Quick Overview
- 1#1: MaintainX - Mobile-first platform for creating, assigning, and tracking preventive maintenance work orders and checklists.
- 2#2: UpKeep - Simplifies preventive maintenance scheduling, asset management, and work order tracking for maintenance teams.
- 3#3: Limble CMMS - User-friendly CMMS software focused on preventive maintenance, work orders, and asset tracking with quick setup.
- 4#4: Hippo CMMS - Affordable and simple CMMS for scheduling preventive maintenance, managing assets, and generating reports.
- 5#5: Maintenance Care - Easy-to-use preventive maintenance software with work orders, inspections, and inventory management.
- 6#6: Fiix - Cloud-based CMMS that streamlines preventive maintenance planning, execution, and analytics.
- 7#7: eMaint - Configurable CMMS for preventive maintenance scheduling, asset management, and mobile access.
- 8#8: Fracttal One - AI-enhanced platform for predictive and preventive maintenance with work orders and asset insights.
- 9#9: Asset Panda - Asset tracking software with built-in preventive maintenance scheduling and customizable workflows.
- 10#10: Asset Essentials - Web-based CMMS for preventive maintenance, work orders, and asset management tailored for facilities.
We ranked these tools based on ease of setup, intuitive design, comprehensive feature sets (including work order management, asset tracking, and analytics), reliable performance, and strong value, ensuring they deliver practical, effective solutions for maintenance challenges.
Comparison Table
Simplify preventive maintenance management with top software tools, featuring MaintainX, UpKeep, Limble CMMS, Hippo CMMS, Maintenance Care, and more. This comparison table outlines key capabilities, user experience, and practical benefits to guide readers toward the right solution for their specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Mobile-first platform for creating, assigning, and tracking preventive maintenance work orders and checklists. | enterprise | 9.5/10 | 9.2/10 | 9.8/10 | 9.4/10 |
| 2 | UpKeep Simplifies preventive maintenance scheduling, asset management, and work order tracking for maintenance teams. | enterprise | 9.2/10 | 9.0/10 | 9.5/10 | 8.7/10 |
| 3 | Limble CMMS User-friendly CMMS software focused on preventive maintenance, work orders, and asset tracking with quick setup. | enterprise | 8.7/10 | 8.4/10 | 9.6/10 | 8.2/10 |
| 4 | Hippo CMMS Affordable and simple CMMS for scheduling preventive maintenance, managing assets, and generating reports. | enterprise | 8.2/10 | 8.0/10 | 9.0/10 | 8.3/10 |
| 5 | Maintenance Care Easy-to-use preventive maintenance software with work orders, inspections, and inventory management. | enterprise | 8.4/10 | 8.2/10 | 9.1/10 | 8.0/10 |
| 6 | Fiix Cloud-based CMMS that streamlines preventive maintenance planning, execution, and analytics. | enterprise | 8.1/10 | 8.7/10 | 8.2/10 | 7.5/10 |
| 7 | eMaint Configurable CMMS for preventive maintenance scheduling, asset management, and mobile access. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 8 | Fracttal One AI-enhanced platform for predictive and preventive maintenance with work orders and asset insights. | enterprise | 7.8/10 | 8.1/10 | 7.5/10 | 7.4/10 |
| 9 | Asset Panda Asset tracking software with built-in preventive maintenance scheduling and customizable workflows. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
| 10 | Asset Essentials Web-based CMMS for preventive maintenance, work orders, and asset management tailored for facilities. | enterprise | 7.8/10 | 8.0/10 | 8.3/10 | 7.4/10 |
Mobile-first platform for creating, assigning, and tracking preventive maintenance work orders and checklists.
Simplifies preventive maintenance scheduling, asset management, and work order tracking for maintenance teams.
User-friendly CMMS software focused on preventive maintenance, work orders, and asset tracking with quick setup.
Affordable and simple CMMS for scheduling preventive maintenance, managing assets, and generating reports.
Easy-to-use preventive maintenance software with work orders, inspections, and inventory management.
Cloud-based CMMS that streamlines preventive maintenance planning, execution, and analytics.
Configurable CMMS for preventive maintenance scheduling, asset management, and mobile access.
AI-enhanced platform for predictive and preventive maintenance with work orders and asset insights.
Asset tracking software with built-in preventive maintenance scheduling and customizable workflows.
Web-based CMMS for preventive maintenance, work orders, and asset management tailored for facilities.
MaintainX
enterpriseMobile-first platform for creating, assigning, and tracking preventive maintenance work orders and checklists.
Mobile-first design with instant work order creation via voice, photo, or text, turning smartphones into full CMMS tools
MaintainX is a mobile-first CMMS platform specializing in simple preventive maintenance, work orders, and asset tracking for frontline teams. It enables easy creation of recurring PM schedules, real-time task assignment via intuitive mobile apps, and instant updates to minimize downtime. Ideal for operations seeking straightforward tools without enterprise complexity, it supports photo attachments, checklists, and basic inventory management to ensure compliance and efficiency.
Pros
- Exceptionally intuitive mobile-first interface accessible to non-technical users
- Robust preventive maintenance scheduling with recurring tasks and reminders
- Free tier and scalable pricing make it accessible for small teams
Cons
- Advanced reporting and analytics limited in lower plans
- Fewer native integrations than enterprise competitors
- Customization options can feel basic for complex workflows
Best For
Small to mid-sized businesses and field service teams needing dead-simple preventive maintenance without training overhead.
Pricing
Free plan for basics; Pro at $16/user/month (annual); Business at $49/user/month; Enterprise custom.
UpKeep
enterpriseSimplifies preventive maintenance scheduling, asset management, and work order tracking for maintenance teams.
Direct parts purchasing from suppliers within the app, reducing downtime by combining maintenance planning with procurement.
UpKeep is a mobile-first CMMS platform that simplifies preventive maintenance by enabling users to schedule recurring tasks, manage work orders, and track assets in real-time. It offers intuitive tools for creating preventive maintenance schedules based on time, meter readings, or conditions, ensuring equipment reliability with minimal setup. The software also includes inventory management and parts purchasing integration, making it a comprehensive yet straightforward solution for maintenance teams.
Pros
- Highly intuitive mobile app for on-the-go preventive maintenance scheduling
- Seamless recurring task automation and asset history tracking
- Built-in inventory and parts purchasing to streamline operations
Cons
- Limited advanced analytics compared to enterprise-level tools
- Pricing scales per user, which can add up for larger teams
- Fewer customization options for complex workflows
Best For
Small to mid-sized maintenance teams seeking a simple, mobile-optimized solution for preventive maintenance without steep learning curves.
Pricing
Starts at $45/user/month (Starter, billed annually), with Essentials at $75/user/month and Elite at $140/user/month; free trial available.
Limble CMMS
enterpriseUser-friendly CMMS software focused on preventive maintenance, work orders, and asset tracking with quick setup.
One-click preventive maintenance scheduling with automated recurring work orders
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) emphasizing simplicity for preventive maintenance, work order management, and asset tracking. It enables users to schedule recurring PM tasks effortlessly, dispatch them via a mobile app, and monitor compliance through clean dashboards. Designed for quick deployment without IT support, it suits teams prioritizing ease over advanced enterprise features.
Pros
- Intuitive interface requiring minimal training
- Rapid setup in under 30 minutes
- Robust mobile app for on-the-go PM execution
Cons
- Limited advanced reporting and analytics
- Per-user pricing scales quickly for larger teams
- Fewer integrations compared to enterprise competitors
Best For
Small to mid-sized maintenance teams seeking a hassle-free preventive maintenance solution without complex configurations.
Pricing
Starts at $40/user/month (Essentials, billed annually); Professional at $70/user/month; Enterprise custom.
