating, signing, storing, and reporting on electronic waivers for activities and events.
Unmatched ecosystem of 100+ direct integrations with booking and management systems for true automation.
SmartWaiver is a premier digital waiver management platform designed for recreational businesses to collect legally binding electronic signatures via kiosks, websites, mobile apps, or QR codes. It streamlines participant check-ins, supports group waivers, and integrates seamlessly with over 100 management and booking systems for automated data sync. Additional features include multi-language support, offline mode, automated reminders, and detailed reporting for compliance and operations.
Pros
- Over 100 native integrations with industry-leading management software
- Fully customizable, multi-language waivers with offline functionality
- Robust analytics, reporting, and legally compliant e-signatures
Cons
- Pay-per-signature pricing can accumulate for ultra-high-volume users
- Advanced custom reporting locked behind premium plans
- Initial setup may require IT assistance for complex integrations
Best For
High-volume activity-based businesses like trampoline parks, climbing gyms, and adventure tours requiring scalable, integrated waiver solutions.
Pricing
Pay-as-you-go at 25¢ per waiver (free for first 50/month); monthly subscriptions from $49 (200 waivers) to $499 (unlimited waivers).
WaiverForever
specializedCloud-based waiver solution offering QR code access, kiosk mode, and unlimited waivers for businesses.
QR code kiosks for instant on-site e-signatures without needing individual devices
WaiverForever is a robust digital waiver management platform tailored for businesses like gyms, adventure parks, and event organizers to create, distribute, and track liability waivers electronically. It supports customizable templates, e-signatures via mobile or kiosk, automated reminders, and secure data storage compliant with standards like GDPR. The software also provides reporting dashboards and integrations with tools such as payment processors and CRMs to streamline participant management.
Pros
- Highly customizable waiver templates with drag-and-drop builder
- Seamless mobile and kiosk signing with QR code support
- Strong reporting and analytics for waiver compliance tracking
Cons
- Limited advanced integrations compared to top competitors
- Steeper learning curve for complex customizations
- Higher pricing tiers for larger organizations
Best For
Mid-sized recreational facilities and event companies needing scalable, mobile-first waiver solutions.
Pricing
Starts at $49/month for basic (up to 500 waivers), $99/month for pro (unlimited waivers + integrations), with custom enterprise pricing.
WaiverSign
specializedSecure online waiver management with mobile signing, reminders, and integration capabilities.
Kiosk Mode for fully automated, self-service waiver signing at entry points
WaiverSign is a digital waiver management platform tailored for fitness centers, adventure parks, and recreational facilities, enabling electronic signatures via kiosks, tablets, or online links. It streamlines guest check-ins by automating waiver collection, storage, and retrieval while ensuring legal compliance with e-signatures. The software includes customizable templates, reporting tools, and integrations with systems like Mindbody and Zen Planner.
Pros
- Seamless kiosk and mobile signing for quick customer onboarding
- Strong integrations with popular gym and event management software
- Comprehensive reporting and waiver history tracking
Cons
- Higher pricing tiers for multi-location businesses
- Limited advanced customization options for waiver templates
- Customer support response times can vary
Best For
Mid-sized gyms, adventure parks, and recreational centers needing reliable, scalable waiver automation with key integrations.
Pricing
Starts at $99/month for single-location basic plan; scales to $299+/month for multi-site with advanced features and unlimited waivers.
Jotform
specializedVersatile form builder with customizable waiver templates, e-signatures, and HIPAA compliance options.
HIPAA-compliant e-signatures and conditional logic for dynamic, secure waiver experiences
Jotform is a powerful online form builder that allows users to create customizable digital waivers, liability releases, and consent forms with ease. It supports e-signatures, conditional logic, payment integration, and secure data storage, making it suitable for industries like events, sports, fitness, and tourism. With mobile-responsive templates and automation workflows, Jotform simplifies waiver collection, signing, and management while ensuring compliance with standards like GDPR and HIPAA on higher plans.
