Quick Overview
- 1#1: McLeod Software - Comprehensive TMS platform with advanced automated billing, invoicing, and settlements for trucking carriers and brokers.
- 2#2: Rose Rocket - Cloud-based all-in-one TMS for freight brokers featuring integrated billing, dispatch, and accounting automation.
- 3#3: Tai Software - Modern cloud TMS designed for freight brokers with seamless automated billing and EDI integration.
- 4#4: MercuryGate - Global TMS solution with powerful rating engine and billing capabilities for shippers and 3PLs.
- 5#5: Aljex Software - Transportation ERP system offering EDI-enabled billing and financial management for brokers and carriers.
- 6#6: PCS Software - Real-time TMS with integrated billing, settlements, and QuickPay features for transportation providers.
- 7#7: Truckbase - CRM and operations platform for trucking companies with built-in invoicing and payment tracking.
- 8#8: TruckingOffice - Back-office software for small trucking fleets providing simple billing, IFTA reporting, and dispatching.
- 9#9: Rigbooks - User-friendly invoicing and accounting tool specifically built for owner-operators and small trucking businesses.
- 10#10: Cass Information Systems - Transportation invoice management and payment processing service with auditing and analytics for freight bills.
Tools were selected based on feature strength (including automated processes, EDI integration, and scalability), performance reliability, ease of use, and value, with ranking prioritizing those that deliver comprehensive utility across transportation segments.
Comparison Table
Transport billing software is essential for optimizing logistics operations, and choosing the right tool can enhance accuracy and efficiency. This comparison table examines top solutions like McLeod Software, Rose Rocket, Tai Software, MercuryGate, Aljex Software, and more, highlighting features, integration options, and scalability. Readers will gain insights to select the best fit for their business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | McLeod Software Comprehensive TMS platform with advanced automated billing, invoicing, and settlements for trucking carriers and brokers. | enterprise | 9.5/10 | 9.8/10 | 8.2/10 | 9.1/10 |
| 2 | Rose Rocket Cloud-based all-in-one TMS for freight brokers featuring integrated billing, dispatch, and accounting automation. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.4/10 |
| 3 | Tai Software Modern cloud TMS designed for freight brokers with seamless automated billing and EDI integration. | specialized | 8.6/10 | 9.2/10 | 7.4/10 | 8.3/10 |
| 4 | MercuryGate Global TMS solution with powerful rating engine and billing capabilities for shippers and 3PLs. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.5/10 |
| 5 | Aljex Software Transportation ERP system offering EDI-enabled billing and financial management for brokers and carriers. | specialized | 8.1/10 | 8.5/10 | 7.4/10 | 7.9/10 |
| 6 | PCS Software Real-time TMS with integrated billing, settlements, and QuickPay features for transportation providers. | specialized | 8.1/10 | 8.6/10 | 7.4/10 | 7.9/10 |
| 7 | Truckbase CRM and operations platform for trucking companies with built-in invoicing and payment tracking. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 8.3/10 |
| 8 | TruckingOffice Back-office software for small trucking fleets providing simple billing, IFTA reporting, and dispatching. | specialized | 7.8/10 | 8.2/10 | 7.9/10 | 8.5/10 |
| 9 | Rigbooks User-friendly invoicing and accounting tool specifically built for owner-operators and small trucking businesses. | specialized | 7.9/10 | 8.1/10 | 7.8/10 | 7.6/10 |
| 10 | Cass Information Systems Transportation invoice management and payment processing service with auditing and analytics for freight bills. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.8/10 |
Comprehensive TMS platform with advanced automated billing, invoicing, and settlements for trucking carriers and brokers.
Cloud-based all-in-one TMS for freight brokers featuring integrated billing, dispatch, and accounting automation.
Modern cloud TMS designed for freight brokers with seamless automated billing and EDI integration.
Global TMS solution with powerful rating engine and billing capabilities for shippers and 3PLs.
Transportation ERP system offering EDI-enabled billing and financial management for brokers and carriers.
Real-time TMS with integrated billing, settlements, and QuickPay features for transportation providers.
CRM and operations platform for trucking companies with built-in invoicing and payment tracking.
Back-office software for small trucking fleets providing simple billing, IFTA reporting, and dispatching.
User-friendly invoicing and accounting tool specifically built for owner-operators and small trucking businesses.
Transportation invoice management and payment processing service with auditing and analytics for freight bills.
McLeod Software
enterpriseComprehensive TMS platform with advanced automated billing, invoicing, and settlements for trucking carriers and brokers.
Advanced Billing Engine with real-time EDI 214/210 processing and automated exception resolution for unmatched accuracy in high-volume freight invoicing.
McLeod Software is a leading enterprise transportation management system (TMS) renowned for its robust transport billing capabilities, automating complex freight rating, invoicing, and accounts receivable processes for truckload, LTL, and brokerage operations. It integrates seamlessly with dispatch, EDI, and back-office accounting to streamline the entire billing lifecycle, reducing errors and accelerating cash flow. Ideal for high-volume carriers, it supports advanced features like exception management, customer-specific pricing, and real-time auditing.
Pros
- Comprehensive billing automation with advanced rating engines and EDI integration
- Scalable for enterprise-level operations handling millions of transactions
- Deep integration with dispatch, accounting, and third-party systems for end-to-end efficiency
Cons
- Steep learning curve due to extensive feature set
- High implementation and customization costs
- Less ideal for small operators due to complexity and pricing
Best For
Large trucking carriers, LTL firms, and 3PLs with high-volume, complex billing requirements seeking enterprise-grade scalability.
Pricing
Custom quote-based pricing; typically starts at $50,000+ annually for mid-sized implementations, scaling with users, volume, and modules (subscription or perpetual license options).
Rose Rocket
specializedCloud-based all-in-one TMS for freight brokers featuring integrated billing, dispatch, and accounting automation.
Automated billing engine that generates invoices in real-time from dispatch data and GPS-tracked activities
Rose Rocket is a comprehensive cloud-based transportation management system (TMS) tailored for trucking, courier, and last-mile delivery operations, with robust billing capabilities integrated into its dispatch and operations workflow. It automates invoicing by pulling data directly from dispatched loads, manages rate sheets, and supports customer self-service portals for payments and disputes. The platform also offers EDI integration and accounting syncs like QuickBooks to streamline transport billing end-to-end.
Pros
- Seamless integration of billing with dispatch for automated invoicing
- Strong EDI and accounting integrations (QuickBooks, etc.)
- Customer portal for self-service billing and tracking
Cons
- Steep learning curve for full feature set
- Custom pricing can be expensive for small fleets
- Occasional reports of support delays
Best For
Mid-sized trucking and courier companies seeking an all-in-one TMS with advanced automated billing tied to operations.
Pricing
Custom quote-based pricing, typically starting at $200-$500/month based on users, vehicles, and features.
Tai Software
specializedModern cloud TMS designed for freight brokers with seamless automated billing and EDI integration.
Proactive exception engine that identifies and resolves billing discrepancies in real-time before invoicing.
Tai Software (gettai.com) is a specialized transportation accounting and billing platform tailored for 3PLs, freight brokers, shippers, and carriers. It automates complex freight billing processes including LTL, truckload, and intermodal rating, invoicing, carrier settlements, and accounts payable/receivable management. The system emphasizes exception handling, EDI integration, and compliance reporting to streamline high-volume transport operations.
Pros
- Comprehensive freight rating and billing automation for multiple modes
- Powerful exception management to minimize errors
- Robust EDI and TMS integrations for seamless workflows
Cons
- Desktop-based interface feels dated compared to cloud-native rivals
- Steep learning curve for new users
- Pricing requires custom quotes with limited transparency
Best For
Mid-to-large 3PLs and freight brokers managing high-volume, multi-modal transport billing with complex rating needs.
Pricing
Custom enterprise pricing starting at around $10,000/year based on volume and modules; contact sales for quotes.
MercuryGate
enterpriseGlobal TMS solution with powerful rating engine and billing capabilities for shippers and 3PLs.
MercuryPay: AI-powered freight audit and payment platform that automates general ledger coding and recovers over 3% in savings
MercuryGate is a cloud-based Transportation Management System (TMS) with advanced transport billing capabilities, including freight audit, carrier payment automation, and rate management. It streamlines the entire billing lifecycle from invoice matching and auditing to payment processing and analytics, reducing errors and overpayments. Designed for enterprises, it integrates with ERPs and offers real-time visibility into transportation costs and compliance.
Pros
- Robust freight audit and payment automation with high accuracy
- Comprehensive rate management and analytics for cost optimization
- Seamless integrations with ERP and accounting systems
Cons
- Steep learning curve for non-enterprise users
- High implementation time and costs
- Pricing opaque without sales consultation
Best For
Large enterprises and 3PLs handling complex, high-volume freight billing across multiple modes.
Pricing
Custom enterprise subscription pricing; typically starts at $50,000+ annually based on volume, with quotes required.
Aljex Software
specializedTransportation ERP system offering EDI-enabled billing and financial management for brokers and carriers.
Fully integrated accounting module that automates invoicing, receivables, and payables directly within the TMS
Aljex Software is a web-based Transportation Management System (TMS) designed primarily for freight brokers, 3PLs, and carriers, offering end-to-end solutions for transport billing and operations. It handles quoting, booking, shipment tracking, automated invoicing, and accounting integration to streamline the billing process from load confirmation to payment collection. With strong EDI capabilities and carrier management tools, it supports efficient revenue cycle management in the logistics industry.
Pros
- Comprehensive billing automation with AR/AP integration
- Robust EDI support for seamless carrier and customer connectivity
- Scalable platform suitable for mid-sized brokerages
Cons
- Dated user interface requiring adaptation
- Steep learning curve for new users
- Opaque custom pricing without transparent tiers
Best For
Mid-sized freight brokers and 3PLs needing integrated TMS with strong transport billing and accounting features.
Pricing
Custom quote-based pricing, typically $150-$300 per user/month depending on volume, modules, and transaction levels.
PCS Software
specializedReal-time TMS with integrated billing, settlements, and QuickPay features for transportation providers.
Quantum Billing Engine for real-time, rule-based freight rating and automated invoicing with built-in auditing
PCS Software (pcssoft.com) offers a robust Transportation Management System (TMS) with specialized billing capabilities tailored for carriers, brokers, and 3PLs in the logistics industry. The platform automates freight billing, EDI transactions, rate management, and accounts payable/receivable processes to streamline operations. It integrates with major ERPs and accounting systems, ensuring accurate and efficient invoicing from dispatch to payment.
Pros
- Comprehensive EDI integration for seamless carrier and shipper communications
- Advanced rating engine handles complex freight billing scenarios accurately
- Strong audit trails and reporting for billing compliance and dispute resolution
Cons
- Steep learning curve due to extensive customization options
- Pricing is quote-based and lacks transparency for smaller operations
- Mobile app functionality is limited compared to modern cloud-native competitors
Best For
Mid-to-large carriers and 3PLs requiring enterprise-grade billing automation and EDI-heavy workflows.
Pricing
Custom quote-based pricing, typically starting at $5,000/month for mid-sized operations with per-load or user-based fees.
Truckbase
specializedCRM and operations platform for trucking companies with built-in invoicing and payment tracking.
Embedded CRM-to-billing workflow that auto-populates invoices from booked loads in real-time
Truckbase is an all-in-one CRM and operations platform tailored for trucking brokers and carriers, with strong transport billing capabilities including automated invoicing, rate sheet management, and factoring integrations. It streamlines billing by linking load data directly to invoices, supporting QuickBooks and other accounting tools for seamless financial workflows. The software also handles AR tracking, payment reminders, and reporting to improve cash flow in logistics operations.
Pros
- Intuitive, modern interface that's easy for non-technical users
- Strong integrations with QuickBooks, factoring companies, and load boards
- Mobile app for on-the-go invoicing and load tracking
Cons
- Billing features are solid but less specialized than dedicated TMS billing tools
- Custom pricing can be opaque and higher for small teams
- Limited advanced analytics and custom reporting for complex billing scenarios
Best For
Small to mid-sized trucking brokers and carriers needing an user-friendly CRM with integrated billing to streamline operations without heavy customization.
Pricing
Starts at $99/user/month for basic plans, scaling to $299+/user/month for advanced features; custom enterprise pricing available.
TruckingOffice
specializedBack-office software for small trucking fleets providing simple billing, IFTA reporting, and dispatching.
Automatic invoice generation directly from the dispatch board with built-in rate management and detention pay calculations
TruckingOffice is a cloud-based all-in-one management software tailored for small to medium-sized trucking companies, focusing on dispatch, billing, accounting, and compliance features. It excels in transport billing by automatically generating invoices from dispatch loads, handling rate confirmations, fuel surcharges, and factoring exports. The platform integrates with QuickBooks and supports IFTA reporting, payroll, and maintenance tracking to streamline operations for owner-operators and small fleets.
Pros
- Seamless integration of dispatch with automatic billing and invoicing
- Affordable pricing suitable for small fleets
- QuickBooks sync and factoring company exports
Cons
- Dated user interface that may feel clunky
- Limited advanced reporting and analytics
- Customer support response times can be slow
Best For
Small to medium trucking companies or owner-operators seeking an affordable, integrated dispatch-to-billing solution.
Pricing
Starts at $39/month for up to 5 trucks (Basic plan), $99/month for up to 25 trucks (Pro), up to $299/month for 100+ trucks (Enterprise), with a free trial available.
Rigbooks
specializedUser-friendly invoicing and accounting tool specifically built for owner-operators and small trucking businesses.
Automated driver settlements that calculate earnings based on miles, loads, fuel surcharges, and deductions in real-time
Rigbooks is a cloud-based platform designed specifically for trucking and transportation companies to streamline billing, dispatching, and accounting tasks. It automates invoicing for loads, handles driver settlements with customizable pay structures, and generates compliance reports like IFTA fuel taxes. The software integrates seamlessly with QuickBooks and offers mobile access for drivers to log hours, expenses, and documents on the go.
Pros
- Industry-specific tools for driver settlements, load management, and IFTA reporting
- Strong QuickBooks integration for seamless accounting
- Mobile app enables real-time driver updates and document uploads
Cons
- Pricing increases significantly with fleet size (per truck)
- Limited integrations beyond QuickBooks and basic payroll
- Customization options for reports and workflows are somewhat basic
Best For
Small to mid-sized trucking fleets and owner-operators seeking affordable, trucking-focused billing and dispatch without complex enterprise features.
Pricing
Starts at $99/month for up to 5 trucks (Essentials plan), scales to $199+/month for larger fleets with per-truck fees; 14-day free trial available.
Cass Information Systems
enterpriseTransportation invoice management and payment processing service with auditing and analytics for freight bills.
Proprietary freight auditing engine that processes millions of invoices daily with over 99% straight-through processing rate
Cass Information Systems provides freight audit and payment (FAP) solutions tailored for transportation billing, automating the processing of carrier invoices, auditing for accuracy, and handling payments. The platform, accessible via the CassPort portal, offers real-time visibility into transportation spend, exception management, and advanced analytics for cost optimization. It supports high-volume shippers across LTL, truckload, intermodal, and parcel shipments, integrating with ERP and TMS systems.
Pros
- Highly accurate automated freight auditing with exception management
- Managed payment services that reduce administrative burden
- Comprehensive reporting and analytics for spend visibility
Cons
- Custom pricing can be expensive for smaller operations
- Portal interface feels dated compared to modern SaaS tools
- Onboarding and implementation process is lengthy
Best For
Large shippers and enterprises with complex, high-volume transportation billing needs who prefer outsourced expertise over self-managed software.
Pricing
Custom quote-based pricing, typically 1-3% of freight spend or per-invoice fees; no public tiers.
Conclusion
The top three transport billing software solutions lead with exceptional capabilities, with McLeod Software emerging as the standout choice for its comprehensive TMS platform that excels in automated billing, invoicing, and settlements. Rose Rocket and Tai Software follow closely, offering robust all-in-one and modern cloud-based solutions respectively, making them strong alternatives depending on specific operational needs. These platforms collectively redefine efficiency in transport billing, setting a high bar for the industry.
Ready to elevate your transport billing? Start with McLeod Software to unlock its unmatched features and transform your operational processes.
Tools Reviewed
All tools were independently evaluated for this comparison