Hippo CMMS
enterpriseAffordable and simple CMMS for scheduling preventive maintenance, managing assets, and generating reports.
Visual PM calendar with route optimization for efficient technician scheduling
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) focused on simplifying preventive maintenance scheduling, work order management, and asset tracking for small to medium-sized businesses. It enables users to set up recurring PM tasks with calendars, route optimization, and automated notifications to prevent equipment downtime. The platform offers a clean dashboard for oversight and mobile access for technicians, making it straightforward without overwhelming complexity.
Pros
- Intuitive interface with drag-and-drop PM scheduling
- Strong mobile app for on-the-go work orders
- Affordable flat-rate pricing for small teams
Cons
- Limited advanced reporting and analytics
- Customization options are basic
- Inventory management lacks depth for larger operations
Best For
Small to mid-sized facilities or teams seeking simple, user-friendly preventive maintenance scheduling without enterprise-level complexity.
Pricing
Starts at $197/month for up to 50 assets (CMMS Lite), scaling to $597/month for 500 assets; free trial available.
Maintenance Care
enterpriseEasy-to-use preventive maintenance software with work orders, inspections, and inventory management.
Drag-and-drop preventive maintenance calendar for quick, visual scheduling of recurring tasks
Maintenance Care is a cloud-based CMMS platform specializing in simple preventive maintenance, work order management, and asset tracking for maintenance teams. It offers intuitive tools for scheduling recurring PM tasks, mobile work order assignments with photo attachments, and real-time dashboards for performance insights. Designed for ease, it helps small to mid-sized facilities reduce downtime through straightforward preventive strategies without overwhelming complexity.
Pros
- Intuitive drag-and-drop PM scheduling
- Strong mobile app with offline support
- Customizable dashboards and reporting
Cons
- Limited advanced analytics and automation
- Pricing can escalate with multiple locations/users
- Fewer third-party integrations than top competitors
Best For
Small to medium-sized facilities managers needing a user-friendly tool for basic preventive maintenance and work orders.
Pricing
Starts at $45/location/month (billed annually) for Essentials plan; scales with users, locations, and premium features up to Enterprise at custom pricing.
Fiix
enterpriseCloud-based CMMS that streamlines preventive maintenance planning, execution, and analytics.
Fiix Copilot AI for predictive maintenance recommendations and insights
Fiix is a cloud-based CMMS platform designed to streamline preventive maintenance through automated scheduling, work order management, and asset tracking. It enables teams to create recurring PM tasks, assign them to technicians via a mobile app, and monitor compliance with real-time dashboards. While robust for growing operations, it offers simplicity for basic PM needs without requiring extensive setup.
Pros
- Intuitive preventive maintenance scheduling with automation
- Strong mobile app for field technicians
- Comprehensive asset and inventory tracking
Cons
- Pricing can escalate quickly for larger teams
- Some advanced features unnecessary for simple PM
- Custom reporting requires configuration
Best For
Small to mid-sized maintenance teams seeking scalable yet straightforward preventive maintenance without heavy IT involvement.
Pricing
Quote-based starting at ~$45/user/month for Essential plan; scales to Enterprise with custom pricing.
eMaint
enterpriseConfigurable CMMS for preventive maintenance scheduling, asset management, and mobile access.
No-code configurability for custom fields, workflows, and PM calendars
eMaint is a cloud-based CMMS software focused on preventive maintenance, work order management, and asset tracking for small to mid-sized organizations. It enables users to schedule recurring PM tasks, manage inventory, and generate customizable reports with minimal setup. The platform supports mobile access and integrations, making it suitable for simple yet effective maintenance workflows.
Pros
- Highly configurable without coding for tailored PM schedules
- Robust mobile app for on-the-go maintenance
- Strong reporting and analytics for PM performance
Cons
- Quote-based pricing lacks transparency
- Can feel feature-heavy for purely simple PM needs
- Limited out-of-box templates for beginners
Best For
Small to medium maintenance teams seeking scalable preventive maintenance without enterprise complexity.
