Quick Overview
- 1#1: Axon Software - Provides comprehensive trucking-specific accounting including billing, payroll, settlements, general ledger, and IFTA compliance for motor carriers.
- 2#2: McLeod Software - Offers integrated transportation management and accounting solutions with advanced financial reporting, freight billing, and carrier payments.
- 3#3: VMT Software - Delivers dispatch-integrated accounting for trucking companies handling receivables, payables, payroll, and tax reporting.
- 4#4: Rose Rock Software - Specializes in accounting software for trucking fleets with AR/AP automation, driver settlements, and financial dashboards.
- 5#5: Truckbase - Combines CRM, TMS, and accounting features for freight brokers and carriers including invoicing, QuickBooks integration, and profitability tracking.
- 6#6: Tailwind TMS - Cloud-based TMS with built-in accounting for load management, billing, expenses, and financial reporting in trucking operations.
- 7#7: Aljex - Brokerage TMS with robust accounting modules for freight auditing, invoicing, and accounts receivable management.
- 8#8: Metro Software - On-premise dispatch and accounting system for flatbed and specialized trucking with settlements, payroll, and compliance tools.
- 9#9: TruckingOffice - Affordable cloud accounting and dispatch software for small trucking businesses managing expenses, invoicing, and IFTA reporting.
- 10#10: Rigbooks - Simple online accounting platform for owner-operators tracking mileage, expenses, fuel taxes, and profit/loss statements.
We prioritized tools based on industry-specific features (e.g., freight auditing, driver settlements), ease of use across business sizes, and overall value, ensuring a curated list that balances functionality and practicality.
Comparison Table
Transportation accounting software is vital for optimizing financial and logistical workflows. This comparison table explores top tools like Axon Software, McLeod Software, VMT Software, Rose Rock Software, Truckbase, and more, highlighting key features, integration options, and usability to help readers find the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Axon Software Provides comprehensive trucking-specific accounting including billing, payroll, settlements, general ledger, and IFTA compliance for motor carriers. | specialized | 9.7/10 | 9.9/10 | 8.4/10 | 9.5/10 |
| 2 | McLeod Software Offers integrated transportation management and accounting solutions with advanced financial reporting, freight billing, and carrier payments. | enterprise | 9.1/10 | 9.4/10 | 7.8/10 | 8.5/10 |
| 3 | VMT Software Delivers dispatch-integrated accounting for trucking companies handling receivables, payables, payroll, and tax reporting. | specialized | 8.6/10 | 9.1/10 | 7.4/10 | 8.3/10 |
| 4 | Rose Rock Software Specializes in accounting software for trucking fleets with AR/AP automation, driver settlements, and financial dashboards. | specialized | 8.2/10 | 8.8/10 | 7.4/10 | 8.1/10 |
| 5 | Truckbase Combines CRM, TMS, and accounting features for freight brokers and carriers including invoicing, QuickBooks integration, and profitability tracking. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.1/10 |
| 6 | Tailwind TMS Cloud-based TMS with built-in accounting for load management, billing, expenses, and financial reporting in trucking operations. | specialized | 8.1/10 | 8.3/10 | 8.8/10 | 7.8/10 |
| 7 | Aljex Brokerage TMS with robust accounting modules for freight auditing, invoicing, and accounts receivable management. | enterprise | 7.9/10 | 8.4/10 | 7.1/10 | 7.5/10 |
| 8 | Metro Software On-premise dispatch and accounting system for flatbed and specialized trucking with settlements, payroll, and compliance tools. | specialized | 7.6/10 | 8.0/10 | 7.2/10 | 7.4/10 |
| 9 | TruckingOffice Affordable cloud accounting and dispatch software for small trucking businesses managing expenses, invoicing, and IFTA reporting. | specialized | 7.8/10 | 7.5/10 | 8.2/10 | 8.5/10 |
| 10 | Rigbooks Simple online accounting platform for owner-operators tracking mileage, expenses, fuel taxes, and profit/loss statements. | other | 7.8/10 | 8.2/10 | 7.4/10 | 7.5/10 |
Provides comprehensive trucking-specific accounting including billing, payroll, settlements, general ledger, and IFTA compliance for motor carriers.
Offers integrated transportation management and accounting solutions with advanced financial reporting, freight billing, and carrier payments.
Delivers dispatch-integrated accounting for trucking companies handling receivables, payables, payroll, and tax reporting.
Specializes in accounting software for trucking fleets with AR/AP automation, driver settlements, and financial dashboards.
Combines CRM, TMS, and accounting features for freight brokers and carriers including invoicing, QuickBooks integration, and profitability tracking.
Cloud-based TMS with built-in accounting for load management, billing, expenses, and financial reporting in trucking operations.
Brokerage TMS with robust accounting modules for freight auditing, invoicing, and accounts receivable management.
On-premise dispatch and accounting system for flatbed and specialized trucking with settlements, payroll, and compliance tools.
Affordable cloud accounting and dispatch software for small trucking businesses managing expenses, invoicing, and IFTA reporting.
Simple online accounting platform for owner-operators tracking mileage, expenses, fuel taxes, and profit/loss statements.
Axon Software
specializedProvides comprehensive trucking-specific accounting including billing, payroll, settlements, general ledger, and IFTA compliance for motor carriers.
Proprietary Driver & Carrier Settlement module with automated QuickPay calculations, fuel surcharge handling, and detention/layover pay for precise, compliant payouts
Axon Software is a comprehensive ERP platform specifically designed for transportation and logistics companies, particularly motor carriers and trucking fleets. It integrates core accounting functions like general ledger, accounts receivable/payable, and payroll with transportation-specific tools such as driver settlements, billing, dispatch, IFTA reporting, and maintenance management. This all-in-one solution streamlines operations from load board integration to financial close, ensuring compliance and profitability in the trucking industry.
Pros
- Deeply specialized features for trucking accounting, including automated settlements, IFTA/e-file, and rate management
- Seamless integration between operations (dispatch, maintenance) and back-office accounting
- Robust reporting, custom dashboards, and compliance tools tailored to DOT regulations
Cons
- Steep learning curve due to extensive customization options and complexity
- Pricing requires custom quotes and can be expensive for small fleets
- Primarily on-premise with cloud options still maturing compared to pure SaaS competitors
Best For
Mid-sized to enterprise-level trucking companies and motor carriers needing a fully integrated transportation ERP for accounting and operations.
Pricing
Custom pricing via quote, typically starting at $500-$1,500/month based on users, modules, and deployment (on-premise or cloud); includes implementation fees.
McLeod Software
enterpriseOffers integrated transportation management and accounting solutions with advanced financial reporting, freight billing, and carrier payments.
Real-time synchronization of dispatch events with accounting for instant invoicing and settlements
McLeod Software offers PowerBroker, a comprehensive transportation management system with advanced accounting modules tailored for trucking, logistics, and brokerage operations. It handles freight billing, carrier settlements, accounts receivable/payable, general ledger, and financial reporting with seamless integration to dispatch and operations. The platform excels in automating complex rate management and ensuring compliance with transportation regulations.
Pros
- Deep integration of accounting with TMS for real-time financial accuracy
- Robust freight auditing, billing, and carrier payment automation
- Scalable for enterprise-level operations with strong EDI capabilities
Cons
- Steep learning curve and extensive training required
- High implementation costs and custom pricing
- Interface feels dated compared to modern cloud-native solutions
Best For
Large trucking fleets, brokers, and 3PLs requiring end-to-end transportation accounting integrated with operations management.
Pricing
Custom enterprise pricing via quote; typically $50,000+ annually based on users, modules, and fleet size.
VMT Software
specializedDelivers dispatch-integrated accounting for trucking companies handling receivables, payables, payroll, and tax reporting.
Sophisticated driver settlement engine that automates complex pay calculations including splits, advances, and trip-based incentives unique to transportation.
VMT Software is a specialized accounting solution designed for transportation and trucking companies, offering comprehensive financial management tools including general ledger, accounts payable/receivable, payroll, and driver settlements. It integrates seamlessly with fleet maintenance and dispatch systems to handle industry-specific needs like fuel taxes, IFTA reporting, and carrier billing. With a focus on mid-sized operations, it provides robust back-office automation tailored to the unique demands of the transportation sector.
Pros
- Deeply tailored for trucking accounting with strong driver pay and settlement modules
- Reliable integration with legacy transportation systems like dispatch and maintenance
- Proven stability and long-term support for established fleets
Cons
- Primarily desktop-based with limited native cloud accessibility
- Dated user interface requiring training for optimal use
- Customization and setup can be time-intensive without dedicated IT support
Best For
Mid-sized trucking companies with established operations needing robust, industry-specific accounting without full SaaS dependency.
Pricing
Custom quote-based pricing with modular perpetual licenses starting around $5,000-$15,000 depending on modules and users, plus annual maintenance fees.
