Quick Overview
- 1#1: Envoy - Envoy provides a comprehensive visitor management system for digital check-ins, badge printing, host notifications, and compliance tracking.
- 2#2: Traction Guest - Traction Guest offers enterprise-grade visitor registration, health screening, and analytics for secure office access.
- 3#3: Proxyclick - Proxyclick streamlines visitor check-in with kiosks, mobile apps, badge printing, and integrations for global workspaces.
- 4#4: The Receptionist - The Receptionist delivers simple digital visitor badges, sign-ins, and photo capture for small to medium businesses.
- 5#5: Sine - Sine enables touchless visitor management with QR codes, pre-registrations, and real-time occupancy monitoring.
- 6#6: WhosOnLocation - WhosOnLocation tracks visitors, contractors, and employees with custom forms, emergency mustering, and reporting.
- 7#7: SwipedOn - SwipedOn facilitates NFC card swipes, kiosk check-ins, and host alerts for efficient visitor logging.
- 8#8: Nobly - Nobly provides cloud-based visitor books with digital sign-ins, NDAs, and integration for professional receptions.
- 9#9: iLobby - iLobby manages visitor pre-registration, check-ins, and watchlists with kiosk and mobile support for security.
- 10#10: Vizito - Vizito offers customizable visitor management kiosks, badge printing, and GDPR-compliant logging for offices.
We evaluated tools based on core functionality—including check-in methods, security features, and integration capabilities—along with user experience, reliability, and value, prioritizing solutions that meet modern workplace demands.
Comparison Table
Visitor recording software enhances front desk efficiency, and this comparison table examines popular tools such as Envoy, Traction Guest, Proxyclick, The Receptionist, Sine, and more. Readers will uncover key features, pricing models, and user experiences to find the right solution for their needs, from check-in flexibility to integration support.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Envoy Envoy provides a comprehensive visitor management system for digital check-ins, badge printing, host notifications, and compliance tracking. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Traction Guest Traction Guest offers enterprise-grade visitor registration, health screening, and analytics for secure office access. | enterprise | 9.2/10 | 9.5/10 | 8.8/10 | 8.6/10 |
| 3 | Proxyclick Proxyclick streamlines visitor check-in with kiosks, mobile apps, badge printing, and integrations for global workspaces. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | The Receptionist The Receptionist delivers simple digital visitor badges, sign-ins, and photo capture for small to medium businesses. | specialized | 8.6/10 | 9.1/10 | 8.7/10 | 8.0/10 |
| 5 | Sine Sine enables touchless visitor management with QR codes, pre-registrations, and real-time occupancy monitoring. | enterprise | 8.4/10 | 8.8/10 | 8.5/10 | 7.8/10 |
| 6 | WhosOnLocation WhosOnLocation tracks visitors, contractors, and employees with custom forms, emergency mustering, and reporting. | enterprise | 8.2/10 | 8.5/10 | 7.9/10 | 7.8/10 |
| 7 | SwipedOn SwipedOn facilitates NFC card swipes, kiosk check-ins, and host alerts for efficient visitor logging. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 8 | Nobly Nobly provides cloud-based visitor books with digital sign-ins, NDAs, and integration for professional receptions. | specialized | 8.3/10 | 8.4/10 | 8.7/10 | 7.9/10 |
| 9 | iLobby iLobby manages visitor pre-registration, check-ins, and watchlists with kiosk and mobile support for security. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.3/10 |
| 10 | Vizito Vizito offers customizable visitor management kiosks, badge printing, and GDPR-compliant logging for offices. | specialized | 7.9/10 | 8.2/10 | 8.5/10 | 7.4/10 |
Envoy provides a comprehensive visitor management system for digital check-ins, badge printing, host notifications, and compliance tracking.
Traction Guest offers enterprise-grade visitor registration, health screening, and analytics for secure office access.
Proxyclick streamlines visitor check-in with kiosks, mobile apps, badge printing, and integrations for global workspaces.
The Receptionist delivers simple digital visitor badges, sign-ins, and photo capture for small to medium businesses.
Sine enables touchless visitor management with QR codes, pre-registrations, and real-time occupancy monitoring.
