Quick Overview
- 1#1: Condo Control - Comprehensive web-based software for self-managed condo associations handling communications, violations, billing, and maintenance requests.
- 2#2: HOA Express - User-friendly cloud platform for self-managed HOAs and condos managing dues, work orders, violations, and owner portals.
- 3#3: DoorLoop - All-in-one property management software with HOA tools for accounting, maintenance, and resident portals ideal for self-managed condos.
- 4#4: Buildium - Robust property management solution for condos and HOAs featuring resident portals, online payments, and violation tracking.
- 5#5: Neighborly Software - Modern HOA management software simplifying dues collection, communications, and architectural reviews for self-managed communities.
- 6#6: PayHOA - Streamlined HOA platform focused on online payments, messaging, and simple board management for self-managed associations.
- 7#7: Condo Manager - Full-featured condo management software for self-managed boards handling accounting, violations, and owner communications.
- 8#8: AssociationVoice - Communication-centric platform for HOAs and condos with calendars, documents, and messaging for self-managed operations.
- 9#9: HOALife - Affordable, easy-to-use software for self-managed HOAs managing billing, work orders, and resident interactions.
- 10#10: PayDues - Simple dues collection and management tool for self-managed condo associations with basic accounting and reminders.
Tools were chosen and ranked based on their ability to deliver essential features, user-friendliness, reliability, and value, ensuring they cater to the unique needs of self-managed condo associations.
Comparison Table
Managing a condo association effectively demands reliable software, and this comparison table outlines leading tools such as Condo Control, HOA Express, DoorLoop, Buildium, Neighborly Software, and more to guide readers in finding the right fit. Readers will gain insights into each solution's features, usability, cost, and unique advantages, helping them make informed choices aligned with their association's specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Condo Control Comprehensive web-based software for self-managed condo associations handling communications, violations, billing, and maintenance requests. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.6/10 |
| 2 | HOA Express User-friendly cloud platform for self-managed HOAs and condos managing dues, work orders, violations, and owner portals. | specialized | 9.1/10 | 9.2/10 | 9.0/10 | 9.5/10 |
| 3 | DoorLoop All-in-one property management software with HOA tools for accounting, maintenance, and resident portals ideal for self-managed condos. | enterprise | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 4 | Buildium Robust property management solution for condos and HOAs featuring resident portals, online payments, and violation tracking. | enterprise | 8.5/10 | 9.2/10 | 7.9/10 | 7.6/10 |
| 5 | Neighborly Software Modern HOA management software simplifying dues collection, communications, and architectural reviews for self-managed communities. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.6/10 |
| 6 | PayHOA Streamlined HOA platform focused on online payments, messaging, and simple board management for self-managed associations. | specialized | 7.2/10 | 7.0/10 | 8.1/10 | 8.4/10 |
| 7 | Condo Manager Full-featured condo management software for self-managed boards handling accounting, violations, and owner communications. | specialized | 7.2/10 | 8.0/10 | 6.5/10 | 7.5/10 |
| 8 | AssociationVoice Communication-centric platform for HOAs and condos with calendars, documents, and messaging for self-managed operations. | specialized | 7.8/10 | 8.5/10 | 7.5/10 | 7.0/10 |
| 9 | HOALife Affordable, easy-to-use software for self-managed HOAs managing billing, work orders, and resident interactions. | specialized | 8.1/10 | 7.8/10 | 8.5/10 | 9.0/10 |
| 10 | PayDues Simple dues collection and management tool for self-managed condo associations with basic accounting and reminders. | other | 7.2/10 | 6.8/10 | 8.5/10 | 8.0/10 |
Comprehensive web-based software for self-managed condo associations handling communications, violations, billing, and maintenance requests.
User-friendly cloud platform for self-managed HOAs and condos managing dues, work orders, violations, and owner portals.
All-in-one property management software with HOA tools for accounting, maintenance, and resident portals ideal for self-managed condos.
Robust property management solution for condos and HOAs featuring resident portals, online payments, and violation tracking.
Modern HOA management software simplifying dues collection, communications, and architectural reviews for self-managed communities.
Streamlined HOA platform focused on online payments, messaging, and simple board management for self-managed associations.
Full-featured condo management software for self-managed boards handling accounting, violations, and owner communications.
Communication-centric platform for HOAs and condos with calendars, documents, and messaging for self-managed operations.
Affordable, easy-to-use software for self-managed HOAs managing billing, work orders, and resident interactions.
Simple dues collection and management tool for self-managed condo associations with basic accounting and reminders.
Condo Control
specializedComprehensive web-based software for self-managed condo associations handling communications, violations, billing, and maintenance requests.
Advanced violation tracking and enforcement system with automated workflows, photo evidence upload, and compliance reporting
Condo Control is a cloud-based, all-in-one software platform tailored for self-managed condominium associations, enabling boards to handle owner directories, unit records, billing, violations, maintenance requests, and communications efficiently. It offers customizable workflows, automated notices, document storage, and voting tools to streamline operations without needing third-party managers. The platform emphasizes compliance, reporting, and resident engagement, making it ideal for boards seeking full control and scalability.
Pros
- Comprehensive feature set covering accounting, violations, communications, and elections in one platform
- Highly customizable dashboards and automated workflows that adapt to specific condo bylaws
- Strong security, mobile accessibility, and unlimited support for self-managed boards
Cons
- Pricing scales with unit count, which can be steep for very large associations
- Initial setup and data migration may require time for complex properties
- Limited native integrations with external accounting software like QuickBooks
Best For
Self-managed condo boards of 50+ units looking for a scalable, feature-rich platform to replace spreadsheets and manual processes.
Pricing
Starts at $99/month for up to 75 units, then $1.25-$1.75 per unit/month; annual discounts available, no long-term contracts.
HOA Express
specializedUser-friendly cloud platform for self-managed HOAs and condos managing dues, work orders, violations, and owner portals.
Advanced violation tracking with automated notices, photo uploads, and compliance timelines
HOA Express is a cloud-based software platform tailored for self-managed HOA and condo associations, offering tools for violation tracking, architectural request management, billing, work orders, and resident communications. It features a secure owner portal for online payments, document access, and service requests, streamlining operations without needing third-party managers. The solution emphasizes affordability and ease for volunteer boards handling day-to-day association tasks.
Pros
- Affordable per-unit pricing with low minimums
- Robust violation and ARC modules with photo evidence and workflows
- User-friendly resident portal for self-service payments and requests
Cons
- Interface feels slightly dated compared to newer competitors
- Limited advanced reporting and analytics
- Fewer third-party integrations than enterprise options
Best For
Self-managed condo associations with 50-500 units seeking cost-effective, comprehensive tools without professional management overhead.
Pricing
Starts at $1.25 per unit/month (minimum $50), with tiers up to $2.50 per unit for larger associations; includes ACH/credit card processing fees.
DoorLoop
enterpriseAll-in-one property management software with HOA tools for accounting, maintenance, and resident portals ideal for self-managed condos.
Integrated board portal with voting, document storage, and AI-assisted communication automation
DoorLoop is an all-in-one property management platform tailored for self-managed condo associations, offering tools for automated dues collection, violation tracking, architectural requests, and owner portals. It provides robust accounting, maintenance management, and board collaboration features to streamline operations without needing external managers. With a modern interface and mobile app, it supports efficient communication and reporting for condo boards.
Pros
- Comprehensive HOA-specific tools like violation management and ACC requests
- Automated billing, payments, and financial reporting
- Intuitive resident portal and mobile app for on-the-go access
Cons
- Pricing scales with unit count, less ideal for very small associations
- Steeper learning curve for advanced accounting features
- Some HOA customizations lag behind rental-focused tools
Best For
Medium-sized self-managed condo associations (50+ units) needing scalable automation and professional reporting.
Pricing
Starts at $59/month for basic plans with $1-2 per unit/month scaling; custom quotes for HOAs.
Buildium
enterpriseRobust property management solution for condos and HOAs featuring resident portals, online payments, and violation tracking.
