Quick Overview
- 1#1: Fleetio - Cloud-based fleet maintenance software that tracks service history, schedules reminders, and manages repair costs for vehicles.
- 2#2: Autosist - Digital vehicle management platform for creating maintenance logs, inspections, and service records with photos and notes.
- 3#3: Shopmonkey - Auto repair shop software that logs vehicle maintenance history, tracks parts, and schedules services for customers.
- 4#4: Tekmetric - Modern auto shop management tool for digital vehicle inspections, maintenance logging, and workflow automation.
- 5#5: Fuelly - Personal vehicle tracking app that logs maintenance records, repairs, fuel-ups, and mileage for cost analysis.
- 6#6: UpKeep - Mobile-first CMMS for logging vehicle maintenance tasks, scheduling work orders, and tracking asset history.
- 7#7: Samsara - Fleet operations platform with maintenance logging, predictive alerts, and service history integration via telematics.
- 8#8: Verizon Connect - Fleet management software featuring vehicle maintenance tracking, compliance logs, and service scheduling.
- 9#9: Motive - All-in-one fleet platform for logging vehicle maintenance, inspections, and regulatory compliance records.
- 10#10: Geotab - Telematics solution with tools for vehicle maintenance logging, health monitoring, and service reminders.
We ranked these tools by evaluating core functionality (tracking, reminders, cost management), ease of use, reliability, and overall value, ensuring they deliver on performance and cater to diverse user requirements.
Comparison Table
Effective vehicle maintenance tracking is key for operational efficiency and cost control, and specialized software streamlines this process. This comparison table examines top tools like Fleetio, Autosist, Shopmonkey, Tekmetric, Fuelly, and more, breaking down features to help readers identify the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet maintenance software that tracks service history, schedules reminders, and manages repair costs for vehicles. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Autosist Digital vehicle management platform for creating maintenance logs, inspections, and service records with photos and notes. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 3 | Shopmonkey Auto repair shop software that logs vehicle maintenance history, tracks parts, and schedules services for customers. | specialized | 8.4/10 | 9.1/10 | 8.0/10 | 7.6/10 |
| 4 | Tekmetric Modern auto shop management tool for digital vehicle inspections, maintenance logging, and workflow automation. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.2/10 |
| 5 | Fuelly Personal vehicle tracking app that logs maintenance records, repairs, fuel-ups, and mileage for cost analysis. | specialized | 7.4/10 | 6.5/10 | 8.2/10 | 9.0/10 |
| 6 | UpKeep Mobile-first CMMS for logging vehicle maintenance tasks, scheduling work orders, and tracking asset history. | other | 7.6/10 | 7.8/10 | 8.2/10 | 7.0/10 |
| 7 | Samsara Fleet operations platform with maintenance logging, predictive alerts, and service history integration via telematics. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 8 | Verizon Connect Fleet management software featuring vehicle maintenance tracking, compliance logs, and service scheduling. | enterprise | 7.9/10 | 8.4/10 | 7.2/10 | 7.5/10 |
| 9 | Motive All-in-one fleet platform for logging vehicle maintenance, inspections, and regulatory compliance records. | enterprise | 7.8/10 | 8.5/10 | 7.5/10 | 7.0/10 |
| 10 | Geotab Telematics solution with tools for vehicle maintenance logging, health monitoring, and service reminders. | enterprise | 8.0/10 | 8.5/10 | 7.5/10 | 7.0/10 |
Cloud-based fleet maintenance software that tracks service history, schedules reminders, and manages repair costs for vehicles.
Digital vehicle management platform for creating maintenance logs, inspections, and service records with photos and notes.
Auto repair shop software that logs vehicle maintenance history, tracks parts, and schedules services for customers.
Modern auto shop management tool for digital vehicle inspections, maintenance logging, and workflow automation.
Personal vehicle tracking app that logs maintenance records, repairs, fuel-ups, and mileage for cost analysis.
Mobile-first CMMS for logging vehicle maintenance tasks, scheduling work orders, and tracking asset history.
Fleet operations platform with maintenance logging, predictive alerts, and service history integration via telematics.
Fleet management software featuring vehicle maintenance tracking, compliance logs, and service scheduling.
All-in-one fleet platform for logging vehicle maintenance, inspections, and regulatory compliance records.
Telematics solution with tools for vehicle maintenance logging, health monitoring, and service reminders.
Fleetio
enterpriseCloud-based fleet maintenance software that tracks service history, schedules reminders, and manages repair costs for vehicles.
Automated preventive maintenance reminders that predict service needs based on real-time vehicle usage data
Fleetio is a cloud-based fleet management platform specializing in vehicle maintenance logging, tracking service history, scheduling preventive maintenance, and managing work orders. It provides tools for digital inspections, fuel logging, parts inventory, and compliance reporting, accessible via web and mobile apps. Designed for fleets of all sizes, it integrates with telematics providers and accounting software to automate workflows and reduce downtime.
Pros
- Comprehensive maintenance scheduling with mileage, time, and engine-hour triggers
- Intuitive mobile app for on-the-go logging and inspections
- Seamless integrations with telematics, QuickBooks, and parts vendors
Cons
- Pricing scales per vehicle, which can be costly for very large fleets
- Advanced reporting requires higher-tier plans
- Initial setup may take time for custom integrations
Best For
Medium to large fleet managers needing automated maintenance tracking and compliance tools.
Pricing
Starts at $5 per vehicle/month (billed annually) for Basic plan; Pro at $7, Premium at $10, Enterprise custom.
Autosist
specializedDigital vehicle management platform for creating maintenance logs, inspections, and service records with photos and notes.
Digital Vehicle Inspection tool with multimedia documentation and customizable templates for accurate, shareable maintenance records
Autosist is a cloud-based shop management software tailored for auto repair businesses, enabling comprehensive vehicle maintenance logging through digital inspections, repair orders, and service history tracking. It allows technicians to document services with photos, videos, and notes, creating detailed digital records accessible via a customer portal. The platform integrates inventory, scheduling, and invoicing, making it a full-service solution for maintaining accurate vehicle maintenance logs at the shop level.
Pros
- Robust digital vehicle inspections with photo/video support for precise maintenance logging
- Complete service history tracking accessible to customers via portal
- Seamless integration with parts inventory and scheduling for efficient shop operations
Cons
- Primarily designed for repair shops, less ideal for individual personal use
- Higher pricing may not suit very small operations or solo users
- Steeper learning curve for non-technical users
Best For
Auto repair shops and fleets seeking a professional-grade system for detailed vehicle maintenance logging and customer record management.
Pricing
Starts at $197/month for Basic plan (up to 5 users), with Pro at $297/month and custom Enterprise pricing.
Shopmonkey
specializedAuto repair shop software that logs vehicle maintenance history, tracks parts, and schedules services for customers.
Digital Vehicle Inspection with customizable checklists, photo/video capture, and direct attachment to maintenance logs
Shopmonkey is a cloud-based auto repair shop management platform that includes robust vehicle maintenance logging capabilities through its service history, repair orders, and digital inspection tools. It enables detailed tracking of maintenance records, mileage, services performed, parts used, and visual documentation with photos/videos for each vehicle. Users can access comprehensive logs via customer portals, and it integrates with scheduling and inventory for seamless shop operations.
Pros
- Comprehensive service history tracking with photos, videos, and mileage logs
- Digital vehicle inspections for detailed maintenance records
- Customer portal for easy access to vehicle logs
Cons
- Geared more toward professional shops than individual users
- Higher pricing may not suit simple personal logging needs
- Steeper learning curve for non-shop users
Best For
Auto repair shops and fleets needing integrated maintenance logging with full shop management tools.
Pricing
Starts at $199/month for Essentials (1-5 users), with Pro at $299/month and Elite at $499/month; billed annually with per-location fees.
Tekmetric
specializedModern auto shop management tool for digital vehicle inspections, maintenance logging, and workflow automation.
Matrix Menu system for dynamic service recommendations tied to vehicle maintenance history
Tekmetric is a cloud-based auto repair shop management platform with strong vehicle maintenance logging features, enabling detailed tracking of service history, repair orders, and maintenance schedules for individual vehicles. It includes digital vehicle inspections with photos and videos, parts inventory integration, and customer portals for accessing maintenance logs. The software streamlines shop operations while providing comprehensive records to help predict and schedule future maintenance needs.
