Quick Overview
- 1#1: Fellow - Comprehensive meeting management platform for creating agendas, taking notes, assigning action items, and generating AI-powered insights for strategic discussions.
- 2#2: Hypercontext - Strategic meeting software focused on agenda building, context sharing, and alignment for team and leadership meetings.
- 3#3: Boardable - Board portal software for scheduling strategic board meetings, managing agendas, documents, and minutes securely.
- 4#4: Miro - Online whiteboard platform for visual collaboration, strategy mapping, and brainstorming during meetings.
- 5#5: Mural - Digital workspace for remote teams to facilitate workshops, strategic planning, and collaborative meetings.
- 6#6: Lucidspark - Virtual whiteboard tool designed for agile teams to ideate, plan strategies, and run engaging meetings.
- 7#7: Fireflies - AI meeting assistant that automatically records, transcribes, summarizes, and extracts action items from strategic calls.
- 8#8: Otter.ai - AI-driven transcription service for real-time notes, summaries, and collaboration on meeting insights.
- 9#9: Microsoft Teams - Enterprise collaboration hub with meeting scheduling, agenda integration, chat, and productivity tools for strategic teams.
- 10#10: Avoma - Conversation intelligence platform that provides AI insights, coaching, and analytics for high-stakes strategic meetings.
We prioritized tools based on robust feature sets, user-friendly interfaces, reliable performance, and value, evaluating how well they address the unique needs of planning, executing, and following up on strategic meetings.
Comparison Table
Strategic meetings demand tailored tools, and with choices like Fellow, Hypercontext, Boardable, Miro, Mural, and more, finding the right fit is critical. This comparison table simplifies the process by highlighting key features, use cases, and user experiences to help readers select the ideal software for their team’s meeting needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fellow Comprehensive meeting management platform for creating agendas, taking notes, assigning action items, and generating AI-powered insights for strategic discussions. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Hypercontext Strategic meeting software focused on agenda building, context sharing, and alignment for team and leadership meetings. | specialized | 9.1/10 | 9.3/10 | 9.2/10 | 8.9/10 |
| 3 | Boardable Board portal software for scheduling strategic board meetings, managing agendas, documents, and minutes securely. | enterprise | 8.5/10 | 8.8/10 | 8.7/10 | 8.0/10 |
| 4 | Miro Online whiteboard platform for visual collaboration, strategy mapping, and brainstorming during meetings. | creative_suite | 8.8/10 | 9.3/10 | 8.5/10 | 8.1/10 |
| 5 | Mural Digital workspace for remote teams to facilitate workshops, strategic planning, and collaborative meetings. | creative_suite | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 6 | Lucidspark Virtual whiteboard tool designed for agile teams to ideate, plan strategies, and run engaging meetings. | creative_suite | 8.3/10 | 8.7/10 | 9.1/10 | 7.8/10 |
| 7 | Fireflies AI meeting assistant that automatically records, transcribes, summarizes, and extracts action items from strategic calls. | general_ai | 8.2/10 | 8.7/10 | 9.1/10 | 7.6/10 |
| 8 | Otter.ai AI-driven transcription service for real-time notes, summaries, and collaboration on meeting insights. | general_ai | 8.2/10 | 8.7/10 | 9.1/10 | 8.0/10 |
| 9 | Microsoft Teams Enterprise collaboration hub with meeting scheduling, agenda integration, chat, and productivity tools for strategic teams. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 10 | Avoma Conversation intelligence platform that provides AI insights, coaching, and analytics for high-stakes strategic meetings. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.6/10 |
Comprehensive meeting management platform for creating agendas, taking notes, assigning action items, and generating AI-powered insights for strategic discussions.
Strategic meeting software focused on agenda building, context sharing, and alignment for team and leadership meetings.
Board portal software for scheduling strategic board meetings, managing agendas, documents, and minutes securely.
Online whiteboard platform for visual collaboration, strategy mapping, and brainstorming during meetings.
Digital workspace for remote teams to facilitate workshops, strategic planning, and collaborative meetings.
Virtual whiteboard tool designed for agile teams to ideate, plan strategies, and run engaging meetings.
AI meeting assistant that automatically records, transcribes, summarizes, and extracts action items from strategic calls.
AI-driven transcription service for real-time notes, summaries, and collaboration on meeting insights.
