Quick Overview
- 1#1: Asset Panda - Cloud-based asset tracking platform that enables schools to manage inventory, equipment checkouts, maintenance schedules, and audits with custom fields and mobile apps.
- 2#2: Snipe-IT - Open-source IT asset management system for schools to track hardware, software licenses, accessories, and depreciation with check-in/out and reporting features.
- 3#3: AssetTiger - Free cloud asset management software helping schools catalog, track, and report on fixed assets like computers, furniture, and lab equipment via QR codes.
- 4#4: Sortly - Visual inventory app for schools to organize assets with photos, folders, QR labels, and real-time tracking for easy classroom and department management.
- 5#5: EZOfficeInventory - Comprehensive cloud inventory system allowing schools to track assets across multiple locations with custom workflows, maintenance alerts, and compliance reports.
- 6#6: GLPI - Open-source IT service and asset management suite for educational institutions to inventory devices, manage tickets, and handle financial asset tracking.
- 7#7: GoCodes - Asset tracking software using durable QR code labels to help schools monitor equipment movement, prevent loss, and generate audit-ready reports.
- 8#8: Asset Infinity - Multi-tenant cloud platform for schools to manage fixed assets, depreciation, bookings, and maintenance with RFID/QR support and analytics.
- 9#9: UpKeep - Mobile-first maintenance and asset management tool for schools to schedule work orders, track asset history, and optimize facility operations.
- 10#10: Hippo CMMS - User-friendly CMMS platform enabling schools to track assets, preventive maintenance, and work orders with intuitive dashboards and mobile access.
These tools were selected based on key features (e.g., tracking, maintenance, reporting), user experience, reliability, and value to educational settings, ensuring they align with the unique needs of schools.
Comparison Table
This comparison table features top school asset management tools like Asset Panda, Snipe-IT, AssetTiger, Sortly, EZOfficeInventory, and more, designed to help schools track equipment, supplies, and assets effectively. Readers will discover key differences in features, ease of use, and cost, gaining insights to select software that matches their operational needs and streamlines resource management. By analyzing each tool's strengths and limitations, the table simplifies the process of finding the right solution for efficient asset administration.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Asset Panda Cloud-based asset tracking platform that enables schools to manage inventory, equipment checkouts, maintenance schedules, and audits with custom fields and mobile apps. | enterprise | 9.5/10 | 9.8/10 | 9.2/10 | 9.3/10 |
| 2 | Snipe-IT Open-source IT asset management system for schools to track hardware, software licenses, accessories, and depreciation with check-in/out and reporting features. | specialized | 8.7/10 | 9.2/10 | 7.4/10 | 9.8/10 |
| 3 | AssetTiger Free cloud asset management software helping schools catalog, track, and report on fixed assets like computers, furniture, and lab equipment via QR codes. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 8.9/10 |
| 4 | Sortly Visual inventory app for schools to organize assets with photos, folders, QR labels, and real-time tracking for easy classroom and department management. | specialized | 8.1/10 | 8.3/10 | 9.2/10 | 7.6/10 |
| 5 | EZOfficeInventory Comprehensive cloud inventory system allowing schools to track assets across multiple locations with custom workflows, maintenance alerts, and compliance reports. | enterprise | 8.3/10 | 9.0/10 | 8.0/10 | 7.7/10 |
| 6 | GLPI Open-source IT service and asset management suite for educational institutions to inventory devices, manage tickets, and handle financial asset tracking. | specialized | 7.4/10 | 8.2/10 | 6.1/10 | 9.5/10 |
| 7 | GoCodes Asset tracking software using durable QR code labels to help schools monitor equipment movement, prevent loss, and generate audit-ready reports. | specialized | 7.6/10 | 8.1/10 | 8.4/10 | 6.9/10 |
| 8 | Asset Infinity Multi-tenant cloud platform for schools to manage fixed assets, depreciation, bookings, and maintenance with RFID/QR support and analytics. | enterprise | 8.1/10 | 8.5/10 | 7.9/10 | 7.8/10 |
| 9 | UpKeep Mobile-first maintenance and asset management tool for schools to schedule work orders, track asset history, and optimize facility operations. | enterprise | 7.6/10 | 7.8/10 | 8.4/10 | 7.0/10 |
| 10 | Hippo CMMS User-friendly CMMS platform enabling schools to track assets, preventive maintenance, and work orders with intuitive dashboards and mobile access. | enterprise | 8.1/10 | 8.3/10 | 8.8/10 | 7.9/10 |
Cloud-based asset tracking platform that enables schools to manage inventory, equipment checkouts, maintenance schedules, and audits with custom fields and mobile apps.
Open-source IT asset management system for schools to track hardware, software licenses, accessories, and depreciation with check-in/out and reporting features.
Free cloud asset management software helping schools catalog, track, and report on fixed assets like computers, furniture, and lab equipment via QR codes.
Visual inventory app for schools to organize assets with photos, folders, QR labels, and real-time tracking for easy classroom and department management.
Comprehensive cloud inventory system allowing schools to track assets across multiple locations with custom workflows, maintenance alerts, and compliance reports.
Open-source IT service and asset management suite for educational institutions to inventory devices, manage tickets, and handle financial asset tracking.
Asset tracking software using durable QR code labels to help schools monitor equipment movement, prevent loss, and generate audit-ready reports.
Multi-tenant cloud platform for schools to manage fixed assets, depreciation, bookings, and maintenance with RFID/QR support and analytics.
Mobile-first maintenance and asset management tool for schools to schedule work orders, track asset history, and optimize facility operations.
User-friendly CMMS platform enabling schools to track assets, preventive maintenance, and work orders with intuitive dashboards and mobile access.
Asset Panda
enterpriseCloud-based asset tracking platform that enables schools to manage inventory, equipment checkouts, maintenance schedules, and audits with custom fields and mobile apps.
No-code customization engine allowing unlimited user-defined fields, relationships, and automated workflows tailored precisely to school asset needs
Asset Panda is a cloud-based asset management platform designed for tracking, organizing, and maintaining physical assets like computers, AV equipment, furniture, and lab supplies in schools. It offers barcode/QR code scanning, custom workflows, automated check-in/out, maintenance scheduling, and detailed reporting to streamline inventory audits and depreciation tracking. With mobile accessibility and no-code customization, it adapts to school-specific needs, from single campuses to large districts.
Pros
- Highly customizable with unlimited fields, layouts, and workflows without coding
- Robust mobile app for barcode scanning and real-time updates on the go
- Comprehensive reporting and analytics for audits, depreciation, and compliance
Cons
- Pricing can become expensive for very large deployments
- Initial setup requires time to fully customize for school-specific processes
- Limited built-in integrations compared to some enterprise tools
Best For
Mid-to-large schools and districts needing a flexible, scalable solution for complex asset tracking and inventory management.
Pricing
Custom quote-based pricing starting around $1,500/year for small teams (3 users), scales per user/month with Essentials (~$1,750/yr), Professional, and Enterprise tiers.
Snipe-IT
specializedOpen-source IT asset management system for schools to track hardware, software licenses, accessories, and depreciation with check-in/out and reporting features.
Unlimited assets, users, and locations in the free self-hosted version with full API access for integrations
Snipe-IT is a free, open-source IT asset lifecycle management tool that excels in tracking hardware, software licenses, accessories, and consumables across locations. For schools, it supports check-in/check-out workflows ideal for lending devices like laptops, tablets, and projectors to students and staff. Its customizable fields, reporting, and API integrations allow adaptation for educational asset management, though it shines most with IT-focused inventories.
Pros
- Completely free open-source version with no user or asset limits
- Robust check-in/out and assignment system perfect for school lending
- Highly customizable fields, labels, and reporting for diverse assets
Cons
- Self-hosting requires technical setup and server maintenance
- Interface feels dated and less intuitive for non-technical users
- Lacks built-in features for non-IT assets like books or furniture without customization
Best For
Schools with IT-savvy staff needing cost-effective, scalable tracking for technology and equipment assets.
Pricing
Free self-hosted open-source edition; cloud hosting starts at $350/year for up to 500 assets.
AssetTiger
specializedFree cloud asset management software helping schools catalog, track, and report on fixed assets like computers, furniture, and lab equipment via QR codes.
Mobile barcode/QR scanning for real-time inventory updates from anywhere
AssetTiger is a cloud-based asset management platform designed for tracking physical assets like IT equipment, AV gear, furniture, and lab supplies in schools using barcode and QR code scanning. It provides tools for inventory audits, custom fields, reporting, check-in/out logging, and multi-location support with user permissions. Schools can use it to streamline asset lifecycle management, reduce loss, and generate compliance reports efficiently.
Pros
- Generous free tier for up to 250 assets, ideal for small schools
- Intuitive mobile app for quick barcode scanning and audits
- Robust reporting and custom fields for school-specific tracking
Cons
- Limited native integrations with school information systems (SIS)
- Advanced features like API access require higher-tier plans
- Depreciation tracking available but lacks automated financial export in basic plans
Best For
Small to mid-sized schools or departments needing affordable, straightforward asset tracking without complex student lending features.
