Quick Overview
- 1#1: Axon Software - Specialized enterprise software for trucking payroll, settlements, accounting, and compliance with DOT regulations.
- 2#2: McLeod Software - Comprehensive transportation management system with advanced driver payroll, settlements, and carrier payment processing.
- 3#3: TruckingOffice - All-in-one cloud platform for small to mid-size trucking firms offering dispatch, IFTA reporting, and automated payroll.
- 4#4: TruckLogics - Transportation management software with built-in payroll features for load boards, dispatching, and driver payments.
- 5#5: Rigbooks - Simple cloud-based accounting and payroll solution tailored for owner-operators and small trucking fleets.
- 6#6: Rose Rocket - Modern TMS platform automating payroll, settlements, invoicing, and operations for carriers and brokers.
- 7#7: Tailwind TMS - User-friendly transportation software with payroll automation, dispatching, and accounting for truckload carriers.
- 8#8: Aljex Software - Broker-carrier TMS solutions including payroll processing, settlements, and freight management tools.
- 9#9: TriumphPay - Freight payment network streamlining carrier payroll, audit payments, and quick pay settlements.
- 10#10: Motive - Fleet management platform with ELD compliance and integrated driver payroll based on hours, miles, and activities.
We ranked these tools based on industry-specific features (including payroll automation, IFTA reporting, and settlements), user-friendliness, reliability, and value, ensuring they meet the diverse needs of small to large trucking businesses.
Comparison Table
This comparison table examines key features, functionality, and practical suitability of leading trucking payroll software tools, including Axon Software, McLeod Software, TruckingOffice, TruckLogics, Rigbooks, and additional platforms. Readers will gain insights into how each solution handles compliance, automation, and operational efficiency, guiding them to identify the right fit for their business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Axon Software Specialized enterprise software for trucking payroll, settlements, accounting, and compliance with DOT regulations. | enterprise | 9.4/10 | 9.6/10 | 8.7/10 | 9.1/10 |
| 2 | McLeod Software Comprehensive transportation management system with advanced driver payroll, settlements, and carrier payment processing. | enterprise | 9.2/10 | 9.6/10 | 7.9/10 | 8.4/10 |
| 3 | TruckingOffice All-in-one cloud platform for small to mid-size trucking firms offering dispatch, IFTA reporting, and automated payroll. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.4/10 |
| 4 | TruckLogics Transportation management software with built-in payroll features for load boards, dispatching, and driver payments. | specialized | 8.2/10 | 8.7/10 | 8.4/10 | 7.9/10 |
| 5 | Rigbooks Simple cloud-based accounting and payroll solution tailored for owner-operators and small trucking fleets. | specialized | 8.3/10 | 8.7/10 | 7.9/10 | 8.5/10 |
| 6 | Rose Rocket Modern TMS platform automating payroll, settlements, invoicing, and operations for carriers and brokers. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.2/10 |
| 7 | Tailwind TMS User-friendly transportation software with payroll automation, dispatching, and accounting for truckload carriers. | specialized | 7.8/10 | 8.4/10 | 7.2/10 | 7.6/10 |
| 8 | Aljex Software Broker-carrier TMS solutions including payroll processing, settlements, and freight management tools. | enterprise | 7.4/10 | 8.2/10 | 6.8/10 | 7.0/10 |
| 9 | TriumphPay Freight payment network streamlining carrier payroll, audit payments, and quick pay settlements. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.4/10 |
| 10 | Motive Fleet management platform with ELD compliance and integrated driver payroll based on hours, miles, and activities. | enterprise | 7.6/10 | 8.2/10 | 7.4/10 | 6.9/10 |
Specialized enterprise software for trucking payroll, settlements, accounting, and compliance with DOT regulations.
Comprehensive transportation management system with advanced driver payroll, settlements, and carrier payment processing.
All-in-one cloud platform for small to mid-size trucking firms offering dispatch, IFTA reporting, and automated payroll.
Transportation management software with built-in payroll features for load boards, dispatching, and driver payments.
Simple cloud-based accounting and payroll solution tailored for owner-operators and small trucking fleets.
Modern TMS platform automating payroll, settlements, invoicing, and operations for carriers and brokers.
User-friendly transportation software with payroll automation, dispatching, and accounting for truckload carriers.
Broker-carrier TMS solutions including payroll processing, settlements, and freight management tools.
Freight payment network streamlining carrier payroll, audit payments, and quick pay settlements.
Fleet management platform with ELD compliance and integrated driver payroll based on hours, miles, and activities.
Axon Software
enterpriseSpecialized enterprise software for trucking payroll, settlements, accounting, and compliance with DOT regulations.
Advanced automated driver settlement engine that handles complex, variable pay structures unique to trucking operations
Axon Software is a comprehensive enterprise solution designed specifically for trucking companies, with its payroll module automating complex driver settlements, pay calculations based on mileage, loads, fuel surcharges, and per diem. It ensures compliance with trucking-specific regulations like IFTA, DVIR, and heavy vehicle use taxes (Form 2290). The platform integrates seamlessly with Axon's dispatch, accounting, and maintenance tools for end-to-end fleet management.
Pros
- Highly specialized features for trucking payroll, including automated settlements and regulatory compliance
- Deep integration with other Axon modules for unified operations
- Robust reporting and analytics tailored to fleet management needs
Cons
- Steep learning curve for new users due to extensive customization options
- Pricing can be premium for smaller fleets
- Limited standalone mobile app; relies on web interface
Best For
Mid-sized to large trucking fleets requiring an all-in-one platform for payroll, compliance, and operations.
Pricing
Custom subscription pricing based on fleet size, typically starting at $50-100 per truck/month with enterprise quotes required.
McLeod Software
enterpriseComprehensive transportation management system with advanced driver payroll, settlements, and carrier payment processing.
Real-time load-based pay accrual and automated settlements synced directly with dispatch data
McLeod Software provides a robust, enterprise-grade transportation management system (TMS) with an integrated payroll solution tailored for trucking companies. It automates driver and owner-operator settlements, handling complex pay structures like mileage, trip pay, percentage loads, detention, and layover compensation. The system ensures regulatory compliance, accurate tax calculations, and seamless data flow from dispatch to payroll and accounting, reducing manual errors and processing time.
Pros
- Deep integration with dispatch, accounting, and TMS for end-to-end automation
- Handles trucking-specific pay complexities and compliance (e.g., DOT, tax withholding)
- Advanced reporting and real-time accruals for better cash flow management
Cons
- Steep learning curve and lengthy implementation (often 6-12 months)
- High cost unsuitable for small fleets
- Interface feels dated compared to modern SaaS competitors
Best For
Mid-to-large trucking carriers (50+ trucks) needing a comprehensive, integrated platform for operations and payroll.
Pricing
Custom enterprise pricing; typically $40,000-$150,000+ annually based on fleet size, users, and modules.
TruckingOffice
specializedAll-in-one cloud platform for small to mid-size trucking firms offering dispatch, IFTA reporting, and automated payroll.
Automatic payroll generation from dispatch data, handling complex owner-operator settlements with advances, deductions, and fuel reimbursements
TruckingOffice is a cloud-based all-in-one platform tailored for trucking companies, with strong payroll features that automate calculations for drivers and owner-operators based on miles, loads, settlements, and trucking-specific metrics like per diem and fuel surcharges. It handles both W2 employee payroll and 1099 settlements, integrating dispatch data directly into payroll to minimize manual entry. The software ensures compliance with DOT regulations and syncs with QuickBooks for seamless accounting.
Pros
- Trucking-specific payroll automation tied to dispatch and settlements
- Strong QuickBooks integration for effortless accounting sync
- Affordable per-truck pricing scalable for small fleets
Cons
- Dated user interface that feels clunky for new users
- Limited advanced reporting and customization options
- Mobile app lacks full payroll functionality
Best For
Small to mid-sized trucking fleets needing integrated dispatch-to-payroll automation without high costs.
Pricing
Starts at $19 per truck/month (Starter plan, min 5 trucks); scales to $49/truck for Enterprise with annual discounts.
TruckLogics
specializedTransportation management software with built-in payroll features for load boards, dispatching, and driver payments.
Automatic payroll generation from dispatch and load data, eliminating manual mile logging
TruckLogics is a cloud-based transportation management system (TMS) designed for trucking companies, featuring integrated payroll software that automates driver compensation calculations based on miles, loads, detention time, and other variables. It streamlines payroll processing by pulling data directly from dispatch, settlements, and ELD integrations, reducing manual entry errors. The platform also supports QuickBooks integration for accounting and offers mobile apps for drivers to track earnings.
