Quick Overview
- 1#1: Fleetio - Cloud-based fleet maintenance software that automates scheduling, tracks service history, and manages parts inventory for vehicles and equipment.
- 2#2: Samsara - AI-powered IoT platform for fleet operations with predictive maintenance, telematics, and asset tracking for vehicles and equipment.
- 3#3: Motive - All-in-one fleet management solution offering ELD compliance, dash cams, and automated maintenance alerts for trucks and equipment.
- 4#4: Verizon Connect - Fleet telematics and management software with vehicle tracking, diagnostics, and maintenance scheduling features.
- 5#5: UpKeep - Mobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets including vehicles and equipment.
- 6#6: MaintainX - Digital operations platform for work orders, inspections, and preventive maintenance on vehicles and heavy equipment.
- 7#7: Limble CMMS - User-friendly CMMS software for managing work orders, assets, and preventive maintenance schedules for equipment and fleets.
- 8#8: Fiix - Cloud-based CMMS that streamlines maintenance workflows, tracks parts, and generates reports for vehicles and industrial equipment.
- 9#9: eMaint - Flexible CMMS platform for asset management, work order tracking, and compliance in vehicle and equipment maintenance.
- 10#10: Hippo CMMS - Web-based CMMS for handling preventive maintenance, inventory, and work orders across vehicles and facility equipment.
We ranked these tools by evaluating feature depth (automation, analytics, integration), usability (interface, accessibility), reliability, and overall value, resulting in a balanced assessment for small teams and large fleets alike
Comparison Table
Navigating vehicle and equipment maintenance software? This comparison table highlights top tools including Fleetio, Samsara, Motive, Verizon Connect, UpKeep, and more, to guide informed decisions. Readers will discover key features, integration strengths, and practical functionality to optimize their maintenance workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fleetio Cloud-based fleet maintenance software that automates scheduling, tracks service history, and manages parts inventory for vehicles and equipment. | enterprise | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Samsara AI-powered IoT platform for fleet operations with predictive maintenance, telematics, and asset tracking for vehicles and equipment. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.4/10 |
| 3 | Motive All-in-one fleet management solution offering ELD compliance, dash cams, and automated maintenance alerts for trucks and equipment. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 4 | Verizon Connect Fleet telematics and management software with vehicle tracking, diagnostics, and maintenance scheduling features. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 5 | UpKeep Mobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets including vehicles and equipment. | enterprise | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 6 | MaintainX Digital operations platform for work orders, inspections, and preventive maintenance on vehicles and heavy equipment. | enterprise | 8.4/10 | 8.6/10 | 9.2/10 | 8.3/10 |
| 7 | Limble CMMS User-friendly CMMS software for managing work orders, assets, and preventive maintenance schedules for equipment and fleets. | enterprise | 8.4/10 | 8.6/10 | 9.1/10 | 8.3/10 |
| 8 | Fiix Cloud-based CMMS that streamlines maintenance workflows, tracks parts, and generates reports for vehicles and industrial equipment. | enterprise | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 9 | eMaint Flexible CMMS platform for asset management, work order tracking, and compliance in vehicle and equipment maintenance. | enterprise | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 10 | Hippo CMMS Web-based CMMS for handling preventive maintenance, inventory, and work orders across vehicles and facility equipment. | enterprise | 7.8/10 | 8.0/10 | 8.7/10 | 7.5/10 |
Cloud-based fleet maintenance software that automates scheduling, tracks service history, and manages parts inventory for vehicles and equipment.
AI-powered IoT platform for fleet operations with predictive maintenance, telematics, and asset tracking for vehicles and equipment.
All-in-one fleet management solution offering ELD compliance, dash cams, and automated maintenance alerts for trucks and equipment.
Fleet telematics and management software with vehicle tracking, diagnostics, and maintenance scheduling features.
Mobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets including vehicles and equipment.
Digital operations platform for work orders, inspections, and preventive maintenance on vehicles and heavy equipment.
User-friendly CMMS software for managing work orders, assets, and preventive maintenance schedules for equipment and fleets.
Cloud-based CMMS that streamlines maintenance workflows, tracks parts, and generates reports for vehicles and industrial equipment.
