GITNUXSOFTWARE REVIEW
Social Issues Societal TrendsTop 10 Best School Community Software of 2026
Editorial roundup comparing school community software for K-12 teams, with tradeoffs for ParentSquare, Apptegy, and Bloomz.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
Agents extract product evidence with provenance, then collect written reviews and transcribe video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
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ParentSquare is the best pick for schools that need managed, two-way family communication because its message moderation lets admins approve or filter what guardians see while still supporting RSVP tracking, whereas Apptegy fits larger districts since SIS sync keeps rosters and access aligned for a staff-branded portal.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
ParentSquare
Moderation controls for guardian messages let admins approve or filter outgoing content before it reaches families.
Best for: Fits when schools need managed, two-way family communication with moderated messaging and event participation tracking.
Apptegy
Editor pickSIS sync and roster updates drive who can access the portal and receive context-aware communications.
Best for: Fits when schools want staff-managed communications tied to current rosters and guardian access.
Bloomz
Editor pickFeed-based class communication with moderation controls, designed to keep posts, comments, and approvals within the same classroom stream.
Best for: Fits when schools want a guardian-facing feed plus messaging for classes and groups driven by rostering.
Comparison Table
ParentSquare
vertical specialistUnified school-to-home communication and engagement platform.
Moderation controls for guardian messages let admins approve or filter outgoing content before it reaches families.
ParentSquare drives two-way guardian communication through a school-branded parent portal and mobile messaging. Its classroom stream, announcement broadcast, and event calendar support day-to-day updates without switching tools.
Permission slip workflows, RSVP tracking, and volunteer coordination cover common permission and participation cycles across school events. Admin workflows emphasize guardian access controls, message moderation, and communication targeting by groups and roles.
- +Permission slip workflows and RSVP tracking reduce manual event follow-ups.
- +Message moderation supports review before content reaches families.
- +Targeted group messaging supports grade-level and classroom-specific communication.
- +Read receipt behavior improves visibility into message engagement.
- –Advanced targeting often depends on accurate directory and role mapping.
- –Long message threads can feel harder to audit than broadcast-only workflows.
Family engagement teams
Coordinate volunteer sign-ups and RSVPs
Participation data stays organized
District communication teams
Send district-wide announcements to groups
Families receive intended alerts
Show 2 more scenarios
Teachers and attendance staff
Send attendance and routine updates
Families get timely context
Schools send attendance, schedule, and assignment updates to the relevant guardians.
Multilingual school communities
Reach families across language preferences
More families respond
Translation features and multiple channels support outreach for families who prefer different languages.
Best for: Fits when schools need managed, two-way family communication with moderated messaging and event participation tracking.
Apptegy
enterpriseSchool communication and branding platform centered on a mobile app for families.
SIS sync and roster updates drive who can access the portal and receive context-aware communications.
Apptegy works best when a district or school wants one school-branded parent portal experience that can be maintained by staff rather than developers. The product centralizes community communications such as announcements, calendar items, and messaging, and it organizes visibility through role-based access for guardians and staff. For districts already running student information systems, Apptegy uses SIS sync patterns to keep directory and roster data current for guardian access and communication targeting.
A tradeoff is that communication workflows still require deliberate setup for permissions, posting roles, and moderation rules across departments. Apptegy fits schools that already have staff ready to manage content cadence and that want content governance without building an internal publishing tool. It is also a strong fit when messaging needs to be tied to student context so families see relevant updates instead of only school-wide posts.
- +School-branded portal pages and community feeds managed by staff
- +SIS sync keeps rosters and directory views aligned with enrollment
- +Role-based permissions control which families and staff see content
- +Event and announcement workflows support repeatable publishing cadence
- –Messaging and approvals need careful governance setup for multi-school teams
- –Advanced custom workflows can require vendor support rather than self-configuration
School communications teams
Publish announcements and events weekly
Families receive consistent updates
District data and operations
Keep guardian access aligned with enrollment
Fewer outdated access lists
Show 2 more scenarios
Principals and department leads
Moderated messaging for classroom communities
More controlled communication
Role-based permissions and moderation rules help manage who can publish and approve messages.
Teachers
Share classroom updates through feeds
Faster family communication
Teachers use classroom-style updates to keep families connected without separate systems.
Best for: Fits when schools want staff-managed communications tied to current rosters and guardian access.
Bloomz
vertical specialistParent-teacher communication platform for schools and districts.
Feed-based class communication with moderation controls, designed to keep posts, comments, and approvals within the same classroom stream.
Bloomz is school community software built around a guardian-facing parent portal, a classroom feed, and teacher-to-guardian communication. It supports direct messaging and group messaging tied to classes and school groups, which helps staff keep announcements and conversations in the same space.
Bloomz also includes moderation and consent-focused controls for communication, which helps schools reduce unwanted posts and manage participation rules. For districts, Bloomz commonly sits alongside student information system integration work so rostering and demographics can drive who sees which class content.
- +Guardian-first parent portal design keeps announcements and updates in one feed
- +Classroom stream supports teacher posts alongside threaded comments and reactions
- +Group messaging lets staff coordinate larger events without using email lists
- +Moderation controls support permissioning and review of student-content contributions
- –Complex school-wide setup can take governance discipline for groups and audiences
- –SIS sync details can limit how quickly roster changes reflect across all groups
- –Some advanced workflow needs may require add-ons instead of native automation
- –Granular message visibility can be harder to troubleshoot when multiple groups overlap
School administrators
Target reminders to classes
Operational updates reach audiences
Family engagement coordinators
Manage events and volunteer sign-ups
Families find participation requests
Show 2 more scenarios
Attendance and classroom staff
Communicate absence follow-up
Updates are documented together
Attendance and teachers share targeted attendance and absence-related messages tied to student context.
Teachers and counselors
Follow up on behavior incidents
Next steps stay connected
Staff record behavior events, review their timeline, and communicate next steps with guardians.
Best for: Fits when schools want a guardian-facing feed plus messaging for classes and groups driven by rostering.
Edlio
SMBSchool website and communication platform for K-12 districts and private schools.
School-branded community feed with staff publishing controls for announcements, events, and family-facing pages.
Edlio is a school-branded portal experience with pages, calendars, and community posts that can be updated by staff without custom development. Guardian access can be managed through account creation and assignment so different family members see the intended information set. The communication model centers on announcements and feed-style posting, which maps well to school-wide broadcasts and classroom-to-family updates.
- +School-branded portal experience that keeps families on one place
- +Role-aware guardian access supports targeted visibility
- +Staff publishing workflows for announcements and events reduce ad hoc outreach
- +Clear separation between content updates and SIS ownership of records
- –Relying on SIS for rostering limits end-to-end student data automation
- –Messaging workflows require setup of moderation and audience rules
District communications teams
Publish weekly announcements and events
Fewer duplicate posts
School office administrators
Manage guardian access and permissions
Reduced manual handoffs
Show 2 more scenarios
Teachers and grade-level teams
Send classroom updates to families
More timely responses
Feed-style updates support ongoing two-way context without phone-only coordination.
After-school program coordinators
Coordinate events with families
Higher attendance awareness
Calendar and post workflows support routine reminders and event visibility.
Best for: Fits when schools need a branded parent portal for daily announcements and family notifications.
TalkingPoints
vertical specialistMultilingual family engagement messaging platform with human and AI translation.
Guardian messaging threads that tie replies to the original conversation for accountable follow-up.
TalkingPoints uses message threading to keep classroom and family conversations in a single record per topic. School staff can post announcements and send directed messages without rebuilding lists each time. Delivery activity is visible enough to support follow-up when guardians do not engage. The product fits districts that want staff messaging without replacing the district’s core student records system.
- +Two-way guardian messaging keeps conversations attached to the right context
- +School and classroom communications share a consistent posting workflow
- +Message tracking supports follow-up when guardians do not respond
- +Role-based controls limit who can message and who can view
- –Custom, data-driven campaign logic needs extra process design
- –Advanced moderation controls can require disciplined posting roles
School office administrators
Coordinating absence and attendance notices
Fewer manual phone calls
Teachers and counselors
Handling classroom and behavior check-ins
More consistent documentation
Show 2 more scenarios
District communications teams
Running recurring school announcement cycles
Reduced rework for rosters
Staff schedule and distribute grade or school updates through a governed posting workflow.
Volunteer coordinators
Managing event reminders and RSVPs
Improved attendance planning
Coordinators send directed updates and track guardian responses for volunteer planning.
Best for: Fits when schools need consistent two-way guardian messaging plus school-wide announcements without heavy workflow engineering.
Smore
SMBVisual newsletter builder widely adopted by schools for parent communication.
Embeddable Smore pages let staff reuse the same update across web placements, not only social-style shares.
Smore publishes school communications as embeddable pages for announcements, classroom updates, and event posts. Smore’s core workflow centers on creating and distributing content, then tracking engagement for posts shared to families.
- +Quick page creation with layouts suited for classroom and school announcements
- +Embeddable posts make it easier to reuse updates across a school website
- +Engagement tracking on published pages supports feedback on message reach
- +School-branded publishing keeps teacher pages aligned with district look
- –Limited native depth for permissioned group messaging compared with dedicated community suites
- –Posting and distribution do not replace SIS sync and roster-level automation
- –Moderation controls are not as detailed as tools built for high-volume two-way threads
- –Requires district identity and permissions to be handled outside Smore
School communications teams
Publish announcement pages for families
Messages are easier to share
Classroom teachers
Share recurring classroom updates
Families receive consistent updates
Show 1 more scenario
Event coordinators
Post event details with engagement tracking
Engagement is easier to monitor
Staff publish event content and track engagement for posts shared to families.
Best for: Fits when schools need teacher-friendly announcement publishing with tracking, while district systems manage identity and rosters.
Schoology
enterpriseLearning management system with integrated parent and student communication tools.
Schoology course spaces combine assignments, discussions, and gradebook-linked feedback in a single teacher-led workflow.
Schoology is a school community and learning management system that centers on class spaces, assignments, and discussion threads. It also supports guardian access through a dedicated parent-facing experience and communication workflows that sit alongside course content.
- +Course and group spaces keep assignments and discussions in one place
- +Guardian-facing access supports routine parent updates without separate tooling
- +Role-based permissions can separate student, teacher, and guardian visibility
- +Notifications keep classroom events tied to instruction artifacts
- –SIS sync and directory sync depend on district setup rather than being turnkey
- –Administrative analytics for community interactions are less granular than LMS gradebooks
- –Direct and group messaging workflows require governance to manage volume
- –Rostering can be operationally heavy when course enrollment rules change frequently
Teachers and operations teams
Coordinate schedules and attendance
Class planning is clearer
School and district administrators
Manage course rosters and access
Enrollments are less manual
Show 2 more scenarios
District leaders
Standardize grading across courses
Grading practices are more consistent
Districts establish shared course grading practices using rubrics and feedback workflows.
K-12 blended learning teams
Run learning for in-person and online
Online and classroom work share a workflow
Schools use course pages, submissions, discussions, notifications, and grading for learning beyond class time.
Best for: Fits when schools want one workflow for instruction plus ongoing classroom community communication.
Seesaw
K-12 specialistDigital portfolio and family engagement platform used in elementary schools.
Student portfolio history persists through the school year, with assignments that generate timeline-ready entries.
Seesaw gives schools a classroom-first community space built around student posts, portfolios, and guardian viewing. Teachers can collect work via photo, video, links, and files inside assignment flows that produce a classroom stream and student record.
- +Student work uploads create a time-ordered classroom feed for families
- +Assignment workflows standardize instructions and response collection by class
- +Guardian access supports read-only viewing of student content
- +Teacher-parent messaging stays tied to the classroom context
- –Community features are limited compared with full event and broadcast suites
- –Content moderation and permissions require consistent teacher practice
Elementary teachers
Collect student work in portfolios
Work history is reviewable
Teachers and school teams
Share selected work with families
Families see classroom activities
Show 2 more scenarios
Students and families
Prepare for portfolio meetings
Meetings use concrete evidence
Teachers and families use collected student artifacts to support progress-focused conversations.
