Quick Overview
- 1#1: Rigbooks - Cloud-based accounting software specifically designed for owner-operators and independent truckers to track expenses, IFTA, fuel taxes, and profitability.
- 2#2: TruckRight - Mobile app for truck drivers to easily log mileage, expenses, per diem, and maintenance while generating IFTA reports and invoices.
- 3#3: TruckingOffice - All-in-one business management tool for small trucking companies with accounting, dispatching, driver settlements, and IFTA compliance.
- 4#4: TruckLogics - Cloud TMS platform with integrated accounting for billing, expense tracking, payroll, and regulatory reporting tailored to trucking operations.
- 5#5: QuickBooks Online - Versatile cloud accounting software with trucking add-ons for IFTA reporting, fuel tracking, invoicing, and expense management.
- 6#6: Rose Rock Software - Integrated dispatch and accounting system optimized for flatbed trucking with load planning, billing, and financial reporting.
- 7#7: Axon Software - Comprehensive ERP solution for trucking companies handling general ledger, AP/AR, payroll, and operations accounting.
- 8#8: McLeod Software - Enterprise TMS with robust accounting features for complex carrier billing, settlements, and financial management.
- 9#9: Tailwind TMS - Cloud-based TMS including accounting tools for invoicing, carrier payments, and expense reconciliation in trucking.
- 10#10: SAI Trucking Software - Specialized financial software for motor carriers covering driver payroll, IFTA, accounting, and compliance reporting.
Tools were chosen based on trucking-specific functionality—including IFTA, fuel tax, and dispatch integration—alongside ease of use, feature depth, and value, ensuring relevance across owner-operators, small fleets, and large carriers.
Comparison Table
For truck drivers seeking specialized accounting tools, options like Rigbooks, TruckRight, TruckingOffice, TruckLogics, and QuickBooks Online provide unique solutions to streamline financial management. This comparison table outlines key features, pricing models, and usability, equipping readers to choose the software that aligns with their business requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rigbooks Cloud-based accounting software specifically designed for owner-operators and independent truckers to track expenses, IFTA, fuel taxes, and profitability. | specialized | 9.7/10 | 9.8/10 | 9.6/10 | 9.5/10 |
| 2 | TruckRight Mobile app for truck drivers to easily log mileage, expenses, per diem, and maintenance while generating IFTA reports and invoices. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 3 | TruckingOffice All-in-one business management tool for small trucking companies with accounting, dispatching, driver settlements, and IFTA compliance. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.6/10 |
| 4 | TruckLogics Cloud TMS platform with integrated accounting for billing, expense tracking, payroll, and regulatory reporting tailored to trucking operations. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 8.2/10 |
| 5 | QuickBooks Online Versatile cloud accounting software with trucking add-ons for IFTA reporting, fuel tracking, invoicing, and expense management. | enterprise | 7.8/10 | 7.2/10 | 8.7/10 | 7.0/10 |
| 6 | Rose Rock Software Integrated dispatch and accounting system optimized for flatbed trucking with load planning, billing, and financial reporting. | specialized | 8.1/10 | 8.4/10 | 8.6/10 | 8.0/10 |
| 7 | Axon Software Comprehensive ERP solution for trucking companies handling general ledger, AP/AR, payroll, and operations accounting. | enterprise | 7.9/10 | 8.7/10 | 7.2/10 | 8.1/10 |
| 8 | McLeod Software Enterprise TMS with robust accounting features for complex carrier billing, settlements, and financial management. | enterprise | 8.2/10 | 9.1/10 | 7.0/10 | 7.8/10 |
| 9 | Tailwind TMS Cloud-based TMS including accounting tools for invoicing, carrier payments, and expense reconciliation in trucking. | enterprise | 7.8/10 | 8.2/10 | 8.0/10 | 7.5/10 |
| 10 | SAI Trucking Software Specialized financial software for motor carriers covering driver payroll, IFTA, accounting, and compliance reporting. | enterprise | 7.2/10 | 7.8/10 | 6.4/10 | 7.0/10 |
Cloud-based accounting software specifically designed for owner-operators and independent truckers to track expenses, IFTA, fuel taxes, and profitability.
Mobile app for truck drivers to easily log mileage, expenses, per diem, and maintenance while generating IFTA reports and invoices.
All-in-one business management tool for small trucking companies with accounting, dispatching, driver settlements, and IFTA compliance.
Cloud TMS platform with integrated accounting for billing, expense tracking, payroll, and regulatory reporting tailored to trucking operations.
Versatile cloud accounting software with trucking add-ons for IFTA reporting, fuel tracking, invoicing, and expense management.
Integrated dispatch and accounting system optimized for flatbed trucking with load planning, billing, and financial reporting.
Comprehensive ERP solution for trucking companies handling general ledger, AP/AR, payroll, and operations accounting.
Enterprise TMS with robust accounting features for complex carrier billing, settlements, and financial management.
Cloud-based TMS including accounting tools for invoicing, carrier payments, and expense reconciliation in trucking.
Specialized financial software for motor carriers covering driver payroll, IFTA, accounting, and compliance reporting.
Rigbooks
specializedCloud-based accounting software specifically designed for owner-operators and independent truckers to track expenses, IFTA, fuel taxes, and profitability.
One-tap IFTA fuel tax reporting with automatic mileage and fuel data import
Rigbooks is a mobile-first accounting software tailored for truck drivers and owner-operators, enabling seamless tracking of expenses, mileage, fuel consumption, and settlements from anywhere. It automates IFTA reporting, generates profit and loss statements, and integrates logbooks for Hours of Service compliance. The platform simplifies financial management for independent truckers without requiring accounting expertise.
Pros
- Trucking-specific tools like automated IFTA and settlement tracking
- Intuitive mobile app for on-the-go expense entry
- Affordable pricing with no long-term contracts
Cons
- Limited advanced integrations beyond QuickBooks
- Web dashboard less comprehensive than mobile app
- Occasional sync delays during high usage
Best For
Independent owner-operators and small trucking fleets seeking simple, mobile accounting without desktop software.
Pricing
Starts at $19.99/month per truck (Starter plan); Pro at $29.99/month with advanced reporting; annual discounts available.
TruckRight
specializedMobile app for truck drivers to easily log mileage, expenses, per diem, and maintenance while generating IFTA reports and invoices.
Automated IFTA fuel tax calculator with state-specific compliance and e-filing
TruckRight is a specialized accounting software designed for truck drivers and owner-operators, focusing on automating bookkeeping tasks unique to the trucking industry. It handles expense tracking, mileage logging, IFTA fuel tax reporting, invoicing, and payroll with seamless QuickBooks integration. The mobile app allows drivers to log data on the road, while desktop tools provide comprehensive financial overviews and tax preparation support.
Pros
- Tailored trucking features like automated IFTA reporting and DVIR integration
- Strong mobile app for real-time expense and mileage tracking
- Seamless QuickBooks sync for professional accounting
Cons
- Limited third-party integrations beyond QuickBooks
- Steeper learning curve for non-digital natives
- Higher pricing tiers required for multi-truck fleets
Best For
Owner-operators and small trucking fleets seeking industry-specific accounting tools without general-purpose software complexity.
Pricing
Starts at $39/month for Basic (single user), $69/month for Pro (multi-truck), with Enterprise custom pricing.
TruckingOffice
specializedAll-in-one business management tool for small trucking companies with accounting, dispatching, driver settlements, and IFTA compliance.
One-click settlements that calculate driver pay based on miles, loads, and expenses with built-in factoring integration
TruckingOffice is a comprehensive cloud-based software tailored for trucking companies and owner-operators, offering robust accounting features like invoicing, accounts receivable/payable, and driver settlements alongside dispatch and IFTA reporting. It streamlines financial management by automating expense tracking, payroll, and QuickBooks integration for seamless bookkeeping. Designed for small to mid-sized fleets, it helps truck drivers and dispatchers maintain accurate records without complex setups.
Pros
- Automated driver settlements and payroll calculations
- Integrated IFTA fuel tax reporting and expense tracking
- QuickBooks sync for effortless accounting reconciliation
Cons
- Interface feels dated compared to modern SaaS tools
- Advanced customization requires higher-tier plans
- Mobile app lacks full desktop functionality
Best For
Owner-operators and small fleets seeking an all-in-one solution for trucking-specific accounting and dispatch.
Pricing
Starts at $39/month for solo users (Solo plan), $69/month for basic fleets (Pro), up to $129+/month for unlimited users (Enterprise); free trial available.
TruckLogics
specializedCloud TMS platform with integrated accounting for billing, expense tracking, payroll, and regulatory reporting tailored to trucking operations.
Automated driver settlements and payroll calculator with mileage and expense deductions
TruckLogics is a cloud-based fleet management platform with strong accounting capabilities tailored for trucking businesses, including driver settlements, IFTA fuel tax reporting, invoicing, and expense tracking. It integrates operational tools like dispatching and maintenance with financial features to streamline back-office tasks for truck drivers and fleet owners. The software supports QuickBooks integration for enhanced accounting flexibility.
Pros
- Comprehensive trucking-specific accounting like IFTA reporting and driver settlements
- Mobile app for drivers to log expenses and hours on the go
- Seamless integration with dispatch and operations for holistic fleet management
Cons
- Interface feels dated and has a learning curve for new users
- Limited advanced accounting customization without QuickBooks sync
- Customer support response times can be inconsistent
Best For
Small to medium-sized trucking fleets seeking an all-in-one solution for operations and driver-focused accounting.
Pricing
Starts at $19 per truck per month (billed annually), with custom enterprise pricing for larger fleets.
QuickBooks Online
enterpriseVersatile cloud accounting software with trucking add-ons for IFTA reporting, fuel tracking, invoicing, and expense management.
GPS-enabled mileage tracking in the mobile app with IRS-compliant categorization
QuickBooks Online is a versatile cloud-based accounting software from Intuit, primarily designed for small businesses to handle invoicing, expense tracking, payroll, and financial reporting. For truck drivers, it excels in categorizing fuel, maintenance, and per diem expenses, reconciling bank statements, and generating tax-ready reports via mobile app access. While adaptable through integrations like mileage trackers, it lacks native trucking tools such as IFTA reporting or ELD compliance.
Pros
- Mobile app ideal for on-the-road expense logging and mileage tracking
- Automated bank reconciliation and customizable reporting
- Extensive integrations with apps like MileIQ for trucking needs
Cons
- No built-in IFTA, fuel tax, or trucking-specific compliance tools
- Subscription pricing escalates quickly for advanced features
- Overkill for simple solo driver bookkeeping with a learning curve
Best For
Truck drivers or small owner-operators seeking robust general accounting that can be customized via integrations for basic fleet management.
Pricing
Starts at $30/month (Simple Start) up to $200/month (Advanced); 50% off first 3 months, annual discounts available.
Rose Rock Software
specializedIntegrated dispatch and accounting system optimized for flatbed trucking with load planning, billing, and financial reporting.
Automated driver settlements and pay calculations that factor in miles, loads, and expenses for quick, accurate payouts.
Rose Rock Software's TruckingOffice is a cloud-based platform designed specifically for trucking companies, owner-operators, and small fleets, offering tools for dispatching, driver settlements, expense tracking, and IFTA fuel tax reporting. It streamlines operations by automating invoicing, maintenance logs, and payroll calculations tailored to the trucking industry. The software integrates with QuickBooks for deeper accounting needs while providing standalone functionality for everyday trucking management.
Pros
- Tailored trucking features like automated IFTA reporting and driver settlements
- Affordable per-truck pricing model suitable for small operations
- User-friendly interface with mobile app for drivers
Cons
- Limited advanced accounting without QuickBooks integration
- Not ideal for large fleets with complex needs
- Reporting customization could be more robust
Best For
Small trucking companies, owner-operators, and fleets with under 20 trucks needing straightforward accounting and operations management.
Pricing
Office module starts at $99/month; per-truck fees range from $19-$49/month based on plan (Basic, Standard, Premium).
Axon Software
enterpriseComprehensive ERP solution for trucking companies handling general ledger, AP/AR, payroll, and operations accounting.
Load profitability calculator that instantly breaks down expenses, revenue, and profit per dispatch
Axon Software is a desktop-based accounting platform tailored for the trucking industry, offering tools for owner-operators and small fleets to manage driver settlements, load profitability, invoicing, and expenses. It excels in trucking-specific functions like IFTA fuel tax reporting, factoring receivables, and QuickBooks integration for seamless bookkeeping. The software helps truck drivers track per-load costs, payroll, and compliance, reducing manual calculations in a niche-focused environment.
Pros
- Comprehensive trucking-specific tools like driver settlements and IFTA reporting
- Strong load profitability analysis for per-trip insights
- Affordable one-time purchase with reliable QuickBooks sync
Cons
- Primarily desktop-based with no native mobile or cloud access
- Steep learning curve due to dated interface
- Limited third-party integrations beyond core accounting tools
Best For
Owner-operators and small trucking fleets needing robust, industry-specific desktop accounting without subscription lock-in.