Pros
- Robust digital inspections with multimedia logging for accurate maintenance records
- Seamless integration of vehicle history with repair orders and scheduling
- Real-time analytics and reporting on maintenance trends
Cons
- Pricing can be steep for very small shops or solo technicians
- Some customization options require higher-tier plans
- Mobile app occasionally experiences sync delays with cloud data
Best For
Mid-sized auto repair shops needing integrated vehicle maintenance logging within full shop management.
Pricing
Starts at $199/month per location (billed annually), plus $65-132 per additional tech user; custom enterprise pricing available.
Fuelly
specializedPersonal vehicle tracking app that logs maintenance records, repairs, fuel-ups, and mileage for cost analysis.
Automatic MPG and cost-per-mile calculations from real fill-up data, linked to maintenance events by mileage
Fuelly is a free online platform focused on tracking vehicle fuel efficiency, allowing users to log fill-ups, calculate MPG, and monitor costs. It also supports basic vehicle maintenance logging, such as oil changes, tire rotations, and repairs, tied to odometer readings for service history. Users can manage multiple vehicles, view charts, and compare stats with a community of over 3 million vehicles.
Pros
- Free basic version with unlimited vehicle tracking
- Mobile app for quick on-the-go logging of fuel and maintenance
- Community comparisons and detailed MPG/cost reports
Cons
- Basic maintenance logging lacks reminders or scheduling tools
- Dated interface with prominent ads in free tier
- Limited advanced analytics for maintenance history
Best For
Casual vehicle owners who prioritize fuel economy tracking with simple supplemental maintenance logs.
Pricing
Free with ads; Pro upgrade at $36/year for ad-free use and priority support.
UpKeep
otherMobile-first CMMS for logging vehicle maintenance tasks, scheduling work orders, and tracking asset history.
Meter-based preventive maintenance scheduling with real-time mobile asset updates for accurate vehicle mileage tracking
UpKeep is a cloud-based CMMS platform designed for maintenance management, including vehicle fleets, where users can log maintenance activities, track assets, and schedule preventive maintenance. It supports creating work orders for repairs, recording mileage and meter readings, and maintaining historical logs for vehicles. The mobile app enables real-time updates from the field, making it adaptable for vehicle maintenance logging in fleet operations.
Pros
- Intuitive mobile-first interface for quick field logging
- Robust asset tracking with PM scheduling based on time or meters like odometer
- Comprehensive work order and inventory management for maintenance history
Cons
- Lacks vehicle-specific features like VIN lookup or automotive parts catalogs
- Pricing scales per user, which can be costly for small fleets or solo users
- General CMMS focus means customization needed for pure vehicle logs
Best For
Mid-sized fleet managers seeking a mobile-enabled CMMS for tracking vehicle maintenance schedules and work history.
Pricing
Starts at $45/user/month (Starter, billed annually; min 1 user), up to $110+/user/month for Elite plans; Enterprise custom.
Samsara
enterpriseFleet operations platform with maintenance logging, predictive alerts, and service history integration via telematics.
AI-powered predictive maintenance that uses vehicle gateway data to forecast failures before they occur
Samsara is a comprehensive fleet management platform with robust vehicle maintenance logging features, leveraging telematics hardware and AI to monitor vehicle health in real-time. It automates digital vehicle inspection reports (DVIRs), tracks service history, schedules preventive maintenance based on engine data and mileage, and provides predictive alerts for potential issues. While powerful for fleets, it's part of a broader suite including GPS tracking and safety compliance.
Pros
- Predictive maintenance using real-time telematics and AI diagnostics
- Automated DVIRs and service scheduling with compliance reporting
- Seamless integration across fleet operations for holistic visibility
Cons
- High subscription costs make it less viable for small fleets or single vehicles
- Requires proprietary hardware installation on vehicles
- Feature-rich interface can feel overwhelming for basic maintenance logging needs
Best For
Medium to large fleets needing integrated telematics-driven maintenance alongside safety and compliance tools.