Teachers using oral tasks
Assign and collect video responses
Responses are gathered in-context
Teachers prompt students to record video answers and submit them in the learning journal inside assignment flows.
Best for: Fits when K-8 schools need teacher-led posting and guardian viewing tied to student work.
Kaymbu
vertical specialistEarly childhood family engagement and documentation platform.
Content moderation on community posts with workflow-friendly controls for teachers and admins.
Kaymbu is built for school community communication and workflow in one space, with a strong focus on operational tasking alongside messaging. It supports guardian access patterns through a school-branded parent portal experience and role-specific interactions for different groups.
- +Teacher-led group posts reduce repetitive email threads for routine updates
- +Moderation controls help keep school-wide announcements within set boundaries
- +Community spaces use clear membership rules for predictable guardian access
- +Admin reporting supports ongoing visibility into participation and content flow
- –Rostering and SIS sync depth is not as transparent as top-tier competitors
- –Permission tuning for nested groups requires careful setup discipline
Preschool staff
Send classroom announcements to families
Families revisit message history
Preschool teachers
Record daily attendance and notes
Attendance is tracked consistently
Show 2 more scenarios
Administrators across sites
Review shared enrollment and attendance
Oversight is centralized
Administrators review core records across multiple childcare or preschool locations using shared enrollment and attendance information.
Early childhood educators
Publish photo journals for guardians
Families get classroom activity records
Educators capture photos and narrative notes as portfolio artifacts to share with families.
Best for: Fits when schools want class and community messaging plus moderated workflows for guardians.
SchoolStatus
SMBK-12 data and communication platform combining attendance, messaging, and analytics.
School-branded portal publishing that organizes announcements and group communications for guardians in a single interface.
SchoolStatus is a school community software option designed for guardian-facing communication and day-to-day school announcements. The core value comes from a branded web experience that supports classroom and school-wide feeds plus two-way messaging workflows for routine updates.
- +School-branded parent portal keeps announcements in one place
- +Group-based messaging supports teacher-to-guardian communication
- +Event and notice style publishing covers common school update needs
- +Message audience controls reduce accidental broadcast to the wrong group
- –Advanced SIS sync and directory automation depth is limited
- –Workflow automation and API extensibility are not built for high-throughput custom integrations
- –Moderation and audit trail controls are not detailed enough for strict governance teams
- –Permissioned workflows beyond group messaging require more manual coordination
School administrators
Send template messages with delivery history
Delivery is traceable
Professional development teams
Capture evaluation evidence with rubrics
Review documentation is consistent
Show 2 more scenarios
District operations teams
Coordinate approvals and recurring tasks
Bottlenecks are easier to see
District teams assign and monitor approvals, enrollment follow-ups, documentation, and recurring tasks by role and campus.
Instructional leaders
Track progress across repeated checks
Monitoring cadence stays consistent
Teachers and administrators review trends across student, class, grade, and cohort checks to adjust follow-up.
Best for: Fits when mid-size schools need a branded parent portal with teacher and admin messaging workflows.
Conclusion
After evaluating 10 school community software, ParentSquare stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right School Community Software
School community software connects schools with guardians through school-branded portals, guardian messaging, and classroom or community feeds. This guide covers Edlio, Apptegy, TalkingPoints, Bloomz, ParentSquare, SchoolStatus, Kaymbu, Seesaw, Smore, and Schoology based on how they handle publishing, moderation, and identity alignment.
Each tool review emphasizes what admins and teachers can configure day-to-day, including staff controls for announcements and events, approval rules for outgoing guardian content, and the way roster updates affect access and audience targeting. The evaluation also pays attention to automation expectations when SIS sync and roster updates determine which guardians see specific posts.
School Community Software for guardian messaging, moderated publishing, and classroom or community feeds
School community software provides a dedicated, school-branded space where staff and teachers publish announcements and manage two-way guardian communication. The core differentiators show up in how posts move through moderation and how guardian threads stay tied to the right context and audience.
Edlio and Apptegy focus on portal experience and staff publishing workflows that keep families in one place while roster alignment supports who can access portal content. TalkingPoints and Bloomz emphasize two-way messaging and feed-first classroom communication, with threaded replies and classroom stream mechanics that change how teachers handle day-to-day updates.