Pricing
One-time purchase starting at $495 for base edition, plus $195 annual support; modular add-ons extra.
McLeod Software
enterpriseEnterprise TMS with robust accounting features for complex carrier billing, settlements, and financial management.
Automated driver settlement engine that pulls real-time data from dispatch for precise, customizable pay calculations including bonuses and deductions
McLeod Software offers comprehensive transportation management systems with specialized accounting modules designed for trucking operations, including driver settlements, accounts payable/receivable, general ledger, and IFTA compliance reporting. It integrates seamlessly with dispatch, load planning, and fleet management to automate financial processes specific to truck drivers and carriers. Ideal for mid-to-large fleets, it handles complex pay structures like mileage, load-based, and detention pay.
Pros
- Deep integration with TMS for automated driver settlements
- Robust compliance and reporting tools for trucking regulations
- Scalable for enterprise-level fleets with advanced analytics
Cons
- Steep learning curve and complex interface
- High implementation costs and long setup time
- Overkill and expensive for small operators or solo drivers
Best For
Mid-to-large trucking carriers and fleets requiring fully integrated operations and accounting for driver pay management.
Pricing
Enterprise custom pricing via quote; typically starts at $5,000+ per month for full suites, depending on users, modules, and scale.
Tailwind TMS
enterpriseCloud-based TMS including accounting tools for invoicing, carrier payments, and expense reconciliation in trucking.
Automated driver settlements that directly import load, mileage, and expense data from dispatch for precise pay calculations.
Tailwind TMS is a cloud-based transportation management system tailored for trucking fleets, offering integrated accounting tools specifically designed for truck driver financial management. It automates driver settlements, invoicing, accounts receivable/payable, and expense tracking, pulling data directly from dispatch operations. The software also integrates with QuickBooks for seamless accounting workflows, making it suitable for flatbed, dry van, and reefer operations.
Pros
- Robust driver settlements with automatic calculations from dispatch data
- QuickBooks integration for effortless accounting sync
- Mobile driver app for real-time expense and settlement access
Cons
- Overkill for solo owner-operators without fleet needs
- Limited advanced reporting customization
- Pricing scales quickly for larger fleets
Best For
Small to mid-sized trucking fleets needing integrated dispatch and driver accounting.
Pricing
Custom quotes starting around $99/month base, scaling with fleet size and users (typically $100-$300/month).
SAI Trucking Software
enterpriseSpecialized financial software for motor carriers covering driver payroll, IFTA, accounting, and compliance reporting.
Advanced driver settlement engine supporting multiple pay types, advances, and trip reconciliations in one module
SAI Trucking Software from sai-inc.com is a comprehensive desktop-based solution designed for trucking companies, offering integrated modules for dispatch, operations, and accounting. It excels in truck driver-specific accounting tasks like settlements, IFTA fuel tax reporting, payroll, and receivables/payables management. While reliable for core functions, it caters primarily to small-to-medium fleets with on-premise needs rather than modern cloud scalability.
Pros
- Robust trucking-specific accounting including driver settlements and IFTA compliance
- Seamless integration between dispatch and financial modules
- Reliable performance with strong data security for on-premise use
Cons
- Outdated Windows-based interface with steep learning curve
- Lacks cloud or mobile accessibility
- Limited scalability for large enterprises or real-time reporting
Best For
Small to medium-sized trucking fleets needing affordable, industry-tailored desktop accounting without cloud dependencies.
Pricing
Perpetual licenses start at around $4,995 for basic modules, plus annual maintenance fees of 15-20% and add-ons for advanced features.
Conclusion
The curated list of truck driver accounting software showcases options that cater to diverse needs, from independent operators to enterprise fleets. Rigbooks claims the top spot, excelling in tracking expenses, IFTA, fuel taxes, and profitability tailored for owner-operators. Close behind, TruckRight and TruckingOffice stand as strong alternatives, offering mobile-focused simplicity and all-in-one business management, respectively, ensuring there’s a fit for nearly every trucking scenario.
Ready to streamline your accounting? Start with Rigbooks—the top-ranked tool designed to meet the unique demands of your trucking business, whether you’re tracking expenses, filing taxes, or boosting profitability.
Tools Reviewed
All tools were independently evaluated for this comparison