Quick Overview
- 1#1: Fleetio - Cloud-based fleet management software that tracks vehicle maintenance schedules, service history, costs, and sends automated reminders.
- 2#2: Samsara - Integrated fleet operations platform with AI-powered maintenance tracking, predictive alerts, and digital inspections for vehicles.
- 3#3: Motive - Fleet management solution offering maintenance scheduling, ELD compliance, and real-time vehicle health monitoring via telematics.
- 4#4: Verizon Connect - Telematics and fleet software that provides maintenance reminders, service history logging, and downtime minimization tools.
- 5#5: Geotab - Open-platform telematics system with advanced maintenance forecasting, mileage tracking, and customizable vehicle health reports.
- 6#6: AUTOsist - Mobile-first app for logging vehicle maintenance records, tracking expenses, mileage, and scheduling services for personal or small fleets.
- 7#7: Fuelly - User-friendly platform for tracking fuel economy, maintenance logs, repair costs, and MPG analytics across multiple vehicles.
- 8#8: UpKeep - Modern CMMS app that manages preventive maintenance, work orders, and asset tracking specifically for vehicle fleets.
- 9#9: MaintainX - Streamlined maintenance management software with mobile checklists, reminders, and history tracking for vehicles and equipment.
- 10#10: Fiix - Cloud CMMS platform for scheduling vehicle maintenance, storing service records, and analyzing asset performance metrics.
Tools were selected based on features (including predictive analytics, telematics integration, and reporting capabilities), ease of use, reliability, and overall value, ensuring they deliver practical, scalable solutions for modern maintenance management.
Comparison Table
Explore the landscape of vehicle maintenance tracking software with this comparison table, featuring tools such as Fleetio, Samsara, Motive, Verizon Connect, Geotab, and more. Readers will gain insights into key features, usability, and practical value to identify the software that best aligns with their maintenance needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet management software that tracks vehicle maintenance schedules, service history, costs, and sends automated reminders. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Samsara Integrated fleet operations platform with AI-powered maintenance tracking, predictive alerts, and digital inspections for vehicles. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.8/10 |
| 3 | Motive Fleet management solution offering maintenance scheduling, ELD compliance, and real-time vehicle health monitoring via telematics. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 4 | Verizon Connect Telematics and fleet software that provides maintenance reminders, service history logging, and downtime minimization tools. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 5 | Geotab Open-platform telematics system with advanced maintenance forecasting, mileage tracking, and customizable vehicle health reports. | enterprise | 8.2/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 6 | AUTOsist Mobile-first app for logging vehicle maintenance records, tracking expenses, mileage, and scheduling services for personal or small fleets. | specialized | 8.1/10 | 7.8/10 | 8.5/10 | 9.2/10 |
| 7 | Fuelly User-friendly platform for tracking fuel economy, maintenance logs, repair costs, and MPG analytics across multiple vehicles. | specialized | 7.1/10 | 6.4/10 | 8.7/10 | 9.2/10 |
| 8 | UpKeep Modern CMMS app that manages preventive maintenance, work orders, and asset tracking specifically for vehicle fleets. | enterprise | 7.6/10 | 7.2/10 | 8.8/10 | 7.5/10 |
| 9 | MaintainX Streamlined maintenance management software with mobile checklists, reminders, and history tracking for vehicles and equipment. | enterprise | 8.1/10 | 7.8/10 | 9.2/10 | 8.5/10 |
| 10 | Fiix Cloud CMMS platform for scheduling vehicle maintenance, storing service records, and analyzing asset performance metrics. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.2/10 |
Cloud-based fleet management software that tracks vehicle maintenance schedules, service history, costs, and sends automated reminders.
Integrated fleet operations platform with AI-powered maintenance tracking, predictive alerts, and digital inspections for vehicles.
Fleet management solution offering maintenance scheduling, ELD compliance, and real-time vehicle health monitoring via telematics.
Telematics and fleet software that provides maintenance reminders, service history logging, and downtime minimization tools.
Open-platform telematics system with advanced maintenance forecasting, mileage tracking, and customizable vehicle health reports.
Mobile-first app for logging vehicle maintenance records, tracking expenses, mileage, and scheduling services for personal or small fleets.
User-friendly platform for tracking fuel economy, maintenance logs, repair costs, and MPG analytics across multiple vehicles.
