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Art DesignTop 10 Best Template Creating Software of 2026
A research roundup of template creating software options, comparing Venngage, Stripo, and PDFMonkey features and fit for different design needs.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
Agents extract product evidence with provenance, then collect written reviews and transcribe video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Venngage is the best template creating pick for marketing and reporting teams that want reusable template production without code, thanks to brand kit controls that keep fonts and colors consistent across many templates, while Stripo suits teams building repeatable email layouts since template inheritance with versioned edits makes branching campaign variants safer.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Venngage
Brand kit controls let teams standardize fonts and colors across many templates in one place.
Best for: Fits when marketing and reporting teams need reusable template production without code.
Stripo
Editor pickTemplate inheritance with versioned edits lets teams branch and reuse complex layouts safely across campaign variants.
Best for: Fits when marketing teams need controlled email template reuse with variable-driven personalization.
PDFMonkey
Editor pickOne-to-many template reuse that generates multiple document outputs from shared layout components and consistent variable mapping.
Best for: Fits when teams need repeatable document PDFs from templates with variable injection and batch generation.
Comparison Table
Venngage
SMBTemplate-based infographic, report, and document creation tool.
Brand kit controls let teams standardize fonts and colors across many templates in one place.
Venngage is built around a visual template workflow where sections, layouts, and charts are assembled in a drag-and-drop editor and then reused across documents. The template library speeds up first drafts by starting from prebuilt designs rather than from a blank canvas. Branding settings help teams keep typography and color usage consistent across multiple templates.
The main tradeoff is that template reuse stays strongest inside Venngage, and deep integration with external template engines or fully programmable automation is limited compared with developer-first generators. Venngage fits teams that need frequent marketing or reporting updates with a controlled visual style, especially when multiple designers must keep outputs consistent without writing code.
- +Template library provides ready-made report and infographic layouts
- +Brand kit controls keep typography and colors consistent across documents
- +Chart and design elements integrate cleanly into a single editor workflow
- +Reusable sections reduce time for repeat report production
- –Repeatable automation outside the editor is limited for complex workflows
- –Fine-grained governance like role-level publishing rules is not a focus
- –Advanced programmatic templating needs more external tooling
- –Template portability into other design systems is constrained
Marketing ops teams
Monthly campaign infographic production
Faster publishing with consistent visuals
Sales enablement teams
Playbook and pitch deck templates
Less rework per deal
Show 2 more scenarios
Consulting teams
Client report templates
Quicker draft-to-review
Start from a report layout and swap charts and content blocks for each client deliverable.
Product marketing teams
Release notes visual summaries
Consistent release communication
Generate repeatable visuals for each release by updating the same template structure.
Best for: Fits when marketing and reporting teams need reusable template production without code.
Stripo
vertical specialistEmail template builder with drag-and-drop and HTML editing capabilities.
Template inheritance with versioned edits lets teams branch and reuse complex layouts safely across campaign variants.
Stripo’s drag-and-drop editor is designed for repeatable template creation with reusable content blocks and merge-field style variables. Template inheritance and versioned editing support controlled reuse when multiple teams maintain variants. Output targets include HTML email templates and landing-page HTML exports, which fit teams that need consistent markup across channels.
A key tradeoff is that advanced automation needs heavier setup when the template logic must align with upstream systems’ data fields. Stripo fits marketing operations teams that need controlled template updates and personalization without building custom template logic for every campaign.
- +Drag-and-drop editor supports structured reusable content blocks
- +Merge-style variable injection covers practical personalization needs
- +Review workflow supports gated template updates across contributors
- +Exports target HTML publishing pipelines for email and landing pages
- –Complex logic requires careful mapping to available input variables
- –Automation depth depends on integration fit with existing marketing stack
- –Large template sets can slow editing when many variants are active
Marketing operations teams
Maintain reusable email templates at scale
Fewer layout regressions
Lifecycle email program owners
Personalize onboarding and retention messages
Faster campaign production
Show 1 more scenario
Agencies running multi-client campaigns
Standardize layouts across client brands
Consistent brand execution
Reuse inherited structures while keeping client-specific content and review steps separate.