Flexible CMMS platform for asset management, work order tracking, and compliance in vehicle and equipment maintenance.
Web-based CMMS for handling preventive maintenance, inventory, and work orders across vehicles and facility equipment.
Fleetio
enterpriseCloud-based fleet maintenance software that automates scheduling, tracks service history, and manages parts inventory for vehicles and equipment.
Automated VIN decoding and instant issue detection for rapid vehicle onboarding and maintenance history access
Fleetio is a cloud-based fleet management platform specializing in vehicle and equipment maintenance, offering tools for scheduling services, tracking repairs, managing warranties, and conducting digital inspections. It provides real-time alerts, VIN decoding for instant vehicle specs, and comprehensive reporting to optimize fleet uptime and reduce costs. The software integrates with telematics, fuel cards, and accounting systems for seamless operations across mobile and desktop.
Pros
- Robust maintenance scheduling with automated reminders and work orders
- Intuitive mobile app for inspections, odometer readings, and DVIRs on the go
- Extensive integrations with telematics, QuickBooks, and parts suppliers
Cons
- Pricing scales per vehicle, which can be costly for very large fleets
- Advanced reporting requires some setup and familiarity
- Limited built-in GPS tracking; relies on third-party integrations
Best For
Medium to large fleets seeking comprehensive, proactive maintenance management with strong mobile and integration capabilities.
Pricing
Starts at $5 per vehicle/month (Essential plan); Premium at $8/vehicle/month; Enterprise custom pricing with advanced features.
Samsara
enterpriseAI-powered IoT platform for fleet operations with predictive maintenance, telematics, and asset tracking for vehicles and equipment.
AI-driven predictive maintenance that uses live telematics data from engines, brakes, and tires to forecast issues before they cause downtime
Samsara is an AI-powered fleet management platform that excels in vehicle and equipment maintenance through integrated telematics, providing real-time monitoring of engine health, fault codes, and usage data to enable predictive maintenance. It automates work order creation, preventive maintenance scheduling, and service history tracking, while integrating with DVIR inspections and compliance tools to minimize downtime. The solution scales seamlessly for fleets of all sizes, offering mobile apps for technicians and customizable dashboards for dispatchers.
Pros
- Real-time telematics integration for proactive fault detection and predictive maintenance
- Automated scheduling, work orders, and DVIR compliance to streamline operations
- Scalable analytics and reporting with AI insights for optimizing fleet uptime
Cons
- Premium pricing may be prohibitive for small fleets
- Requires vehicle hardware installation, adding upfront costs
- Advanced features have a learning curve despite intuitive core interface
Best For
Mid-to-large fleets managing heavy vehicles or equipment that need telematics-driven maintenance to reduce breakdowns and ensure compliance.
Pricing
Subscription-based with custom quotes; typically $25-$50 per vehicle/month depending on features and fleet size, plus hardware costs.
Motive
enterpriseAll-in-one fleet management solution offering ELD compliance, dash cams, and automated maintenance alerts for trucks and equipment.
AI-driven predictive maintenance that forecasts issues based on vehicle usage, mileage, and telematics data to prevent breakdowns
Motive is a comprehensive fleet management platform with robust vehicle and equipment maintenance capabilities, leveraging telematics data for predictive scheduling and work order management. It enables fleets to track maintenance history, manage parts inventory, and dispatch technicians via a mobile app, reducing downtime through condition-based alerts. Ideal for trucking and field service operations, it integrates seamlessly with GPS tracking and compliance tools for holistic fleet oversight.
Pros
- AI-powered predictive maintenance using real-time telematics data
- Intuitive mobile app for technicians and real-time work order tracking
- Seamless integration with ELD, dash cams, and GPS for comprehensive fleet visibility
Cons
- Pricing can be steep for small fleets without volume discounts
- Initial setup requires hardware installation and data integration
- Advanced features may have a learning curve for non-technical users
Best For
Mid-to-large fleet operators in trucking, construction, or field services needing integrated telematics-driven maintenance.
Pricing
Custom quotes starting at $20-30 per vehicle/month for core plans, with maintenance features in Pro/Enterprise tiers; hardware add-ons extra.
Verizon Connect
enterpriseFleet telematics and management software with vehicle tracking, diagnostics, and maintenance scheduling features.
Telematics-powered predictive maintenance using real-time vehicle data for proactive scheduling
Verizon Connect is a comprehensive fleet management platform with robust vehicle and equipment maintenance capabilities, enabling users to schedule preventive maintenance, track service history, and manage work orders efficiently. It leverages integrated telematics data from GPS tracking to provide real-time engine diagnostics, mileage-based alerts, and predictive maintenance recommendations. The software supports parts inventory management and compliance reporting, making it suitable for optimizing fleet uptime and reducing downtime costs.
Pros
- Seamless integration with telematics for predictive maintenance alerts
- Comprehensive service history tracking and customizable reporting
- Supports work orders, parts inventory, and multi-location fleet management
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller fleets without full telematics needs
- Customization requires support team assistance
Best For
Mid-to-large fleets seeking integrated telematics-driven maintenance management.
Pricing
Custom quotes based on fleet size; typically $20-40 per vehicle/month for bundles including maintenance features.
UpKeep
enterpriseMobile-first CMMS for creating work orders, scheduling preventive maintenance, and tracking assets including vehicles and equipment.
Mobile-first design with offline capabilities for real-time work order updates in the field
UpKeep is a cloud-based CMMS platform tailored for managing vehicle and equipment maintenance through work orders, preventive scheduling, and asset tracking. It offers mobile-first access for technicians to log issues, update statuses, and access parts inventory in real-time, reducing downtime. The software integrates with accounting tools like QuickBooks and supports fleet operations with customizable dashboards for performance insights.
Pros
- Intuitive mobile app for field technicians
- Robust preventive maintenance scheduling
- Strong asset and inventory tracking
Cons
- Reporting features lack advanced customization
- Pricing scales quickly with users
- Limited integrations for specialized fleet telematics
Best For
Small to mid-sized maintenance teams and fleets needing mobile accessibility for vehicle and equipment upkeep.
Pricing
Starts at $45/user/month (Starter, billed annually) up to $125/user/month (Unlimited); free trial available.
MaintainX
enterpriseDigital operations platform for work orders, inspections, and preventive maintenance on vehicles and heavy equipment.
Interactive procedure builder with embedded media and voice-to-text for hands-free work order completion
MaintainX is a mobile-first CMMS platform that simplifies work order management, preventive maintenance scheduling, and asset tracking for vehicles and equipment. It enables teams to create digital checklists, assign tasks in real-time, and log maintenance history via an intuitive app, reducing downtime and paper-based processes. Ideal for field technicians, it supports inventory management and compliance reporting to optimize fleet and equipment operations.
Pros
- Highly intuitive mobile app with offline support for field use
- Customizable procedures with photos, videos, and checklists
- Real-time collaboration and notifications for teams
Cons
- Advanced reporting and analytics limited to higher tiers
- Fewer vehicle-specific features compared to dedicated fleet software
- Integrations may require Pro or Enterprise plans
Best For
Small to mid-sized maintenance teams managing mixed vehicle fleets and equipment who need a mobile-first, easy-to-adopt CMMS.
Pricing
Free plan for basic use; Essentials at $16/user/month, Pro at $49/user/month (billed annually); Enterprise custom.
Limble CMMS
enterpriseUser-friendly CMMS software for managing work orders, assets, and preventive maintenance schedules for equipment and fleets.
Drag-and-drop Kanban-style work order boards that visualize and streamline maintenance workflows in real-time
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for tracking and scheduling maintenance on vehicles, equipment, and assets. It excels in work order management, preventive maintenance scheduling, inventory tracking, and mobile accessibility to keep teams organized and downtime minimized. With customizable dashboards and reporting, it provides real-time insights into maintenance operations for fleet and equipment managers.
Pros
- Highly intuitive interface with drag-and-drop Kanban boards for easy work order management
- Robust mobile app for on-the-go updates and photo attachments to work orders
- Quick setup and strong customer support for small to mid-sized teams
Cons
- Limited advanced analytics and custom reporting compared to enterprise CMMS
- Fewer third-party integrations than larger competitors
- Inventory management lacks some depth for complex supply chains
Best For
Small to medium-sized businesses and departments managing vehicle fleets and equipment maintenance that prioritize ease of use and affordability over advanced enterprise features.
Pricing
Starts at around $40/user/month (billed annually) with tiered plans like Essentials, Pro, and Enterprise; custom quotes available.
Fiix
enterpriseCloud-based CMMS that streamlines maintenance workflows, tracks parts, and generates reports for vehicles and industrial equipment.
Kanban-board style work order management for visual, drag-and-drop workflow efficiency
Fiix is a cloud-based CMMS platform tailored for managing vehicle and equipment maintenance, enabling users to create and track work orders, schedule preventive maintenance, and monitor asset health. It offers real-time inventory management, detailed reporting, and mobile accessibility to minimize downtime across fleets and facilities. Designed for simplicity, Fiix helps maintenance teams transition from paper-based processes to digital efficiency without a steep learning curve.
Pros
- Intuitive, modern interface with Kanban-style work order views
- Strong mobile app for on-the-go technicians
- Comprehensive preventive maintenance scheduling and asset tracking
Cons
- Pricing can escalate quickly for larger teams or advanced features
- Limited native integrations compared to enterprise competitors
- Reporting customization requires higher-tier plans
Best For
Small to mid-sized vehicle fleets and equipment maintenance teams seeking an easy-to-adopt, user-friendly CMMS without complex setup.
Pricing
Custom quote-based pricing starting around $45/user/month (billed annually), with tiers for Basic, Pro, and Enterprise features.
eMaint
enterpriseFlexible CMMS platform for asset management, work order tracking, and compliance in vehicle and equipment maintenance.
Drag-and-drop visual CMMS builder for no-code customization of forms, dashboards, and processes
eMaint is a cloud-based CMMS platform tailored for maintenance management, including vehicle and equipment fleets, offering work order tracking, preventive maintenance scheduling, and asset management. It provides mobile access for technicians, inventory control, and customizable reporting to streamline operations and reduce downtime. Ideal for industries like transportation, manufacturing, and facilities with heavy equipment needs, it supports scalability from small teams to enterprises.
Pros
- Highly customizable workflows without coding
- Strong mobile app for field technicians
- Comprehensive analytics and reporting tools
Cons
- Steep learning curve for complex setups
- Pricing can be high for smaller teams
- Interface feels dated compared to modern competitors
Best For
Mid-sized fleets and maintenance teams needing robust, configurable CMMS for vehicles and equipment without heavy IT reliance.
Pricing
Custom quote-based pricing; typically starts at $69/user/month for basic plans, scaling with modules and users.
Hippo CMMS
enterpriseWeb-based CMMS for handling preventive maintenance, inventory, and work orders across vehicles and facility equipment.
Drag-and-drop preventive maintenance wizard for easy meter-based or time-based scheduling
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed for tracking and scheduling maintenance on vehicles, equipment, and facilities. It streamlines work order creation, preventive maintenance planning, asset tracking, inventory management, and reporting to minimize downtime and costs. The platform offers mobile access for technicians and customizable dashboards for oversight.
Pros
- Intuitive interface with minimal training required
- Robust preventive maintenance scheduling
- Excellent mobile app for field technicians
Cons
- Limited advanced analytics and custom reporting
- Integrations with third-party tools are basic
- Pricing scales quickly for larger teams
Best For
Small to mid-sized fleets and maintenance teams needing straightforward vehicle and equipment tracking without complex setup.
Pricing
Starts at $197/month for up to 5 users (Essentials plan); Professional ($397/month) and Enterprise (custom) add features and scale with users.
Conclusion
After reviewing the top 10 vehicle and equipment maintenance software, Fleetio emerges as the leading choice, excelling in cloud-based automation, scheduling, and parts inventory management. Samsara and Motive follow strongly, with Samsara’s AI-powered predictive maintenance and Motive’s all-in-one solution (including ELD compliance and alerts) offering standout alternatives for different operational needs. Each tool addresses unique maintenance challenges, ensuring there is a robust option for various fleets and equipment sets.
Don’t miss out—try Fleetio today to simplify scheduling, track service history, and manage parts inventory effectively, and elevate your maintenance operations to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison