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Sports RecreationTop 10 Best Team Manager Swimming Software of 2026
Top 10 Best Team Manager Swimming Software ranked by tools for swim teams, scheduling, and communication. Compare TeamSnap, SportsEngine, GameChanger.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
TeamSnap
Team event signups and attendance tracking tied to roster and communication context.
Built for fits when mid-size swimming programs need roster control, event-driven automation, and API-based integration..
SportsEngine
Editor pickSportsEngine event and roster data model keeps athlete participation, scheduling, and outcomes linked for downstream integrations.
Built for fits when swim teams need shared admin control and API-driven data synchronization across programs..
GameChanger
Editor pickRBAC-driven meet operations with governed access to scoring, results entry, and publication states.
Built for fits when teams need controlled meet workflows and repeatable automation for rosters and results..
Related reading
Comparison Table
This comparison table maps team management swimming tools by integration depth, data model design, automation, and the scope of their API surface. It highlights how each platform handles provisioning, RBAC, audit logs, and admin governance controls so teams can assess extensibility and configuration tradeoffs. Readers can compare schema and data flows across tools like TeamSnap, SportsEngine, GameChanger, TeamSideline, and Stack Team App without reviewing each product’s documentation line by line.
TeamSnap
team managementManages teams, schedules, rosters, and attendance with configurable membership workflows and an admin control model for swimming-style team operations.
Team event signups and attendance tracking tied to roster and communication context.
TeamSnap centers on a sports data model that maps athletes to teams, seasons, and rosters, then ties roster changes to events like practices and meets. Scheduling and signup flows reduce manual coordination by capturing availability and status per event. Communication tools attach to the roster and event context so messages target the right group without manual spreadsheet exports.
A practical tradeoff is that deep customization depends on integration and configuration rather than custom code, which can limit niche swimming workflow requirements. TeamSnap fits best when multiple age groups and coaches need consistent roster hygiene and event-driven communication across a season.
- +Roster, eligibility, and event data stay linked across a swimming season
- +Event signups and attendance capture reduce manual spreadsheet coordination
- +RBAC-style roles support coach and admin separation across teams
- +API enables integration for calendars, data syncing, and tooling
- –Custom workflow automation may require external integrations to match edge cases
- –Complex governance across many clubs can demand careful configuration
Club administrators
Manage multiple age-group rosters
Fewer roster errors
Coaching staff
Run weekly practice signups
Less coordination overhead
Show 2 more scenarios
Operations coordinators
Coordinate meet travel and updates
More reliable updates
Event-focused messaging targets the correct roster for meet logistics and day-of changes.
Systems teams
Sync rosters with external tools
Automated data transfer
API access supports data provisioning and ongoing sync for calendars and reporting systems.
Best for: Fits when mid-size swimming programs need roster control, event-driven automation, and API-based integration.
More related reading
SportsEngine
sports registrationProvides team and league administration with registration flows, roster management, scheduling, messaging, and governance controls used for swim organizations.
SportsEngine event and roster data model keeps athlete participation, scheduling, and outcomes linked for downstream integrations.
SportsEngine supports swim team management through registration, roster management, event creation, and schedule publishing that can be reused across seasons. The data model links athletes to teams and programs, then connects them to events and outcomes so administrative changes do not fragment records. Automation and extensibility are driven by configuration and API access for provisioning, custom front ends, and workflow integrations. Admin governance relies on RBAC-style permissioning, which helps separate duties between coaches, registrars, and administrators.
A common tradeoff is that deep customization often requires schema-level configuration and API work rather than changing everything from the UI. SportsEngine fits situations where multiple swim teams share administrative staff and need consistent event formats, eligibility rules, and roster updates. It also works well when downstream systems must ingest athlete and event data at predictable throughput with clear object relationships.
- +Strong integration depth with an API for registration, rosters, and events
- +Consistent data links between athletes, teams, schedules, and results workflows
- +RBAC-style governance separates coaching tasks from admin provisioning
- +Configuration supports repeatable swim-event formats without per-event rework
- –Deep customization can require API and configuration work beyond UI changes
- –Schema changes can introduce coordination overhead across connected workflows
- –Event formatting flexibility may lag behind fully custom meet systems
League administrators
Manage multi-team swim event calendars
Fewer duplicate roster updates
Club registrars
Provision swimmers across programs
Cleaner eligibility records
Show 2 more scenarios
Swim coaches
Operate rosters and meet participation
Lower admin workload
Apply permissioned access to manage swimmer lists without exposing full admin settings.
Systems integrators
Sync results and attendance via API
Automated data exchange
Integrate SportsEngine objects through its API to push and pull swim event data.
Best for: Fits when swim teams need shared admin control and API-driven data synchronization across programs.
GameChanger
events coordinationSupports team management with event schedules, roster visibility, and real-time communications that can align with swim practice and meet coordination workflows.
RBAC-driven meet operations with governed access to scoring, results entry, and publication states.
GameChanger’s integration depth is strongest around meet workflows and roster provisioning, since athletes and teams can be modeled once and reused across events. The data model centers on athletes, team membership, meet entries, and results artifacts, which reduces rework when the same schema feeds multiple meets. Automation typically focuses on propagating roster updates into event entry lists and keeping results records consistent across staff and volunteer roles.
A tradeoff appears in governance controls, since deep admin customization often requires careful RBAC planning before scaling to multiple programs. Usage fits teams that run recurring meets and need consistent data through staff rotations, such as summer leagues and year-round training groups.
- +Roster and meet entities share a consistent data model
- +Workflow configuration supports role-based operations for results
- +Automation paths reduce manual re-entry for recurring meets
- –RBAC setup requires upfront planning to avoid staff friction
- –Complex custom automation can depend on API-first integration work
Team admins and meet directors
Run consistent results across multiple meets
Fewer reworks, consistent outputs
Club operations teams
Provision rosters into meet entries
Reduced manual entry
Show 2 more scenarios
Athlete communications leads
Keep athlete records aligned to meets
Cleaner athlete history
Results and participation attach to athlete profiles so history stays coherent across seasons.
Software and integrations teams
Sync meet data via API
Higher integration throughput
API-based automation can map team, roster, entries, and results artifacts into external systems.
Best for: Fits when teams need controlled meet workflows and repeatable automation for rosters and results.
TeamSideline
team administrationRuns team and league workflows for rosters, schedules, and communications with admin roles and automated reminders for team management operations.
Schema-driven meet and event entities that keep roster, results, and automation aligned across integrations.
TeamSideline supports swimming team operations with meet management, athlete registration, and team communications tied to a structured roster. Integration depth centers on a clearly defined data model for meets, events, athletes, and results that can be reused across automation and exports.
The software supports automation through configuration of team workflows around signups, assignments, and meet status changes. API and extensibility focus on provisioning and synchronization needs where consistent schema and repeatable job triggers matter.
- +Event and roster data model stays consistent across meets and results workflows
- +Automation triggers reduce manual updates for signups and meet status transitions
- +API surface supports provisioning and system synchronization use cases
- +Governance controls fit multi-coach and multi-admin team structures
- –Complex swim-lane configurations can require careful mapping to internal schema
- –Automation coverage is workflow-centric and may not match every bespoke rule set
- –Integration debugging can take longer when configuration and API payloads diverge
- –RBAC granularity is limited for highly specialized admin roles
Best for: Fits when teams need repeatable meet workflows, roster-driven automation, and an API-friendly schema.
Stack Team App
team communicationHosts team pages, rosters, and event calendars with admin management controls for communication and attendance tracking across swim teams.
Role-based access control for team operations plus an audit log for changes across roster, events, and meet updates.
Stack Team App is team management software for swimming programs, covering athlete rosters, swim meets, and team communications in one workflow. It supports a structured data model for swimmers, events, and results so the same schema drives scheduling and reporting.
Integration depth depends on an explicit API and automation hooks that connect roster and meet data to other systems. Admin controls center on governance for roles and permissions, plus traceable activity via an audit trail for operational accountability.
