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Sports RecreationTop 10 Best Team Manager Swimming Software of 2026
Ranked comparison of team manager swimming software for swim teams, scheduling, and communication, covering TeamSnap, GameChanger, and Commit Swimming.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Commit Swimming is the best fit for meet directors who need repeatable seeding and entry updates without spreadsheet churn, whereas Jackrabbit Class works better for mid-size swim teams wanting one shared workflow for roster, meet entries, and family communication.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Commit Swimming
Schedule-driven updates that carry changes through event assignments and day-of meet artifacts.
Built for fits when meet directors need repeatable seeding and entry updates without spreadsheet rework..
Jackrabbit Class
Editor pickMeet-day coordination that stays linked to swimmer records, minimizing duplicate data entry across events.
Built for fits when mid-size swim teams need one workflow for roster, meet entries, and family communication..
Active Network
Editor pickAPI-based connections between team participation records and event staff operations reduce manual re-entry.
Built for fits when meet administration must stay connected to registrations and ongoing season roster changes..
Comparison Table
Commit Swimming
vertical specialistSwimming team management software for clubs, coaches, swimmers, and parents.
Schedule-driven updates that carry changes through event assignments and day-of meet artifacts.
Commit Swimming fits programs that manage recurring meets and want one workflow for entries through publishable meet materials. Meet management covers organizing events, seeding rules execution, and athlete assignment logic, then propagates updates into the meet artifacts used by coaches and officials. Team management keeps swimmer registration details associated with events, which reduces disconnects when rosters change close to meet day.
A notable tradeoff is that meet output formats and timing integration depend on the configuration and file workflow chosen for the club, which can add coordination with existing meet processes. The strongest usage situation is a team that runs frequent meets with consistent event structures and needs repeatable automation for changes like scratches, relays, and updated athlete eligibility.
- +End-to-end meet workflow connects roster changes to seeded assignments
- +Event and relay setup reduces manual remapping during meet updates
- +Automation cuts rework when entries shift after initial publish
- +Meet communication is tied to schedule artifacts and athlete status
- –Timing console and SDIF-style output require alignment with setup
- –Complex custom event structures may need repeated configuration
Swim club meet directors
Recurring meets with frequent roster edits
Less scramble during corrections
Age-group coaches
Relays and heat assignments management
Fewer lane assignment mistakes
Show 1 more scenario
Team administrators
Athlete registration to meet participation
Cleaner athlete status tracking
Maintain athlete details and reflect readiness changes in the meet workflow without duplicating spreadsheets.
Best for: Fits when meet directors need repeatable seeding and entry updates without spreadsheet rework.
Jackrabbit Class
SMBClass management software widely used by swim schools for scheduling, billing, and student tracking.
Meet-day coordination that stays linked to swimmer records, minimizing duplicate data entry across events.
Jackrabbit Class fits swim organizations that need shared roster ownership across coaches, office staff, and volunteers. The meet workflow is designed to reduce rework by linking athlete records to meet tasks, and it supports typical entry management steps from preparation through event execution. Communication and participation tracking connect to those same athlete lists so staff can act on who is registered, who is attending, and what events they are in.
A key tradeoff is that deeper meet-specific features may require stronger internal process discipline to keep data aligned across staff roles. Teams with highly custom event seeding or specialized meet production rules can find that the workflow supports common patterns but leaves edge-case logic to operational workaround. The system is a good fit when swim directors want one administrative surface for roster and meet-day coordination instead of stitching separate tools together.
- +Roster-to-meet workflow reduces manual athlete lookups
- +Role-based access supports distinct coaching and admin duties
- +Parent-facing updates align with attendance and meet schedules
- +Volunteer coordination features fit typical team operations
- –Complex meet rules can force manual checks and adjustments
- –Advanced customization may depend on how teams structure staff roles
Club administrators
Manage roster updates and eligibility for meets
Fewer eligibility mistakes
Head coach
Coordinate swimmer participation across sessions
Cleaner lineup decisions
Show 2 more scenarios
Meet director
Prepare entries and verify event participation
Faster meet prep
Meet planning uses existing roster data to speed up review and reduce last-minute lookups.
Team volunteers
Run logistics linked to family schedules
Less coordination overhead
Volunteers can act on the same participation and event information used by coaches and admins.
Best for: Fits when mid-size swim teams need one workflow for roster, meet entries, and family communication.
Active Network
enterpriseActivity and participant management platform used by swim teams for registration and event administration.
API-based connections between team participation records and event staff operations reduce manual re-entry.
Meet administration in Active Network centers on registrations, participant management, and event-linked communication so meet staff can reduce back-and-forth between coaches and office users. Athlete records and swim meet participation are kept in the same system that drives messaging and downstream reporting for rosters and event changes. For teams already standardized on Active Network for registrations, the main advantage is one place to manage swimmer registration status and meet participation actions.
A key tradeoff is that swim-specific meet workflows can require more configuration than specialist meet-entry tools, especially for teams with custom seeding rules and lane assignment logic. Active Network fits best when a swim program runs meets through a consistent participation process across the season, while staff want automation for roster updates and communications tied to those participation states.
- +Event-linked communications keep parents informed from roster changes
- –Swim-specific workflow depth can lag dedicated meet-entry systems
Team operations staff
Manage meet registrations and roster updates
Fewer entry data mismatches
Club admin and volunteers
Coordinate multi-team swim events
Cleaner handoffs between roles
Show 1 more scenario
Swim directors
Standardize season meet operations
More predictable meet logistics
Recurring event processes keep swimmer participation consistent across the calendar.
Best for: Fits when meet administration must stay connected to registrations and ongoing season roster changes.
SwimTopia
vertical specialistCloud-based swim team management software for summer league and community swim teams.
Role-driven volunteer coordination tied directly to meet events reduces last-minute manual assignment.
SwimTopia is a team manager swimming system built around meet-centric workflows and swimmer roster management. It supports meet entries and event organization with automated outputs that teams can share with parents and volunteers.
The configuration model emphasizes team-level setup for recurring practices like event lists, roles, and communications around meet administration. SwimTopia also provides an athlete-facing registration portal pattern that reduces manual roster rework.
- +Meet entry workflows reduce manual retyping between roster and meet lists
- +Athlete and parent portal pages consolidate key meet and team updates
- +Volunteer coordination is structured through role-driven event tasks
- +Automation around recurring meet administration lowers repeated admin steps
- –Timing and touchpad workflows are not native for all timing console protocols
- –Advanced meet file exchanges can require extra formatting steps from staff
Best for: Fits when a swim program needs meet administration, roster, and parent communication in one workflow.
SportsEngine
SMBMulti-sport team management platform with swim team registration, scheduling, and communication features.
SportsEngine ties team registration data into recurring swim meet workflows so meet-day operations reuse the same roster records.
SportsEngine runs swim-team administration through roster and registration workflows, then carries that data into swim meet setup and team communication. Meet management is supported with meet entry collection, document generation, and participant coordination that reduces manual spreadsheet work.
Scheduling and operational details stay attached to the team calendar so parents and volunteers can follow the same timeline. Automation is centered on configuration-driven workflows rather than custom code, which helps keep day-to-day operations consistent across meets and seasons.
- +Team roster and communications connect to meet operations with fewer manual transfers.
- +Document generation supports recurring swim admin tasks across a season.
- +Automation is configuration-driven, which reduces reliance on custom development.
- +Volunteer coordination tools support roles tied to meet-day responsibilities.
- –Swim-specific meet tooling is less specialized than dedicated meet-entry systems.
- –Timing console interface support can depend on the host timing workflow used by the club.
- –Advanced event seeding and lane assignment logic can require extra operational handling.
- –Extending swim workflows beyond built-in steps may require governance discipline.
Best for: Fits when mid-size swim programs need one system for roster, meet entries, and parent communication.
SwimClub Manager
vertical specialistSwimming club management platform handling memberships, gala entries, and swimmer records.
Club-oriented meet entries workflow ties roster records to team-level event preparation tasks.
SwimClub Manager targets swim teams that need meet administration plus day-to-day club operations in one place. The core workflow centers on roster and attendance tracking, then extends into meet tasks like team entries management and event-level planning.
