Quick Overview
- 1#1: Calendly - Automates appointment and meeting scheduling by syncing calendars and allowing invitees to self-book optimal times.
- 2#2: Acuity Scheduling - Provides online appointment scheduling with client self-booking, payments, reminders, and intake forms for service businesses.
- 3#3: SavvyCal - Offers overlay calendar scheduling that shows availability across multiple calendars while prioritizing important events.
- 4#4: Motion - AI-powered planner that automatically schedules tasks, meetings, and breaks by prioritizing your to-do list on your calendar.
- 5#5: Reclaim.ai - AI calendar assistant that auto-schedules tasks, habits, meetings, and buffers while defending focus time.
- 6#6: Clockwise - AI scheduling tool that optimizes team calendars to create more focus time and efficient meeting slots.
- 7#7: OnceHub - Appointment scheduling platform with automation workflows, routing, and integrations for teams.
- 8#8: YouCanBook.me - Embeddable booking widget that integrates with calendars to let customers schedule appointments directly.
- 9#9: Doodle - Group polling and scheduling tool to quickly find mutually available times for meetings or events.
- 10#10: Setmore - Free online booking software with staff scheduling, payments, SMS reminders, and website integration.
We selected these tools based on key factors including feature breadth (automation, integration, scalability), user-friendliness, and practical value, ensuring they cater to varied needs such as team optimization, self-booking, or automated task management.
Comparison Table
Explore a breakdown of leading scheduler software tools, including Calendly, Acuity Scheduling, SavvyCal, Motion, and Reclaim.ai, and learn how they simplify booking, streamline workflows, and adapt to different needs. This comparison table outlines key features, pricing models, and ideal use cases to help readers identify the best fit for personal or professional scheduling.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Calendly Automates appointment and meeting scheduling by syncing calendars and allowing invitees to self-book optimal times. | specialized | 9.5/10 | 9.4/10 | 9.8/10 | 9.1/10 |
| 2 | Acuity Scheduling Provides online appointment scheduling with client self-booking, payments, reminders, and intake forms for service businesses. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | SavvyCal Offers overlay calendar scheduling that shows availability across multiple calendars while prioritizing important events. | specialized | 8.7/10 | 9.0/10 | 9.5/10 | 8.0/10 |
| 4 | Motion AI-powered planner that automatically schedules tasks, meetings, and breaks by prioritizing your to-do list on your calendar. | general_ai | 8.7/10 | 9.4/10 | 8.5/10 | 8.0/10 |
| 5 | Reclaim.ai AI calendar assistant that auto-schedules tasks, habits, meetings, and buffers while defending focus time. | general_ai | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 6 | Clockwise AI scheduling tool that optimizes team calendars to create more focus time and efficient meeting slots. | general_ai | 8.6/10 | 9.1/10 | 9.0/10 | 8.3/10 |
| 7 | OnceHub Appointment scheduling platform with automation workflows, routing, and integrations for teams. | specialized | 8.4/10 | 9.2/10 | 7.7/10 | 8.0/10 |
| 8 | YouCanBook.me Embeddable booking widget that integrates with calendars to let customers schedule appointments directly. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.0/10 |
| 9 | Doodle Group polling and scheduling tool to quickly find mutually available times for meetings or events. | specialized | 8.1/10 | 8.3/10 | 9.2/10 | 7.6/10 |
| 10 | Setmore Free online booking software with staff scheduling, payments, SMS reminders, and website integration. | specialized | 8.1/10 | 7.9/10 | 8.4/10 | 9.2/10 |
Automates appointment and meeting scheduling by syncing calendars and allowing invitees to self-book optimal times.
Provides online appointment scheduling with client self-booking, payments, reminders, and intake forms for service businesses.
Offers overlay calendar scheduling that shows availability across multiple calendars while prioritizing important events.
AI-powered planner that automatically schedules tasks, meetings, and breaks by prioritizing your to-do list on your calendar.
AI calendar assistant that auto-schedules tasks, habits, meetings, and buffers while defending focus time.
