Quick Overview
- 1#1: Responsive - AI-powered platform that automates RFP responses, content management, and collaboration for sales teams.
- 2#2: Loopio - Comprehensive RFP response management software with AI-driven automation and knowledge libraries.
- 3#3: Arphie - AI tool specialized in generating accurate RFP and security questionnaire responses instantly.
- 4#4: AutoRFP.ai - Generative AI platform that automates the creation of RFP responses from scratch using company data.
- 5#5: DeepRFP - AI-driven solution for automating RFP analysis, response generation, and optimization.
- 6#6: Conveyor - AI-powered trust center that automates security questionnaires and RFP compliance responses.
- 7#7: TensorBid - AI platform designed for automating government RFPs, bids, and proposal generation.
- 8#8: Privia - AI sales enablement tool that streamlines RFP responses and buyer interactions.
- 9#9: Xait - Collaborative proposal management software with automation for RFPs and complex bids.
- 10#10: Qvidian - Proposal automation software that centralizes content for efficient RFP and sales responses.
We ranked these tools by evaluating AI capability, ease of use, content quality, and overall value, ensuring relevance for teams seeking to optimize RFP generation, collaboration, and compliance.
Comparison Table
RFP automation software simplifies creating and managing requests for proposals, cutting down on time and mistakes. This comparison table breaks down tools like Responsive, Loopio, Arphie, AutoRFP.ai, DeepRFP, and more, examining their features, pricing, and usability. Readers will learn how to choose the right solution for their team's specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Responsive AI-powered platform that automates RFP responses, content management, and collaboration for sales teams. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 9.3/10 |
| 2 | Loopio Comprehensive RFP response management software with AI-driven automation and knowledge libraries. | enterprise | 9.2/10 | 9.6/10 | 8.9/10 | 8.7/10 |
| 3 | Arphie AI tool specialized in generating accurate RFP and security questionnaire responses instantly. | specialized | 8.5/10 | 8.7/10 | 9.0/10 | 8.3/10 |
| 4 | AutoRFP.ai Generative AI platform that automates the creation of RFP responses from scratch using company data. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | DeepRFP AI-driven solution for automating RFP analysis, response generation, and optimization. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.5/10 |
| 6 | Conveyor AI-powered trust center that automates security questionnaires and RFP compliance responses. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 7 | TensorBid AI platform designed for automating government RFPs, bids, and proposal generation. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 8 | Privia AI sales enablement tool that streamlines RFP responses and buyer interactions. | specialized | 8.1/10 | 8.5/10 | 7.9/10 | 7.7/10 |
| 9 | Xait Collaborative proposal management software with automation for RFPs and complex bids. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 10 | Qvidian Proposal automation software that centralizes content for efficient RFP and sales responses. | enterprise | 8.0/10 | 8.7/10 | 7.2/10 | 7.5/10 |
AI-powered platform that automates RFP responses, content management, and collaboration for sales teams.
Comprehensive RFP response management software with AI-driven automation and knowledge libraries.
AI tool specialized in generating accurate RFP and security questionnaire responses instantly.
Generative AI platform that automates the creation of RFP responses from scratch using company data.
AI-driven solution for automating RFP analysis, response generation, and optimization.
AI-powered trust center that automates security questionnaires and RFP compliance responses.
AI platform designed for automating government RFPs, bids, and proposal generation.
AI sales enablement tool that streamlines RFP responses and buyer interactions.
Collaborative proposal management software with automation for RFPs and complex bids.
Proposal automation software that centralizes content for efficient RFP and sales responses.
Responsive
enterpriseAI-powered platform that automates RFP responses, content management, and collaboration for sales teams.
Knowledge AI, which intelligently auto-fills and personalizes responses from a vast content library
Responsive (responsive.io) is a leading AI-powered response management platform that automates the creation, collaboration, and delivery of RFP, RFI, DDQ, and security questionnaire responses. It centralizes company knowledge in a dynamic content library, uses AI to auto-generate tailored responses, and enables seamless team collaboration with real-time editing and approvals. The platform integrates deeply with CRMs like Salesforce and tools like Slack, making it ideal for scaling sales enablement processes.
Pros
- Advanced AI automation for rapid response generation
- Comprehensive content library with version control and analytics
- Seamless integrations with Salesforce, HubSpot, and collaboration tools
Cons
- High cost suitable mainly for enterprises
- Steeper learning curve for non-expert users
- Limited customization for highly niche industries
Best For
Enterprise sales and marketing teams managing high-volume RFP responses.
Pricing
Custom enterprise pricing, typically starting at $10,000+ annually based on users and features; quote required.
Loopio
enterpriseComprehensive RFP response management software with AI-driven automation and knowledge libraries.
Loopio Suggest: AI-powered engine that scans your content library to instantly recommend and auto-fill the best answers for RFP questions.
Loopio is a comprehensive RFP response management platform that automates and accelerates the process of handling RFPs, RFIs, security questionnaires, and sales proposals. It centralizes content in a searchable library, uses AI to suggest optimal answers, and facilitates team collaboration through workflows, reviews, and real-time editing. With integrations to CRM systems like Salesforce and analytics for performance insights, Loopio helps sales and proposal teams reduce response times significantly while improving accuracy and win rates.
Pros
- Powerful AI-driven answer suggestions and content matching from a centralized library
- Robust collaboration tools with reviewer workflows and version control
- Deep integrations with Salesforce, Slack, Google Workspace, and analytics for optimization
Cons
- Enterprise-level pricing requires custom quotes and may be steep for smaller teams
- Initial setup and content library population has a learning curve
- Reporting customization options are somewhat limited compared to competitors
Best For
Mid-to-large enterprises and sales teams handling high volumes of complex RFPs and proposals.
Pricing
Custom quote-based pricing, typically starting at $50,000+ annually based on team size, usage, and features; no public tiers or free plan.
Arphie
specializedAI tool specialized in generating accurate RFP and security questionnaire responses instantly.
Knowledge base-powered AI that learns from your past proposals to generate brand-consistent responses
Arphie (arphie.ai) is an AI-powered RFP automation tool that streamlines the process of responding to requests for proposals by generating tailored content from your knowledge base. It analyzes RFP documents, extracts key requirements, and auto-generates sections like executive summaries, methodologies, and pricing tables. The platform supports collaborative editing and exports to various formats, making it efficient for sales teams handling high volumes of RFPs.
Pros
- Lightning-fast AI-generated RFP responses
- Intuitive knowledge base upload for personalized outputs
- Real-time collaboration and easy export options
Cons
- Limited integrations with CRM or project management tools
- Occasional need for manual AI output refinements
- Advanced customization requires some learning
Best For
Small to mid-sized sales teams seeking an affordable, user-friendly AI assistant for quick RFP drafting without enterprise-level complexity.
Pricing
Freemium plan available; paid tiers start at $49/user/month for unlimited RFPs, with enterprise custom pricing.
AutoRFP.ai
specializedGenerative AI platform that automates the creation of RFP responses from scratch using company data.
AI-driven question extraction and contextual answer generation from unstructured RFP documents
AutoRFP.ai is an AI-powered RFP automation platform designed to streamline the response process by automatically parsing RFP documents, extracting questions, and generating draft answers from a centralized content library of past responses. It uses advanced generative AI to match and customize content, reducing manual effort by up to 80% while allowing teams to review and edit outputs collaboratively. The tool integrates with popular CRMs and supports training on company-specific data for improved accuracy over time.
Pros
- Rapid RFP parsing and automated draft generation saves significant time
- Customizable AI trained on your content library for high relevance
- Collaborative review tools and export options for seamless workflows
Cons
- Initial setup requires uploading and organizing past responses
- Advanced features locked behind higher-tier plans
- Accuracy can vary with poorly structured input RFPs
Best For
Sales and proposal teams in mid-to-large enterprises handling 10+ RFPs per month who need fast, scalable automation.
Pricing
Tiered subscription starting at $99/user/month for Starter, up to custom Enterprise plans; free trial available.
DeepRFP
specializedAI-driven solution for automating RFP analysis, response generation, and optimization.
AI-driven auto-generation of complete RFP responses by intelligently matching RFP requirements to proprietary company content
DeepRFP is an AI-powered RFP automation platform that streamlines the response process by analyzing RFP documents and generating tailored drafts using a company's knowledge base. It leverages advanced language models to ensure compliance, consistency, and relevance in responses, significantly reducing manual effort. The tool supports collaboration, version control, and export options for seamless integration into existing workflows.
Pros
- Rapid generation of high-quality RFP drafts from uploaded documents and knowledge bases
- Strong customization and compliance features tailored to enterprise needs
- Collaboration tools that enhance team efficiency
Cons
- Requires a well-curated knowledge base for optimal performance
- Pricing can be steep for smaller teams or infrequent users
- Limited advanced analytics compared to top competitors
Best For
Mid-sized enterprises and sales teams managing 10+ RFPs per month who need scalable automation without full custom development.
Pricing
Starts at $500/month for Pro plan (up to 50 RFPs); Enterprise custom pricing from $2,000/month with unlimited usage.
Conveyor
specializedAI-powered trust center that automates security questionnaires and RFP compliance responses.
AI-driven auto-response generation that matches questions to a centralized security knowledge base with 90%+ accuracy
Conveyor is an AI-powered platform specialized in automating responses to security questionnaires and RFPs for B2B sales teams. It centralizes a company's security knowledge base and uses AI to match incoming questions with pre-approved answers, generating tailored responses in seconds. This significantly reduces manual effort, enabling faster deal cycles while ensuring compliance and accuracy.
Pros
- Specialized AI for security RFPs and questionnaires with high accuracy
- Seamless integrations with Slack, Salesforce, and email
- Strong collaboration tools between sales and security teams
Cons
- Primarily focused on security content, less versatile for general RFPs
- Enterprise-level pricing not ideal for small teams
- Requires upfront time to build and maintain knowledge base
Best For
B2B SaaS sales teams in security-conscious industries handling high volumes of security questionnaires.
Pricing
Custom enterprise pricing, typically starting at $10,000 annually based on team size and usage.
TensorBid
specializedAI platform designed for automating government RFPs, bids, and proposal generation.
AI-powered semantic search and auto-fill that intelligently matches RFP sections to the most relevant content library items
TensorBid is an AI-powered RFP automation platform that streamlines the process of responding to requests for proposals by analyzing documents, extracting requirements, and generating tailored responses using machine learning. It features a dynamic content library for storing and reusing proposal assets, collaborative editing tools, and compliance checks to ensure high-quality outputs. Designed primarily for sales and business development teams, it reduces response times from weeks to hours while maintaining accuracy and customization.
Pros
- Powerful AI for rapid RFP analysis and response generation
- Robust content library with smart matching and versioning
- Strong collaboration and review workflow tools
Cons
- Limited native integrations with CRM/ERP systems
- AI outputs sometimes require manual tweaks for niche industries
- Steeper learning curve for non-technical users
Best For
Mid-sized sales teams handling moderate to high RFP volumes who need AI acceleration without full enterprise complexity.
Pricing
Starts at $149/user/month for basic plan; Pro at $299/user/month; custom enterprise pricing available.
Privia
specializedAI sales enablement tool that streamlines RFP responses and buyer interactions.
Privia Copilot, an AI assistant that generates complete RFP responses with 90%+ accuracy by intelligently reusing and adapting approved content.
Privia (privia.co) is an AI-powered RFP automation platform designed to streamline the response process for sales and proposal teams by automatically extracting questions from RFPs, matching them to a centralized content library, and generating tailored answers. It supports collaboration, version control, and integrations with CRMs like Salesforce and Google Workspace, reducing manual effort in high-volume RFP environments. The tool emphasizes accuracy through AI review and compliance checks, making it suitable for enterprises handling complex bids.
Pros
- Advanced AI for question extraction and auto-matching to content library
- Strong collaboration and workflow tools for team-based responses
- Seamless integrations with Salesforce, Slack, and document management systems
Cons
- Steep initial setup for building a comprehensive content library
- Pricing is enterprise-focused and lacks transparent starter tiers
- Limited customization for highly niche industry-specific RFPs
Best For
Mid-to-large enterprises and sales teams managing 50+ RFPs annually who need AI-driven automation to accelerate responses without sacrificing quality.
Pricing
Custom enterprise pricing starting around $10,000/year for basic plans; scales with users and features—contact sales for quotes.
Xait
enterpriseCollaborative proposal management software with automation for RFPs and complex bids.
Structured co-authoring engine that enforces content rules and automates formatting across multi-author proposals
XaitPro is a collaborative proposal automation platform designed specifically for creating high-quality RFPs, bids, tenders, and reports. It enables teams to work in real-time using structured templates, reusable content libraries, and automated formatting to ensure consistency and efficiency. The software streamlines the entire proposal lifecycle from authoring to approval and export to Word or PDF formats.
Pros
- Powerful real-time collaboration for distributed teams
- Robust reusable content library and structured templates for consistency
- Strong version control and approval workflows
Cons
- Steeper learning curve due to structured authoring model
- Limited native integrations with CRM or other RFP tools
- Enterprise-focused pricing lacks transparency for smaller teams
Best For
Mid-to-large enterprises with complex proposal teams needing structured collaboration for RFPs and bids.
Pricing
Custom quote-based pricing, typically enterprise subscriptions starting around $50/user/month with annual commitments.
Qvidian
enterpriseProposal automation software that centralizes content for efficient RFP and sales responses.
Advanced content governance with automatic expiration and approval workflows
Qvidian, now part of Upland Software, is a robust RFP and proposal automation platform designed to streamline response management for sales teams. It centralizes content in a searchable library, automates document assembly, and supports collaborative review processes to accelerate RFP responses. The software excels in handling complex, high-volume proposals with built-in compliance checks and analytics for performance insights.
Pros
- Powerful centralized content library with advanced search and governance
- Strong automation for proposal assembly and response generation
- Comprehensive collaboration tools and analytics for team efficiency
Cons
- Steep learning curve and complex interface requiring significant training
- High enterprise pricing not ideal for small teams
- Fewer modern integrations and limited mobile accessibility
Best For
Large enterprises and sales teams handling high volumes of complex RFPs and proposals in regulated industries.
Pricing
Custom enterprise pricing, typically starting at $20,000+ annually based on users and features; quotes required.
Conclusion
Among the reviewed tools, Responsive emerges as the top choice, excelling in AI-powered RFP response automation, content management, and collaboration for sales teams. Loopio follows with its comprehensive AI-driven solution and robust knowledge libraries, while Arphie stands out for generating accurate responses instantly—each tool offering distinct strengths to meet varied needs. Together, they elevate efficiency in proposal processes, making RFP management more streamlined than ever before.
Don’t miss the chance to enhance your RFP workflow: start with Responsive, the top-ranked platform, and experience the power of seamless automation—your team’s productivity will soar.
Tools Reviewed
All tools were independently evaluated for this comparison