- +Swim-focused data model ties athletes, events, and results into one schema
- +Automation can reduce manual meet updates through repeatable workflows
- +Admin RBAC supports role-based access to team data and operations
- +Audit log coverage supports governance and change tracking for key actions
- –Automation surface needs clear event triggers for complex meet operations
- –API and schema documentation must be verified for full integration fit
- –Governance controls may require manual setup for multi-coach environments
Best for: Fits when swimming programs need controlled roster and meet operations with API-driven integration and audit-ready governance.
Playwaze
youth sports adminManages youth sports activities with scheduling, registration, and organization controls that can cover swim club season operations.
Event configuration workflow that ties meet setup to roster data, enabling repeatable automation across swim cycles.
Playwaze fits teams that manage recurring swim events and need structured team operations with software-driven workflows. The product centers on an event-first data model with team rosters, swimmer details, and meet configuration that supports consistent run-throughs across sessions.
Playwaze emphasizes automation for meet setup and team administration so staff can repeat the same configuration with controlled changes. Integration capability matters most when teams need an API-driven automation surface for provisioning, synchronization, and extensibility.
- +Event-first data model keeps rosters, swimmers, and meet configuration aligned
- +Automation reduces repeat admin work across recurring swim events
- +Controlled configuration supports consistent team operations during meet cycles
- +Extensibility through API and schema-driven data handling for integrations
- –Automation coverage depends on how closely event workflows match swim operations
- –Complex orgs may need extra governance controls for role separation
- –Throughput for large meets can become a bottleneck if batch actions are limited
- –Integration depth may require custom mapping to match external systems’ schemas
Best for: Fits when swim teams need repeatable meet administration with an API-led integration path.
LeagueApps
program registrationCoordinates registrations, scheduling, and team operations for sports programs with role-based administration and organization-level governance.
Meet registration and participation workflow orchestration tied to configurable membership and event data.
LeagueApps positions swimming team management around structured operations, not just schedules and documents. The system centers on team membership, meet participation workflows, and recurring compliance tasks tied to a configurable data model.
LeagueApps supports integration and automation through an API surface that can map athletes, teams, and events into external systems. Admin governance includes role-based access controls and operational visibility for changes across registrations and participation records.
- +Configurable data model for athletes, events, and participation records
- +Documented API supports athlete, team, and event synchronization
- +Automation targets registration and participation lifecycle events
- +Role-based access controls separate coaches, admins, and staff duties
- +Audit trails support review of operational changes
- –Automation depth depends on event schema choices and configuration
- –API usage requires careful mapping between external and LeagueApps entities
- –Reporting granularity can lag when custom workflows diverge from defaults
- –Permissions complexity grows with nested roles and multiple team contexts
Best for: Fits when swim teams need API-backed provisioning, automation for meet workflows, and governed access for multiple roles.
Notion
workflow data modelBuilds a configurable team manager data model using databases, workflows, and permissions for swimming rosters, meet tracking, and automation via API.
Notion API with block and database endpoints plus event webhooks for automation tied to structured workspace content.
Notion supports team management workflows through a flexible, page-first data model that ties documentation, tasks, and databases into one schema. Team coordination works via linked views, database relations, and permissions that can be controlled with workspace-wide roles.
Integration depth depends on the Notion API for CRUD on blocks, databases, and pages plus webhooks for event-driven automation. Governance relies on admin settings for SSO, SCIM provisioning, RBAC, and audit log visibility for collaboration events.
- +Database schemas unify tasks, projects, and documents in one model.
- +Notion API supports pages, databases, and block-level CRUD for automation.
- +Webhooks and scheduled API sync enable event-driven workflow integration.
- +Admin controls include SSO, SCIM provisioning, and RBAC for access management.
- –Automation throughput depends on integration patterns and rate limits.
- –Block-level edits can create noisy diffs for highly controlled processes.
- –Granular audit coverage varies by action type and workspace configuration.
- –Advanced schema governance needs custom conventions since flexibility is high.
Best for: Fits when teams need a documented workflow data model plus API-driven integrations without building a custom UI.
Airtable
relational automationUses a structured data model with relational tables, permissioning, and automation interfaces to manage swimmers, teams, meets, and availability states.
REST API with OAuth supports programmatic reads, writes, and automation triggers for swim meet and roster workflows.
