Top 10 Best Schedule Making Software of 2026

Google Calendar is a powerful, web-based scheduling tool that enables users to create, edit, and manage events, appointments, and calendars with ease. It supports multiple calendar views, recurring events, reminders, and smart features like automatic scheduling suggestions based on availability. With robust sharing options and integrations with Gmail, Meet, and other Google Workspace apps, it excels in both personal and collaborative schedule making.

Calendly is a leading online scheduling platform that allows users to create shareable booking links for meetings, automatically syncing with calendars like Google and Outlook to show real-time availability. It eliminates email back-and-forth by letting invitees self-schedule within set rules, buffers, and time zones. Advanced features include team routing, workflows for follow-ups, and integrations with CRM tools like Salesforce.

Microsoft Outlook Calendar, accessible via outlook.office.com, is a powerful web-based scheduling tool designed for creating, managing, and sharing events, appointments, and meetings. It integrates deeply with the Microsoft 365 ecosystem, enabling features like email-based event creation, attendee invitations, and real-time collaboration. Users benefit from cross-device syncing, time zone support, and advanced options like recurring events and resource booking, making it suitable for personal and professional scheduling.

Fantastical is a premium calendar and scheduling app available primarily for Apple devices (Mac, iOS, iPadOS, Apple Watch) and Windows, designed to supercharge event creation and management. It excels at natural language input, allowing users to add events by typing phrases like 'Dinner with Sarah at 7pm Friday,' while integrating seamlessly with iCloud, Google Calendar, Exchange, and more. Additional tools include Calendar Sets for custom views, event templates, weather forecasts, and direct video call integration, making it a robust solution for personal and professional scheduling.

Doodle is a straightforward scheduling platform focused on group coordination through interactive polls. Users create polls with proposed dates and times, share a link, and participants vote on their availability without needing an account. The tool analyzes responses to suggest the optimal meeting slots and supports calendar integrations like Google Calendar and Outlook. It's particularly effective for ad-hoc group scheduling rather than recurring or automated bookings.

Acuity Scheduling is a robust online appointment booking platform that enables businesses to create customizable scheduling pages for services, classes, and events. It automates client bookings, sends reminders via email/SMS, processes payments, and manages client data through intake forms and portals. Acquired by Squarespace, it offers seamless integration with calendars, payment gateways, and video tools, making it ideal for service-based professionals.

When I Work is a cloud-based employee scheduling platform tailored for hourly workforces in retail, hospitality, restaurants, and healthcare. It simplifies shift creation with drag-and-drop tools, availability management, and auto-scheduling based on employee preferences and business rules. The software also supports shift trading, time-off requests, in-app messaging, and integrations with payroll systems like QuickBooks and Gusto.

Deputy is a workforce management platform designed primarily for shift-based industries like retail, hospitality, and healthcare, offering intuitive drag-and-drop scheduling, automated rostering, and real-time shift notifications. It integrates time tracking, labor costing, forecasting, and compliance tools to streamline operations and reduce manual effort. The mobile-first app empowers employees to view schedules, request swaps, and communicate instantly with managers.

Homebase is an all-in-one workforce management platform tailored for small businesses, offering intuitive employee scheduling, time tracking, and team communication tools. Managers can create drag-and-drop schedules, set employee availability, enable shift trades, and use auto-scheduling features to optimize labor costs. It also includes geofenced time clocks, messaging, and basic hiring tools to streamline operations for hourly workforces.

Sling is a user-friendly employee scheduling software tailored for shift-based businesses like restaurants and retail. It enables drag-and-drop schedule creation, shift trading among employees, availability tracking, and real-time labor cost forecasting. The platform also includes team messaging, time clock, and task management to streamline operations.