Quick Overview
- 1#1: Wheelbase Pro - Dealership management software tailored for RV, powersports, and trailer dealers with rental, sales, service, and inventory management.
- 2#2: Navotar - Cloud-based fleet and vehicle rental software handling reservations, fleet tracking, billing, and customer management for cars and trailers.
- 3#3: Point of Rental Software - Robust rental management system for equipment and trailers including inventory control, contracts, accounting, and maintenance scheduling.
- 4#4: Booqable - User-friendly rental software with online booking storefront, inventory management, and payment processing ideal for trailer rentals.
- 5#5: EZRentOut - Equipment rental platform automating orders, deliveries, invoicing, and asset tracking suitable for trailer rental businesses.
- 6#6: Texada - Integrated asset lifecycle management software for rental fleets including trailers with telematics, maintenance, and telematics integration.
- 7#7: MCS-rm - Rental management software for light and heavy equipment including trailers, featuring job costing, inventory, and financial reporting.
- 8#8: HireHop - Cloud-based rental software with built-in website builder, inventory management, and real-time availability for hire businesses like trailers.
- 9#9: Rentman - All-in-one rental and production software for managing equipment bookings, projects, and crew suitable for adaptable trailer rentals.
- 10#10: Goodshuffle Pro - Event rental software with CRM, online ordering, and inventory tools that can support trailer rentals for events and parties.
We selected tools based on comprehensive feature sets, intuitive user experience, reliable performance, and strong value, ensuring they meet the unique demands of trailer rental operations across reservations, maintenance, and financial management.
Comparison Table
This comparison table examines leading trailer rental software tools, such as Wheelbase Pro, Navotar, Point of Rental Software, Booqable, and EZRentOut, to guide users in evaluating features, usability, and operational fit. Readers will discover key differences that can help them identify the right tool for managing bookings, tracking inventory, or streamlining day-to-day rental workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Wheelbase Pro Dealership management software tailored for RV, powersports, and trailer dealers with rental, sales, service, and inventory management. | specialized | 9.8/10 | 9.9/10 | 9.6/10 | 9.7/10 |
| 2 | Navotar Cloud-based fleet and vehicle rental software handling reservations, fleet tracking, billing, and customer management for cars and trailers. | specialized | 9.1/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | Point of Rental Software Robust rental management system for equipment and trailers including inventory control, contracts, accounting, and maintenance scheduling. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 4 | Booqable User-friendly rental software with online booking storefront, inventory management, and payment processing ideal for trailer rentals. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.8/10 |
| 5 | EZRentOut Equipment rental platform automating orders, deliveries, invoicing, and asset tracking suitable for trailer rental businesses. | specialized | 8.4/10 | 8.8/10 | 8.0/10 | 8.2/10 |
| 6 | Texada Integrated asset lifecycle management software for rental fleets including trailers with telematics, maintenance, and telematics integration. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 7 | MCS-rm Rental management software for light and heavy equipment including trailers, featuring job costing, inventory, and financial reporting. | enterprise | 8.1/10 | 8.4/10 | 7.7/10 | 7.9/10 |
| 8 | HireHop Cloud-based rental software with built-in website builder, inventory management, and real-time availability for hire businesses like trailers. | specialized | 8.0/10 | 8.4/10 | 7.7/10 | 8.2/10 |
| 9 | Rentman All-in-one rental and production software for managing equipment bookings, projects, and crew suitable for adaptable trailer rentals. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.1/10 |
| 10 | Goodshuffle Pro Event rental software with CRM, online ordering, and inventory tools that can support trailer rentals for events and parties. | specialized | 7.6/10 | 7.2/10 | 8.4/10 | 7.3/10 |
Dealership management software tailored for RV, powersports, and trailer dealers with rental, sales, service, and inventory management.
Cloud-based fleet and vehicle rental software handling reservations, fleet tracking, billing, and customer management for cars and trailers.
Robust rental management system for equipment and trailers including inventory control, contracts, accounting, and maintenance scheduling.
User-friendly rental software with online booking storefront, inventory management, and payment processing ideal for trailer rentals.
Equipment rental platform automating orders, deliveries, invoicing, and asset tracking suitable for trailer rental businesses.
Integrated asset lifecycle management software for rental fleets including trailers with telematics, maintenance, and telematics integration.
Rental management software for light and heavy equipment including trailers, featuring job costing, inventory, and financial reporting.
Cloud-based rental software with built-in website builder, inventory management, and real-time availability for hire businesses like trailers.
All-in-one rental and production software for managing equipment bookings, projects, and crew suitable for adaptable trailer rentals.
Event rental software with CRM, online ordering, and inventory tools that can support trailer rentals for events and parties.
Wheelbase Pro
specializedDealership management software tailored for RV, powersports, and trailer dealers with rental, sales, service, and inventory management.
Digital walkaround and condition reporting tool with photo/video capture and automated damage logging to minimize disputes and insurance claims
Wheelbase Pro is a leading cloud-based software platform designed specifically for trailer and RV rental businesses, offering end-to-end management of inventory, bookings, and operations. It features real-time availability calendars, automated contract generation, digital inspections, and integrated payment processing to streamline rentals. The mobile app enables drivers and staff to handle deliveries, condition reports, and maintenance on the go, while robust reporting provides insights for business growth.
Pros
- Comprehensive rental workflow automation including digital walkarounds and e-signatures
- Seamless mobile app for field operations and real-time fleet tracking
- Strong integrations with QuickBooks, Stripe, and GPS providers
Cons
- Pricing can be steep for very small operations with fewer than 10 units
- Initial setup requires some configuration time for custom fleets
- Reporting customization is powerful but may overwhelm beginners
Best For
Growing trailer rental companies with 10+ units looking for a scalable, all-in-one platform to optimize bookings and operations.
Pricing
Starts at $149/month for the Essentials plan (up to 20 units), $299/month for Pro (unlimited units with advanced features), plus custom enterprise pricing.
Navotar
specializedCloud-based fleet and vehicle rental software handling reservations, fleet tracking, billing, and customer management for cars and trailers.
Rental Pro module with real-time reservation engine, e-contracting, and automated deposit/billing workflows
Navotar is a comprehensive cloud-based dealer management system (DMS) tailored for trailer, RV, boat, powersports, and truck dealerships, with robust rental management capabilities. It streamlines trailer rental operations through real-time inventory tracking, online reservations, automated billing, contract generation, and maintenance scheduling. The platform integrates CRM, sales, service, parts management, and detailed reporting to provide end-to-end visibility into rental fleets.
Pros
- All-in-one platform combining rental, sales, service, and CRM reduces need for multiple tools
- Strong mobile apps for staff, service techs, and customers enhance on-the-go access
- Advanced reporting and analytics provide deep insights into rental performance and profitability
Cons
- Steeper learning curve due to extensive feature set
- Pricing can be higher for very small rental operations
- Some customization options require additional setup or professional services
Best For
Mid-sized trailer rental companies seeking a scalable, integrated DMS with advanced rental and fleet management tools.
Pricing
Quote-based pricing starting around $250/month per location for core features, scaling with users, modules, and customizations.
Point of Rental Software
enterpriseRobust rental management system for equipment and trailers including inventory control, contracts, accounting, and maintenance scheduling.
QuickFill technology for ultra-fast counter transactions and returns
Point of Rental Software is a comprehensive rental management platform tailored for equipment rental businesses, including trailer rentals, offering end-to-end solutions from inventory tracking to billing. It supports online reservations, real-time availability checks, and maintenance scheduling to optimize trailer fleet operations. The software scales well for multi-location businesses, integrating with accounting systems for seamless financial management.
Pros
- Robust inventory and fleet management with real-time tracking
- Strong integration with QuickBooks and other accounting tools
- Mobile app for on-the-go reservations and check-ins
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for small operations
- Less intuitive interface compared to simpler tools
Best For
Medium to large trailer rental companies with diverse equipment fleets needing scalable, feature-rich management.
Pricing
Quote-based pricing starting around $250/month per location, with add-ons for advanced modules and users.
Booqable
specializedUser-friendly rental software with online booking storefront, inventory management, and payment processing ideal for trailer rentals.
Drag-and-drop website builder with embedded real-time booking calendar
Booqable is a cloud-based rental management platform tailored for businesses handling physical rentals like trailers, offering tools for inventory tracking, online reservations, and payment processing. It enables real-time availability checks to prevent double bookings and includes a customizable website builder for direct customer bookings. The software supports multi-location operations and integrates with payment gateways like Stripe, making it suitable for trailer rental companies managing fleets efficiently.
Pros
- Comprehensive inventory and scheduling tools prevent overbooking for trailer fleets
- Built-in website builder drives direct online bookings and revenue
- Strong integrations with payments, accounting, and delivery apps streamline operations
Cons
- Lacks trailer-specific features like weight capacity matching or regulatory compliance tracking
- Advanced customization requires higher-tier plans
- Reporting could be more robust for large-scale fleet analytics
Best For
Small to medium-sized trailer rental businesses seeking an all-in-one solution with strong online booking capabilities.
Pricing
Starts at $29/month (Essential) up to $349/month (Awesome); includes unlimited products/bookings, with optional add-ons for SMS and advanced support.
EZRentOut
specializedEquipment rental platform automating orders, deliveries, invoicing, and asset tracking suitable for trailer rental businesses.
Embeddable online rental storefront for direct website bookings with dynamic pricing and availability
EZRentOut is a cloud-based rental management platform tailored for equipment, vehicle, and trailer rental businesses, offering tools for inventory tracking, online reservations, and fleet scheduling. It enables real-time availability management, automated invoicing, and maintenance scheduling specifically suited for trailer fleets. The software supports multi-location operations and integrates with payment gateways for seamless transactions.
Pros
- Robust online booking engine with real-time inventory sync
- Comprehensive maintenance and asset tracking for trailers
- Strong integrations with QuickBooks, Stripe, and Google Calendar
Cons
- Pricing scales quickly with asset volume
- Steeper learning curve for advanced reporting features
- Limited native support for specialized trailer compliance tracking
Best For
Medium-sized trailer rental companies seeking scalable inventory management and online reservations without needing highly customized trailer-specific modules.
Pricing
Custom quote-based pricing starting around $100/month for small fleets, scaling with number of assets and locations.
Texada
enterpriseIntegrated asset lifecycle management software for rental fleets including trailers with telematics, maintenance, and telematics integration.
Advanced utilization analytics engine that delivers predictive insights to boost trailer revenue and reduce downtime
Texada is a robust enterprise fleet management platform tailored for rental businesses, including trailer fleets, offering end-to-end solutions for reservations, scheduling, maintenance, and invoicing. It provides real-time visibility into asset location, utilization, and condition through integrated telematics and mobile apps. Designed for scalability, it supports complex operations across multiple locations while optimizing revenue through advanced analytics.
Pros
- Comprehensive rental lifecycle management from quoting to billing
- Powerful analytics and reporting for fleet utilization optimization
- Strong integration capabilities with telematics and accounting systems
Cons
- Steep learning curve due to extensive feature depth
- Enterprise pricing may not suit small trailer rental operations
- Customization often requires professional services
Best For
Mid-to-large trailer rental companies with complex, multi-location operations seeking scalable fleet intelligence.
Pricing
Custom quote-based pricing; typically starts at $5,000+/month for mid-sized fleets, depending on modules and users.
MCS-rm
enterpriseRental management software for light and heavy equipment including trailers, featuring job costing, inventory, and financial reporting.
Integrated RM Mobile app for real-time field updates on deliveries, inspections, and inventory status.
MCS-rm is a cloud-based rental management software tailored for equipment rental businesses, including trailer rentals, offering end-to-end solutions for inventory tracking, reservations, and billing. It provides real-time visibility into fleet availability, automated invoicing, and maintenance scheduling to streamline operations. The platform includes a mobile app for on-the-go management and customizable reporting for business insights.
Pros
- Comprehensive inventory and asset tracking with maintenance alerts
- Robust online reservation and quoting system
- Strong reporting and analytics for operational efficiency
Cons
- Interface feels somewhat dated compared to modern competitors
- Steeper learning curve for setup and customization
- Pricing scales quickly for smaller fleets
Best For
Mid-sized trailer rental companies with growing fleets needing reliable, all-in-one management tools.
Pricing
Custom quote-based pricing starting around $250/month for basic plans, scaling with fleet size and add-ons like mobile access.