Advanced automated accounting with seamless bank integrations and rule-based late fee enforcement
Buildium is a robust property management platform tailored for self-managed condo associations, offering tools for automated dues collection, resident portals, maintenance requests, and violation tracking. It streamlines accounting with bank integrations, late fee automation, and detailed financial reporting, while providing communication features like announcements and document storage. Designed primarily for professional managers, it empowers smaller associations to handle operations independently without extensive manual work.
Pros
- Comprehensive accounting with automated invoicing, bank reconciliation, and ACH payments
- Intuitive resident and owner portals for self-service dues payments and maintenance requests
- Strong reporting and violation management tools for compliance and oversight
Cons
- Pricing scales quickly with unit count, making it less ideal for very small associations
- Steeper learning curve for non-professional users due to extensive features
- Limited free tier or trial depth, with some advanced features locked behind higher plans
Best For
Self-managed condo associations with 20+ units needing professional-grade accounting and resident management without a full-time manager.
Pricing
Starts at $55/month (Essential, up to 20 units), $165/month (Growth, 21-100 units), $365+/month (Premium); billed annually with per-unit scaling.
Neighborly Software
specializedModern HOA management software simplifying dues collection, communications, and architectural reviews for self-managed communities.
Integrated violation enforcement system with automated notice generation, photo evidence tracking, and compliance dashboards
Neighborly Software is a cloud-based platform tailored for self-managed homeowner associations, condominiums, and HOAs, providing tools for billing, payments, violation tracking, architectural requests, and resident communications. It features owner and board portals for document access, online voting, and work order management, enabling efficient operations without professional managers. The software emphasizes compliance and automation to reduce administrative burdens for condo boards.
Pros
- Comprehensive billing and automated payment processing with multiple gateways
- Robust violation and architectural request management with photo uploads and workflows
- Dedicated owner portals for self-service access to statements, documents, and requests
Cons
- Steeper learning curve for boards new to association software
- Pricing scales higher for smaller associations under 100 units
- Some advanced custom reporting and integrations require add-ons
Best For
Self-managed condo associations with 50-300 units needing an all-in-one platform for compliance, billing, and resident engagement.
Pricing
Custom quotes based on units and modules; typically $0.90-$1.80 per unit/month plus setup fees and transaction costs.
PayHOA
specializedStreamlined HOA platform focused on online payments, messaging, and simple board management for self-managed associations.
Integrated violation management with automated reminders and photo evidence submission
PayHOA is a user-friendly software platform tailored for self-managed HOA and condo associations, emphasizing online dues collection, violation tracking, and architectural request management. It offers resident and board portals for communication, document storage, and basic reporting. While it excels in payment processing, it provides a focused set of tools without advanced accounting or maintenance request features found in larger suites.
Pros
- Affordable flat-rate pricing suitable for small associations
- Seamless online payment processing with low transaction fees
- Straightforward violation and ARC request management with photo uploads
Cons
- Limited feature set lacks full accounting or work order management
- Basic reporting and no native mobile app
- Fewer integrations compared to enterprise competitors
Best For
Small to mid-sized self-managed condo associations prioritizing simple dues collection and compliance tracking over comprehensive property management.
Pricing
Starts at $59/month for up to 100 units (scales with size); plus 2.9% + $0.30 per credit card transaction; no long-term contracts.
Condo Manager
specializedFull-featured condo management software for self-managed boards handling accounting, violations, and owner communications.
Advanced accrual-based accounting with automated assessment billing and collections tracking specifically designed for condo financial regulations
Condo Manager by TOPS Software is an on-premise desktop application tailored for self-managed condominium associations, providing tools for financial accounting, violation tracking, maintenance work orders, architectural requests, and owner communications. It emphasizes robust reporting, budgeting, and compliance features to help boards handle operations without a professional manager. The software supports customization for specific HOA/condo rules and includes an optional owner portal for self-service access.
Pros
- Comprehensive accounting and financial reporting tailored to condo needs
- Integrated modules for violations, work orders, and architectural control
- One-time purchase model with strong data ownership and security
Cons
- Dated Windows-based interface with a steep learning curve
- Requires local installation and backups, no native cloud or mobile app
- Limited integrations with modern tools like QuickBooks Online or payment processors
Best For
Small to mid-sized self-managed condo boards comfortable with desktop software and prioritizing detailed financial controls over ease of use.