Best for: Fits when marketing teams need controlled email template reuse with variable-driven personalization.
PDFMonkey
API-firstAPI-first PDF generation software using HTML-based templates and structured data.
One-to-many template reuse that generates multiple document outputs from shared layout components and consistent variable mapping.
PDFMonkey is a template-creation tool focused on turning repeatable document designs into automated PDF outputs. It centers on a drag-and-drop editor and a merge-field style workflow for injecting variable data into reusable template layouts.
The product supports configuration for multiple output documents from one template set, which reduces duplication across clause packs and standard letters. Integration depth shows up through export-oriented endpoints and automation hooks that fit document generation pipelines.
- +Drag-and-drop editor speeds up first templates without code
- +Merge-field workflow supports consistent variable injection across documents
- +Reusable template set reduces repeated layout rebuilds
- +Automation-friendly generation workflow supports batch output
- –Template complexity can become hard to govern without strict conventions
- –Advanced layout controls lag behind specialized design tooling
Financial service and accounting teams
Statement PDFs from transaction templates
Consistent PDFs with totals
Administrative and service teams
Form and letter PDFs from data
Fewer merge mistakes
Show 2 more scenarios
Human resources and operations teams
Onboarding packets from structured records
Faster onboarding paperwork
Generate employee or customer onboarding packets using structured records and reusable templates for faster document creation.
Legal and contract operations teams
Agreement variants with conditional clauses
Standardized variant agreements
Assemble agreement PDFs by reusing sections and applying conditional clauses based on defined inputs.
Best for: Fits when teams need repeatable document PDFs from templates with variable injection and batch generation.
Beefree
vertical specialistEmail and landing page template builder for marketing teams.
Reusable snippets combined with template inheritance let teams update shared sections across many templates quickly.
Beefree’s workflow focuses on building templates in a drag-and-drop editor and then binding data into layouts using merge fields and reusable snippets. Teams can reuse sections across multiple templates to maintain design consistency across campaigns and document variants. Versioning and template inheritance support a controlled approach to rolling updates without rebuilding every template.
- +Drag-and-drop editor with reusable snippets for consistent template sections
- +Merge fields enable data-driven personalization without redesigning layouts
- +Template versioning supports controlled updates across related templates
- +HTML template output supports downstream email and rendering pipelines
- –Editor-centric design can limit highly custom logic compared with code-first generators
- –Advanced template governance depends on how teams use revisions and review steps
Email marketing teams
Seasonal campaigns with shared design
Faster production with fewer layout errors
Brand and design ops
Cross-campaign template governance
Lower variance across campaigns
Show 1 more scenario
Operations teams
Template-based customer notifications
Consistent messaging across variants
Create dynamic sections once and reuse them across multiple notification types and audiences.
Best for: Fits when marketing and operations teams need reusable templates with controlled updates and merge-field personalization.
Jotform
SMBForm creation software with reusable form templates, workflow elements, and document generation features.
PDF and DOCX generation directly from form data with merge fields reduces handoffs in document automation workflows.
Jotform fits teams that need form-to-workflow templates with strong output options and repeatable configurations. The drag-and-drop form builder supports conditional logic, reusable form elements, and merge fields for dynamic content.
- +Conditional logic and merge fields make templates react to user input
- +Form-to-PDF and DOCX output supports document automation without separate tools
- +Webhooks enable custom downstream automation beyond built-in integrations
- +Reusable widgets reduce duplication across similar templates
- –Template governance and versioning controls are limited for large multi-approver workflows
- –Advanced output layout control can be constrained versus dedicated document editors
- –Headless template publishing and API-driven template management are not the primary workflow
- –Complex multi-step processes often require stitching multiple integrations
Agencies and sales teams
Proposal documents from intake answers
Less retyping
Attorneys and healthcare providers
Client questionnaires and file collection
More organized inputs
Show 2 more scenarios
Inspectors and field operations teams
Inspection checklists with evidence uploads
Consistent inspection records
Create mobile-friendly inspection checklists with conditional sections, measurements, evidence uploads, and review steps.