Pros
- Intuitive drag-and-drop builder for quick waiver creation
- Thousands of templates including industry-specific waivers
- Seamless e-signatures, payments, and 100+ app integrations
Cons
- Advanced features require premium plans
- Lacks deep participant management tools found in specialized waiver software
- Form limits on free/basic plans can restrict high-volume use
Best For
Small to medium businesses, event organizers, and activity providers needing flexible, customizable digital waivers without complex setup.
Pricing
Free plan with limits; paid plans start at $34/month (Bronze, billed annually) up to $99/month (Gold) for unlimited forms and advanced features.
WaiverSimple
specializedUser-friendly digital waiver tool for events, gyms, and tours with easy setup and data export.
Dedicated Kiosk Mode for seamless, offline-capable on-site waiver signing on shared devices
WaiverSimple is a cloud-based platform specializing in digital waivers for businesses like gyms, parks, and events, enabling the creation, signing, and management of customizable liability forms. Users can deploy waivers via kiosks, online links, QR codes, or email, with secure storage and easy data export. It emphasizes simplicity, reducing paperwork while providing real-time tracking of signed waivers and compliance tools.
Pros
- Highly intuitive drag-and-drop waiver builder
- Strong kiosk and mobile signing capabilities
- Responsive customer support with quick setup
Cons
- Limited integrations with CRM or payment gateways
- Basic analytics and reporting compared to enterprise tools
- No native multilingual support
Best For
Small to mid-sized recreation and event businesses seeking an easy, affordable digital waiver solution without complex needs.
Pricing
Starts at $29/month (Basic: 100 waivers/mo), $59/month (Pro: unlimited waivers), Enterprise custom pricing.
GripSign
specializedWaiver software tailored for fitness centers, sports clubs, and recreational facilities with contact tracing features.
Kiosk Mode with built-in photo capture and ID verification for seamless self-service signing stations
GripSign is a digital waiver platform tailored for businesses like gyms, adventure parks, and events that require efficient electronic signatures on liability releases. It allows for customizable waiver templates, mobile and kiosk-based signing, and integrations with management software such as Mindbody and Zen Planner. The tool streamlines customer onboarding by enabling QR code access, real-time verification, and secure storage of signed documents with compliance features.
Pros
- Highly intuitive mobile and kiosk signing experience
- Strong integrations with popular gym and event management systems
- Robust security and compliance tools for waivers
Cons
- Pricing scales quickly for high-volume users
- Limited advanced analytics in lower tiers
- Customization options could be more flexible
Best For
Mid-sized fitness centers, adventure parks, and event organizers needing reliable, mobile-first waiver solutions with CRM integrations.
Pricing
Starts at $99/month for up to 1,000 signatures, with tiered plans scaling to $299+/month for unlimited use and enterprise features.
SignWell
enterpriseElectronic signature platform supporting customizable waiver templates and automated workflows.
Unlimited document sends and templates on all paid plans, ideal for high-volume waiver usage.
SignWell is an intuitive electronic signature platform designed for creating, sending, and managing legally binding documents like waivers online. It offers customizable templates, automated reminders, and secure audit trails to streamline waiver signing for businesses such as gyms, events, and recreational facilities. Users can embed signing links on websites or share via email, with support for mobile devices and basic integrations like Zapier.
Pros
- Highly intuitive drag-and-drop interface for quick setup
- Affordable pricing with unlimited templates and signatures on paid plans
- Strong mobile support and fast signing process
Cons
- Lacks advanced waiver-specific tools like QR code check-ins or photo uploads
- Limited integrations compared to enterprise competitors
- No native offline signing capability
Best For
Small businesses and event organizers needing simple, cost-effective digital waivers without complex workflows.
Pricing
Free plan (3 docs/month); paid plans start at $8/user/month (Starter) up to $25/user/month (Business), billed annually.
