Quick Overview
- 1#1: PointClickCare - Comprehensive cloud-based EHR and operational platform for managing senior living facilities including clinical documentation, billing, and analytics.
- 2#2: MatrixCare - Integrated suite for post-acute and senior care with clinical, financial, and staffing management tools.
- 3#3: Eldermark - End-to-end operations platform for senior living communities handling CRM, care coordination, and billing.
- 4#4: American HealthTech - Modular EHR system for long-term care facilities with MDS, payroll, and compliance features.
- 5#5: SigmaCare - Real-time EHR for nursing homes and senior housing emphasizing care plans and regulatory reporting.
- 6#6: Yardi Voyager - Robust property management software adapted for senior housing with leasing, accounting, and resident portals.
- 7#7: RealPage Senior Living - Revenue optimization and marketing platform for senior living operators with dynamic pricing and analytics.
- 8#8: HCS - EHR and financial management software for post-acute care including senior living reimbursement tracking.
- 9#9: Cantata Health - Unified platform for long-term and behavioral health care with therapy documentation and billing integration.
- 10#10: ROLEr - Sales and CRM automation tool designed for senior housing lead nurturing and community management.
These tools were ranked based on comprehensive feature sets, user-friendliness, proven reliability, and alignment with senior housing needs, ensuring they deliver tangible value across clinical, financial, and operational functions.
Comparison Table
Senior housing management software simplifies facility operations, and this comparison table breaks down top options like PointClickCare, MatrixCare, Eldermark, American HealthTech, SigmaCare, and more to help readers evaluate key features. Readers will gain clarity on tools' capabilities, from care coordination to reporting, enabling them to choose the best fit for their facility's needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PointClickCare Comprehensive cloud-based EHR and operational platform for managing senior living facilities including clinical documentation, billing, and analytics. | enterprise | 9.4/10 | 9.6/10 | 8.1/10 | 8.7/10 |
| 2 | MatrixCare Integrated suite for post-acute and senior care with clinical, financial, and staffing management tools. | enterprise | 9.2/10 | 9.5/10 | 8.1/10 | 8.7/10 |
| 3 | Eldermark End-to-end operations platform for senior living communities handling CRM, care coordination, and billing. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 4 | American HealthTech Modular EHR system for long-term care facilities with MDS, payroll, and compliance features. | specialized | 8.4/10 | 9.0/10 | 7.8/10 | 8.2/10 |
| 5 | SigmaCare Real-time EHR for nursing homes and senior housing emphasizing care plans and regulatory reporting. | specialized | 8.3/10 | 8.7/10 | 7.9/10 | 8.1/10 |
| 6 | Yardi Voyager Robust property management software adapted for senior housing with leasing, accounting, and resident portals. | enterprise | 8.3/10 | 9.1/10 | 7.2/10 | 7.8/10 |
| 7 | RealPage Senior Living Revenue optimization and marketing platform for senior living operators with dynamic pricing and analytics. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 8 | HCS EHR and financial management software for post-acute care including senior living reimbursement tracking. | specialized | 7.6/10 | 8.1/10 | 6.9/10 | 7.4/10 |
| 9 | Cantata Health Unified platform for long-term and behavioral health care with therapy documentation and billing integration. | specialized | 6.8/10 | 7.2/10 | 7.5/10 | 6.5/10 |
| 10 | ROLEr Sales and CRM automation tool designed for senior housing lead nurturing and community management. | specialized | 2.2/10 | 0.8/10 | 8.1/10 | 1.5/10 |
Comprehensive cloud-based EHR and operational platform for managing senior living facilities including clinical documentation, billing, and analytics.
Integrated suite for post-acute and senior care with clinical, financial, and staffing management tools.
End-to-end operations platform for senior living communities handling CRM, care coordination, and billing.
Modular EHR system for long-term care facilities with MDS, payroll, and compliance features.
Real-time EHR for nursing homes and senior housing emphasizing care plans and regulatory reporting.
Robust property management software adapted for senior housing with leasing, accounting, and resident portals.
Revenue optimization and marketing platform for senior living operators with dynamic pricing and analytics.