AI scheduling tool that optimizes team calendars to create more focus time and efficient meeting slots.
Appointment scheduling platform with automation workflows, routing, and integrations for teams.
Embeddable booking widget that integrates with calendars to let customers schedule appointments directly.
Group polling and scheduling tool to quickly find mutually available times for meetings or events.
Free online booking software with staff scheduling, payments, SMS reminders, and website integration.
Calendly
specializedAutomates appointment and meeting scheduling by syncing calendars and allowing invitees to self-book optimal times.
Intelligent Workflows that automate multi-step processes like reminders, follow-ups, and payments directly from booking pages
Calendly is a premier online scheduling platform that automates appointment booking by creating personalized links synced to users' calendars, showing real-time availability to eliminate back-and-forth emails. It supports individual, group, collective, and round-robin event types, with advanced workflows for follow-ups, routing forms, and seamless integrations with over 100 tools like Zoom, Google Workspace, Salesforce, and Slack. Ideal for professionals streamlining meetings, Calendly offers mobile apps, embeddable widgets, and team management features for efficient collaboration.
Pros
- Intuitive setup with one-click calendar sync and drag-and-drop customization
- Extensive integrations and automation workflows for complex scheduling needs
- Robust team features like round-robin and routing for high-volume booking
Cons
- Free plan severely limited to one event type and no advanced workflows
- Pricing escalates quickly for teams and enterprise-scale usage
- Occasional calendar sync delays or limitations with niche providers
Best For
Sales teams, recruiters, consultants, and customer support professionals who handle high volumes of external meetings and need frictionless booking.
Pricing
Free plan for basics; Essentials at $8/user/month, Professional at $12/user/month, Teams at $16/user/month (billed annually).
Acuity Scheduling
specializedProvides online appointment scheduling with client self-booking, payments, reminders, and intake forms for service businesses.
Advanced intake form builder with conditional logic for collecting personalized client data during booking
Acuity Scheduling is a comprehensive online appointment scheduling platform designed for service-based businesses, allowing users to create customizable booking pages where clients can self-schedule 24/7. It supports individual appointments, group classes, packages, and memberships, with features like automated email/SMS reminders, payment integration, and calendar syncing with Google, Outlook, and iCal. The software excels in client management through detailed intake forms, custom fields, and HIPAA-compliant options for healthcare providers.
Pros
- Highly customizable booking forms with conditional logic
- Seamless integrations with calendars, payments (Stripe, PayPal), and Zoom
- Robust automation for reminders, confirmations, and follow-ups
Cons
- No free plan; starts at paid tiers only
- Advanced features and additional calendars require higher pricing
- Customer support primarily email/chat, no phone option on lower plans
Best For
Service professionals and small-to-medium businesses like therapists, coaches, salons, and tutors needing flexible, client-facing scheduling.
Pricing
Plans start at $16/month (Emerging, 1 calendar, billed annually), $27/month (Growing, up to 6 calendars), $49/month (Powerhouse, unlimited); monthly billing 25-30% higher, enterprise custom.
SavvyCal
specializedOffers overlay calendar scheduling that shows availability across multiple calendars while prioritizing important events.
Calendar overlay that syncs multiple calendars into one accurate availability view
SavvyCal is an intuitive scheduling platform that overlays directly on Google Calendar (and others) to display true availability, preventing double-bookings across multiple calendars. It features customizable booking pages, group polls for effortless team coordination, and automated workflows for follow-ups and reminders. Designed for professionals seeking a polished, user-friendly alternative to basic schedulers, it emphasizes aesthetics and reliability in appointment setting.
Pros
- Seamless calendar overlay for accurate real-time availability
- Powerful group polls simplify team and client scheduling
- Highly customizable and visually appealing booking pages
Cons
- Pricing escalates quickly for teams and advanced features
- Fewer integrations than top competitors like Calendly
- Limited support options beyond email and docs
Best For
Professionals and small teams needing beautiful, reliable scheduling with strong group coordination features.
Pricing
Free plan for basics; Pro at $12/user/month; Business at $24/user/month (billed annually).
Motion
general_aiAI-powered planner that automatically schedules tasks, meetings, and breaks by prioritizing your to-do list on your calendar.
AI Auto-Scheduling that intelligently inserts, prioritizes, and reschedules tasks across your calendar in real-time
Motion is an AI-powered scheduling and task management tool that automatically populates your calendar with tasks based on priorities, deadlines, and availability. It integrates seamlessly with calendars like Google Calendar and Outlook, dynamically rescheduling items as priorities shift or new tasks arise. Designed for individuals and teams, it eliminates manual planning by optimizing daily workflows intelligently.
Pros
- AI-driven auto-scheduling that adapts in real-time
- Seamless integrations with calendars and task apps
- Project and time tracking built-in for better productivity
Cons
- Pricing can be steep for solo users
- AI prioritization occasionally requires manual tweaks
- Limited free tier with basic features only
Best For
Busy professionals and small teams who want AI to handle dynamic scheduling without constant manual intervention.
Pricing
Individual: $19/month (annual) or $34/month; Team: $12/user/month (annual); Business: Custom enterprise pricing.
Reclaim.ai
general_aiAI calendar assistant that auto-schedules tasks, habits, meetings, and buffers while defending focus time.
AI-powered dynamic scheduling that automatically inserts, protects, and reschedules tasks in real-time
Reclaim.ai is an AI-powered scheduling tool that automatically blocks time in your calendar for tasks, habits, meetings, and focus work based on your priorities and availability. It integrates seamlessly with Google Calendar and Outlook, dynamically rescheduling events as conflicts arise to optimize your day. By protecting high-priority time blocks and adapting to real-time changes, it helps users reclaim unstructured time without manual intervention.
Pros
- AI-driven auto-scheduling finds optimal times for tasks and habits
- Dynamic rescheduling adapts to changes without user input
- Strong focus time protection and calendar optimization
Cons
- Limited integrations beyond major calendars like Google and Outlook
- Free plan restricts advanced features and team usage
- AI decisions occasionally require manual tweaks for perfection
Best For
Busy professionals and teams needing AI to automatically manage and optimize their calendars amid fluctuating schedules.
Pricing
Free Starter plan; Pro $8/user/month (annual); Business $12/user/month (annual); Enterprise custom.
Clockwise
general_aiAI scheduling tool that optimizes team calendars to create more focus time and efficient meeting slots.
AI-powered calendar optimization that proactively reschedules meetings to create large blocks of uninterrupted focus time
Clockwise is an AI-powered scheduling tool designed to optimize calendars by automatically protecting focus time and rescheduling meetings for better productivity. It integrates with Google Calendar and Microsoft Outlook, using machine learning to analyze schedules and create contiguous blocks of deep work. The platform also supports team coordination, making it easier to find group availability and align on collaborative time.
Pros
- AI-driven automatic focus time protection and rescheduling
- Seamless integration with major calendars like Google and Outlook
- Strong team scheduling and availability coordination
Cons
- Limited third-party integrations beyond calendars
- Advanced team features require paid plans
- Customization options can feel restrictive for power users
Best For
Busy professionals and teams seeking AI automation to reclaim focus time without manual calendar management.
Pricing
Free plan for individuals; Pro at $9/user/month (billed annually as $108/year); Business plans custom.
OnceHub
specializedAppointment scheduling platform with automation workflows, routing, and integrations for teams.
Intelligent routing forms that automatically direct bookings to the optimal team member or queue based on criteria like availability and skills
OnceHub is a versatile scheduling platform that automates appointment booking, team coordination, and customer interactions through customizable booking pages and forms. It excels in advanced routing, queue management, and workflow automation, making it suitable for high-volume scheduling needs. With deep integrations across CRMs, video tools, and payment gateways, it streamlines complex booking processes for businesses.