Modern CMMS app that manages preventive maintenance, work orders, and asset tracking specifically for vehicle fleets.
Streamlined maintenance management software with mobile checklists, reminders, and history tracking for vehicles and equipment.
Cloud CMMS platform for scheduling vehicle maintenance, storing service records, and analyzing asset performance metrics.
Fleetio
enterpriseCloud-based fleet management software that tracks vehicle maintenance schedules, service history, costs, and sends automated reminders.
Automated, rule-based maintenance reminders that pull real-time odometer and engine hour data from integrated telematics for proactive scheduling.
Fleetio is a cloud-based fleet management software focused on vehicle maintenance tracking, enabling users to schedule services, log repairs, track inspections, and monitor costs in real-time. It offers digital work orders, fuel management, and compliance tools to minimize downtime and extend asset life. With seamless integrations for telematics, GPS, and accounting systems, it provides a centralized dashboard for comprehensive fleet oversight.
Pros
- Robust predictive maintenance scheduling based on mileage, hours, and telematics data
- Intuitive mobile app for on-the-go inspections and work orders
- Extensive integrations with QuickBooks, telematics providers, and parts suppliers
Cons
- Higher pricing can be steep for very small fleets under 10 vehicles
- Advanced reporting requires some setup and familiarity
- Customizable dashboards have moderate limitations compared to enterprise tools
Best For
Medium to large fleet managers needing automated maintenance tracking, compliance, and operational efficiency.
Pricing
Starts at $5 per vehicle/month (Essential plan, billed annually), up to $8/vehicle/month for Premium features; custom Enterprise pricing available.
Samsara
enterpriseIntegrated fleet operations platform with AI-powered maintenance tracking, predictive alerts, and digital inspections for vehicles.
AI-powered predictive maintenance using the Vehicle Gateway for fault code analysis and downtime prevention
Samsara is a comprehensive fleet management platform that specializes in vehicle maintenance tracking through advanced telematics and IoT sensors. It offers predictive maintenance alerts based on real-time data such as mileage, engine hours, fault codes, and oil life, enabling proactive scheduling and reducing downtime. The software integrates with ELDs, dash cams, and mobile apps for seamless compliance, inspections, and work order management across fleets.
Pros
- Predictive maintenance powered by AI and vehicle data for minimizing breakdowns
- Real-time fault code detection and automated service reminders
- Seamless integration with telematics, ELDs, and mobile apps for full fleet visibility
Cons
- Higher pricing may not suit very small fleets
- Initial hardware installation and setup can be time-consuming
- Advanced features have a learning curve for new users
Best For
Mid-sized to large fleets seeking integrated telematics-driven maintenance and compliance solutions.
Pricing
Custom quotes starting at $25-35 per vehicle/month plus one-time hardware costs ($99-300 per unit); scales with features and fleet size.
Motive
enterpriseFleet management solution offering maintenance scheduling, ELD compliance, and real-time vehicle health monitoring via telematics.
AI-powered predictive maintenance that analyzes telematics data to forecast issues before they cause downtime
Motive (gomotive.com) is a comprehensive fleet management platform with strong vehicle maintenance tracking features, enabling users to schedule preventive maintenance based on mileage, engine hours, or time intervals. It integrates telematics data for predictive maintenance alerts, digital vehicle inspection reports (DVIR), and work order management to streamline repairs and compliance. The platform provides real-time dashboards for monitoring fleet health, reducing downtime through proactive issue detection.
Pros
- Predictive maintenance using AI and telematics integration for proactive alerts
- Comprehensive DVIR and work order tools for compliance and efficiency
- Scalable reporting and mobile app for real-time technician updates
Cons
- Steep learning curve for initial setup and customization
- Pricing geared toward mid-to-large fleets, less ideal for small operations
- Limited standalone maintenance focus without full fleet suite
Best For
Mid-sized to large fleets requiring integrated telematics-driven maintenance tracking and compliance management.
Pricing
Custom enterprise pricing starting at ~$25-40 per vehicle/month, bundled with fleet management features; contact sales for quotes.
Verizon Connect
enterpriseTelematics and fleet software that provides maintenance reminders, service history logging, and downtime minimization tools.