Pricing
Custom quote-based; typically starts at $50-70/user/month for basic plans, scaling with users and features.
Fracttal One
enterpriseAI-enhanced platform for predictive and preventive maintenance with work orders and asset insights.
AI-powered failure predictions integrated into preventive schedules
Fracttal One is a cloud-based CMMS platform designed to streamline preventive maintenance through automated scheduling, work order management, and asset tracking. It offers mobile accessibility for technicians, real-time notifications, and basic reporting to ensure timely maintenance tasks. While it includes AI-driven predictive features, its core functionality supports simple PM workflows for small to medium teams.
Pros
- Automated preventive maintenance scheduling and calendars
- Robust mobile app with offline support for field work
- Geolocation tracking for efficient technician dispatching
Cons
- Feature set can feel bloated for purely simple PM needs
- Pricing scales quickly with users and advanced modules
- Steeper learning curve for non-technical users
Best For
Small to mid-sized maintenance teams needing straightforward PM scheduling with mobile access and light asset management.
Pricing
Starts at ~$19/user/month for basic plans, with Professional (~$49/user/month) and custom Enterprise tiers; free trial available.
Asset Panda
enterpriseAsset tracking software with built-in preventive maintenance scheduling and customizable workflows.
Unlimited users and QR code integration for seamless mobile preventive maintenance execution without extra costs
Asset Panda is a cloud-based asset management platform with built-in preventive maintenance tools, enabling users to track assets via QR codes, schedule recurring maintenance tasks, and manage work orders. It supports automated reminders, mobile access for technicians, and customizable workflows to streamline asset lifecycle management. Ideal for organizations needing integrated asset tracking and simple PM, it offers reporting and audit trails for compliance.
Pros
- Unlimited users with no per-user fees
- Robust QR/barcode scanning for quick asset access and PM logging
- Highly customizable schedules, workflows, and reports
Cons
- Steeper learning curve due to extensive customization options
- Pricing requires custom quotes, lacking transparency
- Overkill for teams needing only basic PM without full asset management
Best For
Mid-sized businesses with asset-intensive operations requiring scheduled preventive maintenance integrated with inventory and tracking.
Pricing
Custom pricing starting around $1,500/year for up to 500 assets; unlimited users, scales with asset volume—contact sales for quotes.
Asset Essentials
enterpriseWeb-based CMMS for preventive maintenance, work orders, and asset management tailored for facilities.
Meter-based preventive maintenance scheduling that automates tasks based on actual asset usage
Asset Essentials is a cloud-based CMMS that excels in simple preventive maintenance by enabling easy scheduling of recurring tasks based on time intervals or meter readings, automated work order generation, and asset tracking. It offers a mobile app for technicians to access tasks on the go and generates reports to monitor PM compliance and asset health. The platform is scalable for mid-sized operations, focusing on reliability without unnecessary complexity.
Pros
- Intuitive PM scheduling with calendar views and meter-based triggers
- Robust mobile app for real-time work order updates
- Strong reporting and analytics for maintenance insights
Cons
- Pricing requires custom quotes, lacking transparency
- Advanced features may overwhelm very small teams
- Limited free trial and onboarding support for beginners
Best For
Mid-sized facilities managers or operations teams handling 50-500 assets who need reliable, straightforward preventive maintenance scheduling.
Pricing
Quote-based pricing, typically starting at $45-60 per user/month, scaling with assets and features.
Conclusion
The review of 10 preventive maintenance tools underscores a standout top performer: MaintainX, which excels with its mobile-first design for work order creation, assignment, and tracking. It is closely followed by UpKeep, a solid choice for simplifying scheduling and asset management, and Limble CMMS, praised for its user-friendliness and quick setup—each offering distinct strengths to meet varied needs.
Ready to elevate your maintenance efficiency? Start with MaintainX to harness the power of mobile-first management and keep operations running smoothly.
Tools Reviewed
All tools were independently evaluated for this comparison