Rose Rock Software
specializedSpecializes in accounting software for trucking fleets with AR/AP automation, driver settlements, and financial dashboards.
Automated driver settlements and IFTA reporting that handles complex pay structures and fuel tax compliance in one integrated module
Rose Rock Software is an ERP solution tailored for the trucking and transportation industry, providing specialized accounting tools for load management, driver settlements, billing, and compliance reporting. It integrates core accounting functions like GL, AR, AP with transportation-specific modules such as IFTA fuel tax reporting and dispatch tracking. Designed for on-premise deployment, it supports small to mid-sized fleets in streamlining financial operations unique to trucking businesses.
Pros
- Deeply specialized for trucking accounting with modules for IFTA, settlements, and dispatching
- Robust compliance tools tailored to DOT and transportation regulations
- Reliable on-premise performance for data-sensitive operations
Cons
- Outdated user interface that feels legacy compared to modern cloud apps
- Limited scalability for very large enterprises
- Requires IT setup for on-premise installation and maintenance
Best For
Small to mid-sized trucking companies seeking comprehensive, industry-specific accounting without cloud dependencies.
Pricing
Custom modular pricing with perpetual licenses starting at $5,000-$10,000 upfront plus annual maintenance; no public subscription tiers.
Truckbase
specializedCombines CRM, TMS, and accounting features for freight brokers and carriers including invoicing, QuickBooks integration, and profitability tracking.
Automated driver pay settlements that pull directly from dispatched loads and deduct expenses
Truckbase is a comprehensive CRM and operations platform for freight brokers and trucking companies, with built-in accounting tools focused on invoicing, accounts receivable, and driver settlements tailored to transportation logistics. It automates financial workflows like load-based billing and integrates seamlessly with QuickBooks for general ledger syncing. While strong in operational accounting, it functions best as part of a broader TMS suite rather than a dedicated standalone accounting solution.
Pros
- Seamless integration of CRM, dispatching, and accounting
- Automated invoicing and AR management with QuickBooks sync
- Driver settlements calculated from load data and expenses
Cons
- Lacks depth in advanced transportation accounting like IFTA/fuel tax compliance
- Pricing can add up for multi-user teams without full feature utilization
- More operations-focused than pure accounting software
Best For
Small to mid-sized freight brokers needing integrated ops and basic accounting without separate systems.
Pricing
Custom pricing starting around $150/user/month, with tiers scaling based on users and features.
Tailwind TMS
specializedCloud-based TMS with built-in accounting for load management, billing, expenses, and financial reporting in trucking operations.
Tailwind Payments for instant carrier payouts directly from the platform, reducing payment cycles from weeks to hours
Tailwind TMS is a cloud-based transportation management system designed for freight brokers, carriers, and 3PLs, with integrated accounting tools for invoicing, A/R, A/P, and financial reporting. It automates billing from dispatch data, handles rate confirmations, and integrates with QuickBooks for seamless general ledger syncing. The platform provides real-time profitability insights and compliance features tailored to the transportation industry.
Pros
- Seamless integration of TMS operations with accounting for automated invoicing and payments
- User-friendly interface with strong mobile app support for on-the-go access
- Robust QuickBooks sync and real-time financial dashboards
Cons
- Lacks depth in advanced accounting modules compared to dedicated ERP systems
- Pricing scales quickly for larger teams or enterprise needs
- Limited customization options for highly specialized reporting
Best For
Small to mid-sized freight brokers and 3PLs seeking an all-in-one TMS with solid accounting integration to streamline operations and billing.
Pricing
Starts at $149/month for Essentials plan (1-5 users), $299/month for Pro, with custom Enterprise pricing; 14-day free trial available.
Aljex
enterpriseBrokerage TMS with robust accounting modules for freight auditing, invoicing, and accounts receivable management.
Automated carrier settlements with QuickPay options and built-in factoring integrations for faster cash flow.
Aljex is a cloud-based transportation management system (TMS) tailored for freight brokers, 3PLs, and carriers, with deep integration for transportation accounting needs. It handles end-to-end financial processes including automated invoicing, carrier settlements, AR/AP management, general ledger, and real-time reporting. The platform ensures compliance with industry standards and provides visibility into cash flow and profitability metrics specific to logistics operations.
Pros
- Integrated TMS and accounting for seamless dispatch-to-payment workflows
- Advanced carrier QuickPay and customer billing automation
- Strong EDI capabilities for electronic invoicing and data exchange
Cons
- Dated user interface with a noticeable learning curve
- Custom implementation often takes 3-6 months
- Pricing can escalate with high transaction volumes
Best For
Mid-sized freight brokers and 3PLs needing robust, industry-specific accounting tightly coupled with TMS operations.