It supports team and parent communication flows that reduce manual chasing for signups and updates. For clubs that run internal processes around swim meet logistics, it focuses more on coordination than on advanced timing-console engineering.
- +Combines roster, attendance, and meet administration in one operational workflow
- +Team communications reduce dependency on external email threads
- +Event-focused meet tasks support club-level meet preparation
- +Documented import workflows help reduce data re-entry for meet entries
- –Limited depth for complex relay seeding and lane-assignment rule engines
- –Integration with external timing systems is not positioned as a console replacement
- –Audit trails and role separation controls feel basic for multi-admin governance
- –Some automation depends on manual configuration of club-specific fields
Best for: Fits when a swim club needs coordinated roster, attendance, and meet-entry operations with parent communication.
Amilia
SMBRecreation management platform handling registration, memberships, and facility bookings for aquatic programs.
Program-linked participant records connect registration, attendance, and messaging in one workflow.
Amilia organizes swim-team operations around membership and event participation, which keeps rosters and communication tied to the same participant records.
The system supports admin-managed swim offerings and a parent-facing registration path that reduces duplicate data entry across tools.
Meet-day administration benefits from attendance tracking within those records, which avoids exporting names to a separate spreadsheet first.
- +Unified roster and registration workflow tied to swim programs
- +Participant context supports meet-day communication without manual name matching
- +Attendance tracking stays connected to the same participant records
- +Configuration supports different swim offerings under one admin area
- –Limited swim-meet specific automation compared with meet-first tools
- –Hy-Tek related meet file handling is not a core documented workflow
- –Advanced seeding and lane logic requires external meet management
- –Less visible admin governance controls than scheduling-focused competitors
Best for: Fits when swim programs need one system for registration, roster, and meet-day comms.
SwimCloud
vertical specialistSwimming results, rankings, and team management platform used by clubs and federations worldwide.
Meet operations workflow ties swimmer data, entries, and event-specific communications into one controlled process.
SwimCloud is a team manager swimming system that combines athlete and roster management with meet operations workflows for clubs and coaches. The core workflow centers on managing swimmers and entering meet data, then generating and distributing meet documents through built-in tools.
SwimCloud also supports integrations for timing and meet files so teams can move results and entries without retyping. Admin visibility includes role-based access patterns and governance controls that help keep meet actions, volunteer tasks, and communications separated by responsibility.
- +End-to-end meet operations workflow covers rosters, entries, and document generation.
- +Supports common swim meet file workflows for importing and exporting meet data.
- +Communication tools link meet and team updates to specific events and groups.
- +Role-based access options help prevent cross-editing by volunteers and staff.
- –Meet setup workflows can require careful configuration before seeding logic runs right.
- –Some timing and results integrations depend on external hardware and standard compliance.
- –Automation is not exposed as a fully programmable rules engine for custom behaviors.
- –Bulk changes across seasons can feel slower than smaller, single-meet operations.
Best for: Fits when clubs need consistent meet entry handling with fewer manual spreadsheets and staff handoffs.
DirectAthletics
vertical specialistOnline meet registration and management platform for swimming and track and field.
Single roster and registration workflow feeding meet entry readiness for athletes across the season.
DirectAthletics manages swim team administration with meet workflows, including online athlete registration handling and meet entry processing. The service supports a structured pathway from roster collection to meet-ready outputs used by coaches and meet directors.
DirectAthletics also covers parent-facing communication through participant portals tied to the team’s athlete records. Its emphasis stays on consistent participation data that can be reused across the season for meet-related tasks.
- +Centralized roster and registration workflows reduce re-entry of athlete data
- +Meet entry administration supports repeatable season meet preparation
- +Participant portal ties family communication to the same athlete records
- +Configurable team forms support consistent data capture across groups
- –Meet scheduling and warmup planning are not the primary focus
- –Timing-console workflows and touchpad capture require separate timing systems
Best for: Fits when teams need consistent athlete and meet-entry administration with parent portal communication.
Swim Manager
vertical specialistSwim Manager provides club administration, swimmer records, memberships, and competition management for swimming clubs.
Team-centric meet workflow that keeps roster, entries, and meet communications aligned for recurring seasons.
Swim Manager is a meet and team administration system aimed at teams that need meet management plus ongoing roster and communications in one place. The workflow centers on creating meets, managing entries and swimmer lists, and coordinating meet logistics for staff and families.
It also supports season operations such as practice attendance and training-related tracking so the same roster can drive both meets and day-to-day management. For governance, the tool is geared toward team administration rather than enterprise multi-entity deployments.
- +Single workflow ties roster administration to meet operations
- +Meet entry and swimmer list handling supports recurring seasons
- +Communication tools fit family-facing needs for meet days
- +Volunteer and team coordination features reduce manual tracking
- –Integration depth with timing and touchpad ecosystems can be limited
- –Advanced event logic and seeding customization may require careful setup
- –Reporting depth for advanced splits and touch-level QA is not the main focus
- –Extensibility options for external systems appear narrower than larger rivals
Best for: Fits when a swim club needs practical meet coordination plus roster and parent communication.
Conclusion
After evaluating 10 sports recreation, Commit Swimming stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right team manager swimming software
Team managers running recurring swim meets need workflows that carry roster edits into meet-day artifacts like seeded event assignments and relay setups, not just separate contact lists. This guide covers TeamSnap, SportsEngine, and GameChanger alongside other swim-specific systems including Commit Swimming, Jackrabbit Class, SwimTopia, SwimCloud, and DirectAthletics.
The strongest options connect meet operations to swimmer records and event assignments through schedule-driven updates, event-linked communications, or API-based integration patterns. Evaluation in this guide emphasizes integration depth, automation behavior during meet updates, and admin control coverage for role-based staff work and governance.
Team manager swimming software for meet entries, roster updates, and swim meet coordination
Team manager swimming software organizes swim team operations so roster changes, meet entries, and family communication stay aligned during each meet cycle. These platforms typically centralize roster and participant context and then push updates into meet workflows like meet entries handling, document generation, and event setup.
Commit Swimming focuses on schedule-driven updates that carry changes through event assignments and day-of meet artifacts, which reduces spreadsheet rework when meet directors revise entries. Jackrabbit Class emphasizes a roster-to-meet workflow that stays linked to swimmer records, which reduces duplicate data entry across events while supporting role-based access for distinct coaching and admin duties.
Meet-ops automation and integration checks for team manager swimming software
Team manager swimming software needs meet-ops automation that pushes roster edits into meet artifacts like event assignments, relay setup, and the documents staff uses during the meet cycle. Tools that propagate changes through the meet workflow cut the spreadsheet rework and manual remapping that slow down directors when entries shift.
Integration depth also matters because meet administration touches timing console operations, file workflows for meet exports and imports, and repeated season processes like recurring registrations and document generation. Platforms with an API or schedule-driven update behavior reduce duplicate data entry between roster systems, meet-entry systems, and family communication modules.
Schedule-driven propagation into seeded assignments and day-of artifacts
Commit Swimming carries schedule-driven changes through event assignments and day-of meet artifacts to reduce manual spreadsheet rework when meet directors revise entries. SwimCloud also ties swimmer data, entries, and event-specific communications into one controlled process, but Commit Swimming focuses more directly on change propagation across event assignments.
Roster-to-meet linkage that reduces duplicate athlete entry
Jackrabbit Class links roster data to meet workflows so staff reuse swimmer records across events, which minimizes manual athlete lookups. SportsEngine similarly ties team registration data into recurring swim meet workflows, but it is less specialized for swim-specific meet-entry tooling.
API and integration surface for keeping season records connected to meet ops
Active Network emphasizes API-based connections between team participation records and event staff operations to reduce manual re-entry during administration. Commit Swimming instead centers schedule-driven updates, so teams that need broader API-based integration patterns will want to compare Active Network’s automation behavior.
Volunteer coordination linked to meet events and roles
SwimTopia provides role-driven volunteer coordination tied directly to meet events so assignment work reduces last-minute manual effort. SwimClub Manager covers roster, attendance, and meet-entry operations in one workflow, but it has less depth for complex relay seeding and lane-assignment logic.
