Quick Overview
- 1#1: Loopio - AI-powered RFP response platform that centralizes content libraries and automates proposal creation to help sales teams respond faster.
- 2#2: Responsive - Generative AI platform for automating RFP responses, security questionnaires, and proposals with intelligent content generation and collaboration.
- 3#3: Arphie - AI-driven tool that generates complete RFP responses and proposals from a single prompt, tailored for enterprise sales teams.
- 4#4: Qvidian - Proposal automation software that streamlines RFP response creation with templates, content management, and analytics.
- 5#5: VisibleThread - AI-based RFP analysis and response tool that identifies requirements, gaps, and automates compliance-focused proposal drafting.
- 6#6: SEQUESTO - AI-native platform for generating personalized RFP responses and sales proposals using trusted enterprise content.
- 7#7: AutoRFP.ai - AI tool that instantly generates high-quality RFP responses by analyzing requirements and leveraging knowledge bases.
- 8#8: DeepRFP - AI-powered solution that automates RFP response creation, reducing time from days to minutes with customizable outputs.
- 9#9: Brainial - AI proposal automation platform that crafts RFP responses by reusing approved content and ensuring compliance.
- 10#10: Expocity - AI-driven proposal management tool for creating, collaborating on, and optimizing RFP responses efficiently.
Tools were selected based on key features like automation capabilities and content customization, technical excellence in accuracy and scalability, ease of use for diverse teams, and overall value in enhancing proposal efficiency.
Comparison Table
Crafting compelling Requests for Proposals (RFPs) efficiently is key, and selecting the right software can transform workflows. This comparison table explores top tools like Loopio, Responsive, Arphie, Qvidian, VisibleThread, and more, examining features, usability, and adaptability to help readers identify the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Loopio AI-powered RFP response platform that centralizes content libraries and automates proposal creation to help sales teams respond faster. | enterprise | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Responsive Generative AI platform for automating RFP responses, security questionnaires, and proposals with intelligent content generation and collaboration. | enterprise | 9.1/10 | 9.5/10 | 8.7/10 | 8.4/10 |
| 3 | Arphie AI-driven tool that generates complete RFP responses and proposals from a single prompt, tailored for enterprise sales teams. | specialized | 8.7/10 | 9.1/10 | 9.3/10 | 8.2/10 |
| 4 | Qvidian Proposal automation software that streamlines RFP response creation with templates, content management, and analytics. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 5 | VisibleThread AI-based RFP analysis and response tool that identifies requirements, gaps, and automates compliance-focused proposal drafting. | specialized | 8.1/10 | 8.7/10 | 7.8/10 | 7.4/10 |
| 6 | SEQUESTO AI-native platform for generating personalized RFP responses and sales proposals using trusted enterprise content. | specialized | 7.2/10 | 8.1/10 | 7.5/10 | 6.8/10 |
| 7 | AutoRFP.ai AI tool that instantly generates high-quality RFP responses by analyzing requirements and leveraging knowledge bases. | general_ai | 7.8/10 | 8.2/10 | 8.0/10 | 7.4/10 |
| 8 | DeepRFP AI-powered solution that automates RFP response creation, reducing time from days to minutes with customizable outputs. | specialized | 7.8/10 | 8.5/10 | 7.5/10 | 7.2/10 |
| 9 | Brainial AI proposal automation platform that crafts RFP responses by reusing approved content and ensuring compliance. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 7.6/10 |
| 10 | Expocity AI-driven proposal management tool for creating, collaborating on, and optimizing RFP responses efficiently. | specialized | 4.2/10 | 2.8/10 | 6.5/10 | 3.9/10 |
AI-powered RFP response platform that centralizes content libraries and automates proposal creation to help sales teams respond faster.
Generative AI platform for automating RFP responses, security questionnaires, and proposals with intelligent content generation and collaboration.
AI-driven tool that generates complete RFP responses and proposals from a single prompt, tailored for enterprise sales teams.
Proposal automation software that streamlines RFP response creation with templates, content management, and analytics.
AI-based RFP analysis and response tool that identifies requirements, gaps, and automates compliance-focused proposal drafting.