WhosOnLocation tracks visitors, contractors, and employees with custom forms, emergency mustering, and reporting.
SwipedOn facilitates NFC card swipes, kiosk check-ins, and host alerts for efficient visitor logging.
Nobly provides cloud-based visitor books with digital sign-ins, NDAs, and integration for professional receptions.
iLobby manages visitor pre-registration, check-ins, and watchlists with kiosk and mobile support for security.
Vizito offers customizable visitor management kiosks, badge printing, and GDPR-compliant logging for offices.
Envoy
enterpriseEnvoy provides a comprehensive visitor management system for digital check-ins, badge printing, host notifications, and compliance tracking.
Automated, touchless pre-registration and badge printing with instant host alerts via SMS/email/Slack
Envoy is a leading visitor management platform designed to streamline guest check-ins, badge printing, and compliance workflows in modern workplaces. It offers self-service kiosks, pre-registration portals, automated host notifications, and secure digital logs to track visitor activity efficiently. With integrations for calendars, Slack, and HR systems, Envoy provides actionable analytics on traffic patterns while ensuring data privacy and regulatory compliance.
Pros
- Comprehensive kiosk-based check-in with photo capture and NDA signing
- Real-time host notifications and seamless integrations with Slack, Google Workspace, and Microsoft Teams
- Advanced analytics dashboard for visitor trends and capacity management
Cons
- Pricing scales quickly for multiple locations or advanced features
- Requires compatible hardware like iPads for optimal kiosk functionality
- Customization options may involve a short learning curve for non-technical admins
Best For
Mid-sized to enterprise offices needing scalable, professional visitor tracking with strong integrations and analytics.
Pricing
Starts at $99/month per location for core visitor management; enterprise plans custom-priced with add-ons for deliveries and bookings.
Traction Guest
enterpriseTraction Guest offers enterprise-grade visitor registration, health screening, and analytics for secure office access.
Advanced capacity management and real-time host notifications with automated approvals and watchlist alerts
Traction Guest is a robust visitor management software that digitizes the entire guest check-in process for modern workplaces, campuses, and facilities. It provides self-service kiosks via iPad or web, automated host notifications via email/SMS, photo capture, custom NDAs, and badge printing. The platform excels in security with watchlists, compliance tools, and integrations for access control and calendars, while offering detailed analytics and reporting for operational insights.
Pros
- Comprehensive feature set including kiosks, notifications, watchlists, and health screenings
- Strong integrations with calendars, access control systems, and HR tools
- Enterprise-grade security and compliance for regulated industries
Cons
- Pricing is quote-based and can be expensive for small businesses
- Initial setup and customization require some technical expertise
- Limited options for very basic, low-volume use cases
Best For
Mid-to-large enterprises and high-security facilities seeking scalable, compliant visitor management.
Pricing
Custom quote-based pricing; typically starts at $150/month for basic plans, scaling to enterprise levels with add-ons.
Proxyclick
enterpriseProxyclick streamlines visitor check-in with kiosks, mobile apps, badge printing, and integrations for global workspaces.
Real-time host notifications and automated badge printing with QR code scanning for seamless visitor tracking.
Proxyclick is a comprehensive cloud-based visitor management platform designed to streamline guest check-ins, registrations, and tracking for businesses. It excels in recording visitor data through digital forms, self-service kiosks, iPad apps, and mobile scanning, while generating detailed logs, reports, and analytics for compliance and security. The system integrates with calendars, access control, and HR tools to automate notifications and badge printing, making it ideal for recording visitor movements in real-time.
Pros
- Robust visitor recording with photo capture, timestamps, and customizable data fields
- Extensive integrations with over 100 apps including Google Workspace and Slack
- Advanced reporting and analytics for compliance and audit trails
Cons
- Pricing can be steep for small teams without high visitor volume
- Setup for custom integrations requires some technical knowledge
- Limited free trial options; demos needed for full access
Best For
Mid-sized to large enterprises with high-traffic lobbies needing scalable visitor logging and security integrations.
Pricing
Starts at around $100/month for basic plans (billed annually), scaling to custom enterprise pricing based on locations and features.