Real-time telematics integration for predictive maintenance alerts based on actual vehicle usage data
Verizon Connect is a comprehensive fleet management platform with strong vehicle maintenance tracking features, leveraging real-time telematics data for automated scheduling based on mileage, engine hours, and time intervals. It provides detailed service history logs, predictive alerts to prevent downtime, and analytics for optimizing maintenance costs and compliance. The software integrates maintenance management seamlessly with GPS tracking, diagnostics, and reporting tools for holistic fleet oversight.
Pros
- Telematics-driven predictive maintenance scheduling for accuracy
- Comprehensive reporting on costs, downtime, and compliance
- Seamless integration with GPS and diagnostic tools
Cons
- Steep learning curve for non-technical users
- Custom pricing lacks transparency and can be expensive
- Requires hardware installation for full telematics functionality
Best For
Mid-to-large fleets seeking integrated telematics and maintenance management to minimize downtime and ensure regulatory compliance.
Pricing
Custom quotes starting at $25-40 per vehicle/month, depending on fleet size and features; includes hardware costs.
Geotab
enterpriseOpen-platform telematics system with advanced maintenance forecasting, mileage tracking, and customizable vehicle health reports.
Advanced engine and fault code telematics for predictive maintenance alerts
Geotab is a comprehensive telematics platform that excels in fleet management, with strong vehicle maintenance tracking features powered by real-time GPS and diagnostic data. It enables predictive maintenance through customizable rules based on mileage, engine hours, fault codes, and sensor data, automating alerts and work orders. The MyGeotab dashboard integrates maintenance scheduling with broader telematics insights for optimized fleet uptime.
Pros
- Rich diagnostic data including fault codes and engine metrics for proactive maintenance
- Customizable rules engine for automated alerts and scheduling
- Seamless integrations with ERP, CMMS, and OEM systems
Cons
- Steep learning curve for full feature utilization
- Hardware installation required (GO devices)
- Pricing scales higher for smaller fleets with limited needs
Best For
Mid-to-large fleets seeking integrated telematics-driven maintenance alongside tracking and compliance tools.
Pricing
Hardware starts at ~$100/vehicle plus $15-30/vehicle/month subscription; add-ons extra.
AUTOsist
specializedMobile-first app for logging vehicle maintenance records, tracking expenses, mileage, and scheduling services for personal or small fleets.
Unlimited vehicles, services, parts, and photo attachments even on the free personal plan
AUTOsist is a cloud-based vehicle maintenance tracking software designed for individuals, small fleets, and auto shops to log services, parts, labor, expenses, and maintenance history for unlimited vehicles. It offers VIN decoding via mobile scan, automated email reminders, customizable reports, and photo/document attachments for comprehensive records. The platform supports multi-user access on paid plans and is accessible via web and mobile apps for easy on-the-go management.
Pros
- Generous free plan with unlimited vehicles, services, and photo storage
- Quick VIN scanning and auto-population of vehicle details via mobile app
- Reliable email reminders and exportable reports for maintenance tracking
Cons
- Limited integrations with other fleet or accounting software
- Lacks advanced analytics or GPS tracking for larger operations
- Report customization options feel basic compared to enterprise tools
Best For
Individuals, families, or small business owners managing a handful of personal or work vehicles without needing complex fleet features.
Pricing
Free plan for personal use with unlimited features; Business plans start at $19.95/month per user for multi-user access and advanced tools.
Fuelly
specializedUser-friendly platform for tracking fuel economy, maintenance logs, repair costs, and MPG analytics across multiple vehicles.
Integrated fuel economy competitions and leaderboards that gamify tracking alongside basic maintenance reminders
Fuelly is a free web and mobile platform primarily focused on tracking vehicle fuel economy through user-logged fill-ups, calculating MPG, costs, and efficiency trends. It also offers basic vehicle maintenance tracking, allowing users to log services like oil changes, tire rotations, and repairs, with customizable reminders and expense tracking. While strong in fuel monitoring, its maintenance features serve as a complementary tool within a community-driven ecosystem for comparing vehicle stats.
Pros
- Completely free with no subscription required
- Intuitive interface for quick logging of fuel and maintenance events
- Community features like MPG leaderboards add motivation and benchmarking
Cons
- Maintenance tracking is basic and secondary to fuel economy focus, lacking advanced tools like parts inventories or warranty management
- No offline mode for mobile app in some cases
- Ads can be intrusive on the free web version
Best For
Budget-conscious drivers seeking simple fuel efficiency and basic maintenance logging in one community-oriented app.