HireHop
specializedCloud-based rental software with built-in website builder, inventory management, and real-time availability for hire businesses like trailers.
Integrated online hire shop for seamless customer self-service bookings and payments
HireHop is a cloud-based rental management software tailored for equipment and asset rental businesses, including trailer rentals, offering tools for inventory tracking, online reservations, scheduling, and invoicing. It supports multi-branch operations, maintenance scheduling, and customer CRM to streamline trailer rental workflows. The platform integrates with accounting systems and provides real-time visibility into fleet availability and utilization.
Pros
- Comprehensive rental management with real-time inventory and GPS tracking
- Mobile app for on-the-go access and job management
- Online booking portal that enables direct customer reservations
Cons
- User interface feels somewhat dated and may require training
- Advanced customization locked behind higher pricing tiers
- Customer support can be slower for non-premium users
Best For
Small to mid-sized trailer rental companies needing scalable, all-in-one software for inventory, bookings, and fleet management without on-premise installation.
Pricing
Starts at around $50/month for basic plans, scales with number of assets/users (custom quotes for enterprises).
Rentman
specializedAll-in-one rental and production software for managing equipment bookings, projects, and crew suitable for adaptable trailer rentals.
Drag-and-drop visual planning board for effortless trailer scheduling and resource allocation
Rentman is a cloud-based rental management software originally designed for event production companies but adaptable for trailer rental businesses through its robust inventory and scheduling tools. It enables users to manage trailer stock, track availability, handle quotes, contracts, and invoicing, while supporting maintenance scheduling and customer CRM. While not trailer-specific, it provides scalable operations for rental fleets with real-time insights and mobile access.
Pros
- Intuitive drag-and-drop planning board for scheduling trailers and maintenance
- Strong inventory tracking with serial number support and asset history
- Comprehensive integrations with accounting and payment systems
Cons
- Lacks trailer-specific features like GPS tracking, towing capacity matching, or vehicle hitch compatibility
- Pricing scales with users, which may be costly for small solo operators
- Steeper learning curve for advanced project and crew modules irrelevant to basic trailer rentals
Best For
Medium-sized trailer rental companies needing scalable inventory and scheduling management without highly specialized trailer features.
Pricing
Starts at €49/user/month (Essentials, billed annually), €79/user/month (Professional), with custom Enterprise pricing.
Goodshuffle Pro
specializedEvent rental software with CRM, online ordering, and inventory tools that can support trailer rentals for events and parties.
AI-powered route optimization for efficient trailer pickup and delivery scheduling
Goodshuffle Pro is a cloud-based rental management platform primarily designed for event rental businesses, offering inventory tracking, online booking, scheduling, and delivery management that can be adapted for trailer rentals. It enables users to handle reservations, automate quoting and invoicing, optimize delivery routes, and integrate with payment and accounting tools like QuickBooks. While versatile for physical asset rentals like trailers, it lacks specialized features for trailer-specific needs such as weight compliance or hitch matching.
Pros
- Intuitive interface with mobile app for on-the-go management
- Robust inventory tracking and real-time availability calendar
- Delivery route optimization to reduce fuel costs and time
Cons
- Primarily event-focused, requiring workarounds for trailer-specific logistics
- No built-in tools for trailer inspections or regulatory compliance
- Higher pricing may not suit very small trailer rental operations
Best For
Small to mid-sized trailer rental companies seeking an all-in-one platform with online storefront and delivery optimization.
Pricing
Starts at $299/month for Pro plan (billed annually), with custom Enterprise pricing; includes free onboarding.
Conclusion
The reviewed trailer rental software tools showcase diverse strengths, but Wheelbase Pro stands out as the top choice, offering comprehensive dealership management for RV, powersports, and trailer businesses. Navotar excels with its cloud-based fleet tracking and customer management, while Point of Rental Software impresses with robust inventory and maintenance scheduling—as strong alternatives for specific needs.
Ready to elevate your trailer rental operations? Start with Wheelbase Pro to streamline sales, rentals, and inventory management, or explore Navotar or Point of Rental Software to find the best fit for your unique business goals.
Tools Reviewed
All tools were independently evaluated for this comparison