Small business sales teams
Quote inputs with pricing calculations
Consistent pricing intake
Guide prospects through pricing questions and calculate totals for preliminary quote outputs from form inputs.
Best for: Fits when teams need repeatable intake templates that render PDFs or DOCX and trigger integrations via webhooks.
VistaCreate
SMBOnline graphic design software with templates for social media, print, advertising, and video.
Template-first creation with quick visual editing for social and campaign layouts without building a template engine.
VistaCreate centers on a template library plus a drag-and-drop editor for producing marketing graphics quickly. Users can start from prebuilt designs and adjust layout elements visually without writing template logic.
- +Template-heavy workflow reduces time spent building marketing layouts
- +Drag-and-drop editor supports rapid visual iteration across common formats
- +Reusable design starting points help maintain consistency across campaigns
- +Export options fit typical social and presentation use cases
- –Automation and conditional logic are limited for template-driven personalization
- –No documented REST API surface limits integration with external systems
- –Role-based access and approval workflow controls are not detailed for enterprise governance
- –Version control for template inheritance is not positioned as a managed system
Small marketing teams and freelancers
Brand system assets from reusable templates
More consistent outputs
Social media managers
Recurring post and ad variations
Faster campaign variations
Show 2 more scenarios
Consumers and small organizations
Event invitations and greeting cards
Ready-to-share card designs
Customize invitation and greeting card templates to generate ready-to-share designs without rebuilding layouts.
Marketing teams and small businesses
Employee and partner business card variants
Consistent card design
Generate consistent business card variants for employees, territories, partners, or events from editable templates.
Best for: Fits when quick, template-based graphic production matters more than programmable document generation.
DocHipo
SMBOnline graphic design software with editable templates for business documents and marketing content.
Webhook-triggered, event-driven document generation pipelines that connect template runs to external workflow steps.
DocHipo turns templates into generated documents from structured inputs using a visual editor and reusable blocks. It supports conditional logic with variable injection so fields can change per record and per workflow step.
- +Visual template editor with variable-driven content blocks for repeatable layouts
- +Conditional logic supports per-field decisions without rebuilding templates
- +REST API integration enables automated generation from external services
- +Webhook triggers allow event-driven downstream workflows
- –Complex multi-step approval workflows are harder to model than simple one-pass generation
- –Governance controls for multi-tenant deployments need planning to avoid template sprawl
Office teams and small businesses
Reusable templates with editable fields
More consistent formatting
Research groups and educators
Poster templates with panel layouts
Structured poster layout
Show 2 more scenarios
Business teams and educators
Template-based presentation visuals
Consistent presentation visuals
Create template-based graphics and supporting visuals for slide decks so presentation content stays visually consistent.
Small businesses and service providers
Branded price lists from templates
Formatted customer price lists
Adapt branded templates to present products, services, and prices in a customer-facing formatted layout.
Best for: Fits when document templates need API-driven generation with conditional sections and web or file outputs.
Windward Studios
enterpriseEnterprise document automation software for template-driven reports, forms, and customer communications.
Template-driven generation with conditional logic tied to merged data for repeatable DOCX and PDF outputs.
Windward Studios produces document generation and template automation for teams that need consistent output across many records and workflows. Its authoring tools support condition-driven templates with variable injection, and the runtime binds those templates to data to produce formatted documents.
- +Conditional template logic supports varying content per data row
- +DOCX to PDF rendering path supports consistent formatting outputs
- +Merge fields and variable injection reduce manual document assembly
- +Automation hooks help route generated results into workflow steps
- –Governance for template changes requires disciplined review cycles
- –Advanced logic and mappings can require more setup than simple templates
- –Output formatting troubleshooting may take iteration for edge cases
- –Complex integrations can depend on careful event and payload mapping
Revenue operations teams
Generate proposals from CRM and line items
Faster, standardized proposal documents
Insurance operations teams
Produce policy documents per customer data
Reduced manual document editing
Show 2 more scenarios
HR and recruiting teams
Automate offer letters with conditional clauses
Consistent offers at scale
Condition-driven templates render role and eligibility variables into ready-to-send DOCX letters.
Customer support teams
Trigger letters after ticket resolution
Automated post-ticket documentation
Integrations can generate documents when events occur and send outputs to downstream systems.
Best for: Fits when teams generate contract, invoice, or report documents from structured data with logic.
Simplified
SMBContent production platform with design templates, brand tools, and collaborative editing.
Approval workflow tied to template updates so teams can gate changes before assets propagate across workspaces.
Simplified pairs a drag-and-drop visual editor with an automation layer for turning design work into publishable assets. It focuses on reusable templates for common marketing and documentation layouts, plus variable injection so the same composition can render different outputs.
- +Visual editor plus automation so templates can render different campaign variants
- +Variable injection reduces duplicate template creation across similar outputs
- +API and webhooks support template generation inside external pipelines
- +Approval workflow supports review before publishing assets to shared workspaces
- –Template analytics are limited for tracking performance by template version
- –Conditional logic coverage can feel narrower than complex document rules engines
Marketing operations teams
Reusable branded document templates
Fewer duplicated layouts
Social media teams
Caption and graphic variations for campaigns
Faster consistent campaigns
Show 2 more scenarios
Content marketers
Landing-page sections from templates
CMS-ready website copy
Create landing-page copy using reusable templates and brand or tone guidance to produce structured text for review.
Brand teams and content creators
Carousel and slide copy from prompts
Editable carousel layouts
Convert prompts, articles, or product ideas into slide copy and editable carousel layouts for social channels.
Best for: Fits when teams need template-driven content and API-triggered generation for repeatable design workflows.
Piktochart
SMBVisual communication software for creating infographic, report, presentation, and poster templates.
Spreadsheet-style data import updates charts inside existing templates faster than rebuilding visuals from scratch.
Piktochart centers on a template-first workflow for creating marketing visuals and reports with a drag-and-drop editor. It supports reusable design elements and data-driven updates through its spreadsheet-style data import.
- +Template-driven layout lets teams maintain consistent visual structure
- +Spreadsheet data import supports quick updates to charts and tables
- +Export options cover PDF and common image formats for distribution
- +Editor controls are straightforward for recurring one-off report design
- –Fewer enterprise governance controls than doc-focused automation tools
- –Dynamic content blocks and conditional rules are limited compared to document generators
- –Automation and external system integration rely on manual workflows
- –Versioning and approval flows are not designed for rigorous publishing pipelines
Small businesses and marketing teams
Flyers and seasonal promotional visuals
Quicker promotional layouts
Research teams and academic authors
Graphical abstracts from templates
Publication-oriented summaries
Show 2 more scenarios
Content creators and communications teams
Turn drafts into poster and infographic formats
Multiple visual formats
Adapt blog drafts, reports, or research content into posters, carousels, and infographic-led documents using templates.
Researchers and educators
Multi-panel conference poster production
Printable poster versions
Assemble multi-panel conference posters with structured sections and consistent visual hierarchy for printable and digital versions.
Best for: Fits when teams need repeatable marketing and reporting layouts without code.
Conclusion
After evaluating 10 template creating software, Venngage stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Template Creating Software
Template creating software turns reusable layout assets into repeatable outputs by letting teams place variables, reuse sections, and apply rendering rules inside a visual editor. This guide covers Venngage, Stripo, Beefree, PDFMonkey, Windward Studios, Jotform, Piktochart, Simplified, DocHipo, and VistaCreate based on how each tool handles template reuse, variable injection, and controlled generation.
Teams typically compare brand consistency controls, versioning and inheritance behavior, and how each workflow connects to external automation. Venngage leads for brand kit controls that standardize fonts and colors across many templates, while Stripo and Beefree focus on reusable blocks and merge-style variable injection for safe reuse at scale.
Template Creating Software for producing reusable layout assets with variable-driven generation
Template creating software builds reusable templates and then generates outputs by mapping input data into placeholders inside a design workflow. It commonly supports merge fields or variable injection so a single template can render many document or graphic variants without redesigning each one.
Venngage is built around a template library workflow with brand kit controls that keep typography and color consistent across many templates in one place. Windward Studios uses conditional template logic tied to merged data to vary DOCX and PDF content per data row, which suits contract, invoice, or report generation from structured inputs.
Template reuse, variable injection, and generation controls
Template creating software succeeds when a shared layout can be reused without manual rebuilds for every output. The real differentiator is how tightly the tool ties template edits to downstream rendering and how consistently it maps input data into placeholders.
This category splits into two practical needs. Some teams prioritize brand and style governance across many templates, while others prioritize conditional rendering, snippet reuse, and event-driven or batch generation for document workflows.
Brand kit controls that standardize templates at scale
Venngage is built around brand kit controls that standardize fonts and colors across many templates in one place. This makes it easier to keep output consistent across marketing and reporting teams that share assets.
Template inheritance for safe branching and reuse
Stripo uses template inheritance with versioned edits so teams can branch and reuse complex layouts safely across variants. Beefree also supports template inheritance, but it pairs it with reusable snippets for updating shared sections across multiple templates.
Reusable snippets for controlled updates across many templates
Beefree combines reusable snippets with template inheritance so teams can update shared sections across many templates quickly. Venngage focuses governance in its brand kit controls, which reduces drift but does not center snippet-level reuse the same way.
Merge-field variable injection for personalization
Stripo and Beefree both use merge-style variable injection for personalization without redesigning layouts for each variant. Venngage also supports variable-driven templates, but its standout emphasis is brand kit governance rather than variable mapping mechanics.
Conditional logic tied to merged data for variable content per record
Windward Studios supports conditional template logic tied to merged data so each data row can vary content and still render consistent DOCX and PDF outputs. Jotform supports conditional logic and merge fields for templates that react to user input before rendering PDF or DOCX.
One-to-many output generation for batch document production
PDFMonkey is designed for one-to-many template reuse that generates multiple document outputs from shared layout components with consistent variable mapping. Windward Studios also targets repeatable document generation, but it centers conditional logic tied to structured data rather than batch reuse from shared components.
Workflow triggering and event-driven generation via webhooks
DocHipo provides webhook-triggered, event-driven document generation pipelines that connect template runs to external workflow steps. Jotform supports template-driven PDF and DOCX generation from form data and triggers integrations via webhooks, which fits intake-to-output automation.
Choose by governance depth, edit safety model, and automation surface
Template creating software choices should start with how templates are governed when multiple people edit them. Tools differ in whether they center brand-level controls, snippet inheritance, or versioned branching, and those mechanics determine how safely teams scale reuse.
Second, the decision depends on the output workflow shape. Some tools are editor-centric with limited advanced governance, while others are oriented around conditional document logic, batch generation, or webhook-triggered pipelines.
Map template governance to the editor model used by the team
If consistent typography and color across many templates is the main failure mode, Venngage delivers brand kit controls that keep fonts and colors aligned. If the main risk is unsafe layout reuse, Stripo and Beefree focus on template inheritance and reusable sections so teams can branch and update without rebuilding everything.
Decide whether edits need versioned branching or inherited snippet updates
Stripo supports template inheritance with versioned edits so teams can branch complex layouts for campaign variants. Beefree combines reusable snippets with template inheritance so shared sections can be updated across multiple templates through controlled reuse.
Verify variable injection coverage matches the inputs available in the workflow
Stripo and Beefree both rely on merge-style variable injection, so the variable mapping quality depends on how well available inputs match what the editor expects. If a workflow starts from structured intake and needs output rendering from that form data, Jotform’s form-to-PDF and DOCX merge-field flow can reduce handoffs.
Select conditional rendering tools when per-record content must vary
Windward Studios ties conditional template logic to merged data and supports repeatable DOCX and PDF outputs, which fits contract, invoice, and report generation from structured rows. Jotform also supports conditional logic and merge fields, but it is anchored to user input from forms rather than an external structured dataset batch model.
Pick batch generation when throughput is the bottleneck
PDFMonkey is built for one-to-many template reuse that generates multiple outputs from shared layout components with consistent variable mapping. When throughput comes from spreadsheets updating charts inside templates, Piktochart is better aligned to that visual update pattern than heavy document logic.