Enterprise collaboration hub with meeting scheduling, agenda integration, chat, and productivity tools for strategic teams.
Conversation intelligence platform that provides AI insights, coaching, and analytics for high-stakes strategic meetings.
Fellow
specializedComprehensive meeting management platform for creating agendas, taking notes, assigning action items, and generating AI-powered insights for strategic discussions.
Fellow Copilot AI, which provides real-time guidance, auto-generates action items, and delivers post-meeting insights to turn strategy into execution
Fellow is a leading meeting management platform that transforms strategic meetings by enabling collaborative agenda creation, real-time note-taking, and automated action item tracking. It integrates AI-powered tools like Copilot for generating summaries, insights, and follow-ups, ensuring discussions lead to measurable outcomes. Designed for teams prioritizing productivity, Fellow offers customizable templates for OKR reviews, retrospectives, and leadership syncs, fostering alignment and accountability across organizations.
Pros
- Collaborative agendas with real-time editing and approvals
- AI Copilot for automated summaries, action items, and insights
- Extensive integrations with calendars, Slack, Asana, and more
Cons
- Pricing scales quickly for larger teams
- Advanced AI features locked behind higher tiers
- Mobile app lacks some desktop functionalities
Best For
Strategic leadership teams and high-growth companies aiming to make every meeting drive business impact and alignment.
Pricing
Free plan for basics; Pro $7/user/month (billed annually); Business $10/user/month; Enterprise custom with advanced security.
Hypercontext
specializedStrategic meeting software focused on agenda building, context sharing, and alignment for team and leadership meetings.
Meeting Folders that organize recurring strategic sessions like OKRs or board meetings with persistent agendas and history
Hypercontext is a strategic meetings platform designed to streamline preparation, execution, and follow-up for high-impact meetings like leadership syncs, OKR reviews, and planning sessions. It enables teams to build collaborative agendas, capture notes with automatic action items assigned to owners, and organize recurring meetings into dedicated libraries. By integrating with tools like Google Workspace, Slack, and Zoom, it minimizes meeting overhead and boosts accountability across asynchronous and in-person formats.
Pros
- Intuitive agenda builder with templates for strategic meeting types
- Robust action item tracking with reminders and integrations
- Meeting libraries for easy recurrence and historical access
Cons
- Limited advanced analytics or reporting compared to enterprise tools
- Free plan caps at 25 users, pushing growth teams to paid tiers quickly
- Fewer customization options for highly tailored workflows
Best For
Mid-sized teams and leadership groups seeking structured, efficient strategic meetings without complex setup.
Pricing
Free for up to 25 users; Pro at $8/user/month (billed annually); Enterprise custom pricing.
Boardable
enterpriseBoard portal software for scheduling strategic board meetings, managing agendas, documents, and minutes securely.
Automated board book creation that compiles agendas, minutes, documents, and resolutions into a single, shareable packet
Boardable is a cloud-based board management software tailored for nonprofits, associations, and small organizations to streamline board and committee meetings. It offers tools for creating agendas, securely sharing documents, taking minutes, conducting polls/votes, and tracking action items in a centralized portal. The platform supports mobile access and e-signatures, facilitating efficient governance and strategic discussions without paper-based processes.
Pros
- Intuitive drag-and-drop agenda builder with automated board book generation
- Secure, role-based document portal with e-signatures and mobile app support
- Strong focus on action item tracking and post-meeting follow-ups
Cons
- Limited integrations with broader enterprise tools like CRM or project management software
- Fewer advanced analytics or AI-driven insights for strategic planning
- Pricing scales quickly for organizations with multiple boards or large user bases
Best For
Nonprofits, associations, and small-to-mid-sized organizations needing an affordable, user-friendly solution for board governance and strategic meetings.
Pricing
Starts at $29/month (Essentials, up to 12 users/1 board); Pro at $99/month; Enterprise custom pricing.
Miro
creative_suiteOnline whiteboard platform for visual collaboration, strategy mapping, and brainstorming during meetings.
Infinite, endlessly zoomable canvas for boundless visual collaboration
Miro is an online collaborative whiteboard platform that enables teams to visually brainstorm, plan, and strategize in real-time. It provides an infinite canvas for creating diagrams, mind maps, roadmaps, SWOT analyses, and other strategic frameworks using sticky notes, shapes, and templates. Perfect for remote and hybrid meetings, it supports live collaboration, voting, timers, and integrations with tools like Jira, Slack, and Microsoft Teams.
Pros
- Infinite zoomable canvas for unrestricted visual ideation
- Extensive library of strategy-specific templates and frameworks
- Robust real-time collaboration with video chat and commenting
Cons
- Pricing escalates quickly for larger teams or advanced features
- Learning curve for mastering advanced tools and customizations
- Performance can lag on very large boards with many users
Best For
Remote and hybrid teams focused on visual strategic planning, workshops, and agile roadmapping.
Pricing
Free plan for basics; Starter at $8/user/month, Business at $16/user/month (billed annually), Enterprise custom.
Mural
creative_suiteDigital workspace for remote teams to facilitate workshops, strategic planning, and collaborative meetings.
Infinite canvas with drag-and-drop templates for unrestricted strategic mapping and ideation
Mural (mural.co) is a visual collaboration platform featuring an infinite digital whiteboard for remote and hybrid teams to brainstorm, ideate, and conduct strategic workshops. It offers customizable templates for strategy frameworks like SWOT analysis, OKRs, roadmaps, and user journey maps, along with real-time tools such as voting, timers, and sticky notes. Designed for strategic meetings, it integrates seamlessly with Zoom, Microsoft Teams, and Slack to enhance visual facilitation and capture actionable insights.
Pros
- Extensive library of strategic templates and frameworks
- Real-time collaboration tools like voting, timers, and grouping
- Strong integrations with video conferencing and productivity apps
Cons
- Steeper learning curve for advanced facilitation features
- Pricing can add up for large teams
- Lacks built-in meeting scheduling or agenda automation
Best For
Distributed teams running visual strategy workshops, design thinking sessions, and collaborative planning meetings.
Pricing
Free plan for basics; Starter at $9/user/month, Business at $17/user/month (billed annually).
Lucidspark
creative_suiteVirtual whiteboard tool designed for agile teams to ideate, plan strategies, and run engaging meetings.
Lightning Create for instantly generating structured whiteboards from prompts or templates
Lucidspark is a cloud-based virtual whiteboard platform tailored for collaborative ideation, brainstorming, and visual facilitation in meetings. It offers tools like sticky notes, shapes, timers, voting, and grouping to structure strategic discussions, roadmapping, and SWOT analyses. Seamlessly integrated with Lucidchart, it allows teams to transition from freeform visuals to polished diagrams effortlessly.
Pros
- Intuitive drag-and-drop interface with real-time collaboration
- Extensive template library for strategic planning like roadmaps and mind maps
- Engagement tools such as voting, timers, and AI-powered insights
Cons
- Pricing scales quickly for larger teams
- Advanced features have a learning curve
- Limited offline functionality
Best For
Remote and hybrid teams focused on visual brainstorming and strategic workshop facilitation.
Pricing
Free plan for individuals; Team plan at $7.95/user/month (billed annually); Business at $9.95/user/month; Enterprise custom.
Fireflies
general_aiAI meeting assistant that automatically records, transcribes, summarizes, and extracts action items from strategic calls.
AskFred AI chat for natural language queries across all meeting transcripts and insights
Fireflies.ai is an AI-powered meeting assistant that automatically records, transcribes, and summarizes meetings across platforms like Zoom, Google Meet, and Microsoft Teams. It extracts action items, key decisions, and insights from discussions, enabling teams to focus on strategic content rather than note-taking. The tool also provides searchable archives, speaker analytics, and conversation intelligence for reviewing and acting on strategic meeting outcomes.
Pros
- Highly accurate AI transcription and summarization saves hours on manual notes
- Seamless integrations with calendars, CRMs, and collaboration tools
- Powerful search and analytics for revisiting strategic insights across meetings
Cons
- Limited built-in tools for agenda creation or real-time collaboration
- Privacy and compliance concerns with automatic recording in sensitive strategy sessions
- Advanced features require higher-tier plans, impacting value for small teams
Best For
Mid-sized teams and executives who conduct frequent virtual strategic meetings and need automated capture of insights without dedicated note-takers.
Pricing
Free plan with limits; Pro $10/user/month (annual), Business $19/user/month, Enterprise custom.
Otter.ai
general_aiAI-driven transcription service for real-time notes, summaries, and collaboration on meeting insights.
Otter Assistant for automated real-time transcription and live summaries during meetings
Otter.ai is an AI-powered transcription and collaboration tool designed for capturing meetings in real-time, providing accurate transcripts, speaker identification, and automated summaries. It integrates with platforms like Zoom, Google Meet, and Microsoft Teams, enabling searchable notes and extraction of key insights, action items, and decisions from strategic discussions. While strong in documentation, it focuses more on post-meeting processing than full agenda planning or interactive facilitation.
Pros
- Exceptional real-time transcription accuracy with speaker ID
- AI-generated summaries, action items, and searchable keywords
- Seamless integrations with major meeting platforms and easy collaboration
Cons
- Lacks built-in agenda creation, voting, or decision-tracking tools
- Performance depends on audio quality and accents
- Advanced collaboration and storage limited to paid plans
Best For
Teams in strategic meetings needing reliable automated note-taking and insight extraction without manual effort.
Pricing
Free plan (limited minutes); Pro $10/user/month (1,200 mins); Business $20/user/month (6,000 mins, advanced security); Enterprise custom.
Microsoft Teams
enterpriseEnterprise collaboration hub with meeting scheduling, agenda integration, chat, and productivity tools for strategic teams.
Copilot AI, which generates intelligent meeting summaries, extracts action items, and provides real-time insights during strategic discussions
Microsoft Teams is a versatile collaboration platform that integrates chat, video conferencing, file sharing, and productivity tools into a unified hub, making it suitable for strategic meetings. It supports agenda planning via Outlook integration, real-time collaboration with whiteboarding and shared notes, and post-meeting follow-ups through transcripts, recaps, and task assignments. Powered by Microsoft 365, it offers enterprise-grade security and scalability for large organizations conducting high-stakes discussions.
Pros
- Deep integration with Microsoft 365 ecosystem for seamless scheduling and document collaboration
- Advanced AI features like Copilot for intelligent recaps, transcripts, and action items
- Robust security, compliance, and scalability for enterprise strategic meetings
Cons
- Cluttered interface with a learning curve for new users
- Resource-intensive performance on lower-end devices
- Pricing bundled in subscriptions, less ideal for small teams not needing the full suite
Best For
Large enterprises already using Microsoft 365 that require an all-in-one platform for secure, collaborative strategic meetings.
Pricing
Bundled in Microsoft 365 plans starting at $6/user/month (Business Basic) up to $30+/user/month for E5 with Copilot add-ons.
Avoma
specializedConversation intelligence platform that provides AI insights, coaching, and analytics for high-stakes strategic meetings.
AI-powered conversation intelligence that identifies deal risks, buyer signals, and coaching opportunities in real-time
Avoma is an AI-powered meeting intelligence platform designed for sales and revenue teams, offering automated transcription, summarization, and analysis of strategic meetings. It extracts key insights, action items, and conversation intelligence to drive better outcomes in customer calls and deal discussions. The tool integrates seamlessly with CRMs like Salesforce and HubSpot, enabling data-driven follow-ups and team coaching.
Pros
- Highly accurate AI transcription and multi-language support
- Deep CRM integrations for automated data sync and deal insights
- Conversation analytics and AI coaching tools for team improvement
Cons
- Primarily optimized for sales meetings, less versatile for non-revenue strategic sessions
- Pricing escalates quickly for enterprise-scale features
- Occasional delays in processing long meetings
Best For
Sales and revenue teams conducting high-stakes customer meetings who need actionable insights to accelerate deals.
Pricing
Essentials at $49/user/month, Pro at $69/user/month (billed annually); Enterprise custom pricing.
Conclusion
The reviewed tools each bring unique value to strategic meetings, with Fellow leading the pack for its all-in-one approach to agenda management, AI insights, and action item tracking. While Hypercontext excels in aligning teams through context-rich agendas, and Boardable offers a secure solution for high-stakes board discussions, Fellow remains the top choice for broader strategic needs. Together, these platforms showcase the breadth of tools available to enhance meeting effectiveness.
Explore Fellow today to streamline your strategic meetings, foster collaboration, and turn discussions into actionable results.
Tools Reviewed
All tools were independently evaluated for this comparison