DocuSign
enterpriseEnterprise-grade e-signature solution for legally binding digital waivers with advanced security and integrations.
PowerForms for reusable, no-email web forms enabling instant, trackable waiver signatures
DocuSign is a premier electronic signature platform that streamlines document signing processes for businesses worldwide. As a waiver software solution, it supports the creation of customizable waiver templates, secure digital signatures, and automated workflows for collecting consents before events or activities. It emphasizes compliance, audit trails, and integrations, making signed waivers legally binding and easily manageable.
Pros
- Legally binding e-signatures compliant with ESIGN and UETA
- PowerForms for self-service waiver signing via web links
- Extensive integrations with CRMs, payment gateways, and event tools
Cons
- Lacks specialized waiver features like participant databases or check-in tools
- Pricing scales quickly with volume, less ideal for small operators
- Overkill interface for basic waiver needs compared to niche tools
Best For
Mid-to-large businesses needing robust, compliant e-signatures for waivers integrated into broader document workflows.
Pricing
Starts at $10/user/month (Personal), $25/user/month (Standard), $40/user/month (Business Pro); volume envelopes billed separately, enterprise custom.
SignNow
enterpriseAffordable e-signature tool for creating and managing waiver documents with mobile and team features.
Reusable templates with fillable fields and signer roles that speed up recurring waiver deployment
SignNow is a versatile electronic signature platform that allows users to create, customize, and distribute digital waivers, liability forms, and consent documents online. It supports template creation, automated workflows, and mobile signing to streamline waiver collection for events, gyms, and activities. The tool ensures compliance with e-signature laws like ESIGN and UETA, with real-time tracking and audit trails for signed documents.
Pros
- Intuitive drag-and-drop editor for quick waiver template creation
- Mobile app enables on-the-spot signing at events or facilities
- Strong integrations with tools like Google Workspace and Zapier for seamless workflows
Cons
- Lacks waiver-specific features like bulk participant upload or QR code kiosks found in dedicated tools
- Pricing scales with users and volume, which can get expensive for high-volume waiver needs
- Limited customization for complex conditional logic in waiver forms compared to specialized competitors
Best For
Small businesses and event organizers seeking a general-purpose e-signature tool adaptable for waivers without needing advanced industry-specific functionality.
Pricing
Starts at $8/user/month (billed annually) for Business plan with 100 docs/user/month; higher tiers up to $25/user/month for unlimited docs; free trial available.
PandaDoc
enterpriseDocument automation platform that enables waiver creation, e-signing, and analytics for sales and operations.
Document analytics that track viewer engagement and completion rates for waiver compliance monitoring
PandaDoc is a versatile document automation platform that allows users to create, customize, and manage legally binding documents, including liability waivers, through electronic signatures and templates. It streamlines the waiver process with real-time tracking, automated reminders, and compliance-focused audit trails. While not purpose-built for waivers, its robust e-signature and workflow tools make it adaptable for businesses handling waivers alongside other contracts.
Pros
- Highly customizable templates for waivers
- Secure, compliant e-signatures with audit trails
- Real-time analytics and tracking for document status
Cons
- Lacks specialized waiver features like kiosks or QR code check-ins
- Pricing can be high for waiver-only use cases
- Steeper learning curve for advanced customization
Best For
Mid-sized businesses needing integrated e-signature workflows for waivers, contracts, and proposals.
Pricing
Essentials plan at $19/user/month (billed annually), Business at $49/user/month, Enterprise custom; free trial available.
Conclusion
The top 10 waiver software tools offer versatile solutions for managing electronic waivers, with SmartWaiver leading as a comprehensive platform for creation, signing, storage, and reporting. WaiverForever and WaiverSign stand out as strong alternatives—WaiverForever for QR code and kiosk access, and WaiverSign for secure, integrated workflows.
Don’t wait—try SmartWaiver to simplify your waiver processes and unlock a reliable, efficient solution for activities and events.
Tools Reviewed
All tools were independently evaluated for this comparison