Quick Overview
- 1#1: Fleetio - Cloud-based fleet maintenance software for tracking service history, scheduling repairs, managing parts inventory, and optimizing vehicle uptime.
- 2#2: Samsara - Connected operations platform providing AI-driven predictive maintenance, telematics, and automated work order management for fleets.
- 3#3: Motive - Fleet management solution with ELD compliance, dash cams, and digital vehicle inspection tools for proactive maintenance scheduling.
- 4#4: Geotab - Open-platform telematics system integrated with maintenance management, reporting, and engine data for fleet health optimization.
- 5#5: Verizon Connect - Fleet tracking and operations software featuring maintenance alerts, service history tracking, and dispatch integration.
- 6#6: Whip Around - Mobile DVIR and maintenance app for digital inspections, work orders, and real-time issue reporting to prevent breakdowns.
- 7#7: Teletrac Navman - Comprehensive fleet management platform with maintenance scheduling, compliance tools, and predictive analytics for vehicle reliability.
- 8#8: Zonar - Fleet solutions offering electronic pre-trip inspections, hours-of-service logging, and maintenance management for compliance and efficiency.
- 9#9: UpKeep - Mobile-first CMMS for creating work orders, tracking preventive maintenance, and managing assets including vehicle fleets.
- 10#10: Fiix - Cloud CMMS software for asset maintenance tracking, work order automation, and inventory management tailored to vehicles and equipment.
These tools were selected based on feature depth (maintenance tracking, scheduling, compliance integration), user experience (ease of use, interface design), and value, ensuring they cater to diverse fleet sizes and operational needs.
Comparison Table
Navigating vehicle maintenance management software is easier with a clear comparison—explore tools like Fleetio, Samsara, Motive, Geotab, Verizon Connect, and more. This table breaks down key features, integration options, and user insights to help fleet managers find the right solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet maintenance software for tracking service history, scheduling repairs, managing parts inventory, and optimizing vehicle uptime. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Samsara Connected operations platform providing AI-driven predictive maintenance, telematics, and automated work order management for fleets. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.8/10 |
| 3 | Motive Fleet management solution with ELD compliance, dash cams, and digital vehicle inspection tools for proactive maintenance scheduling. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Geotab Open-platform telematics system integrated with maintenance management, reporting, and engine data for fleet health optimization. | enterprise | 7.8/10 | 7.5/10 | 8.2/10 | 7.6/10 |
| 5 | Verizon Connect Fleet tracking and operations software featuring maintenance alerts, service history tracking, and dispatch integration. | enterprise | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 6 | Whip Around Mobile DVIR and maintenance app for digital inspections, work orders, and real-time issue reporting to prevent breakdowns. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.0/10 |
| 7 | Teletrac Navman Comprehensive fleet management platform with maintenance scheduling, compliance tools, and predictive analytics for vehicle reliability. | enterprise | 8.3/10 | 8.8/10 | 7.9/10 | 8.0/10 |
| 8 | Zonar Fleet solutions offering electronic pre-trip inspections, hours-of-service logging, and maintenance management for compliance and efficiency. | specialized | 7.8/10 | 8.3/10 | 7.4/10 | 7.1/10 |
| 9 | UpKeep Mobile-first CMMS for creating work orders, tracking preventive maintenance, and managing assets including vehicle fleets. | specialized | 7.4/10 | 7.1/10 | 8.7/10 | 6.9/10 |
| 10 | Fiix Cloud CMMS software for asset maintenance tracking, work order automation, and inventory management tailored to vehicles and equipment. | specialized | 8.4/10 | 8.7/10 | 9.2/10 | 7.9/10 |
Cloud-based fleet maintenance software for tracking service history, scheduling repairs, managing parts inventory, and optimizing vehicle uptime.
Connected operations platform providing AI-driven predictive maintenance, telematics, and automated work order management for fleets.
Fleet management solution with ELD compliance, dash cams, and digital vehicle inspection tools for proactive maintenance scheduling.
Open-platform telematics system integrated with maintenance management, reporting, and engine data for fleet health optimization.
Fleet tracking and operations software featuring maintenance alerts, service history tracking, and dispatch integration.
Mobile DVIR and maintenance app for digital inspections, work orders, and real-time issue reporting to prevent breakdowns.
Comprehensive fleet management platform with maintenance scheduling, compliance tools, and predictive analytics for vehicle reliability.
Fleet solutions offering electronic pre-trip inspections, hours-of-service logging, and maintenance management for compliance and efficiency.
Mobile-first CMMS for creating work orders, tracking preventive maintenance, and managing assets including vehicle fleets.
Cloud CMMS software for asset maintenance tracking, work order automation, and inventory management tailored to vehicles and equipment.
Fleetio
specializedCloud-based fleet maintenance software for tracking service history, scheduling repairs, managing parts inventory, and optimizing vehicle uptime.
Dynamic service interval tracking using a vast OEM database with VIN-based vehicle specs for precise maintenance planning
Fleetio is a cloud-based fleet management platform specializing in vehicle maintenance, offering tools for scheduling preventive maintenance, tracking repairs and work orders, fuel management, and digital vehicle inspections. It provides real-time dashboards, automated alerts, and VIN decoding for instant access to vehicle specs and service histories. Designed for fleets of all sizes, it integrates seamlessly with telematics, accounting software, and parts suppliers to optimize operations and reduce downtime.
Pros
- Comprehensive maintenance scheduling with automated reminders and OEM service intervals
- Intuitive mobile app for inspections, fueling, and real-time updates
- Strong integrations with telematics (e.g., Geotab, Samsara) and robust reporting
Cons
- Higher pricing tiers required for advanced features like custom reporting
- Initial setup can be time-intensive for large fleets
- Limited free trial length (14 days)
Best For
Medium to large fleets seeking an all-in-one solution for proactive maintenance and cost control.
Pricing
Starts at $4/vehicle/month (Essential, billed annually); Premium at $6/vehicle/month; Elite at $8/vehicle/month; custom enterprise pricing available.
Samsara
enterpriseConnected operations platform providing AI-driven predictive maintenance, telematics, and automated work order management for fleets.
AI-powered Vehicle Telematics Gateway for real-time fault code detection and predictive maintenance alerts
Samsara is an all-in-one IoT fleet management platform with advanced vehicle maintenance management features powered by telematics hardware and AI analytics. It monitors engine faults, tire pressure, oil life, and other metrics in real-time to predict failures and automate maintenance scheduling. The system integrates diagnostics, work orders, parts inventory, and technician dispatching for streamlined operations.
Pros
- AI-powered predictive maintenance with instant fault code detection and repair guidance
- Seamless integration with ELDs, dash cams, and routing for holistic fleet oversight
- Robust mobile app for on-the-go technician workflows and compliance reporting
Cons
- High upfront hardware costs and subscription fees
- Complex setup requiring professional installation
- Overkill for very small fleets with basic needs
Best For
Mid-to-large fleets seeking integrated telematics-driven maintenance to minimize downtime and costs.
Pricing
Custom quotes starting at $25-50 per vehicle/month plus one-time hardware fees ($200-500/vehicle); scales with features.
Motive
enterpriseFleet management solution with ELD compliance, dash cams, and digital vehicle inspection tools for proactive maintenance scheduling.
Predictive maintenance engine that analyzes engine data, mileage, and usage patterns to forecast failures proactively
Motive (gomotive.com) is an all-in-one fleet management platform with robust vehicle maintenance management capabilities, enabling fleets to track service history, schedule preventive maintenance, and manage work orders efficiently. It leverages telematics data from GPS tracking and AI insights for predictive maintenance alerts, reducing unplanned downtime and repair costs. The software integrates digital inspections, parts inventory tracking, and compliance reporting to streamline operations for commercial fleets.
Pros
- AI-powered predictive maintenance using real-time telematics data
- Seamless integration with ELD, dash cams, and fleet tracking tools
- Mobile-first interface for drivers, technicians, and managers
Cons
- Pricing can be steep for small fleets under 10 vehicles
- Advanced customization options are limited compared to dedicated maintenance software
- Occasional reports of customer support delays during onboarding
Best For
Mid-sized to large fleets needing integrated telematics-driven maintenance within a comprehensive fleet management ecosystem.
Pricing
Custom enterprise pricing, typically starting at $20-30 per vehicle/month including maintenance module; free trial available.
Geotab
enterpriseOpen-platform telematics system integrated with maintenance management, reporting, and engine data for fleet health optimization.
AI-powered predictive maintenance that uses telematics data to forecast issues before they occur
Geotab is a comprehensive telematics platform that supports vehicle maintenance management through real-time GPS tracking, engine diagnostics, and predictive alerts based on mileage, fuel usage, and fault codes. It enables fleets to schedule maintenance proactively via customizable rules and dashboards in the MyGeotab portal. While strong in data-driven insights, it relies on add-ins and integrations for advanced features like work orders and parts inventory.
Pros
- Real-time diagnostics and fault code detection from OBD-II data
- Predictive maintenance scheduling based on actual vehicle usage
- Extensive marketplace of add-ins for customized maintenance workflows
Cons
- Lacks native work order and technician management tools
- Full capabilities require additional hardware and subscriptions
- Overwhelming for small fleets focused solely on maintenance
Best For
Mid-to-large fleets seeking integrated telematics with proactive maintenance alerts rather than standalone service management.
Pricing
Custom quotes starting at ~$25-40 per vehicle/month plus one-time GO device hardware (~$100-150 each); volume discounts available.
Verizon Connect
enterpriseFleet tracking and operations software featuring maintenance alerts, service history tracking, and dispatch integration.
Telematics-powered predictive maintenance that uses real-time engine fault codes and usage data for proactive alerts
Verizon Connect is a comprehensive fleet management platform with integrated vehicle maintenance management capabilities, enabling automated scheduling based on mileage, engine hours, or telematics data. It provides tools for tracking service history, generating work orders, managing parts inventory, and ensuring regulatory compliance to minimize downtime. The software leverages real-time vehicle insights for proactive maintenance, making it suitable for fleets seeking an all-in-one solution.
Pros
- Seamless integration of telematics data for predictive maintenance alerts
- Comprehensive reporting and compliance tools for audits
- Scalable for mid-to-large fleets with robust customization
Cons
- Steeper learning curve for non-fleet users focused solely on maintenance
- Higher pricing may not suit small fleets or basic needs
- Overemphasis on telematics can overwhelm pure maintenance workflows
Best For
Mid-to-large fleet managers needing integrated telematics-driven maintenance alongside tracking and compliance.
Pricing
Quote-based pricing, typically $25-$45 per vehicle/month for full suite including maintenance features; scales with fleet size and add-ons.
Whip Around
specializedMobile DVIR and maintenance app for digital inspections, work orders, and real-time issue reporting to prevent breakdowns.
Ultra-fast mobile DVIR inspections with photo annotations, voice notes, and offline support, enabling completion in under 2 minutes per vehicle.
Whip Around is a mobile-first fleet maintenance management software that specializes in digital vehicle inspections, work orders, and compliance tracking for commercial fleets. It allows drivers to perform quick pre- and post-trip DVIRs (Driver Vehicle Inspection Reports) via an intuitive app, capturing photos, notes, and GPS data even offline. Fleet managers gain real-time visibility into maintenance schedules, service history, and regulatory compliance through customizable dashboards and reporting tools.
Pros
- Exceptionally user-friendly mobile app for rapid inspections under 2 minutes
- Strong compliance tools with e-signatures and customizable DVIR checklists
- Real-time notifications and integrations with telematics like Samsara and Geotab
Cons
- Limited advanced predictive maintenance or asset lifecycle analytics
- Reporting features lack depth for complex enterprise needs
- Pricing can become costly for large fleets without volume discounts
Best For
Medium-sized fleets in transportation and logistics that prioritize daily inspections, driver compliance, and simple maintenance workflows over advanced CMMS capabilities.
Pricing
Starts at $9 per vehicle/month (billed annually) for basic plans; custom enterprise pricing available with add-ons for advanced features.
Teletrac Navman
enterpriseComprehensive fleet management platform with maintenance scheduling, compliance tools, and predictive analytics for vehicle reliability.
AI-enhanced predictive maintenance using real-time telematics and engine data
Teletrac Navman provides a comprehensive vehicle maintenance management solution through its TN360 platform, leveraging telematics data for predictive scheduling, service alerts, and historical tracking. It integrates GPS, engine diagnostics, and compliance tools to minimize downtime and optimize fleet upkeep. The software excels in proactive maintenance for commercial fleets, with features like mileage-based reminders and warranty management.
Pros
- Telematics-driven predictive maintenance reduces unplanned downtime
- Robust reporting and compliance integration for regulatory needs
- Scalable for large fleets with mobile accessibility
Cons
- Steep pricing for small fleets without full telematics suite
- Complex interface requires training for optimal use
- Customization often needs vendor support
Best For
Mid-to-large fleet managers seeking integrated telematics and maintenance management.
Pricing
Custom subscription pricing, typically $25-$45 per vehicle/month depending on features and fleet size.
Zonar
specializedFleet solutions offering electronic pre-trip inspections, hours-of-service logging, and maintenance management for compliance and efficiency.
Engine Data Bridge for real-time fault code analysis and predictive maintenance alerts directly from vehicle ECMs
Zonar Systems provides a comprehensive fleet management platform with strong vehicle maintenance management features, including scheduling, work orders, parts inventory tracking, and predictive maintenance alerts based on telematics data. It integrates engine diagnostics, fault codes, and mileage/hour-based scheduling to help fleets minimize downtime and ensure compliance with DVIR and inspections. Primarily designed for commercial fleets like school buses, trucks, and construction vehicles, it combines maintenance tools with ELD and telematics for end-to-end operations.
Pros
- Seamless integration of telematics data for predictive maintenance and fault code monitoring
- Robust compliance tools including electronic DVIR and pre-trip inspections
- Comprehensive parts and inventory management tied to work orders
Cons
- Interface can feel dated and has a steeper learning curve for new users
- Pricing is premium and less ideal for small fleets under 50 vehicles
- Limited third-party integrations compared to pure maintenance platforms
Best For
Mid-to-large commercial fleets in transportation, school buses, or construction that need integrated telematics with maintenance management.
Pricing
Quote-based subscription, typically $25-60 per vehicle/month depending on features and fleet size; hardware like tablets may add upfront costs.
UpKeep
specializedMobile-first CMMS for creating work orders, tracking preventive maintenance, and managing assets including vehicle fleets.
Meter-based preventive maintenance that triggers work orders based on vehicle usage metrics like mileage or engine hours
UpKeep is a cloud-based CMMS platform designed for asset management, work orders, and preventive maintenance, adaptable for vehicle fleets by treating vehicles as assets with meter-based scheduling for mileage or hours. It streamlines maintenance requests, technician dispatching, inventory tracking for parts, and reporting via a user-friendly mobile app. While versatile across industries, it excels in general maintenance but lacks deep vehicle-specific tools like telematics or compliance features.
Pros
- Intuitive mobile-first interface for field technicians
- Flexible meter-based preventive maintenance for vehicles
- Strong asset tracking and inventory management
Cons
- Limited native integrations for vehicle telematics or GPS
- No built-in fuel management or regulatory compliance tools
- Pricing can add up for larger fleets due to per-user model
Best For
Small to mid-sized businesses with mixed assets, including vehicle fleets, needing a simple, mobile CMMS without specialized fleet requirements.
Pricing
Starts at $45/technician/month (Starter, billed annually); Essentials $75, Pro $110, Enterprise custom.
Fiix
specializedCloud CMMS software for asset maintenance tracking, work order automation, and inventory management tailored to vehicles and equipment.
Real-time mobile work order updates empowering technicians to complete tasks without returning to the office
Fiix is a cloud-based CMMS platform specialized in vehicle maintenance management, enabling fleets and service centers to track assets, schedule preventive maintenance, and manage work orders efficiently. It provides inventory control, real-time reporting, and mobile access for technicians to update jobs on the go. The software integrates with telematics and accounting tools, supporting scalable operations for automotive businesses.
Pros
- Highly intuitive interface with excellent mobile app for field use
- Strong preventive maintenance scheduling and automation
- Comprehensive reporting and asset tracking capabilities
Cons
- Pricing can be steep for small teams or single users
- Limited customization options for complex workflows
- Some users report slower customer support response times
Best For
Mid-sized fleet managers and automotive repair shops needing a user-friendly CMMS for daily vehicle maintenance.
Pricing
Starts at $46/user/month (billed annually) for Starter plan; scales to Enterprise with custom pricing.
Conclusion
After evaluating the options, Fleetio is the top choice, with robust cloud-based tools for tracking service history, scheduling repairs, and managing parts to optimize uptime. Samsara and Motive stand out as strong alternatives—Samsara for AI-driven predictive maintenance, Motive for ELD compliance and digital inspections—catering to different operational needs.
Take the first step toward smarter fleet maintenance: explore Fleetio, the leading solution, and set your operations up for enhanced efficiency and reliability.
Tools Reviewed
All tools were independently evaluated for this comparison