Moderated publishing, audience-safe access, and feed mechanics administrators can govern
School community software succeeds when staff posts, approvals, and family visibility work from the same permissions and posting rules. Tools like Edlio and ParentSquare handle outgoing content with staff and moderation controls that reduce the risk of unreviewed messages reaching guardians.
School-branded portal publishing with staff publishing controls
Edlio and SchoolStatus both present school-branded portals that organize announcements and family-facing pages under admin and staff control. Edlio adds role-aware guardian access for targeted visibility when families view school updates.
SIS sync and roster-aligned access for guardian visibility
Apptegy emphasizes SIS sync and roster updates that drive who can access the portal and receive context-aware communications. Edlio also relies on SIS-aligned rostering, but end-to-end student data automation is explicitly constrained compared with top automation-focused options.
Two-way guardian messaging designed around conversation context
TalkingPoints uses guardian messaging threads that attach replies to the original conversation for accountable follow-up. Bloomz pairs a guardian-first feed experience with a classroom stream that keeps classroom posts and threaded comments in one place.
Moderation and approval controls for outgoing guardian communications
ParentSquare provides moderation controls that let admins approve or filter outgoing content before it reaches families. Kaymbu also includes content moderation for community posts, with moderation support centered on teacher and admin workflows.
Permissioned workflow depth for events, RSVP, and permission slips
ParentSquare ties permission slip workflows and RSVP tracking to reduce manual follow-ups. Edlio and Apptegy can support event communications through portal publishing and staff-managed feeds, but ParentSquare is the clearest match for explicit permission slip and RSVP tracking.
Classroom stream mechanics that keep posts, comments, and reactions connected
Bloomz is built around a feed-first classroom communication model with moderation controls that keep posts, comments, and approvals within the same classroom stream. Edlio complements broader school-branded publishing with family-facing page visibility rules, while Bloomz is more focused on classroom-stream continuity.
Choose by publishing governance model and how identity and rosters drive audience targeting
Schools should select community software by matching the posting pipeline to the governance approach used by administrators. If outgoing content requires pre-approval and filtering, moderated messaging tools like ParentSquare and Kaymbu fit better than tools that focus mainly on feed publishing mechanics.
Map outgoing messages to a moderation stage
If approvals or filtering must happen before guardians see messages, prioritize ParentSquare because its moderation controls support admin review of outgoing content. If moderation is needed for community posts with teacher-led group posting boundaries, compare Kaymbu because moderation is embedded into community post workflows.
Decide whether audience targeting depends on SIS sync
If guardian access and which families receive context-aware communications must update with enrollment changes, compare Apptegy and Edlio because both emphasize roster alignment driven by SIS sync. If identity alignment is handled primarily by district processes and the community tool must work around that, compare Smore and Schoology because both depend on district setup for SIS and directory behavior.
Pick the interaction model for guardian replies and classroom follow-up
If accountable follow-up depends on keeping guardian replies attached to the original conversation, prioritize TalkingPoints because it maintains guardian messaging threads. If classroom teachers need a continuous feed where posts, comments, and reactions stay within one classroom stream, prioritize Bloomz because it keeps moderation and approvals inside that stream.
Select the workflow depth needed for permission slips and event participation
If permission slip workflow handling and RSVP tracking reduce operational work, choose ParentSquare because it includes both workflow types. If event communications mostly serve as announcements managed through a school-branded feed, choose Edlio because staff publishing controls support family-facing announcements and events.
Evaluate how much governance discipline the team can sustain
If multi-school or multi-audience posting requires careful governance setup, account for Apptegy’s emphasis on approvals and governance planning for multi-school teams. If group and audience setup must be tightly configured for feed-based groups, account for Bloomz’s complex setup that requires governance discipline for groups and audiences.
Confirm whether the required use case is a community suite or an instructional add-on
If the district needs a dedicated community communication suite separate from instruction workflows, use Edlio, Apptegy, TalkingPoints, or ParentSquare because they center on portal publishing and guardian communication pipelines. If the primary workflow should combine instruction and community communication, compare Schoology because it uses course and group spaces that tie discussions and feedback into teacher-led workflows.