Airtable manages team swimming software data by letting coaches and administrators build schedules, rosters, and swim meet trackers in linked tables. Its data model uses records, views, and relationships to maintain a schema across teams, events, and athlete results.
Integration depth is driven by a documented REST API and extension options that connect spreadsheets, ticketing systems, and reporting pipelines. Automation and governance rely on configurable automations, permissioning with RBAC, and audit logging for administrative actions.
- +Linked-record data model supports rosters, events, lanes, and results
- +REST API covers read and write operations for syncing team workflows
- +Automation rules handle field updates, status changes, and notifications
- +RBAC controls table and base access for coaches and staff
- +Audit logs track key admin and configuration changes
- –Schema constraints are weaker than a relational database design
- –High-volume integrations require careful batching to control throughput
- –Automation logic becomes hard to reason about across many bases
- –Extensions add surface area that requires maintenance and review
- –Cross-base reporting needs additional views or external tooling
Best for: Fits when swim teams need a governed shared data model plus API-driven syncing for schedules and results.
monday.com
work managementProvides board-based operations with configurable schemas, automation rules, and admin governance for swimming team scheduling and rosters.
monday.com Automations with trigger-based actions across boards plus an API for programmatic workflow provisioning.
monday.com fits teams running team operations and swim-program coordination across multiple groups, and it stays flexible without requiring custom software. Its configurable data model supports custom boards, column types, linked items, and role-based access controls for swim-specific workflows.
Automation rules can trigger on changes across boards, while integrations extend task, calendar, and communications flows. monday.com exposes an API for schema-aware operations, which enables provisioning, extensibility, and controlled throughput for external systems.
- +Highly configurable data model with linked items and custom column types
- +Board-level RBAC supports team separation and controlled permissions
- +Automation rules trigger on field changes across boards
- +API supports schema-aware reads and writes for workflow provisioning
- +Audit-style activity tracking helps trace changes to workflows
- –Complex multi-board schemas require careful column and linking conventions
- –Automation logic becomes harder to audit when many triggers chain
- –Some swim-program reporting needs export or BI integration for depth
- –Governance controls depend on consistent ownership of boards and groups
Best for: Fits when swim teams need configurable workflow automation, clear RBAC, and an API-driven integration surface.
How to Choose the Right Team Manager Swimming Software
This buyer’s guide covers team manager swimming software used for roster control, swim meet operations, event signups, and participation tracking across tools like TeamSnap, SportsEngine, GameChanger, TeamSideline, Stack Team App, Playwaze, LeagueApps, Notion, Airtable, and monday.com.
It focuses on integration depth, data model design, automation and API surface, and admin and governance controls so teams can match tool behavior to swim workflows without manual spreadsheet coordination.
Swimming team operations systems that combine rosters, meet workflows, and participation records
Team manager swimming software connects athlete rosters to swim meet entities, event signups, and attendance or participation records so coaches and admins manage eligibility and outcomes in one governed system.
Tools like TeamSnap organize data around athletes, teams, seasons, and events and tie event signups and attendance to roster and communication context. SportsEngine links participants, rosters, schedules, and results feeds across seasons through an API-driven workflow model used for swim organization administration.
Integration depth, schema fit, automation reach, and governance mechanics for swim operations
The right tool depends on how well its data model mirrors swim operations like roster eligibility, meet status transitions, and results publication. Team systems also need an integration surface that supports real provisioning and synchronization work.
Automation is only valuable when workflow triggers match swim routines like recurring meets, signups, and attendance updates. Governance controls must separate coaching work from admin provisioning with RBAC and audit visibility for change accountability.
Roster and meet data model that keeps participation linked
TeamSnap and SportsEngine keep athlete participation, scheduling, and outcomes linked across roster, team, and meet workflows. GameChanger also uses a consistent meet and roster entity model so scoring and results work stays aligned to governed publication states.
Event signups and attendance tied to roster context
TeamSnap stands out by tying event signups and attendance tracking to roster and communication context. TeamSideline and Stack Team App also drive automation from meet status transitions and roster-driven event entities that stay consistent across exports and integrations.
API and automation surface for provisioning and synchronization
SportsEngine, Airtable, and TeamSnap provide an API that supports custom workflows for registration, rosters, and events. TeamSnap’s API supports calendar and tooling integrations while Airtable’s REST API with OAuth supports programmatic reads and writes for meet and roster workflow syncing.
Workflow automation that matches recurring swim cycles
TeamSnap uses recurring activities and rules for availability to reduce repeat admin work for swim seasons. Playwaze emphasizes an event-first configuration workflow that ties meet setup to roster data so recurring swim cycles use the same configured structure.
RBAC-style governance for coached operations versus admin provisioning
GameChanger provides RBAC-driven meet operations with governed access to scoring, results entry, and publication states. SportsEngine and TeamSnap also use role separation to separate coaching tasks from admin provisioning across teams.
Audit log and operational traceability for admin changes
Stack Team App includes audit log coverage for changes across roster, events, and meet updates. LeagueApps also provides audit trails tied to registration and participation lifecycle operations so governance remains reviewable when multiple roles act on records.
A swim workflow matching process for API, schema, automation triggers, and governance
Start by mapping the swim program’s core workflow objects to each tool’s data model so roster eligibility and meet participation never break across integrations. Then verify how the tool’s API and automation triggers behave for recurring events and meet status transitions.
Finally, confirm governance controls before building integrations so staff roles and audit visibility match operational reality across coaches and admins.
Match the swim data model to roster and meet lifecycles
List the system objects that must stay linked across the season such as athletes, teams, seasons, meets, and results publication states. TeamSnap and SportsEngine keep roster, schedule, and outcomes linked across these objects, while TeamSideline emphasizes schema-driven meet and event entities that remain aligned across roster and results exports.
Validate integration depth using the tool’s actual API and provisioning patterns
Confirm that the tool supports reads and writes for the specific workflow objects that need syncing such as registrations, rosters, and event signups. TeamSnap supports API-based integration for calendars and data syncing, while Airtable’s REST API with OAuth supports programmatic synchronization for swim meet and roster workflows.
Check automation triggers against swim events that repeat
Identify recurring swim routines like meet setup, signup windows, attendance capture, and status transitions that happen on repeat schedules. TeamSnap supports recurring activities and availability rules, and Playwaze uses an event configuration workflow that ties meet setup to roster data for repeatable automation.
Design RBAC workflows early to avoid staff friction during results operations
Define roles for coaches, scorers, and admins before creating automation rules for scoring and results. GameChanger’s RBAC-driven meet operations provide governed access to scoring, results entry, and publication states, and SportsEngine separates coaching operations from admin provisioning using RBAC-style governance.
Require audit and change traceability for governance and troubleshooting
For multi-admin or multi-coach programs, choose tools with audit log coverage for roster and meet updates. Stack Team App includes audit log coverage for key changes across roster, events, and meet updates, and LeagueApps includes audit trails tied to registration and participation lifecycle actions.
Treat configuration complexity as an integration constraint, not a UI preference
Tools with schema and workflow flexibility can increase setup complexity for swim-lane configurations and custom automation. TeamSideline can require careful mapping to internal schema for complex swim-lane setups, while monday.com requires consistent column and linking conventions across boards for governance and automation clarity.
Which programs should select each tool based on swim operations fit
Different swim organizations need different control depth and different integration patterns. The best fit often follows how much the organization relies on API-based syncing, governed meet workflows, and repeatable event configuration.
The segments below map directly to each tool’s stated best-for use and its strongest mechanics across roster, meet, automation, and governance.
Mid-size swimming programs that need roster control and event-driven automation
TeamSnap is a strong match because it ties event signups and attendance to roster and communication context and supports API-based integration for calendar and tooling syncs. SportsEngine is also suitable when shared admin control and API-driven synchronization across programs are required.
Swim organizations that need shared admin control across registration, roster, schedules, and outcomes
SportsEngine fits when swim programs need a centralized data model linking participants, rosters, schedules, and results feeds across seasons. It also provides API and configuration support for custom workflows and RBAC-style governance that separates coaching tasks from admin provisioning.