Choose event-driven generation when templates must fit external automation pipelines
DocHipo’s webhook-triggered, event-driven document generation connects template runs to external workflow steps. Simplified ties an approval workflow to template updates for gating changes before assets propagate, which fits governance-first template production rather than pure event-driven pipelines.
Teams that should buy Template Creating Software for repeatable output
Template creating software fits teams that must produce many similar assets without redesigning each one. It also fits teams that need consistent mapping from inputs into placeholders so outputs stay correct across variants.
The tools in this guide align to different workflow shapes, from brand-governed marketing templates to DOCX and PDF generation with conditional logic and webhook-triggered pipelines.
Marketing teams producing report and infographic outputs from reusable layouts
Venngage supports a template library workflow with brand kit controls that keep fonts and colors consistent across many templates in one place.
Email teams running campaign variants that must reuse complex layout structure safely
Stripo supports template inheritance with versioned edits so teams can branch and reuse complex email layouts with variable-driven personalization.
Operations teams that need shared template sections updated across many downstream documents
Beefree pairs reusable snippets with template inheritance so shared sections can be updated once and then propagated into many templates while maintaining personalization through merge fields.
Document teams generating contracts, invoices, and reports from structured data with per-row differences
Windward Studios supports conditional template logic tied to merged data and renders consistent DOCX and PDF outputs per data row.
Automation and integration teams building event-driven document pipelines
DocHipo’s webhook-triggered generation fits pipelines that need template runs to trigger external workflow steps, while Jotform supports form-to-PDF and DOCX generation with webhook-based integrations.
Common template workflow mistakes that break reuse
Template creating software fails most often when teams treat template reuse as a single feature instead of a governance and automation workflow. The editor’s inheritance and versioning model determines how changes propagate, and missing governance mechanics can cause drift or stalled approvals.
Another frequent mistake is underestimating conditional logic complexity. Complex logic requires careful mapping to available input variables, and tools that feel easy for first templates can become hard to govern as template sets expand.
Using a template set without defining conventions for how inheritance and edits should be handled
PDFMonkey can make template complexity hard to govern without strict conventions, so teams need rules for naming, component boundaries, and variable mapping before scaling reuse.
Assuming conditional logic will be straightforward without validating the input variable mapping
Stripo notes that complex logic requires careful mapping to available input variables, so the variable model should be validated against real campaign or data payloads before committing to conditional sections.
Buying for automation and then finding template governance lacks coverage for multi-approver workflows
Jotform reports that template governance and versioning controls are limited for large multi-approver workflows, so approvals and review steps should be tested with the team’s real approver count and cadence.
Treating an editor tool as a substitute for programmable document logic when per-record content rules are required
VistaCreate limits automation and conditional logic for template-driven personalization, so teams that need conditional, data-driven DOCX and PDF rendering should instead evaluate Windward Studios or Jotform.
How We Selected and Ranked These Tools
We evaluated Venngage, Stripo, Beefree, PDFMonkey, Windward Studios, Jotform, Piktochart, Simplified, DocHipo, and VistaCreate across template reuse mechanics, variable injection behavior, and generation workflow fit. Features drove 40 percent of the score because brand kit controls, snippet and inheritance behavior, and conditional or batch generation change how templates scale.
Ease and value each drove 30 percent of the score because teams must build templates quickly and avoid governance breakage during day-to-day editing. Venngage earned the top position because brand kit controls standardize fonts and colors across many templates in one place while the template library workflow supports repeatable report and infographic production.
Frequently Asked Questions About Template Creating Software
Which tool in this list supports template inheritance with versioned edits for branching variants?
How do merge fields and variable injection differ between PDFMonkey and Windward Studios?
How can a template editor plug into an automation pipeline using API or webhooks?
Which tool outputs HTML template content for web delivery instead of only documents?
When should approvals and controlled publishing matter in a template workflow?
What breaks if RBAC and audit logging are missing from a template publishing process?
Which tool is best when one template must generate many output documents from shared layout components?
How do conditional logic capabilities affect document templates that vary by record?
Which tool fits spreadsheet-style data imports for updating charts inside existing templates?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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