Who benefits from moderated school community feeds and roster-driven audience alignment
Schools with active communications teams need tools that handle staff publishing controls and audience-safe access so guardians get consistent, permissioned updates. Administrators benefit when the software supports moderation stages and predictable publishing workflows for announcements, events, and family-facing pages.
District and school communications teams running branded announcement cycles
Edlio is a strong match for teams that publish school-branded announcements and family-facing pages because it includes staff publishing controls and role-aware guardian access for targeted visibility.
Schools that require roster-aligned guardian access for context-aware communications
Apptegy fits organizations that need SIS sync and roster updates to keep portal access and directory views aligned with enrollment.
Schools that prioritize two-way guardian conversations with traceable follow-up
TalkingPoints is built around guardian messaging threads that tie replies to the original conversation, which supports follow-up accountability for admins and staff.
Administrators who must moderate outgoing family communication before delivery
ParentSquare and Kaymbu fit teams that require message or content moderation workflows because admins can approve or filter outgoing content and teachers can post within moderated boundaries.
K-8 schools using teacher-led work sharing as a classroom feed
Seesaw supports teacher-led posting where student work uploads create a time-ordered classroom feed for families, which makes classroom history a core feature of guardian viewing.
Common failure modes in School Community Software deployments
Many deployments fail when the team underestimates how much governance and posting discipline moderation requires. Tools with moderation controls can reduce risk, but they also require consistent role assignment and clear rules for which staff approve what content.
Assuming end-to-end student data automation will happen without SIS alignment work
Edlio notes that relying on SIS for rostering limits end-to-end student data automation, so admins should validate how quickly roster changes affect access before rollout.
Using threaded messaging without a moderation and role model for who can post and approve
TalkingPoints supports two-way guardian messaging threads, but custom data-driven campaign logic and advanced moderation controls require disciplined posting roles to avoid inconsistent communications.
Expecting advanced audience targeting without directory and role mapping accuracy
ParentSquare flags that advanced targeting often depends on accurate directory and role mapping, so schools should test guardian-to-role mapping before enabling targeted broadcasts.
Building multi-school or multi-audience workflows without governance planning
Apptegy includes multi-school governance needs for messaging and approvals, so teams should plan the approval workflow design before enabling broad staff usage.
Trying to replace SIS sync and roster-level automation with manual posting
Smore and Schoology embed announcement publishing and guardian-facing access, but both depend on district setup for SIS and directory sync, so manual posting cannot compensate for missing identity alignment.
How We Selected and Ranked These Tools
We evaluated Edlio, Apptegy, TalkingPoints, Bloomz, ParentSquare, SchoolStatus, Kaymbu, Seesaw, Smore, and Schoology on features, ease, and value across moderated publishing, guardian messaging workflows, and roster-aligned audience access. Features account for 40% of the scoring because portal publishing controls, moderation depth, and feed or thread mechanics directly affect how daily communication operations run.
Ease and value each account for 30% because setup clarity impacts whether staff can follow the posting and approval workflows without extra process overhead. Edlio earned the top ranking based on school-branded community feed publishing with staff publishing controls and role-aware guardian access that keeps families within a consistent portal experience.
Frequently Asked Questions About School Community Software
How do Clever and Apptegy handle identity and roster-driven access for guardian viewing?
Which tools support two-way guardian messaging with conversation threads tied to the original message?
When schools need permission slips, RSVP tracking, and volunteer coordination, which tools cover the workflow end to end?
What breaks if a school relies on pure publishing tools instead of moderation and approval workflows for family posts?
Which platforms provide admin controls for role-based access to posting and viewing across guardians and staff?
How do Seesaw and Schoology differ when teacher workflows require student work collection rather than announcement-style updates?
Where does event distribution fall short if identity, group mapping, and calendar sync are not aligned?
Which tools are best when the district wants a separate identity system and only needs an embeddable content layer for announcements?
How should administrators think about extensibility and workflow automation when mixing classroom feeds with district-managed systems?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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