Document generation and recurring admin workflows across the season
SportsEngine includes document generation that supports recurring swim admin tasks across a season, which reduces repeated manual formatting. SwimCloud also covers end-to-end meet operations workflow and document generation, with tighter meet operations control than systems that focus mainly on registration and communication.
Meet file workflow support for import and export operations
SwimCloud supports common swim meet file workflows for importing and exporting meet data as part of its controlled meet operations process. Commit Swimming stands out on schedule-driven updates and event setup, but timing console and SDIF-style output alignment requires stronger setup coordination.
Choose based on how meet edits move through assignments, integrations, and staff governance
The key decision is whether the system moves edits through meet operations automatically. Commit Swimming is built around schedule-driven updates that carry changes into seeded event assignments and day-of meet artifacts, so it fits teams that revise entries often.
The second decision is how staff and volunteers get consistent access to the same roster and event context. Jackrabbit Class emphasizes role-based access for distinct coaching and admin duties, while SwimTopia emphasizes role-driven volunteer coordination tied to meet events.
Map the workflow from roster edits to event assignments
Select Commit Swimming when roster changes need schedule-driven propagation into event assignments and day-of artifacts like seeded assignments and relay setup. Select Jackrabbit Class when the priority is roster-to-meet linkage that keeps swimmer records consistent across events and minimizes duplicate data entry.
Verify integration expectations for timing consoles and event host workflows
If timing console interface support is part of the daily meet operation, evaluate whether SwimTopia’s timing and touchpad workflows match the host timing console protocols used by the meet. If the meet team runs different timing hardware and focuses on results handling elsewhere, consider platforms like SwimClub Manager or Swim Manager where timing console replacement is not positioned as the core workflow.
Test the API and automation path for season-linked administration
Choose Active Network when meet operations must stay connected to registrations and ongoing season roster changes through an API-based integration pattern. Choose DirectAthletics when a single roster and registration workflow must feed meet entry readiness across the season with family communication attached.
Assess volunteer operations as a first-class meet workflow
Choose SwimTopia when volunteer coordination and assignment needs to be linked to meet events with role-driven workflows that reduce last-minute manual assignment. Choose SwimClub Manager when the team wants a club-oriented workflow that combines roster, attendance, and meet administration with parent communication.
Confirm meet file workflow compatibility for imports and exports
Choose SwimCloud when meet administration needs controlled end-to-end workflow with meet file import and export operations built into its meet operations handling. Choose Commit Swimming when the team expects schedule-driven changes and event setup to be central, but align setup work with the timing console and SDIF-style output that must match the operational environment.
Align complex meet rules and relay or lane logic expectations
If complex meet rules require fewer manual checks, evaluate Jackrabbit Class because complex meet rules can force manual checks and adjustments for some programs. If relay seeding and lane-assignment rule engines are heavy requirements, compare Commit Swimming and SwimCloud against SwimClub Manager, which has limited depth for complex relay seeding and lane-assignment rule engines.
Who benefits from team manager swimming software built around meet-ops workflows
Swim teams that run recurring meets benefit when the system carries roster changes into meet entries and day-of artifacts instead of treating roster and meet administration as separate processes. Commit Swimming, Jackrabbit Class, and SwimCloud are strong fits for meet-directed workflows where changes must propagate cleanly.
Programs also need different workflow emphasis based on staff roles and meet-day operations. SwimTopia supports role-driven volunteer coordination tied to meet events, while Active Network and DirectAthletics lean more toward keeping season registrations connected to meet administration and communications.
Meet directors revising entries repeatedly during the final week
Commit Swimming fits meet directors who need schedule-driven updates that carry changes into seeded assignments and relay setup so event assignments stay synchronized without spreadsheet rework.
Mid-size swim teams coordinating roster, meet entries, and family communication
Jackrabbit Class fits teams that want a roster-to-meet workflow linked to swimmer records plus role-based access for coaches and admins. SwimTopia fits teams that also need athlete and parent portal pages and volunteer coordination tied to meet events.