Pricing
Free for up to 250 assets; Standard plan at $120/month (or $1,200/year) for unlimited assets and advanced reporting; Professional at $200/month; Enterprise custom.
Sortly
specializedVisual inventory app for schools to organize assets with photos, folders, QR labels, and real-time tracking for easy classroom and department management.
Visual photo-based cataloging with image search for effortless asset lookup
Sortly is a cloud-based visual inventory management platform designed to track physical assets using photos, QR codes, custom fields, and folders for organization. For school asset management, it excels at cataloging items like laptops, lab equipment, furniture, and supplies across classrooms and departments with real-time mobile access and low-stock alerts. While versatile for general use, it provides straightforward tracking without deep education-specific integrations.
Pros
- Intuitive visual interface with photo uploads for quick asset identification
- QR code scanning and generation for fast check-ins/outs
- Multi-location support and user permissions ideal for school departments
Cons
- Entry limits on lower plans may constrain larger school inventories
- Lacks specialized school features like student lending or compliance reporting
- Basic analytics compared to dedicated education asset tools
Best For
Small to medium schools needing a simple, mobile-friendly visual tracker for everyday assets like devices and supplies.
Pricing
Free (100 items); Advanced $29/mo (500 items); Business $59/mo (2,500 items); Enterprise custom.
EZOfficeInventory
enterpriseComprehensive cloud inventory system allowing schools to track assets across multiple locations with custom workflows, maintenance alerts, and compliance reports.
Advanced reservations and approval workflows for check-out, preventing double-booking of shared school equipment
EZOfficeInventory is a cloud-based asset management platform designed for tracking and organizing physical assets like laptops, projectors, lab equipment, and furniture in schools. It supports barcode/QR code scanning for quick check-in/check-out, maintenance scheduling, custom reporting, and lifecycle management from purchase to disposal. The software is scalable for multi-location campuses and includes mobile apps for on-the-go inventory audits.
Pros
- Comprehensive asset tracking with barcode/QR scanning and mobile support
- Customizable reports and maintenance alerts tailored to school needs
- Strong audit trails and multi-user permissions for staff and students
Cons
- Limited native integrations with school management systems like PowerSchool or Google Workspace
- Pricing scales quickly with asset volume, challenging for small schools
- Steeper learning curve for advanced customizations
Best For
Medium to large schools or districts with diverse, high-value assets needing robust tracking and reporting.
Pricing
Starts at $35/month (Starter plan for up to 250 assets), scales to $250+/month for Enterprise; annual billing discounts available.
GLPI
specializedOpen-source IT service and asset management suite for educational institutions to inventory devices, manage tickets, and handle financial asset tracking.
Integrated CMDB with agent-based inventory scanning for automatic asset discovery and lifecycle management
GLPI is a free, open-source IT Service Management (ITSM) platform that excels in asset inventory, tracking hardware, software licenses, and network devices across school environments. It combines a comprehensive CMDB (Configuration Management Database) with a helpdesk ticketing system to manage IT support requests efficiently. While customizable for broader asset types, it is primarily optimized for IT assets rather than general school inventory like books or furniture.
Pros
- Completely free and open-source with no licensing costs
- Powerful CMDB for detailed IT asset relationships and tracking
- Extensive plugin ecosystem including auto-discovery tools like FusionInventory
Cons
- Steep learning curve and complex initial setup requiring server administration
- Outdated user interface that feels clunky for non-technical users
- Primarily IT-focused, requiring customization for non-IT school assets
Best For
Schools with dedicated IT staff needing a robust, cost-free solution for managing computers, peripherals, and software licenses.
Pricing
Free open-source software; self-hosted with optional paid support subscriptions starting at €500/year.
GoCodes
specializedAsset tracking software using durable QR code labels to help schools monitor equipment movement, prevent loss, and generate audit-ready reports.
Patented ChemCodes™ indestructible QR labels that are laser-etched for permanent readability, even when scratched, painted over, or exposed to chemicals.
GoCodes is a cloud-based asset tracking software that uses durable QR code and NFC tags to manage physical assets like laptops, projectors, Chromebooks, and sports equipment in schools. It enables quick check-in/check-out via a mobile app, inventory audits through scanning, and generates detailed reports on asset location, usage, and maintenance history. The platform simplifies school asset management by eliminating spreadsheets and reducing loss/theft without needing expensive barcode scanners.