Pricing
Starts at $995 one-time license for basic edition; $1,495-$2,495 for full versions, plus ~20% annual maintenance/support fees.
AssociationVoice
specializedCommunication-centric platform for HOAs and condos with calendars, documents, and messaging for self-managed operations.
Integrated violation management with photo evidence, automated workflows, and status tracking
AssociationVoice is a web-based platform tailored for self-managed homeowner associations and condominium boards, offering tools for violation tracking, architectural requests, resident communications, calendars, and directories. It enables boards to handle day-to-day operations efficiently without relying on professional management companies. The software includes a resident portal for self-service access to documents, payments, and requests, promoting transparency and engagement.
Pros
- Comprehensive modules for violations, ARC requests, and communications
- Resident self-service portal reduces board workload
- Mobile-responsive design with photo upload capabilities
Cons
- Pricing scales quickly for larger associations
- User interface shows some dated elements
- Limited third-party integrations and reporting customization
Best For
Mid-sized self-managed condo associations (50-500 units) needing robust internal tools for compliance and communication.
Pricing
Tiered annual subscriptions starting at ~$500/year for up to 50 homes, scaling to $2,000+ for larger communities (custom quotes required).
HOALife
specializedAffordable, easy-to-use software for self-managed HOAs managing billing, work orders, and resident interactions.
Automated violation tracking with photo uploads, workflows, and resident self-service resolution
HOALife is a cloud-based software platform tailored for self-managed homeowners associations (HOAs) and condominium associations, offering tools for dues collection, violation tracking, architectural review, and resident communications. It includes features like a resident portal, document management, and basic accounting to streamline board operations without needing external management companies. The platform prioritizes simplicity and affordability for smaller communities.
Pros
- Highly affordable pricing model based on unit count
- Intuitive interface suitable for non-tech-savvy boards
- Strong focus on violation management and resident portal
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer third-party integrations (e.g., no native QuickBooks sync)
- Customization options are basic for larger associations
Best For
Small to mid-sized self-managed condo associations seeking a cost-effective, straightforward solution without complex needs.
Pricing
Starts at $50/month for up to 50 units, scaling to $1.50/unit/month for larger associations with annual contracts.
PayDues
otherSimple dues collection and management tool for self-managed condo associations with basic accounting and reminders.
Fully automated recurring billing with built-in late fee calculations and NSF handling
PayDues is a specialized online platform tailored for self-managed condo associations and HOAs, focusing primarily on streamlining dues collection and basic financial management. It enables automated invoicing, online payments via ACH, credit card, and e-checks, along with reminders, late fees, and an owner self-service portal. The software integrates with QuickBooks for accounting and provides simple financial reports, making it suitable for smaller associations avoiding full-featured property management suites.
Pros
- Intuitive interface with quick setup for non-technical users
- Reliable automated payment processing and reminders reducing collection efforts
- Seamless QuickBooks integration for easy accounting
Cons
- Limited scope beyond financials—no work orders, violations, or amenity management
- Basic reporting lacks advanced analytics or customization
- Customer support is email-based with slower response times
Best For
Small self-managed condo associations with 50-200 units seeking affordable, payment-focused tools without needing comprehensive property management.
Pricing
Starts at $0.99 per unit per month (minimum $49/month), with volume discounts for larger associations.
Conclusion
Evaluating the landscape of self-managed condo association software, Condo Control emerges as the top choice, offering robust tools for communication, billing, and maintenance. HOA Express and DoorLoop follow closely, with HOA Express for its user-friendly design and DoorLoop for all-in-one functionality, each serving distinct needs. Regardless of priorities, these tools simplify operations, but Condo Control’s comprehensive suite sets it apart as the leading solution.
Take the first step toward efficient management—try Condo Control to enhance communication, streamline finances, and simplify community oversight.
Tools Reviewed
All tools were independently evaluated for this comparison