Pros
- Seamless integration between dispatch, settlements, and payroll for accurate pay calculations
- Customizable pay rules supporting per-mile, percentage, flat rate, and bonuses
- Mobile app for drivers to view pay stubs and submit documents
Cons
- Pricing scales with fleet size, which can get expensive for larger operations
- Full suite may overwhelm users needing only standalone payroll
- Limited advanced HR features like benefits management or tax filing automation
Best For
Small to mid-sized trucking fleets seeking an all-in-one TMS with reliable integrated payroll.
Pricing
Starts at $19 per truck/month (Pro plan); Enterprise at $29 per truck/month; minimums apply for small fleets (e.g., $99/month for up to 5 trucks).
Rigbooks
specializedSimple cloud-based accounting and payroll solution tailored for owner-operators and small trucking fleets.
Automatic payroll calculations pulled directly from dispatch and driver logs, reducing manual errors in trucking-specific pay types
Rigbooks is a cloud-based software platform tailored for trucking companies, specializing in automated payroll processing that handles complex calculations like miles driven, stops, loads, detention pay, and per diem. It integrates dispatch, timekeeping, and settlements for drivers and owner-operators, streamlining operations from load assignment to final paycheck. The system also syncs with QuickBooks for seamless accounting and offers a mobile app for drivers to submit logs and timesheets.
Pros
- Industry-specific payroll automation for trucking metrics like miles, stops, and layovers
- Strong integration with QuickBooks and ELDs for accurate settlements
- Affordable mobile app for driver time entry and real-time tracking
Cons
- User interface feels dated compared to modern competitors
- Customer support limited to business hours with occasional delays
- Reporting and analytics lack depth for larger enterprises
Best For
Small to mid-sized trucking fleets (5-50 trucks) needing specialized payroll without complex enterprise features.
Pricing
Starts at $99/month for up to 5 trucks, $199/month for up to 25 trucks, with custom enterprise pricing.
Rose Rocket
specializedModern TMS platform automating payroll, settlements, invoicing, and operations for carriers and brokers.
Real-time payroll generation directly from dispatch and telematics data for instant, accurate driver pay
Rose Rocket is an all-in-one fleet management platform designed for trucking and logistics companies, with robust payroll capabilities tailored to the transportation industry. It automates driver payroll calculations based on real-time dispatch data, including miles driven, stops, detention time, layover pay, and load-specific earnings. The software integrates seamlessly with operations, accounting, and compliance tools to ensure accurate, compliant payroll processing for trucking fleets.
Pros
- Integrated dispatch-to-payroll automation reduces manual entry errors
- Handles trucking-specific pay types like miles, percentages, and detention accurately
- Strong compliance features for HOS and DOT regulations tied to payroll
Cons
- Pricing is quote-based and can be high for smaller fleets
- Steeper learning curve due to comprehensive feature set
- Less flexible as a standalone payroll tool; best within full platform
Best For
Mid-sized trucking and logistics companies seeking an integrated operations and payroll solution.
Pricing
Custom quote-based pricing, typically starting at $500/month for small fleets, scaling with users, loads, or vehicles.
Tailwind TMS
specializedUser-friendly transportation software with payroll automation, dispatching, and accounting for truckload carriers.
Seamless dispatch-to-payroll automation that calculates earnings directly from load assignments and GPS-tracked miles
Tailwind TMS is a comprehensive transportation management system with robust payroll capabilities designed specifically for trucking companies. It automates driver payroll calculations based on dispatch data, including miles driven, stops, detention pay, layovers, and other trucking-specific incentives. The software integrates payroll with accounting and compliance tools to streamline settlements and ensure DOT regulations are met.
Pros
- Accurate automated payroll based on real dispatch data
- Handles complex trucking pay structures like T-days and per-stop rates
- Strong integration with QuickBooks and other accounting software
Cons
- Steep learning curve due to full TMS interface
- Not ideal as a standalone payroll tool
- Pricing can be high for small fleets needing only payroll
Best For
Mid-sized trucking fleets seeking integrated TMS and payroll without manual data entry.
Pricing
Custom quotes based on fleet size; typically starts at $99/month for basic plans, scaling to $200+ per truck/month for full features.
Aljex Software
enterpriseBroker-carrier TMS solutions including payroll processing, settlements, and freight management tools.
Automated Settlements Module that calculates driver payroll in real-time from dispatch data, GPS tracking, and load performance metrics
Aljex Software is a comprehensive transportation management system (TMS) designed for freight brokers, carriers, and trucking fleets, with strong payroll capabilities through its settlements module. It automates driver pay calculations based on miles driven, load details, fuel surcharges, and custom rate structures pulled directly from dispatch and accounting data. This integration ensures accurate, compliant payroll processing tailored to the trucking industry's unique needs, reducing manual entry and errors.
Pros
- Seamless integration of payroll with dispatch, billing, and accounting for end-to-end trucking operations
- Handles complex pay structures like per-mile, percentage of load, detention, and layover pay accurately
- Strong compliance tools for DOT regulations, tax withholdings, and settlements reporting
Cons
- Steep learning curve due to its enterprise-level complexity and numerous modules
- Custom pricing lacks transparency and can be expensive for small fleets
- Not ideal as a standalone payroll solution; best within full TMS ecosystem
Best For
Mid-sized to large trucking fleets needing integrated TMS with automated driver settlements and payroll.
Pricing
Custom enterprise pricing based on users, trucks, and modules; typically starts at $200-$500 per user/month, requires sales quote.
TriumphPay
specializedFreight payment network streamlining carrier payroll, audit payments, and quick pay settlements.
TriumphPay Ledger, an immutable blockchain-inspired audit trail ensuring 100% payment accuracy and dispute elimination.
TriumphPay is a specialized freight payment platform tailored for the trucking and logistics industry, focusing on automating carrier payments, invoice processing, and settlements. It provides tools like QuickPay for rapid fund disbursement, factoring services, and integration with TMS/ERP systems to streamline financial operations. While strong in carrier payment efficiency, it functions more as a payment gateway than a full-featured traditional payroll software handling employee taxes, benefits, or W-2s.
Pros
- Accelerates carrier payments with QuickPay, reducing days sales outstanding significantly
- Robust integrations with major trucking software like TMS and accounting systems
- High compliance and audit-proof payment ledger for regulatory adherence
Cons
- Limited scope beyond payments—lacks comprehensive employee payroll features like tax withholding or benefits management
- Enterprise-level pricing can be prohibitive for small fleets
- Steeper learning curve for non-technical users
Best For
Mid-to-large trucking fleets and brokers prioritizing fast, compliant carrier settlements over traditional employee payroll.
Pricing
Custom enterprise pricing; typically starts at several thousand dollars per month based on volume, with transaction fees—contact sales for quotes.
Motive
enterpriseFleet management platform with ELD compliance and integrated driver payroll based on hours, miles, and activities.
Real-time ELD data automation for precise, verifiable driver payroll without manual logs
Motive (formerly KeepTruckin) is a fleet management platform with integrated trucking payroll software that automates driver pay calculations using ELD-compliant hours, miles driven, and activity data. It streamlines payroll by pulling verified telematics data to support hourly, mileage-based, or custom pay rules while ensuring FMCSA compliance. The solution reduces manual entry errors and integrates with accounting tools like QuickBooks for seamless processing.
Pros
- Seamless integration of ELD/GPS data for accurate, compliant payroll calculations
- Customizable pay structures including bonuses for stops and mileage
- Reduces administrative time with automated timesheets and export options
Cons
- Payroll functionality is bundled within broader fleet management suite, limiting standalone use
- Pricing scales per vehicle, which can be costly for small fleets focused only on payroll
- Steeper learning curve for non-telematics users due to integrated ecosystem
Best For
Mid-sized trucking fleets already using Motive's ELD and telematics who need automated, compliance-driven payroll.
Pricing
Quote-based starting at $20-30 per vehicle/month; payroll included in ELD or Compliance plans with add-ons for advanced features.
Conclusion
Evaluating the breadth of trucking payroll software shows Axon Software as the top pick, excelling with its focus on enterprise-level dot compliance and integrated accounting. McLeod Software and TruckingOffice follow strongly, offering tailored solutions—McLeod’s comprehensive tms for larger fleets and TruckingOffice’s all-in-one cloud tools for small to mid-size firms. Each choice addresses unique operational needs, yet Axon leads with its specialized capabilities.
Don’t miss out on Axon Software’s industry-leading performance; explore its enterprise-focused features to streamline payroll, settlements, and compliance, and take your trucking operations to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison