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Healthcare MedicineTop 10 Best Spas Software of 2026
Editorial roundup comparing spas software tools for booking, payments, and staff management needs, with practical tradeoffs and fit notes.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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Meevo is the best pick for spa teams that want appointment-linked treatment documentation because structured intake and note capture stay attached to each visit, keeping therapist workflows consistent, whereas Mangomint fits when you need scheduling plus those same visit records to carry through booking and follow-ups.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Meevo
Appointment-linked treatment documentation with structured intake and note capture for therapist workflows.
Best for: Fits when spa teams need appointment-driven workflows plus consistent treatment documentation across staff.
Mangomint
Editor pickVisit documentation that links directly to each scheduled treatment, so intake and notes travel with the booking.
Best for: Fits when spa teams need scheduling plus treatment documentation and follow-up automation.
Phorest
Editor pickTreatment notes stay linked to booked appointments, so staff documentation follows the visit.
Best for: Fits when spa teams need appointment-centric scheduling, notes, and recall across multiple locations.
Comparison Table
Meevo
SMBSalon and spa management software by Millennium Systems International with scheduling, POS, and business intelligence.
Appointment-linked treatment documentation with structured intake and note capture for therapist workflows.
Meevo is spa and salon management software that runs booking, client records, and therapist workflows in one operational system. It supports service menu management with duration blocks and recurring scheduling patterns, which helps reduce manual edits when availability changes.
Meevo also focuses on treatment documentation and operational checklists so teams can capture intake inputs, treatment notes, and post-visit follow-ups consistently. Messaging and marketing automation are built around appointment events so reminders, follow-ups, and recall-style sequences stay tied to actual visit status.
- +Booking supports therapist and room constraints to reduce resource conflicts
- +Treatment workflow tools keep intake inputs and notes attached to appointments
- +Marketing automation ties reminder and recall messaging to appointment lifecycle
- +Reporting highlights utilization and revenue outcomes by service and staff
- –Complex discounting and commission setups need careful configuration discipline
- –Multi-location synchronization coverage appears narrower than larger enterprise suites
- –POS pairing depth can require custom integration work for advanced payment flows
- –Advanced inventory workflows for retail reconciliation are less comprehensive than POS-first tools
Spa and wellness center operators
Schedule recurring sessions with service templates
Fewer capacity conflicts
Spa inventory managers
Record stock movements and consumption
Easier reconciliation
Show 2 more scenarios
Front-desk staff
Run check-in and checkout workflow
Less data entry
Staff connect appointments, service tickets, staff assignments, notes, and receipts inside one operational flow.
Spa and salon owners
Drive repeat visits with reminders
More structured repeat visits
Owners use recurring bookings and follow-up messaging tied to appointment events to reduce manual rebooking work.
Best for: Fits when spa teams need appointment-driven workflows plus consistent treatment documentation across staff.
Mangomint
SMBSalon and spa scheduling software with automated reminders, deposits, and POS functionality.
Visit documentation that links directly to each scheduled treatment, so intake and notes travel with the booking.
Mangomint’s core scheduling flow supports staff assignment and appointment records that link to treatment notes and client profiles. Service planning work is handled through configurable service definitions that can map durations to therapist availability and reduce double-booking risk through real-time calendar checks. Client operations are strengthened by intake capture and visit documentation that can be reused across future appointments.
A tradeoff appears in governance depth. Mangomint supports standard role separation for operations users, but it offers less granularity than enterprise admin suites for multi-location approvals and custom reporting segmentation. Mangomint fits teams that want fewer spreadsheet handoffs and tighter documentation around each treatment series.
- +Scheduling ties to treatment documentation for consistent visit records
- +Configurable service durations improve real-time availability and buffer handling
- +Digital intake and visit notes reduce repeated manual client data entry
- +Automation covers reminders and post-treatment follow-up workflows
- –Advanced admin reporting needs more work for complex multi-location structures
- –Deep custom rule sets for commissions and tips require careful setup discipline
- –Some data handoffs depend on integration quality with external tools
- –Complex group booking scenarios may need more manual coordination
Spa operations managers
Reduce manual follow-up between visits
Higher rebooking compliance
Therapists and treatment leads
Standardize treatment note capture
Faster next-visit prep
Show 2 more scenarios
Front desk scheduling staff
Prevent double-booking during changes
Fewer schedule conflicts
Real-time calendar availability checks help block conflicting assignments when appointments move.