Pricing
Custom quotes starting at $150-$250 per user/month, plus per-transaction fees and setup costs averaging $10,000-$50,000.
Metro Software
specializedOn-premise dispatch and accounting system for flatbed and specialized trucking with settlements, payroll, and compliance tools.
Seamless GPS-integrated billing that automatically generates invoices based on actual routes and miles driven
Metro Dispatch (metrodispatch.com) is a cloud-based transportation management platform with integrated accounting features designed for school bus, shuttle, and logistics operators. It streamlines dispatching, routing, GPS tracking, billing, invoicing, accounts receivable/payable, and general ledger functions. The software emphasizes operational efficiency while providing essential financial tools to manage transportation-specific accounting needs.
Pros
- Integrated dispatch, routing, and accounting in a single platform
- Real-time GPS tracking with automatic billing tie-ins
- Mobile apps for drivers and dispatchers enhance field operations
Cons
- Steep learning curve for advanced accounting modules
- Quote-based pricing lacks transparency for small businesses
- Limited advanced reporting and analytics compared to dedicated accounting software
Best For
Mid-sized transportation fleets like school districts or shuttle services needing combined operational and basic accounting management.
Pricing
Custom quote-based pricing starting around $5-10 per vehicle/month, depending on fleet size and modules; contact sales for details.
TruckingOffice
specializedAffordable cloud accounting and dispatch software for small trucking businesses managing expenses, invoicing, and IFTA reporting.
Automated driver settlements and factoring integration directly tied to dispatching and accounting
TruckingOffice is a cloud-based platform tailored for small to medium-sized trucking companies, providing integrated tools for dispatching, accounting, invoicing, payroll, and compliance reporting like IFTA fuel taxes. It streamlines transportation accounting by automating driver settlements, accounts receivable/payable, and expense tracking, with seamless QuickBooks integration for deeper financial management. The software also includes maintenance scheduling and ELD compliance features, making it a comprehensive solution for owner-operators and small fleets.
Pros
- Affordable per-truck pricing model suitable for small fleets
- Seamless QuickBooks integration for robust accounting
- All-in-one dispatch and accounting reduces need for multiple tools
Cons
- Limited advanced reporting and customization options
- Scalability issues for larger fleets over 50 trucks
- Occasional customer support delays reported by users
Best For
Small to medium trucking companies and owner-operators seeking an affordable, integrated dispatch-accounting solution without complex enterprise needs.
Pricing
Starts at $29 per truck/month (Basic), $49 per truck/month (Pro), with Enterprise custom pricing; free trial available.
Rigbooks
otherSimple online accounting platform for owner-operators tracking mileage, expenses, fuel taxes, and profit/loss statements.
Automated driver payroll calculations based on miles, loads, and detention time with built-in tax withholding
Rigbooks is a cloud-based accounting and operations software tailored for trucking and oilfield transportation companies. It handles invoicing, driver payroll, dispatch management, fuel tracking, maintenance scheduling, and compliance reporting like IFTA and DOT. The platform emphasizes mobile accessibility for drivers to log hours, loads, and expenses in real-time, integrating seamlessly with QuickBooks for broader financial management.
Pros
- Industry-specific tools for trucking payroll and IFTA compliance
- Robust mobile app for drivers enabling real-time data entry
- Strong QuickBooks integration for accounting flexibility
Cons
- Limited advanced analytics compared to enterprise solutions
- Customization options are somewhat restricted
- Occasional reports of slower customer support response times
Best For
Small to mid-sized oilfield trucking fleets needing specialized accounting without complex enterprise overhead.
Pricing
Starts at $99/month for up to 5 trucks; scales to $25-$50 per additional truck/month with custom enterprise plans.
Conclusion
The reviewed tools offer diverse solutions tailored to transportation needs, but Axon Software emerges as the top choice, excelling with its comprehensive trucking-specific features including billing, payroll, and compliance. McLeod Software and VMT Software stand out as strong alternatives, with McLeod offering integrated TMS and advanced reporting, and VMT excelling in dispatch-integrated accounting and Tax reporting for varied operational needs.
Elevate your transportation accounting efficiency—begin with Axon Software to unlock streamlined financial management, from billing to compliance, and see how it simplifies your daily operations.
Tools Reviewed
All tools were independently evaluated for this comparison