Pricing
Free forever; no paid tiers or subscriptions.
UpKeep
enterpriseModern CMMS app that manages preventive maintenance, work orders, and asset tracking specifically for vehicle fleets.
Mobile-first work order system that lets technicians capture photos, notes, and signatures directly from vehicles in the field
UpKeep is a cloud-based CMMS platform designed for maintenance management, where vehicles can be managed as assets with work orders, preventive maintenance schedules, and inventory tracking. It enables teams to log repairs, schedule services like oil changes or inspections, and access maintenance history via a mobile app. While versatile for facilities and equipment, it adapts to vehicle fleets but lacks deep specialization in automotive telematics or mileage-based tracking.
Pros
- Intuitive mobile app for real-time field updates on vehicle status
- Robust asset tracking with detailed maintenance history and PM scheduling
- Customizable dashboards and work order templates for efficient fleet management
Cons
- No native vehicle-specific tools like automatic mileage logging or VIN integration
- Reporting lacks advanced fleet analytics compared to dedicated software
- Pricing scales quickly with users, less ideal for solo operators
Best For
Small to medium maintenance teams managing vehicle fleets alongside other assets like equipment or facilities.
Pricing
Starts at $45/user/month (billed annually) for Essential plan; Growth at $75/user/month, Elite custom pricing.
MaintainX
enterpriseStreamlined maintenance management software with mobile checklists, reminders, and history tracking for vehicles and equipment.
Rich media instructions in checklists (photos, videos, AR) for step-by-step vehicle maintenance guidance
MaintainX is a mobile-first computerized maintenance management system (CMMS) designed for creating work orders, scheduling preventive maintenance, and tracking asset histories across various industries. For vehicle maintenance tracking, it allows users to log repairs, assign tasks to technicians via customizable checklists with photos and videos, and monitor service intervals based on time or usage. While versatile for fleets, it excels in simple, real-time coordination rather than deep automotive analytics.
Pros
- Highly intuitive mobile app for on-the-go updates
- Customizable checklists and preventive maintenance scheduling
- Strong real-time collaboration and asset history tracking
Cons
- Lacks specialized vehicle features like odometer integration or fuel tracking
- Reporting and analytics are basic compared to fleet-specific tools
- Limited scalability for very large vehicle fleets
Best For
Small to medium fleets seeking a user-friendly, affordable CMMS for basic maintenance tracking without needing advanced telematics.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom pricing.
Fiix
enterpriseCloud CMMS platform for scheduling vehicle maintenance, storing service records, and analyzing asset performance metrics.
Meter-based preventive maintenance that triggers alerts based on actual vehicle usage like mileage or hours
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) tailored for fleet and asset maintenance tracking, allowing users to schedule preventive maintenance, manage work orders, and monitor vehicle history based on time or usage metrics like mileage. It supports inventory management, technician dispatching, and analytics for optimizing repair cycles. Ideal for commercial fleets, it integrates with telematics for real-time data, though it's more enterprise-oriented than personal use tools.
Pros
- Comprehensive work order and preventive maintenance scheduling with meter-based triggers
- Mobile app for on-the-go technicians and real-time updates
- Strong analytics and reporting for fleet performance insights
Cons
- Steeper learning curve for non-enterprise users
- Pricing scales quickly for larger teams without a robust free tier
- Overkill for individual or small personal vehicle tracking
Best For
Fleet managers and maintenance teams in mid-sized commercial operations needing scalable CMMS functionality.
Pricing
Free plan for basic use (limited users/locations); paid plans start at $46/user/month (billed annually) up to enterprise custom pricing.
Conclusion
Among the 10 reviewed vehicle maintenance tracking tools, Fleetio stands out as the top choice, excelling with its comprehensive cloud-based management, automated reminders, and detailed service history tracking. Samsara and Motive follow closely, each offering unique strengths—Samsara’s AI-powered predictive alerts and Motive’s telematics with real-time health monitoring make them strong alternatives for specific needs. For a reliable solution, Fleetio is a standout, though exploring Samsara or Motive first ensures a fit with individual operational priorities.
Don’t let maintenance delays hold you back—pivot to Fleetio today and experience streamlined tracking, timely reminders, and improved fleet efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison