Quick Overview
- 1#1: Envoy - Streamlines workplace visitor check-ins with digital badges, host notifications, and real-time analytics.
- 2#2: Traction Guest - Provides secure pre-registration, NDA signing, and compliance-focused visitor management for enterprises.
- 3#3: Proxyclick - Offers cloud-based visitor registration with integrations for access control and health screening.
- 4#4: SwipedOn - Delivers iPad kiosk check-ins, custom badges, and detailed visitor reports for offices.
- 5#5: Sine - Manages visitors with contactless check-in, emergency musters, and vaccination verification.
- 6#6: The Receptionist - Replaces paper logs with digital iPad sign-ins, photo capture, and host alerts.
- 7#7: WhosOnLocation - Tracks visitors, staff, and contractors with real-time occupancy and evacuation features.
- 8#8: Nobly - Combines visitor management with meeting room bookings and desk reservations.
- 9#9: Vizito - Enables self-service kiosks for quick visitor registration and customizable workflows.
- 10#10: EasyLobby - Secure visitor management software with badge printing and watchlist integration.
Tools were selected based on feature robustness (including integrations and compliance support), user experience, reliability, and value, ensuring a comprehensive ranking for both small teams and large organizations.
Comparison Table
Visitor management software simplifies entry, boosts security, and elevates guest experiences, making it essential for diverse businesses. This comparison table explores top tools like Envoy, Traction Guest, Proxyclick, SwipedOn, Sine, and more, equipping readers to compare key features, pricing, and usability to find the right fit. Whether for small offices or larger operations, it clarifies how each solution aligns with unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Envoy Streamlines workplace visitor check-ins with digital badges, host notifications, and real-time analytics. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Traction Guest Provides secure pre-registration, NDA signing, and compliance-focused visitor management for enterprises. | enterprise | 9.2/10 | 9.5/10 | 8.8/10 | 8.7/10 |
| 3 | Proxyclick Offers cloud-based visitor registration with integrations for access control and health screening. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | SwipedOn Delivers iPad kiosk check-ins, custom badges, and detailed visitor reports for offices. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 5 | Sine Manages visitors with contactless check-in, emergency musters, and vaccination verification. | enterprise | 8.4/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 6 | The Receptionist Replaces paper logs with digital iPad sign-ins, photo capture, and host alerts. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 7.6/10 |
| 7 | WhosOnLocation Tracks visitors, staff, and contractors with real-time occupancy and evacuation features. | enterprise | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Nobly Combines visitor management with meeting room bookings and desk reservations. | specialized | 8.1/10 | 8.2/10 | 8.6/10 | 7.7/10 |
| 9 | Vizito Enables self-service kiosks for quick visitor registration and customizable workflows. | specialized | 8.1/10 | 8.4/10 | 8.6/10 | 7.7/10 |
| 10 | EasyLobby Secure visitor management software with badge printing and watchlist integration. | enterprise | 7.8/10 | 8.5/10 | 7.0/10 | 7.2/10 |
Streamlines workplace visitor check-ins with digital badges, host notifications, and real-time analytics.
Provides secure pre-registration, NDA signing, and compliance-focused visitor management for enterprises.
Offers cloud-based visitor registration with integrations for access control and health screening.
Delivers iPad kiosk check-ins, custom badges, and detailed visitor reports for offices.
Manages visitors with contactless check-in, emergency musters, and vaccination verification.
Replaces paper logs with digital iPad sign-ins, photo capture, and host alerts.
Tracks visitors, staff, and contractors with real-time occupancy and evacuation features.
Combines visitor management with meeting room bookings and desk reservations.
Enables self-service kiosks for quick visitor registration and customizable workflows.
Secure visitor management software with badge printing and watchlist integration.
Envoy
enterpriseStreamlines workplace visitor check-ins with digital badges, host notifications, and real-time analytics.
Touchless check-in kiosks with facial recognition and automated pre-registration for seamless, secure visitor experiences.
Envoy is a leading visitor management platform that simplifies guest check-ins, enhances security, and provides real-time visibility into workplace visitors. It features self-service kiosks, automated host notifications via email, Slack, or Teams, customizable badge printing, and detailed analytics for compliance and reporting. The software integrates seamlessly with calendars, access control systems, and HR tools, making it ideal for modern hybrid workplaces.
Pros
- Highly customizable workflows including NDAs and health screenings
- Robust integrations with Slack, Microsoft Teams, Google Workspace, and access control hardware
- Scalable for multiple locations with strong analytics and reporting
Cons
- Higher pricing tiers required for advanced features like unlimited users
- Initial setup can be time-intensive for complex integrations
- Limited free tier functionality for small teams
Best For
Mid-sized to enterprise organizations with multiple locations seeking a comprehensive, secure visitor management system integrated into their broader workplace platform.
Pricing
Starts at $99/month per location for basic plans; scales to $199+/month for premium features with custom enterprise pricing.
Traction Guest
enterpriseProvides secure pre-registration, NDA signing, and compliance-focused visitor management for enterprises.
Emergency mustering and real-time location tracking for rapid evacuations and accountability.
Traction Guest is a robust visitor management software that digitizes the entire visitor lifecycle, from pre-registration and self-service kiosks to badge printing and access control integration. It supports compliance with regulations like GDPR and HIPAA through secure data handling and customizable workflows. The platform provides real-time analytics, emergency mustering, and mobile notifications, making it suitable for high-security environments in enterprises.
Pros
- Extensive integrations with HRIS, access control, and calendars
- Advanced security features like watch lists and emergency mustering
- Scalable for multi-location enterprises with strong analytics
Cons
- Pricing is quote-based and can be expensive for small businesses
- Initial setup requires configuration for custom workflows
- Mobile app functionality could be more intuitive for end-users
Best For
Mid-to-large enterprises with multiple locations seeking enterprise-grade security and compliance in visitor management.
Pricing
Custom quote-based pricing, typically starting at $150+ per month per location for mid-tier plans, with enterprise options scaling by volume.
Proxyclick
enterpriseOffers cloud-based visitor registration with integrations for access control and health screening.
Seamless global multi-location management with real-time synchronization and centralized reporting.
Proxyclick is a robust visitor management software designed to streamline guest check-ins for offices, campuses, and events worldwide. It supports pre-registration via email invitations, self-service kiosks, automated host notifications, and professional badge printing. The platform also includes analytics dashboards, compliance tools for GDPR and data privacy, and extensive integrations with access control systems, calendars, and HR software.
Pros
- Extensive integrations with 100+ systems including access control and calendars
- Highly customizable workflows and badge designs
- Strong focus on security, compliance, and multi-location support
Cons
- Pricing can be steep for small businesses or low-volume users
- Advanced configurations have a moderate learning curve
- No public pricing tiers; requires custom quotes
Best For
Mid-to-large enterprises with multiple sites needing scalable, integrated visitor management.
Pricing
Custom quote-based pricing, typically starting at $99/month for basic plans and scaling with visitor volume and add-ons like kiosks or integrations.
SwipedOn
specializedDelivers iPad kiosk check-ins, custom badges, and detailed visitor reports for offices.
Visibly branded, touchscreen kiosks with photo capture and instant digital badges for a professional, contactless visitor experience.
SwipedOn is a cloud-based visitor management platform that simplifies check-ins for offices, campuses, and events using iPad kiosks and mobile apps. It provides features like pre-registration, digital badges, host notifications via email/SMS/Slack, custom forms for NDAs, and compliance reporting. The system also supports emergency evacuations and integrates with calendars, access control, and productivity tools for seamless visitor tracking.
Pros
- Intuitive iPad kiosk with customizable branding and quick setup
- Strong integrations with Slack, Teams, Google Workspace, and access systems
- Comprehensive analytics, reporting, and evacuation management tools
Cons
- Pricing can be steep for very small teams without the free tier
- Advanced customizations locked behind higher plans
- Limited native support for non-iOS hardware
Best For
Mid-sized offices and enterprises needing a polished, user-friendly kiosk-based visitor system with robust notifications and compliance features.
Pricing
Free for up to 10 check-ins/month; paid plans start at $119/month (Essentials) for unlimited check-ins, scaling to $299+/month for Enterprise with full customizations.
Sine
enterpriseManages visitors with contactless check-in, emergency musters, and vaccination verification.
Real-time emergency notifications and evacuation management
Sine (sine.co) is a robust visitor management platform that digitizes the check-in process for offices, campuses, and events using kiosks, apps, and web portals. It enables pre-registrations, automated host notifications, custom digital badges, and compliance features like NDAs and health screenings. The software also offers analytics, contact tracing, and integrations with calendars, access control, and HR systems for enhanced security and efficiency.
Pros
- Highly customizable workflows and badge designs
- Strong integrations with calendars, Slack, and access control systems
- Advanced reporting and contact tracing for compliance
Cons
- Setup can be complex for advanced configurations
- Pricing scales quickly for multi-site deployments
- Mobile app occasionally experiences connectivity issues
Best For
Mid-sized enterprises and multi-location organizations seeking scalable, compliance-focused visitor management.
Pricing
Starts at ~$99/month per location for basic plans; custom enterprise pricing available.
The Receptionist
specializedReplaces paper logs with digital iPad sign-ins, photo capture, and host alerts.
On-demand photo badge printing directly from the iPad kiosk for instant, professional visitor identification
The Receptionist is a cloud-based visitor management software that transforms iPads into digital receptionists for seamless guest check-ins. It captures visitor details, prints customized badges with photos, and sends instant notifications to hosts via email, text, or Slack. The platform also offers security features like watchlists, detailed analytics, and integrations with calendars, access control systems, and HR tools for efficient front-desk management.
Pros
- Intuitive iPad kiosk setup with minimal training required
- High-quality badge printing and professional host notifications
- Robust reporting and analytics for compliance and insights
Cons
- Pricing can escalate quickly for multiple locations or advanced features
- Relies heavily on iPad hardware, limiting flexibility
- Integrations are solid but fewer than top competitors like Envoy or Traction Guest
Best For
Mid-sized offices and professional services firms seeking a polished, badge-focused visitor experience without complex IT setup.
Pricing
Starts at $99/month per kiosk for basic plans; scales to $200+/month with premium features, integrations, and multi-location support; custom enterprise quotes available.
WhosOnLocation
enterpriseTracks visitors, staff, and contractors with real-time occupancy and evacuation features.
Emergency mustering and real-time 'Who's On Site' reports for quick evacuations and headcounts
WhosOnLocation is a cloud-based visitor management software that digitizes visitor check-ins, issues badges, and tracks occupancy in real-time across multiple locations. It includes features like self-service kiosks, watchlists for security screening, emergency mustering reports, and integrations with calendars and access control systems. The platform emphasizes safety and compliance, making it suitable for offices, schools, and industrial sites needing robust people tracking.
Pros
- Real-time location and occupancy tracking for enhanced safety
- Strong security tools including watchlists and NDA signing
- Flexible integrations with HR systems, calendars, and access control
Cons
- Pricing can be steep for smaller businesses with multiple locations
- Initial setup requires some technical configuration
- Mobile app functionality is basic compared to desktop dashboard
Best For
Mid-sized businesses and facilities with multiple sites requiring advanced security screening and emergency response capabilities.
Pricing
Tiered plans starting at around $99 per location per month, scaling to enterprise custom pricing based on users and features.
Nobly
specializedCombines visitor management with meeting room bookings and desk reservations.
Instant high-quality badge printing with visitor photo capture and host alerts
Nobly is a cloud-based visitor management software designed to digitize the check-in process for offices and workspaces, replacing traditional paper logs with self-service kiosks and pre-registration options. It enables visitors to sign in quickly, complete NDAs digitally, print professional badges, and trigger instant host notifications via email, Slack, or Microsoft Teams. The platform also offers reporting tools for visitor analytics and compliance features to ensure data security and GDPR adherence.
Pros
- Intuitive self-service kiosk with fast badge printing
- Seamless integrations with Slack, Teams, and Google Workspace
- Customizable branding and NDA workflows
Cons
- Pricing scales quickly for multiple locations
- Reporting lacks advanced customization
- No native mobile app for on-the-go management
Best For
Mid-sized offices and creative agencies seeking a polished, branded visitor experience without complex setup.
Pricing
Starts at $99/month for Starter (1 kiosk), $199/month for Pro, Enterprise custom pricing; 14-day free trial.
Vizito
specializedEnables self-service kiosks for quick visitor registration and customizable workflows.
Touchscreen kiosk with instant, professional-grade badge printing and facial recognition for contactless entry
Vizito is a cloud-based visitor management software designed to digitize and streamline guest check-ins for offices, events, and facilities. It provides self-service kiosks, pre-registration via email or links, automated notifications, and professional badge printing with customizable templates. The platform emphasizes contactless experiences, GDPR compliance, and visitor analytics to enhance security and efficiency.
Pros
- Intuitive self-service kiosks for quick check-ins
- Customizable badge printing and pre-registration workflows
- Strong focus on data privacy and compliance
Cons
- Limited integrations with advanced access control systems
- Pricing scales quickly for larger deployments
- Analytics dashboard lacks advanced customization
Best For
Small to medium-sized businesses and facilities seeking a user-friendly, contactless visitor management solution without complex setups.
Pricing
Starts at €99/month for Starter plan (up to 100 visitors); Pro at €199/month; custom Enterprise pricing.
EasyLobby
enterpriseSecure visitor management software with badge printing and watchlist integration.
Seamless integration with physical access control systems for automated door release and escorted visitor tracking
EasyLobby is a robust visitor management software solution focused on secure check-in processes for corporate, government, and high-security environments. It offers features like digital visitor registration, instant badge printing, watch lists, and conflict-of-interest (COI) detection to streamline reception workflows. The platform integrates deeply with access control systems, HR databases, and compliance tools, ensuring data privacy and audit-ready reporting.
Pros
- Deep integrations with over 100 access control and HR systems
- Advanced security tools including watch lists and real-time COI screening
- Reliable on-premise deployment with strong data control and compliance features
Cons
- User interface feels dated compared to modern cloud-native competitors
- Steep learning curve for setup and advanced customizations
- Pricing lacks transparency and can be high for smaller organizations
Best For
Mid-to-large enterprises in regulated industries like government, finance, or healthcare needing secure, on-premise visitor management.
Pricing
Custom quote-based pricing; typically $10,000+ annually for enterprise deployments depending on users, locations, and modules.
Conclusion
The top visitor management software reviewed excel in streamlining workplace visits, with Envoy leading as the top choice, leveraging digital badges, host notifications, and real-time analytics. Traction Guest stands out as a strong enterprise option, offering secure pre-registration and compliance features, while Proxyclick impresses with cloud integration and health screening tools. Together, they showcase the diversity of solutions for efficient visitor management.
Don’t miss out on transforming your visitor process—try Envoy to experience seamless check-ins, instant notifications, and actionable insights that enhance workplace productivity.
Tools Reviewed
All tools were independently evaluated for this comparison