Pricing
Custom quote-based pricing, typically $25-$50 per vehicle per month depending on modules and fleet size.
Verizon Connect
enterpriseFleet management software featuring vehicle maintenance tracking, compliance logs, and service scheduling.
Predictive maintenance powered by real-time telematics and engine diagnostics data
Verizon Connect is a comprehensive fleet management platform with robust vehicle maintenance logging features, enabling users to track service history, schedule preventive maintenance based on mileage, engine hours, or telematics data, and generate compliance reports. It integrates GPS tracking, diagnostics, and alerts to minimize downtime and optimize fleet efficiency. The solution is particularly strong for enterprises needing data-driven maintenance insights alongside full telematics capabilities.
Pros
- Seamless integration of telematics data for predictive maintenance scheduling
- Comprehensive reporting and compliance tools for DOT regulations
- Real-time alerts and mobile app for on-the-go maintenance management
Cons
- High pricing makes it less accessible for small fleets
- Steep learning curve due to extensive feature set
- Customization often requires professional services
Best For
Mid-to-large fleet operators requiring integrated telematics and maintenance logging for regulatory compliance and efficiency.
Pricing
Custom quotes based on fleet size; typically $25-$45 per vehicle/month with add-ons for advanced features.
Motive
enterpriseAll-in-one fleet platform for logging vehicle maintenance, inspections, and regulatory compliance records.
Predictive maintenance alerts powered by AI and telematics data for proactive issue detection
Motive (gomotive.com) is a fleet management platform with integrated vehicle maintenance logging features, designed primarily for commercial fleets. It enables scheduling of preventive maintenance based on mileage, engine hours, or time intervals, tracks service history, work orders, and parts usage through a centralized dashboard. The system leverages real-time telematics data for accurate logs and automated reminders, ensuring compliance and reducing downtime.
Pros
- Seamless integration with telematics for real-time mileage and condition-based scheduling
- Comprehensive digital logging of maintenance history, work orders, and compliance records
- Mobile app for on-the-go access by drivers and technicians
Cons
- Overkill and expensive for non-fleet or personal vehicle use
- Steep learning curve for smaller teams without dedicated IT support
- Custom pricing lacks transparency for budgeting small operations
Best For
Mid-to-large commercial fleet managers seeking integrated telematics-driven maintenance tracking.
Pricing
Custom enterprise pricing starting at ~$20-40 per vehicle/month, plus hardware costs; scales with fleet size.
Geotab
enterpriseTelematics solution with tools for vehicle maintenance logging, health monitoring, and service reminders.
Predictive maintenance powered by AI analysis of real-time vehicle data and fault codes
Geotab is a comprehensive telematics platform that supports vehicle maintenance logging through integration with GPS tracking and vehicle diagnostics. It automatically tracks mileage, engine hours, and fault codes to generate precise maintenance schedules and reminders. Users can log service history, create custom reports, and enable predictive maintenance alerts via its MyGeotab dashboard.
Pros
- Real-time telematics data ensures accurate mileage-based scheduling and fault detection
- Automated reminders and customizable reports streamline fleet maintenance
- Scalable integrations with service providers and predictive analytics
Cons
- Requires upfront hardware installation (GO device) for full functionality
- Complex dashboard overwhelms users seeking simple log-only tools
- High costs make it less viable for small fleets or individual vehicles
Best For
Large fleet managers needing integrated telematics with data-driven maintenance tracking.
Pricing
Hardware ~$100-200/vehicle upfront + $20-40/month per vehicle subscription (custom quotes).
Conclusion
Choosing the right vehicle maintenance log software depends on needs, from fleet management to personal tracking. Fleetio leads as the top choice, with its cloud-based design excelling in service history, reminders, and cost tracking. Autosist and Shopmonkey stand out as strong alternatives—Autosist for detailed photo and note logs, Shopmonkey for shop workflow and parts management.
Take the next step in efficient maintenance: explore Fleetio to simplify logging, scheduling, and tracking, ensuring your vehicles (or fleet) stay in top condition with minimal hassle.
Tools Reviewed
All tools were independently evaluated for this comparison