The Receptionist
specializedThe Receptionist delivers simple digital visitor badges, sign-ins, and photo capture for small to medium businesses.
Instant professional badge printing with integrated templates and photo capture
The Receptionist is a cloud-based visitor management platform designed to streamline guest check-ins, badge printing, and host notifications in office environments. It captures detailed visitor data through self-service kiosks or tablets, maintains secure logs for compliance and analytics, and integrates with calendars like Google Workspace and Microsoft Outlook. The software supports custom forms, NDAs, and watch lists to enhance security and operational efficiency.
Pros
- Seamless integrations with calendars, Slack, and Teams for automated notifications
- Robust reporting and visitor analytics for compliance tracking
- User-friendly kiosk interface with touchless options
Cons
- Pricing scales quickly with multiple devices or locations
- Advanced features like custom branding locked behind higher tiers
- Setup may require IT involvement for integrations
Best For
Medium-sized offices and enterprises needing professional visitor logging with strong security and notification capabilities.
Pricing
Starts at $99/month for Basic (1 device), $199/month for Pro (unlimited devices), custom Enterprise pricing available.
Sine
enterpriseSine enables touchless visitor management with QR codes, pre-registrations, and real-time occupancy monitoring.
Emergency mustering and evacuation tools that track visitor locations in real-time during crises
Sine (sine.co) is a cloud-based visitor management platform that digitizes the guest check-in process for offices, events, and campuses. It enables self-service kiosks, mobile check-ins, automated host notifications, badge printing, and NDA signing to enhance security and compliance. The software also provides analytics on visitor patterns and integrates with access control systems for seamless operations.
Pros
- Comprehensive integrations with calendars, Slack, and access control
- Real-time reporting and visitor analytics
- Contactless check-in options including kiosks and QR codes
Cons
- Pricing can be steep for small businesses or low-volume sites
- Advanced customization requires enterprise plans
- Occasional reports of integration glitches with legacy systems
Best For
Mid-sized enterprises and campuses needing scalable, analytics-driven visitor tracking with strong security features.
Pricing
Quote-based pricing starting at ~$99/month per location for basic plans, scaling to enterprise custom with per-visitor options.
WhosOnLocation
enterpriseWhosOnLocation tracks visitors, contractors, and employees with custom forms, emergency mustering, and reporting.
Live 'Who's On Site' dashboard providing instant, real-time visibility into all personnel and visitors across locations
WhosOnLocation is a cloud-based visitor management system that digitizes the check-in process for visitors, contractors, and deliveries in office and facility environments. It captures visitor details, prints badges, enables pre-registrations, and provides real-time tracking of who is on-site via a centralized dashboard. The software emphasizes compliance, emergency muster reporting, and integrations with access control systems for enhanced security.
Pros
- Comprehensive real-time occupancy tracking and emergency evacuation lists
- Strong compliance tools including GDPR and data export capabilities
- Flexible integrations with calendars, HR systems, and access control hardware
Cons
- Pricing can be steep for small businesses without volume discounts
- Initial setup requires some technical configuration
- Mobile app functionality is solid but lacks advanced offline mode
Best For
Medium to large organizations with multiple sites needing robust visitor tracking, compliance, and emergency management features.
Pricing
Starts at approximately $100/month per location for basic plans; custom enterprise pricing available upon request with annual contracts.
SwipedOn
specializedSwipedOn facilitates NFC card swipes, kiosk check-ins, and host alerts for efficient visitor logging.
Automated host notifications and calendar syncing that instantly alerts staff upon visitor arrival
SwipedOn is a cloud-based visitor management platform designed for seamless digital check-ins via iPad kiosks, pre-registration portals, and mobile apps. It captures visitor data, prints custom badges, and provides real-time analytics for security, compliance, and operations. The software integrates with calendars, access control systems, and tools like Slack for efficient visitor tracking in offices, events, and campuses.
Pros
- Highly intuitive iPad kiosk interface for quick check-ins
- Robust integrations with Google Workspace, Outlook, and access control
- Detailed analytics and reporting for visitor trends
Cons
- Pricing scales quickly for multiple locations or advanced features
- Relies heavily on Apple hardware for optimal kiosk performance
- Limited free plan capabilities for larger teams
Best For
Mid-sized businesses and campuses needing a user-friendly, mobile-first solution for professional visitor management.
Pricing
Free plan for small teams (up to 100 check-ins/month); Pro starts at $119/month per location; Enterprise custom pricing.
Nobly
specializedNobly provides cloud-based visitor books with digital sign-ins, NDAs, and integration for professional receptions.
Drag-and-drop badge designer for fully customizable, professional-looking visitor badges with dynamic data fields.
Nobly is a cloud-based visitor management platform that digitizes guest check-ins using iPad kiosks, replacing traditional paper logs with secure, contactless sign-ins. It offers features like automated badge printing, host notifications via mobile app, appointment scheduling, and delivery tracking. The system also supports emergency evacuations with digital muster lists and integrates with tools like Google Workspace, Outlook, Slack, and Teams for seamless office workflows.
Pros
- User-friendly iPad kiosk app with quick setup
- Robust integrations with calendars and communication tools
- Strong security features including watchlists and GDPR compliance
Cons
- Pricing increases significantly with visitor volume
- Reporting and analytics are basic compared to enterprise competitors
- Requires dedicated hardware like iPads for full kiosk functionality
Best For
Small to medium-sized offices seeking a straightforward, customizable visitor recording solution without heavy IT involvement.
Pricing
Starts at $99/month for up to 100 check-ins, scaling to $299+/month for higher volumes; custom enterprise plans available.
iLobby
enterpriseiLobby manages visitor pre-registration, check-ins, and watchlists with kiosk and mobile support for security.
Interactive lobby kiosks with touchless check-in and automated host alerts
iLobby is a visitor management platform designed to digitize and secure the visitor check-in process for offices, events, and facilities. It replaces paper logs with kiosks, tablets, or host notifications for seamless sign-ins, badge printing, and NDA handling. The software maintains compliant digital records, supports pre-registrations, and integrates with access control and communication tools for enhanced security and efficiency.
Pros
- Strong integrations with tools like Active Directory, Slack, and Teams
- Customizable badge printing and kiosk interfaces
- Real-time notifications and watch lists for security
Cons
- Pricing is quote-based and can be high for small teams
- Setup and customization require technical configuration
- Reporting features are basic without add-ons
Best For
Mid-sized offices and facilities needing reliable visitor tracking with enterprise integrations.
Pricing
Custom quote-based pricing, typically starting around $99/month for basic plans; free trial available.
Vizito
specializedVizito offers customizable visitor management kiosks, badge printing, and GDPR-compliant logging for offices.
Touchless check-in via QR codes or NFC with instant host alerts and professional badge printing
Vizito is a cloud-based visitor management software that simplifies the registration, check-in, and tracking of visitors for offices, events, and workspaces. It features self-service kiosks, pre-registration links, automatic badge printing, and real-time host notifications via email, SMS, or integrations like Slack. The platform emphasizes GDPR compliance, customizable workflows, and detailed analytics for security and reporting purposes.
Pros
- Intuitive self-service kiosks with multi-language support
- Strong GDPR compliance and automatic data purging
- Seamless integrations with calendars and messaging apps
Cons
- Fewer advanced API integrations than top competitors
- Badge printing requires compatible hardware
- Enterprise pricing can escalate quickly for large-scale use
Best For
Small to medium-sized businesses or event organizers seeking a user-friendly, compliant visitor check-in system without complex setups.
Pricing
Starts at €99/month for Starter (up to 100 visitors/month), €199/month for Pro, with custom Enterprise plans.
Conclusion
The top 10 tools offer varied solutions, from small business simplicity to enterprise scalability, with Envoy leading as the most comprehensive—boasting digital check-ins, badge printing, host notifications, and compliance tracking. Traction Guest excels in enterprise-grade security and analytics, while Proxyclick streamlines global workspace management; both are strong alternatives. Ultimately, the best choice depends on specific needs, but Envoy stands out as the top all-around option.
Begin with Envoy to experience its seamless, feature-rich visitor management, or explore Traction Guest or Proxyclick if your focus lies in enterprise security or global integration.
Tools Reviewed
All tools were independently evaluated for this comparison