Organizations that must keep registrations and staff operations connected via integrations
Active Network fits when event staff operations depend on API-based connections between team participation records and meet workflows. DirectAthletics fits when a single roster and registration workflow must feed meet entry readiness for athletes while maintaining parent portal communication.
Swim clubs with volunteer-heavy staffing that assigns jobs per event
SwimTopia fits programs where volunteer coordination must attach directly to meet events and roles so assignments reduce last-minute manual effort.
Swim clubs that depend on consistent meet document generation and file import or export cycles
SwimCloud fits when meet operations need end-to-end document generation plus common meet file workflows for importing and exporting meet data with controlled handling.
Common procurement mistakes that break meet-day operations
Teams often buy systems that manage contacts or registrations well but do not carry edits into meet-day artifacts like seeded assignments and relay setups. Another failure mode is selecting a platform without validating timing console and touchpad workflow compatibility with the host timing environment.
A third mistake is underestimating how complex seeding rules and relay event logic can create manual checks when the meet rules exceed the product’s native automation depth.
Choosing a registration-first system and then expecting meet entries to update without manual transfers
SportsEngine reduces manual transfers by tying registration data into recurring meet workflows, but swim-specific meet tooling is less specialized than dedicated meet-entry systems like Commit Swimming or Jackrabbit Class.
Assuming timing console and touchpad workflows are portable between clubs
SwimTopia notes that timing and touchpad workflows are not native for all timing console protocols, so teams should test their host timing workflow before committing. Commit Swimming requires alignment between timing console and SDIF-style output to avoid setup mismatch at the meet.
Under-scoping relay seeding and lane assignment rule engine requirements
SwimClub Manager has limited depth for complex relay seeding and lane-assignment rule engines, which can push staff back into manual logic for advanced meets. Compare its relay and lane handling against Commit Swimming and SwimCloud where event and meet operations automation is the core workflow focus.
Overlooking that some tools require careful configuration before seeding logic runs right
SwimCloud meet setup workflows can require careful configuration before seeding logic runs correctly, so evaluation should include a seeding dry run using actual meet rules. Swim Manager also emphasizes practical meet coordination, but advanced event logic and seeding customization can require careful setup.
Ignoring role-based access needs for coaches, admins, and staff
Jackrabbit Class supports role-based access for distinct coaching and admin duties, which reduces confusion when staff responsibilities differ by meet stage. SwimTopia supports role-driven volunteer coordination tied to meet events, which is a different governance model than general RBAC workflows.
How We Selected and Ranked These Tools
We evaluated each tool on integration depth between roster and meet operations, automation behavior when meet directors revise entries, and the admin control coverage needed for staffed meet workflows. Features carried 40% of the weighting because meet operations depend on how entries, event setup, relay setup, and document generation stay consistent during the meet cycle.
Ease and value carried 30% each because meet staff must operate the system under time pressure with minimal manual remapping. Commit Swimming separated itself by using schedule-driven updates that carry changes through seeded assignments and day-of meet artifacts, which directly reduces spreadsheet rework when entries shift and relays need remapping.
Frequently Asked Questions About team manager swimming software
How does TeamSnap compare with SportsEngine for keeping swimmer roster data consistent across meet entry changes?
Which platform best handles schedule-driven day-of artifacts when seeding and entries change during a meet cycle?
How do Commit Swimming and SwimCloud handle meet documents generation and distribution without manual spreadsheet handoffs?
When teams need a volunteer coordination workflow tied to meet events, what differences show up between SwimTopia and SportsEngine?
What breaks if Active Network API integrations are not planned before roster and event staff workflows are standardized?
How does Jackrabbit Class support admin controls for staff roles while keeping participation data consistent across practices and meets?
When does Amilia’s program-linked participant record model reduce the need to reconcile names across systems?
How do DirectAthletics and Swim Manager differ in what a parent portal is attached to for meet readiness communications?
What should a swim club compare between SwimClub Manager and SwimCloud when the club needs governance separation between meet actions and communications?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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- Leadership DevelopmentTop 10 Best Team Coaching Services of 2026
- Technology Digital MediaTop 10 Best Sports SaaS Services of 2026
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