AI-native platform for generating personalized RFP responses and sales proposals using trusted enterprise content.
AI tool that instantly generates high-quality RFP responses by analyzing requirements and leveraging knowledge bases.
AI-powered solution that automates RFP response creation, reducing time from days to minutes with customizable outputs.
AI proposal automation platform that crafts RFP responses by reusing approved content and ensuring compliance.
AI-driven proposal management tool for creating, collaborating on, and optimizing RFP responses efficiently.
Loopio
enterpriseAI-powered RFP response platform that centralizes content libraries and automates proposal creation to help sales teams respond faster.
Dynamic Smart Library that uses AI to suggest and optimize reusable content across responses
Loopio is a premier RFP and proposal management platform designed to centralize content libraries and automate the response process for sales and proposal teams. It enables teams to build reusable answer libraries, collaborate in real-time on responses, and leverage AI-driven tools to generate accurate, tailored content quickly. With robust integrations, analytics, and governance features, Loopio streamlines RFP workflows from intake to delivery, helping organizations respond faster and win more deals.
Pros
- Powerful centralized content library with AI-powered search and auto-suggestions
- Seamless real-time collaboration and review workflows
- Advanced analytics to track win rates and content performance
Cons
- High pricing suitable mainly for mid-to-large enterprises
- Steeper learning curve for advanced governance features
- Limited free trial or self-serve options
Best For
Enterprise sales and proposal teams managing high volumes of complex RFPs and proposals.
Pricing
Custom enterprise pricing starting around $50,000/year based on team size, usage, and features; no public tiers.
Responsive
enterpriseGenerative AI platform for automating RFP responses, security questionnaires, and proposals with intelligent content generation and collaboration.
Responsive Intelligence AI, which auto-generates and suggests complete RFP responses by matching questions to a vast content library
Responsive (responsive.io) is a comprehensive RFP response management platform designed to automate and streamline the creation, collaboration, and delivery of proposals and RFP responses. It features a centralized knowledge library, AI-powered content suggestions, and real-time team collaboration tools to accelerate sales cycles. The software excels in handling complex, high-volume RFPs by enabling quick assembly of tailored responses from reusable content.
Pros
- Powerful AI for automated response generation and content matching
- Extensive content library with version control and search
- Seamless integrations with CRM tools like Salesforce and collaboration platforms
Cons
- Enterprise-level pricing can be steep for smaller teams
- Initial setup and content population requires significant effort
- Advanced customization options are somewhat limited compared to design-focused tools
Best For
Enterprise sales and proposal teams handling high-volume, complex RFPs in competitive B2B environments.
Pricing
Custom enterprise pricing; typically starts at around $10,000-$20,000 annually for small teams, scaling with users and features.
Arphie
specializedAI-driven tool that generates complete RFP responses and proposals from a single prompt, tailored for enterprise sales teams.
One-click AI proposal generation from natural language prompts, producing full drafts in seconds
Arphie (arphie.ai) is an AI-powered platform specialized in generating professional proposals, RFP responses, and sales documents quickly from user inputs or templates. It leverages advanced language models to create customized content, structure documents, and incorporate branding elements. Ideal for streamlining RFP creation workflows, it supports iterative editing and exports to PDF or other formats, reducing manual effort significantly.
Pros
- Rapid AI-generated RFP content with high customization options
- Intuitive interface for quick setup and editing
- Professional templates and branding integration
Cons
- Limited advanced integrations with CRM or project management tools
- Potential for AI inaccuracies requiring human review in complex RFPs
- Higher pricing tiers needed for unlimited usage
Best For
Sales teams and consultants who need to produce high-volume RFP responses efficiently without deep technical expertise.
Pricing
Free trial available; paid plans start at $49/month (Pro) up to $199/month (Enterprise) with usage-based limits.
Qvidian
enterpriseProposal automation software that streamlines RFP response creation with templates, content management, and analytics.
Content Intelligence engine that auto-recommends and assembles optimal content snippets based on RFP requirements
Qvidian, now part of Upland Software, is a robust proposal automation platform specializing in RFP response management for enterprise sales teams. It centralizes content libraries, automates document assembly using smart templates, and facilitates collaboration across teams to produce compliant, high-quality proposals quickly. The software also offers analytics, version control, and integrations with CRM systems like Salesforce to optimize the entire RFP lifecycle.
Pros
- Extensive content library with search and reuse capabilities
- Advanced automation and workflow approvals for complex RFPs
- Seamless integrations with Salesforce, Microsoft Office, and other enterprise tools
Cons
- Steep learning curve for new users due to feature depth
- High pricing limits accessibility for small teams
- User interface feels dated compared to modern competitors
Best For
Large enterprises and sales teams managing high volumes of complex, compliance-heavy RFPs.
Pricing
Quote-based enterprise pricing, typically starting at $50,000+ annually depending on users and features.
VisibleThread
specializedAI-based RFP analysis and response tool that identifies requirements, gaps, and automates compliance-focused proposal drafting.
AI-powered Clarity Score and Risk Analyzer that quantifies document readability and flags potential legal/compliance issues in real-time
VisibleThread is an AI-powered document analysis platform that helps organizations optimize RFPs and proposals by assessing clarity, structure, compliance risks, and extracting key questions and tasks. For RFP creation, it analyzes draft documents to improve readability using metrics like Flesch scores, identify ambiguities, and ensure regulatory compliance before release. It supports government and enterprise users in producing higher-quality solicitations that reduce bidder confusion and protests.
Pros
- Powerful AI-driven clarity and risk analysis for draft RFPs
- Automatic question and task extraction to refine requirements
- Seamless integration with Microsoft Word and Office tools
Cons
- Limited native authoring capabilities; excels more in analysis than creation
- Enterprise pricing lacks transparency and can be costly
- Steeper learning curve for non-technical users
Best For
Government agencies and large enterprises creating complex, compliance-heavy RFPs that require rigorous quality checks.
Pricing
Custom enterprise pricing; typically starts at $10,000+ annually with per-user or per-document options—contact sales for quotes.
SEQUESTO
specializedAI-native platform for generating personalized RFP responses and sales proposals using trusted enterprise content.
AI-powered Response DNA engine that semantically matches questions to library content for 80%+ auto-generated responses
Sequesto is an AI-powered platform primarily designed for automating RFP responses rather than creating RFPs from scratch, using a centralized knowledge library to generate tailored answers to questionnaires, DDQs, and RFPs. It enables sales teams to assemble responses quickly through semantic search, AI generation, and collaborative editing tools. While strong in response automation, it offers limited native support for building original RFP documents for procurement teams issuing solicitations.
Pros
- Powerful AI-driven semantic search for matching content to RFP questions
- Real-time collaboration and review workflows
- Robust knowledge library for content reuse and governance
Cons
- Not optimized for creating original RFPs (buyer-side focus)
- Enterprise pricing lacks transparency and may not suit small teams
- Limited template builders for custom RFP issuance
Best For
Mid-to-large sales teams focused on high-volume RFP responses rather than RFP creation.
Pricing
Custom enterprise pricing starting around $10K/year per team; contact sales for demos and quotes.
AutoRFP.ai
general_aiAI tool that instantly generates high-quality RFP responses by analyzing requirements and leveraging knowledge bases.
AI-driven auto-generation of full RFP responses from uploaded documents and content libraries
AutoRFP.ai is an AI-powered platform that automates the generation of RFP responses, helping sales and business development teams respond faster to requests for proposals. It leverages a centralized content library, AI analysis of RFPs, and natural language generation to produce customized, high-quality responses. The tool supports collaboration, integrations with Slack and email, and iterative editing for polished outputs.
Pros
- Rapid AI-generated RFP responses reduce manual effort
- Robust content library for reusable assets
- Seamless integrations with Slack, Gmail, and CRM tools
Cons
- Initial content library setup can be time-intensive
- AI outputs occasionally require human review for accuracy
- Higher pricing tiers needed for advanced enterprise features
Best For
Sales teams in mid-sized companies handling high volumes of RFPs who need to accelerate response times without sacrificing quality.
Pricing
Starts at $99/user/month for Pro plan; Enterprise custom pricing available.
DeepRFP
specializedAI-powered solution that automates RFP response creation, reducing time from days to minutes with customizable outputs.
AI-powered question-to-content auto-matching that intelligently pulls and customizes responses from your knowledge base.
DeepRFP (deeprfp.ai) is an AI-powered platform primarily designed for generating RFP responses rather than creating original RFPs, using machine learning to analyze incoming RFPs and auto-generate tailored replies from a content library. It streamlines response creation by matching questions to pre-approved content, optimizing for compliance and win rates. While effective for response automation, it lacks robust tools for authoring new RFP documents from scratch.
Pros
- AI-driven auto-matching accelerates response generation by up to 10x
- Robust content library integration ensures consistent, high-quality outputs
- Collaboration tools and scoring improve team efficiency and win probabilities
Cons
- Not optimized for creating original RFPs, focusing mainly on responses
- Steep initial setup for building and maintaining the content library
- Enterprise pricing limits accessibility for small businesses
Best For
Mid-to-large enterprises with sales teams handling high RFP volumes needing fast response automation.
Pricing
Custom enterprise pricing via sales contact; typically starts at $5,000-$10,000 annually based on usage and team size.
Brainial
specializedAI proposal automation platform that crafts RFP responses by reusing approved content and ensuring compliance.
AI-powered question-response matching engine that auto-suggests and adapts the best historical answers
Brainial is an AI-powered proposal automation platform that specializes in streamlining RFP responses by intelligently matching questions to a library of past content. It enables teams to generate, edit, and collaborate on proposals in real-time, leveraging machine learning to suggest tailored responses and reduce manual effort. The tool integrates with CRMs and document systems to create a centralized knowledge base for faster future RFPs.
Pros
- Advanced AI matching for past responses accelerates creation
- Robust collaboration tools for team editing
- Scalable content library that improves over time
Cons
- Steep initial setup and learning curve for optimal use
- Enterprise pricing may not suit small teams
- Limited integrations compared to top competitors
Best For
Mid-to-large enterprises with high RFP volumes needing AI automation for proposal teams.
Pricing
Custom enterprise pricing starting around $10,000/year; free demo available, contact sales.
Expocity
specializedAI-driven proposal management tool for creating, collaborating on, and optimizing RFP responses efficiently.
Interactive 3D virtual booths for dynamic RFP demonstrations and real-time attendee engagement
Expocity (expocity.io) is a virtual event and expo platform designed for creating immersive 3D environments, trade show booths, and networking spaces for B2B events. It allows users to host virtual exhibitions where exhibitors can showcase products or services interactively. While it can indirectly support RFP processes through virtual presentations or lead capture during events, it lacks core RFP creation tools like templates, automation, collaboration workflows, or response management. This makes it a niche fit rather than a dedicated RFP solution.
Pros
- Immersive 3D booths for visually engaging RFP showcases
- Built-in networking and lead generation tools
- Scalable for large virtual events
Cons
- No dedicated RFP templates or automation
- Limited document editing and collaboration features
- High cost for non-event-specific RFP use
Best For
Event organizers who want to incorporate interactive RFP presentations into virtual trade shows rather than handle traditional document-based RFP creation.
Pricing
Custom enterprise pricing based on event scale and features; typically starts around $5,000 per event with add-ons for premium 3D assets.
Conclusion
The reviewed RFP creation software redefines efficiency, blending automation, collaboration, and compliance to enhance response speed. Top pick Loopio leads with AI-powered centralization and streamlined proposal generation, setting a high standard. Responsive and Arphie, meanwhile, stand out as solid alternatives: Responsive excels in dynamic, multi-task automation with generative AI, while Arphie caters to enterprise needs with intuitive single-prompt creation. Together, they offer tailored solutions for varied workflows.
Elevate your RFP process—start with Loopio to unlock faster, smarter responses and give your sales team a competitive edge.
Tools Reviewed
All tools were independently evaluated for this comparison