EHR and financial management software for post-acute care including senior living reimbursement tracking.
Unified platform for long-term and behavioral health care with therapy documentation and billing integration.
Sales and CRM automation tool designed for senior housing lead nurturing and community management.
PointClickCare
enterpriseComprehensive cloud-based EHR and operational platform for managing senior living facilities including clinical documentation, billing, and analytics.
Real-time point-of-care mobile documentation with integrated eMAR and care planning for frontline staff
PointClickCare is a leading cloud-based EHR and management platform tailored for senior living, skilled nursing, and long-term care facilities. It streamlines resident care, financial operations, staffing, billing, and compliance through an integrated suite of modules. With robust interoperability standards like FHIR and advanced analytics, it enables data-driven decisions to enhance care quality and operational efficiency.
Pros
- Comprehensive all-in-one solution covering clinical, financial, and operational needs
- Superior interoperability with EHRs, labs, and pharmacies via FHIR standards
- Powerful analytics and reporting for compliance and outcomes tracking
Cons
- Steep learning curve due to extensive features and customization
- High cost unsuitable for small facilities
- Occasional performance lags with very large datasets
Best For
Large senior housing operators and skilled nursing facilities requiring a scalable, enterprise-grade platform for integrated care management.
Pricing
Custom enterprise subscription pricing based on facility size and modules; typically $100-$300 per resident/month or thousands monthly for full suites—contact for quote.
MatrixCare
enterpriseIntegrated suite for post-acute and senior care with clinical, financial, and staffing management tools.
Seamless integration of point-of-care EHR with revenue cycle management and predictive analytics for proactive care planning
MatrixCare is a comprehensive, cloud-based Electronic Health Record (EHR) and management platform tailored for senior living, skilled nursing, and post-acute care providers. It streamlines resident care coordination, clinical documentation, billing, staffing, and compliance through integrated modules for assisted living, memory care, and independent living. The software emphasizes interoperability, real-time analytics, and customizable workflows to enhance operational efficiency and resident outcomes.
Pros
- Extensive feature set including EHR, billing, and compliance tools in one platform
- Strong interoperability with other healthcare systems and real-time reporting
- Highly customizable for various senior housing models like assisted living and memory care
Cons
- Steep learning curve due to its comprehensive and complex interface
- Premium pricing that may be prohibitive for smaller facilities
- Occasional reports of slow performance during peak usage
Best For
Mid-to-large senior living operators needing an enterprise-grade, all-in-one solution for clinical, financial, and regulatory management.
Pricing
Custom quote-based pricing, typically starting at $150-$300 per bed/month depending on modules and facility size; enterprise contracts common.
Eldermark
specializedEnd-to-end operations platform for senior living communities handling CRM, care coordination, and billing.
Unified Resident360 profile that aggregates all resident data, care plans, and interactions into a single, actionable view across teams
Eldermark is a cloud-based, all-in-one management platform tailored for senior living communities, including assisted living, memory care, and independent living facilities. It streamlines operations through integrated modules for sales and marketing, resident care planning, clinical documentation, billing, accounting, and advanced analytics. The software emphasizes regulatory compliance, workflow automation, and data-driven insights to enhance resident outcomes and operational efficiency.
Pros
- Comprehensive end-to-end functionality covering sales to care and finance
- Robust analytics and customizable dashboards for real-time insights
- Strong focus on compliance with HIPAA and state regulations
Cons
- Initial setup and customization can be time-intensive
- Higher cost may strain smaller operators
- Mobile app functionality lags behind desktop experience
Best For
Mid-sized to large senior living operators needing a scalable, integrated platform for multi-community management.
Pricing
Custom subscription pricing starting at approximately $10-20 per resident/month, based on modules, community size, and contract length; demo required for quotes.
American HealthTech
specializedModular EHR system for long-term care facilities with MDS, payroll, and compliance features.
All-in-one POLARIS suite with seamless EVERSIGN electronic signatures for care plans and consents
American HealthTech's POLARIS platform is a comprehensive EHR and management software tailored for senior housing, assisted living, skilled nursing, and long-term care facilities. It handles resident admissions, care planning, billing, scheduling, and compliance reporting in an integrated system. The solution emphasizes regulatory adherence, such as MDS 3.0 and PDPM, while supporting ancillary services like therapy and pharmacy management.
Pros
- Robust clinical documentation and MDS compliance tools
- Integrated billing and financial management
- Reliable customer support and training resources
Cons
- Dated user interface requiring adaptation
- Complex initial setup and customization
- Limited native mobile app functionality
Best For
Mid-sized senior living operators needing a unified platform for clinical, operational, and financial workflows.
Pricing
Custom quote-based pricing, typically $75-150 per resident/month depending on modules and facility size.
SigmaCare
specializedReal-time EHR for nursing homes and senior housing emphasizing care plans and regulatory reporting.
Dynamic eMAR system with automated alerts, barcode verification, and real-time inventory tracking for medication safety
SigmaCare is a comprehensive EHR and operations platform tailored for senior housing providers, including assisted living, skilled nursing, and memory care facilities. It centralizes resident care management with tools for point-of-care documentation, medication administration, customizable care plans, staff scheduling, and integrated billing. The software supports regulatory compliance like MDS 3.0 and promotes efficiency through real-time data sharing across clinical and administrative teams.
Pros
- Robust clinical tools including eMAR with barcode scanning and real-time alerts
- Seamless integration of care planning, scheduling, and HIPAA-compliant billing
- Mobile app for point-of-care access improving staff efficiency
Cons
- Steep learning curve during onboarding for non-tech-savvy users
- Interface feels somewhat dated compared to modern competitors
- Custom integrations can be costly and time-consuming
Best For
Mid-to-large senior living operators needing an all-in-one clinical and operational platform with strong regulatory compliance features.
Pricing
Custom enterprise pricing based on facility size, resident count, and modules selected; typically starts at $100+ per bed/month with quotes upon request.
Yardi Voyager
enterpriseRobust property management software adapted for senior housing with leasing, accounting, and resident portals.
Integrated Voyager Senior Living suite with resident health tracking and automated regulatory compliance reporting
Yardi Voyager is a robust, enterprise-grade property management platform tailored for senior housing, offering end-to-end solutions for leasing, resident management, accounting, and maintenance. It includes specialized modules for senior living communities, such as resident portals, care coordination, and compliance tracking for assisted living and memory care. The software excels in handling large portfolios with customizable workflows and real-time reporting, making it ideal for operators managing multiple properties.
Pros
- Comprehensive feature set with strong accounting and financial reporting
- Scalable for large senior housing portfolios with multi-property support
- Extensive integrations with third-party tools for care management and EHR systems
Cons
- Steep learning curve and complex interface requiring extensive training
- High implementation costs and lengthy setup process
- Pricing can be prohibitive for smaller senior living operators
Best For
Large senior housing providers managing complex, multi-site operations who need robust financial and compliance tools.
Pricing
Custom enterprise pricing starting at $1.50-$3 per unit/month, plus one-time implementation fees often exceeding $50,000; modular add-ons increase costs.
RealPage Senior Living
enterpriseRevenue optimization and marketing platform for senior living operators with dynamic pricing and analytics.
AI-powered Revenue Management that dynamically optimizes pricing and inventory for senior housing demand patterns
RealPage Senior Living is a cloud-based property management platform tailored for senior housing operators, managing independent living, assisted living, and memory care communities. It handles leasing, resident screening, billing, maintenance requests, compliance reporting, and care coordination through modules like eMAR and resident portals. The software emphasizes revenue management with AI-driven pricing optimization and integrates with third-party systems for holistic operations.
Pros
- Robust revenue management tools with AI optimization for occupancy and pricing
- Comprehensive senior-specific features like eMAR, care plans, and regulatory compliance
- Scalable integrations with accounting, CRM, and ancillary services
Cons
- Steep learning curve due to extensive feature set and customization
- Higher pricing suitable mainly for mid-to-large operators
- Occasional reports of slower customer support response times
Best For
Mid-to-large senior living operators seeking enterprise-grade scalability and revenue-focused analytics.
Pricing
Custom enterprise pricing, typically $8-15 per unit/month plus setup fees and add-ons for advanced modules.
HCS
specializedEHR and financial management software for post-acute care including senior living reimbursement tracking.
Integrated Village Total Management for seamless resident billing, accounting, and operations in one system
HCS (Health Care Software, Inc.) offers a comprehensive Senior Living Management Software suite tailored for assisted living, independent living, and memory care communities. The platform manages resident admissions, billing, care planning, staff scheduling, and compliance reporting through its Resident Management System (RMS). It stands out with deep integration between operational and financial modules, making it suitable for mid-sized operators focused on back-office efficiency.
Pros
- Robust financial and accounting integration
- Extensive reporting and customization options
- Dedicated support for senior housing compliance
Cons
- Outdated user interface with steep learning curve
- Primarily on-premise deployment limits remote access
- Higher implementation costs and time
Best For
Mid-sized senior living communities needing strong integrated financial management and operational controls.
Pricing
Custom pricing based on facility size; typically $60-120 per unit/month with one-time setup fees of $10K+.
Cantata Health
specializedUnified platform for long-term and behavioral health care with therapy documentation and billing integration.
Behavioral health-specific analytics dashboard for tracking resident outcomes and compliance metrics
Cantata Health offers an integrated electronic health record (EHR) platform primarily designed for behavioral health and human services, with tools for clinical documentation, scheduling, billing, and compliance. In the context of senior housing management, it supports facilities handling mental health, substance use, or developmental disabilities among residents, providing HIPAA-compliant records and analytics. However, it lacks robust property management features like leasing, maintenance tracking, or occupancy management typical for senior living communities.
Pros
- Strong clinical documentation and EHR capabilities for behavioral health needs in senior care
- HIPAA-compliant with robust compliance and billing tools
- Advanced analytics for population health management
Cons
- Limited support for core senior housing functions like admissions, leasing, and facility maintenance
- Not optimized for general senior living operations, requiring integrations for full use
- Pricing lacks transparency and can be high for smaller facilities
Best For
Senior housing providers specializing in memory care, behavioral health, or assisted living with significant clinical documentation requirements.
Pricing
Custom subscription pricing based on modules, users, and facility size; typically starts at $200/user/month, contact for quote.
ROLEr
specializedSales and CRM automation tool designed for senior housing lead nurturing and community management.
AI-powered RPG character and scenario generator, which excels in creative fiction but provides no value for senior housing operations
ROLEr (roler.co) is an AI-powered platform primarily designed for generating role-playing game (RPG) content, such as characters, scenarios, worlds, and narratives for creative writing or tabletop gaming. It does not offer any native features for senior housing management, including resident tracking, billing, maintenance scheduling, compliance reporting, or health monitoring. While its AI could be stretched for fictional senior resident profiles or training stories, it lacks the robust tools required for actual facility operations.
Pros
- Intuitive web-based interface that's quick to learn
- Fast AI content generation for creative tasks
- Affordable entry-level pricing
Cons
- Zero features for resident management, leasing, or billing
- No integration with property management systems or compliance tools
- Irrelevant for core senior housing needs like health tracking or reporting
Best For
Creative marketers or trainers in senior housing seeking novelty AI for storytelling or simulations, not operational managers.
Pricing
Free tier with limited daily generations; Pro plan at $9/month for unlimited access and advanced features.
Conclusion
After evaluating these top tools, senior housing and long-term care facilities gain access to solutions that prioritize operational efficiency, clinical precision, and resident care. PointClickCare emerges as the top choice, offering a comprehensive cloud-based platform that unifies clinical documentation, billing, and analytics. MatrixCare and Eldermark, however, stand as strong alternatives—MatrixCare for its integrated post-acute care management and Eldermark for its end-to-end community operations—catering to diverse facility needs.
Don’t miss out on optimizing your senior housing management: start exploring PointClickCare today to unlock streamlined workflows, enhanced care coordination, and improved overall performance.
Tools Reviewed
All tools were independently evaluated for this comparison