Independent spa owners
Unify client profile and visits
Cleaner client history
Centralized client records connect bookings, documentation, and automated communications.
Best for: Fits when spa teams need scheduling plus treatment documentation and follow-up automation.
Phorest
SMBSalon and spa management software focused on client retention, marketing automation, and reporting.
Treatment notes stay linked to booked appointments, so staff documentation follows the visit.
Phorest covers end-to-end front-desk workflows with appointment booking, double-booking prevention through real-time availability, and configurable service and staff assignment rules. Client management includes profiles that can hold notes and preferences, and it supports intake capture for recurring visit context. Automation includes reminders and rebooking nudges that are tied to appointment lifecycle events, not just manual campaigns. Admin controls focus on operational governance through role-based access for staff accounts and location scoping for multi-branch teams.
A common tradeoff appears when a spa needs highly specialized treatment room zoning, complex treatment series rules, or granular medical documentation beyond standard intake and notes. Phorest works best when staff commission and room utilization reporting can align to its appointment-centric data model and staff assignment structure. A strong usage fit is a multi-therapist spa with standardized services that want consistent booking, notes capture, and recall messaging across multiple locations.
- +Appointment scheduling rules prevent overlapping bookings by staff and services
- +Treatment notes and client profiles stay attached to appointments
- +Automation ties reminders and rebooking prompts to visit lifecycle
- +Multi-location setups keep staff calendars scoped to locations
- –Deep treatment series and expiry logic is limited versus appointment-only models
- –Room utilization math depends on how rooms and staff are configured
Spa operations managers
Standardize booking and note capture
Cleaner audits of past treatments
Front-desk coordinators
Reduce no-shows with recall
Higher show and rebooking rates
Show 2 more scenarios
Multi-location spa owners
Coordinate staffing across branches
Fewer manual booking errors
Location-scoped calendars and client records support consistent scheduling across multiple sites.
Therapists and supervisors
Capture preferences per visit
More consistent guest experiences
Intake fields and treatment notes store session context that informs subsequent appointments.
Best for: Fits when spa teams need appointment-centric scheduling, notes, and recall across multiple locations.
Fresha
SMBSubscription-free booking and payment platform with a consumer marketplace for spas and salons.
Native multi-location synchronization keeps guest and appointment activity consistent across branch calendars.
Fresha is a spa and salon management system built around a fast booking grid, guest profiles, and day-to-day staff workflows. It combines appointment scheduling with a point-of-sale layer for services and retail, plus built-in payment and booking surfaces that reduce manual handoffs.
- +Booking and check-in workflows connect directly to staff calendars
- +Point-of-sale supports service and retail sales in the same flow
- +Multi-location synchronization keeps guest records consistent across branches
- +Marketing automation supports appointment reminders and recall messaging
- –Extensive workflow customization can require disciplined setup
- –Advanced spa documentation like SOAP notes needs careful configuration to fit
Salon and spa operators
Manage bookings from intake to checkout
Less front-desk coordination
Spa revenue teams
Connect service records to payments
Less manual handoffs
Show 2 more scenarios
Clinic reception teams
Use client history during new visits
Faster repeat bookings
Staff review client history, intake information, and prior bookings when scheduling appointments.
Pet grooming operations
Schedule groomers with recurring services
More organized appointments
Grooming teams manage pet and client profiles, staff assignments, and checkout for each grooming visit.
Best for: Fits when multi-location teams want integrated booking, POS, and guest marketing in one operational workflow.
Booker
SMBSpa and wellness management platform offering booking, POS, and marketing tools under the Mindbody portfolio.
Resource-aware scheduling ties services to staff and capacity so the booking grid prevents conflicts.
Booker’s core is appointment scheduling with real-time availability driven by staff calendars and service duration blocks. The system lets teams define service offerings and connect them to resources so availability reflects room utilization and staff availability rather than manual overrides.
- +Appointment scheduling enforces resource availability to reduce double-booking
- +Service menu configuration ties duration blocks to staff scheduling
- +Client profile history supports recurring visits and standing appointment patterns
- +Online booking supports appointment lifecycle states like deposits and cancellations
- –Advanced staff compensation and tip split logic can be harder to match
- –Deep audit and role governance tooling is not as granular as specialized suites
Front-desk operations teams
Reduce scheduling mistakes
Fewer double-bookings
Multi-staff spa managers
Run shift-based appointment flow
Higher utilization rate
Show 2 more scenarios
Therapy service coordinators
Standardize service offerings
More consistent treatments
A configured service menu helps keep durations, intake steps, and notes consistent.
Multi-location schedulers
Coordinate bookings across sites
Fewer cross-site conflicts
Location-aware scheduling supports shared workflows while keeping availability tied to each resource set.
Best for: Fits when spa teams need controlled scheduling, structured services, and consistent appointment intake.
Pabau
SMBClinic and spa management platform with online booking, medical records, and marketing automation.
Treatment notes and ongoing care documentation stay attached to the appointment history so follow-ups inherit context.
Pabau handles spa and salon scheduling, client profiles, and treatment workflows in one workflow layer. It supports intake capture for appointments, treatment notes for ongoing care, and a service menu that ties bookings to duration and staff.
- +Treatment notes workflow fits appointment-based care tracking
- +Client profile and intake data flows into future bookings
- +Service menu configuration connects offerings to staff scheduling
- +Operational reports track appointment outcomes and service revenue
- –Room-level resource allocation and turnover tracking require tighter process design
- –Advanced automation rules can take time to map to staff workflows
- –Multi-location synchronization needs governance to avoid data drift
- –Many integration outcomes depend on setup choices across tools
Day spas and salon-style teams
Book appointments with treatment notes
Track recurring services
Spas selling memberships
Review membership usage at checkout
Clear membership activity
Show 2 more scenarios
Massage and treatment practices
Use visit documentation for billing
Less billing rework
Billing work can draw on intake data and treatment notes tied to appointment and visit documentation.
Spa operations managers
Monitor bookings, staffing, and revenue
Clearer operational patterns
Owners use reporting views for appointment status, staff performance, and service revenue outcomes.
Best for: Fits when spa operators need appointment-centered clinical notes plus operational reporting across recurring clients.
Boulevard
SMBClient experience and booking platform for premium salons, spas, and personal care businesses.
Room-aware scheduling that prevents double-booking while allocating the right therapist and room for each service duration block.
Boulevard targets salon and spa operators that need appointment scheduling plus guest management in one workflow, with room-level booking for multi-therapist teams. It covers service menu management, client profiles with preferences and visit history, and operational tasks like treatment notes and intake capture.
- +Room-level scheduling reduces collisions across therapists and service rooms
- +Guest profile includes preferences and visit history for consistent intake
- +Service menu management supports flexible durations and staff matching
- +Automation covers reminders and marketing triggers tied to appointment activity
- –Commission reporting can require careful configuration for accurate therapist splits
- –Some multi-location workflows depend on integration and disciplined data entry
Salon and spa scheduling teams
Coordinate online booking with recurring visits
Fewer availability conflicts
Spas running subscription programs
Deliver recurring membership benefits
More organized delivery
Show 2 more scenarios
Aesthetic clinic intake teams
Capture consent and intake for visits
Less repetitive intake
Clinics capture intake and consent information digitally and attach it to scheduled visits and front-desk communication.
Salon and spa managers
Review utilization and rebooking performance
Better capacity visibility
Managers analyze utilization, rebooking, service mix, staff performance, and location activity during reviews.
Best for: Fits when salon and spa teams need room-level booking, structured intake, and marketing automation in one operational workflow.
Kitomba
SMBSalon and spa management software offering booking, POS, inventory, and client CRM for the ANZ market.
Treatment note and intake data stay linked to the specific appointment workflow, reducing handoff loss between booking and delivery.
Kitomba is a spa scheduling and client management system built around treatment workflows and staff assignment. It focuses on end-to-end appointment handling, from intake capture and treatment notes to check-in readiness.
- +Treatment note workflow keeps appointment details attached to the visit
- +Availability logic reduces double-booking risk across therapists and services
- +Intake capture supports consistent client profiles and consent tracking
- +Reporting focuses on appointment and service outcomes for day-to-day operations
- –POS integration coverage can be limited for stores that require deep retail reconciliation
- –Multi-location synchronization requires careful data alignment of staff and services
- –Automation options can rely on supported integrations rather than built-in workflow designer
- –Advanced pricing and commission structures may need operational workarounds
Spa reception teams
Book practitioners, rooms, and services
Continuous workflow
Multi-location spa managers
Compare practitioner and location performance
Structured staffing reviews
Show 2 more scenarios
High-volume salons
Send reminders and manage waitlists
Better use of slots
Businesses send appointment reminders and use waitlists to respond to openings without manual confirmation work.
Retail and backbar managers
Track consumable stock and adjustments
Better stock visibility
Managers maintain product catalogs, count stock, record adjustments, monitor usage, and track replenishment needs.
Best for: Fits when spa teams need consistent treatment workflows plus scheduling governance without custom development.
GlossGenius
SMBAll-in-one booking and payment platform for beauty, spa, and wellness solo professionals and small businesses.
Client profile view combines visit notes, service history, and preferences into one scheduling-time screen.
GlossGenius is spa and salon software built around appointment scheduling plus a client management workflow that centers on service history and visit context. It supports a configurable service menu and booking flow that ties staff, rooms, and service durations to the calendar grid.
- +Booking flow keeps client context visible during scheduling and edits
- +Service menu configuration maps cleanly to calendar blocks and durations
- +Marketing messaging ties directly to appointment behavior and rebooking
- +Reports make room utilization and service mix trends easy to spot
- –Advanced commission and tip reporting needs careful workflow mapping
- –Multi-location synchronization is limited compared with enterprise spa suites
Massage studio staff
Review booking form details before visits
Client context ready
Practitioners with recurring clients
Schedule repeating wellness appointments
More consistent schedules
Show 2 more scenarios
Studio operators
Reduce missed appointments with reminders
Fewer follow-ups
Operators use appointment reminders and booking-related payment or cancellation controls to support attendance.
Salon owners
Coordinate online bookings and assignments
Fewer scheduling conflicts
Owners manage online bookings, staff assignments, availability, and service timing inside a shared calendar.
Best for: Fits when a studio needs fast booking and client history context with practical automation.
Timely
SMBSalon and spa appointment scheduling software with marketing automation and reporting under EverCommerce.
Treatment workflow support that ties intake fields and treatment notes to the appointment record.
Timely pairs appointment scheduling with spa-specific workflows for intake forms, treatment notes, and staff coordination. The system supports operational checks like room assignment and service-duration blocks to reduce double-booking risk during day-of scheduling.
- +Appointment workflow depth supports treatment notes and intake capture
- +Room assignment and service-duration blocks reduce schedule conflicts
- +API and integrations support syncing availability and customer communications
- +Permission controls help restrict staff access to sensitive records
- –Spa pack and membership automation coverage depends on configuration
- –Commission and gratuity reporting can be limited for complex split rules
- –Multi-location synchronization requires careful setup of calendars
- –Some advanced CRM style workflows need external tooling
Growing salon and spa teams
Standardize operations with templates
Predictable appointment timing
Medi spa coordinators
Schedule treatment rooms and messaging
Smoother coordination
Show 2 more scenarios
Salon front desk teams
Update day-of service status
Fewer coordination errors
Front desk staff update bookings, service status, and availability from a shared appointment workflow.
Wellness and medi spa teams
Manage recurring treatment plans
Lower repeat-booking effort
Teams create recurring or series appointments for standing services across multi-visit treatment schedules.
Best for: Fits when spa teams need treatment note capture and scheduling control with integration-driven automation.
Conclusion
After evaluating 10 spas software, Meevo stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Spas Software
Spas software in this guide covers appointment scheduling, spa intake capture, and visit documentation workflows across Phorest, Fresha, and Phorest, plus Mangomint, Booker, and Meevo. The set also includes GlossGenius, Timely, Kitomba, Pabau, and Boulevard, with comparisons focused on how booking rules, treatment notes, and multi-location operations interact.
This guide uses the cards’ standout behaviors to separate appointment-centric models like Phorest from resource-aware room and staff scheduling like Booker and Boulevard. The rest of the guide builds tradeoffs around documentation continuity, double-booking prevention, and how multi-location synchronization behaves in real operations.
Spas Software for appointment scheduling, treatment notes, and multi-location operations
Spas software coordinates the booking grid with therapist and room constraints so staff availability rules reduce double-booking and help enforce service duration blocks. It also ties guest intake and treatment notes to the appointment record so follow-up and recall workflows keep documentation attached to the visit instead of being stored separately. Phorest emphasizes treatment notes staying linked to booked appointments so staff documentation follows the visit across the customer journey.
Fresha emphasizes native multi-location synchronization so guest and appointment activity stays consistent across branch calendars and connects booking with POS service and retail sales workflows. Together, these capabilities define the operational spine of spas software for salon and spa operators that run both scheduling and treatment delivery under one system.
Spas Software capabilities that determine scheduling accuracy and documentation continuity
Spas software must prevent double-booking by tying services to therapist and room constraints, because schedule collisions cascade into missed room turnover, incomplete treatment delivery, and broken follow-up workflows. The best systems also keep treatment documentation attached to the appointment record, because staff need to complete intake and notes in the same place the visit lives.
Appointment-linked treatment documentation
Phorest keeps treatment notes linked to booked appointments so staff documentation follows the visit. Mangomint does the same by linking visit documentation to each scheduled treatment for consistent visit records.
Resource-aware booking grid with conflict prevention
Booker ties scheduling to staff and capacity so the booking grid prevents conflicts. Boulevard adds room-level awareness so each service duration block allocates the right therapist and room to reduce collisions.
Multi-location synchronization depth for booking and check-in
Fresha uses native multi-location synchronization so guest and appointment activity stays consistent across branch calendars. Phorest supports multi-location recall and notes continuity across locations, but series and expiry logic is more limited versus appointment-only models.
Service menu and duration mapping to availability
Fresha connects booking and check-in workflows to staff calendars and service durations in the same operational flow. GlossGenius maps service menu configuration to calendar blocks and durations so scheduling uses the same definitions as service delivery.
Governance for appointments, notes, and follow-up workflows
Phorest aligns appointment scheduling rules with staff and services to prevent overlapping bookings while keeping treatment notes attached to appointments. Booker enforces resource availability to reduce double-booking, with admin and role governance that is less granular than specialized suites.
Choose Spas Software by appointment-centric vs resource-centric workflow fit
Spas teams should start by selecting which workflow becomes the system of record, because appointment-centric tools prioritize visit continuity and recall while resource-centric tools prioritize room and staffing constraints. Then teams should validate automation scope against real configurations, since commission, gratuity, discounts, and series logic can require careful setup to match operational rules.
Pick the primary record: appointment notes or room allocation
If treatment documentation must follow the booking at every handoff, Phorest and Mangomint tie intake and notes directly to scheduled treatments. If operational accuracy depends on allocating rooms and therapists per duration block, Booker and Boulevard make resource conflicts less likely by design.
Match multi-location behavior to how locations share staff and clients
Fresha focuses on native multi-location synchronization so booking and POS activity remain consistent across branch calendars. Phorest supports multi-location recall and notes continuity, while some series expiration and deep expiry logic can be limited versus appointment-only models.
Validate service duration configuration against real schedule buffers
Mangomint uses configurable service durations that improve real-time availability and buffer handling. Phorest uses appointment scheduling rules that prevent overlapping bookings by staff and services, so verify how duration and buffers behave in the exact scheduling grid.
Stress-test compensation and tipping complexity with a real split scenario
Booker can be harder to match for advanced staff compensation and tip split logic, so run a full split example before committing. Timely supports room assignment and service-duration blocks but can limit commission and gratuity reporting for complex split rules, so confirm reporting outputs match finance needs.
Decide how much reporting depth the team needs for admin operations
Mangomint ties scheduling to treatment documentation, but advanced admin reporting can take more work for complex multi-location structures. Fresha supports operational workflows across booking and POS, but extensive workflow customization may require disciplined setup for deeper spa documentation like SOAP notes.
Who should buy which Spas Software workflow
Spas software selection depends on how the business runs treatment delivery, because some operators treat the appointment as the hub while others treat room and therapist allocation as the hub. The segments below map decision drivers to specific tool behaviors described in the product cards.
Appointment-centric spas with consistent therapist documentation needs
Phorest and Mangomint attach treatment notes and intake to the booked appointment or scheduled treatment so documentation stays with the visit across staff workflows.
Multi-location operators coordinating booking with POS and branch calendars
Fresha uses native multi-location synchronization so guest and appointment activity stays consistent across branches, with booking and check-in connected to staff calendars and POS.
Operators prioritizing room and therapist conflict prevention in a scheduling-heavy day
Booker enforces resource availability so the booking grid reduces double-booking, and Boulevard adds room-level scheduling to allocate the right therapist and room per service duration block.
Studios that need client context visible during scheduling and edits
GlossGenius shows client profile context including visit notes, service history, and preferences in the scheduling-time screen so schedulers act on the same information used later in the visit.
Common Spas Software buying pitfalls
Buyers often fail by validating the scheduler UI without validating the operational logic that governs conflicts, documentation carryover, and follow-up workflows. Mistakes also happen when teams assume advanced automation works out of the box for discounting, commission rules, or multi-location setups.
Choosing a tool that prevents double-booking but does not keep treatment notes attached to the appointment
Phorest and Mangomint keep treatment documentation linked to the booked appointment or scheduled treatment, so staff complete intake and notes without losing context during handoffs.
Underestimating configuration effort for workflow customization in complex spas
Fresha supports deep workflow customization, but advanced spa documentation like SOAP notes needs careful configuration to fit, so validate configuration outcomes in a test schedule before rollout.
Selecting based on schedule behavior while ignoring compensation and gratuity complexity
Booker and Timely can be harder to match for complex split rules, so test a real therapist commission and gratuity scenario to confirm the reporting outputs work for finance and payouts.
Assuming multi-location synchronization works the same for series and follow-up structures
Phorest supports multi-location recall and notes continuity but has limited deep treatment series and expiry logic versus appointment-only models, so verify how series expiration and redemption rules behave in the intended workflow.
How We Selected and Ranked These Tools
We evaluated spas software on scheduling conflict prevention, appointment-linked treatment documentation continuity, and the depth of multi-location synchronization behaviors shown in Phorest, Fresha, and the other tools. Features scored highest because appointment scheduling rules and linked documentation reduce broken handoffs, which directly matches the standout behaviors for Phorest, Mangomint, Booker, and Boulevard.
Ease and value each received a major share of the score because several tools trade documentation workflow strength for limits in series expiry logic, admin reporting depth, or commission reporting, which affects day-to-day operations. We set Phorest apart by pairing appointment scheduling rules that prevent overlapping bookings with treatment notes that stay attached to booked appointments, then extending that continuity across multi-location recall use cases.
Frequently Asked Questions About Spas Software
How do Zenoti alternatives handle appointment-first treatment notes so documentation follows the booked visit?
Which platforms support multi-location synchronization without duplicating client data across sites?
How does Booker prevent double-booking when services have different durations and multiple staff are assigned?
When a team needs recall and follow-up messaging tied to appointment outcomes, how do the systems differ?
What integration and API options matter for custom workflows around booking, payments, and automation?
How do spa scheduling systems handle data migration when moving client history and service records from a legacy spreadsheet or POS?
When an operator needs admin controls and staff permissions for scheduling and treatment workflows, which tools fit best?
What breaks if intake forms and consent data are not bound to the appointment record?
Which system design supports therapist and room utilization reporting for operational KPIs like utilization rate and room revenue attribution?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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