Teams focused on governed scoring and results publication workflows with RBAC controls
GameChanger is built around RBAC-driven meet operations with governed access to scoring, results entry, and publication states. This makes it a fit for teams that want controlled results administration rather than mostly roster and communication operations.
Programs that run repeatable meet workflows and need schema alignment across integrations
TeamSideline fits teams that want schema-driven meet and event entities that keep roster, results, and automation aligned for export and integration. Stack Team App is a fit when role-based access and audit log coverage for roster and meet updates are key governance requirements.
Teams that prioritize API-led provisioning or event-first configuration for recurring swim cycles
Playwaze fits when repeatable meet administration depends on an event-first configuration workflow that ties meet setup to roster data. LeagueApps fits teams needing API-backed provisioning and automation tied to configurable membership and event data with governed access and audit trails for participation workflows.
Pitfalls that break swim workflows when integration and governance assumptions are wrong
Several recurring pitfalls appear across these tools based on constraints tied to workflow configuration, schema mapping, and automation coverage. These issues usually surface when teams extend beyond default event formats or staff roles.
The corrections below point to tools whose mechanics align better with complex governance or integrations that require stable data links.
Assuming UI-only configuration can cover bespoke meet automation rules
Custom workflow automation sometimes requires external integration work in TeamSnap and API-first configuration work in GameChanger. Choose SportsEngine or TeamSnap when API-driven data synchronization and configurable fields support repeatable swim-event formats without per-event rework.
Under-planning RBAC roles for results and publication operations
GameChanger’s RBAC setup benefits from upfront planning to prevent staff friction during results entry. SportsEngine and TeamSnap also separate coach and admin responsibilities, so role definitions should be created before automation rules for meet workflows are activated.
Letting schema changes and mappings create coordination overhead across connected workflows
SportsEngine notes that schema changes can introduce coordination overhead across connected workflows and that deep customization may require API and configuration work beyond UI changes. TeamSideline can also need careful mapping to internal schema, so integration payload design should be treated as a governance and operations task, not only an engineering step.
Expecting automation to cover every swim-lane edge case without trigger verification
TeamSideline automation coverage is workflow-centric and may not match every bespoke rule set, which creates debugging risk when configuration and API payloads diverge. Stack Team App automation depends on clear event triggers for complex meet operations, so trigger-to-field mapping should be validated with real swim events before relying on automation for updates.
Ignoring throughput limits for large meets and high-volume integrations
Playwaze can bottleneck batch actions for large meets when throughput is limited, and Airtable requires careful batching for high-volume integrations. monday.com automation chains across many triggers can become hard to audit, so integration batching and trigger chain design should be checked for operational load.
How We Selected and Ranked These Tools
We evaluated each tool on features for swim roster, meet, and participation workflows, on ease of use for day-to-day administration, and on value for operational fit. The overall score was a weighted average where features carry the most weight, while ease of use and value each receive meaningful share. This ranking reflects editorial criteria-based scoring using the capabilities and limitations described in the provided review data.
TeamSnap separated from lower-ranked tools because it pairs roster-linked context with event signups and attendance tracking and also provides an API designed for calendar and data sync integrations. That combination directly lifts the features score through its roster-and-event linkage and lifts practical integration and automation outcomes through its documented integration surface.
Frequently Asked Questions About Team Manager Swimming Software
How do Team Manager tools model a swimming roster and link it to meets and results?
Which platform provides the most integration-friendly API for syncing roster and meet data into other systems?
What integration pattern works best for automation when meet rosters change frequently?
How do these tools handle admin controls such as RBAC, role permissions, and auditability?
Do any options support SSO and automated provisioning for enterprise identity management?
How should a team migrate roster and meet history without breaking downstream integrations?
Which tool type fits swim organizations that need event-first administration rather than document-first workflows?
What common integration problem appears when teams export results to downstream systems, and how do tools mitigate it?
Which option helps teams coordinate tasks and communications tied to roster and meet entities?
What should be evaluated for throughput and reliability when external systems write updates to roster and meet status?
Conclusion
After evaluating 10 sports recreation, TeamSnap stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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