Top 10 Best Staff Absence Management Software of 2026

BambooHR is a comprehensive cloud-based HR platform with a robust Time Off module designed for efficient staff absence management. It enables employees to submit PTO, sick leave, and other absence requests via self-service portals, while managers handle approvals with automated workflows and notifications. The system tracks accruals, balances, and compliance automatically, offering shared calendars and detailed reports for better workforce planning.

Deputy is a robust workforce management platform specializing in staff scheduling, time tracking, and absence management, ideal for shift-based industries. It enables employees to submit leave requests via a mobile app, with automated notifications and approval workflows for managers. The software seamlessly integrates absence tracking with scheduling to highlight coverage gaps and facilitate shift swaps, ensuring operational continuity.

Rippling is an all-in-one HR platform with robust staff absence management features, enabling employees to submit time-off requests through a self-service mobile app or portal. Managers can approve requests with automated workflows, while the system tracks PTO accruals, balances, and compliance across multiple leave types and global regulations. It uniquely integrates absence data directly into payroll for automatic pay adjustments and reporting.

When I Work is a mobile-first employee scheduling platform with robust staff absence management features, enabling employees to request time off, set availability, and trade shifts seamlessly. Managers can approve requests, track PTO balances, and use auto-scheduling to fill gaps left by absences. It integrates absence handling directly into the master schedule, providing real-time visibility and notifications to maintain operational continuity. Ideal for shift-based teams, it reduces administrative burden through self-service tools.

Homebase is an all-in-one workforce management platform designed for small to medium-sized businesses, particularly those with hourly employees, offering robust tools for staff scheduling and absence management. It enables managers to handle time-off requests, shift trades, and availability preferences through an intuitive mobile app, with automated notifications to minimize disruptions. The software integrates absence tracking with time clocks and communication features to streamline operations and ensure coverage.

Vacation Tracker is a modern absence management tool designed for teams using Slack, Microsoft Teams, or Google Workspace, allowing employees to request, track, and approve time off directly within their chat apps. It supports customizable leave policies, automated approvals based on rules, accrual tracking, and a shared calendar view to visualize team availability. The platform provides reporting dashboards for HR to monitor absence trends and balances across multiple companies or locations.

LeaveBoard is a cloud-based staff absence management software designed to streamline vacation tracking, time-off requests, and approvals for teams of all sizes. It provides employees with a self-service portal to submit requests and view balances, while managers access intuitive dashboards for oversight and approvals. The platform supports unlimited leave policies, calendar integrations, and reporting to ensure compliance and visibility into absences.

Zoho People is a cloud-based HR management suite with dedicated staff absence management capabilities, enabling employees to submit leave requests via a self-service portal, managers to handle approvals, and admins to define accrual policies and track balances. It features visual calendars for absence visibility, automated notifications, and integration with payroll and attendance modules for streamlined operations. The tool supports various leave types, including sick, vacation, and custom policies, making it suitable for workforce planning.

Paycor is a comprehensive HCM platform with a dedicated absence management module that streamlines leave requests, approvals, and tracking for organizations. It supports automated accrual calculations, compliance with FMLA, PTO policies, and integrates seamlessly with payroll and timekeeping systems. Employees can submit requests via a mobile app, while managers handle approvals with real-time notifications and reporting dashboards.

UKG Pro is a comprehensive cloud-based HCM platform from UKG that includes robust staff absence management capabilities, enabling organizations to automate leave requests, approvals, and tracking across various absence types like vacation, sick leave, and FMLA. It integrates seamlessly with payroll, scheduling, and timekeeping modules to ensure compliance with global regulations and minimize administrative burdens. The solution offers self-service portals for employees and configurable workflows for managers, supporting large-scale enterprises with predictive analytics for absence forecasting.