Pros
- Durable, etched QR/NFC tags that withstand wear and harsh conditions
- Intuitive mobile app for fast scanning and audits anywhere
- Strong reporting and customization for asset lifecycle tracking
Cons
- Pricing scales steeply with asset volume, less ideal for very large districts
- Limited native integrations with school systems like SIS or Google Workspace
- Initial setup requires purchasing and applying tags to all assets
Best For
Small to mid-sized schools needing straightforward, mobile-friendly tracking for IT and AV equipment without complex software integrations.
Pricing
Starts at $500/year (Starter, up to 250 assets); $1,000/year (Pro, up to 1,000 assets); Enterprise custom; tags sold separately (~$1-2 each).
Asset Infinity
enterpriseMulti-tenant cloud platform for schools to manage fixed assets, depreciation, bookings, and maintenance with RFID/QR support and analytics.
RFID/QR code-enabled real-time asset tracking with automated check-in/out for high-volume school inventories
Asset Infinity is a cloud-based asset management software that enables organizations to track, maintain, and depreciate fixed assets like IT equipment, furniture, and lab supplies using barcode, QR code, or RFID scanning. It provides tools for procurement, maintenance scheduling, custom reporting, and audit trails, making it adaptable for school environments to manage classrooms, libraries, and administrative assets efficiently. While versatile for general use, it lacks deep integrations with school-specific systems like SIS or LMS.
Pros
- Comprehensive asset lifecycle management including depreciation and maintenance
- Mobile app for on-the-go scanning and updates
- Robust reporting and customizable dashboards
Cons
- Steep learning curve for advanced customization
- Limited school-specific features like student asset assignment
- Pricing scales quickly for multi-user setups
Best For
Mid-sized schools or districts managing diverse physical assets without needing heavy educational integrations.
Pricing
Subscription starts at around $120/user/month (billed annually), with tiered plans up to enterprise custom pricing.
UpKeep
enterpriseMobile-first maintenance and asset management tool for schools to schedule work orders, track asset history, and optimize facility operations.
Blueprints no-code automation for custom workflows tailored to recurring school maintenance tasks like seasonal HVAC checks.
UpKeep is a cloud-based computerized maintenance management system (CMMS) designed for tracking assets, managing work orders, and scheduling preventive maintenance across facilities. In a school context, it enables administrators and maintenance teams to monitor equipment like HVAC systems, furniture, and vehicles, assign repair tasks, and log asset histories efficiently. While versatile for general facility management, it requires customization to fully align with educational asset needs such as classroom technology or playground equipment.
Pros
- Intuitive mobile app for on-the-go work order management and asset scanning via QR codes
- Comprehensive asset tracking with maintenance history and preventive scheduling
- Real-time dashboards and reporting for quick oversight of school facilities
Cons
- Lacks native integrations with school information systems (SIS) or educational software
- Pricing scales per technician, which can become costly for large school districts
- Limited out-of-the-box templates for school-specific assets like lab equipment or buses
Best For
Mid-sized schools or districts with dedicated maintenance teams seeking a mobile-first CMMS for facility and equipment upkeep.
Pricing
Starts at $45 per technician/month (Starter plan, billed annually); Professional at $75, Business at $110, with Enterprise custom pricing.
Hippo CMMS
enterpriseUser-friendly CMMS platform enabling schools to track assets, preventive maintenance, and work orders with intuitive dashboards and mobile access.
Drag-and-drop scheduling calendar with automated work order generation
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for tracking school assets like HVAC systems, vehicles, furniture, and IT equipment while managing work orders and preventive maintenance schedules. It enables facilities teams to handle maintenance requests via a mobile app, assign tasks, track inventory, and generate reports to minimize downtime and extend asset life. The platform supports schools in optimizing operations without needing extensive IT resources.
Pros
- Intuitive interface with rapid onboarding under 30 minutes
- Robust mobile app for on-the-go work order management
- Strong preventive maintenance and asset tracking tools
Cons
- Limited integrations with school-specific systems like SIS or SIS
- Advanced reporting requires higher-tier plans
- Customization options are somewhat basic
Best For
K-12 schools and small districts with mid-sized facilities teams needing an affordable, user-friendly CMMS for asset maintenance.
Pricing
Starts at ~$200/month for basic plans (up to 5 users); scales with users and features via custom quotes.
Conclusion
The reviewed school asset management software solutions deliver robust tools for inventory tracking, maintenance, and reporting. At the top is Asset Panda, a cloud-based leader known for customization and mobile capabilities, setting a high bar for performance. Snipe-IT and AssetTiger follow as strong alternatives, offering open-source flexibility and free cloud-based tracking to suit different institutional needs.
Take the next step in efficient asset management—explore Asset Panda to simplify organization and streamline operations for your school.
Tools Reviewed
All tools were independently evaluated for this comparison