Pros
- Extensive integrations with over 10,000 apps
- Advanced routing and queue management for teams
- Customizable booking forms with conditional logic
Cons
- Steeper learning curve for beginners
- Pricing scales quickly for larger teams
- Interface can feel overwhelming with many options
Best For
Sales, support, and service teams requiring sophisticated team scheduling and automation.
Pricing
Free plan for single users; paid plans start at $12/user/month (Essentials, billed annually) up to $59/user/month (Elite), with Enterprise custom.
YouCanBook.me
specializedEmbeddable booking widget that integrates with calendars to let customers schedule appointments directly.
Custom intake forms that collect client information and questions before confirming bookings
YouCanBook.me is an online scheduling platform that enables users to create customizable booking pages linked directly to their calendars, eliminating email back-and-forth for appointments. It supports real-time availability syncing with Google Calendar, Outlook, and others, while offering features like automated reminders, payment collection, and team scheduling. Ideal for solopreneurs and small teams, it streamlines client bookings with professional links shareable via websites or email.
Pros
- Seamless integrations with major calendars and tools like Zoom and Stripe
- Highly customizable booking pages with intake questions and branding
- Generous free plan with unlimited bookings for individuals
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Team features require higher-tier plans, increasing costs
- Customization options can feel restrictive for complex workflows
Best For
Freelancers, consultants, and small service-based businesses seeking a simple, intuitive scheduling tool without steep learning curves.
Pricing
Free plan available; paid plans start at $12/user/month (billed annually) for Pro, up to $45/user/month for Enterprise.
Doodle
specializedGroup polling and scheduling tool to quickly find mutually available times for meetings or events.
Effortless group polling that finds optimal meeting times with minimal back-and-forth
Doodle is a straightforward scheduling platform primarily designed for coordinating group meetings and events through interactive polls where participants vote on preferred time slots without needing accounts. It automatically identifies the best times based on votes and supports one-on-one booking pages for appointments. The tool integrates with major calendars like Google, Outlook, and iCal, making it easy to check availability and avoid conflicts.
Pros
- Extremely simple poll creation and sharing for group scheduling
- No account required for participants to vote
- Strong calendar integrations for seamless availability checking
Cons
- Dated user interface compared to modern competitors
- Free plan lacks advanced features like custom branding
- Pricing can add up quickly for teams needing premium options
Best For
Small teams or groups frequently coordinating meetings via polls without extensive setup.
Pricing
Free basic plan; Pro at $6.95/user/month (billed annually); Team at $8.95/user/month; Enterprise custom.
Setmore
specializedFree online booking software with staff scheduling, payments, SMS reminders, and website integration.
Versatile support for both individual appointments and group classes/subscriptions in a single platform
Setmore is an online appointment scheduling software that enables businesses to create customizable booking pages, manage multiple staff calendars, send automated reminders, and accept payments. It supports one-on-one appointments, group classes, subscriptions, and integrates with Google Calendar, Outlook, Zoom, and payment gateways like Stripe and PayPal. Suitable for service providers, gyms, and consultants, it emphasizes ease of setup and mobile accessibility.
Pros
- Generous free plan with unlimited appointments
- Intuitive interface and mobile app
- Robust integrations with calendars and payments
Cons
- Advanced reporting and customization locked behind paid plans
- Limited automation compared to premium competitors
- Occasional calendar sync delays reported
Best For
Small businesses, freelancers, and service providers seeking a free or low-cost scheduling solution with group booking support.
Pricing
Free plan available; paid plans start at $5/user/month (billed annually) for Pro, $10/user/month for Premium, and custom Elite pricing.
Conclusion
Across the top 10 scheduler tools, Calendly rises as the standout choice, excelling in automating appointments and meetings with seamless calendar sync and self-booking. Acuity Scheduling follows closely, ideal for service businesses with built-in payments and intake forms, while SavvyCal stands out for its multi-calendar overlay and priority event management. Each tool offers unique strengths, but Calendly’s combination of ease and versatility makes it the top pick.
Take control of your schedule today—start with Calendly to simplify booking and free up more time for what matters.
Tools Reviewed
All tools were independently evaluated for this comparison